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AI- 60494			1.e.1.
Commissioners Court
Meeting Date: 08/03/2026   Amendment to Scanning contract Submitted For: Caren Skipworth Submitted By: L'Cena Parsons Department: Information Technology   Request Type: CONSENT Agenda Area: Amendment
Information
Department Action
We are amending the contract to include storage of boxes that are eligible to be scanned by the vendor during this contract. We are moving the Records Department in September and only about half of our physical inventory is able to move with us.
Purchasing Department Action
Request Commissioners Court consideration and any necessary action to approve Amendment No. 1 to Contract No. 2025-182 with VRC Companies, LLC d/b/a Vital Records Control for Digital Imaging Services, adding storage services for boxes eligible for scanning in accordance with the attached proposal, and authorize the Purchasing Agent to execute the amendment and any other required documentation. (ha)
HR / IT / Equipment Services Action
Budget Department Action
Request for approval of Amendment No. 1 to Contract 2025-182 with VRC Companies, LLC. General Fund (0001).
Auditor's Office Action
Funds available in General Fund (0001). Budget anticipated to be approved for FY 2027.
Commissioners Court
No 1 to Digital Imaging (Contract No. 2025-182) with VRC Companies, LLC d/b/a Vital Records Control for Digital Imaging Services to add document storage and shredding services, further authorize the Purchasing Agent to finalize and execute same, Information Technology.
Budget Information
Information about available funds
Budgeted:	Funds Available:	Adjustment:	Amount Available:	234,000
Unbudgeted:	Funds NOT Available:	Amendment:
Account Code(s) for Available Funds 1: 0001-06030-0001-41-30-0000-626406
Fund Transfers
Remarks:
Attachments Court Order 2026-807-08-03 Court Memo 2252 Certification 1295 Form Redacted

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