Agenda

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AGENDA

Collin County Commissioners Court Jack Hatchell Administration Building 4th Floor, 2300 Bloomdale Road, McKinney September 27, 2021, 1:30 P.M.

NOTICE OF A REGULAR MEETING

Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:

Call to order. The court will convene in open session for consideration of the following business matters:

Invocation – Commissioner Webb Pledge of Allegiance – Commissioner Fletcher Pledge of Allegiance to the Texas Flag – Commissioner Williams



				DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:

		1.	50996	Personnel Appointments, Human Resources.

				Attachments:
				Personnel Appointments

				FYI NOTIFICATION:

		1.	50939	P-Card disbursements, Auditor.

				Attachments:
				Disbursements

		2.	50948	Intra-County account transfers transmitted on September 9, 2021, Auditor.

				Attachments:
				Memo
				Inter-County Account Transfers 09/09/2021

		3.	50985	Addendum No. 1, No. 2, No. 3, No. 4, No. 5, No. 6, No. 7 and No. 8 to Construction, Collin County Adult Detention Facility, Phase 1 Addition (IFB No. 239) to make various changes to the Invitation for Bid, Purchasing.

				Attachments:
				Addendum 1
				Addendum 2
				Addendum 3
				Addendum 4
				Addendum 5
				Addendum 6
				Addendum 7
				Addendum 8

				COMMISSIONERS COURT BUSINESS:

1.				Public Comments. If a member of the public would like to address the Court, a properly completed Public Comment Form must be submitted prior to the start of the meeting. Each speaker shall be limited to a maximum of three (3) minutes for public comments.

2.				Presentation/Recognition.

3.				Consent Agenda Items:

	a.		50975	Disbursements for the period ending September 21, 2021, Auditor.

				Attachments:
				Court Order 2021-926-09-27
				Court Order 2021-927-09-27
				Disbursements

	b.		50976	Indigent Defense Disbursements, Auditor.

				Attachments:
				Court Order 2021-928-09-27
				Indigent Defense Disbursements

	c.		50958	Tax refunds totaling $2,501,751.26, Tax Assessor-Collector.

				Attachments:
				Court Order 2021-929-09-27
				CC SUMMARY SHEET

	d.			Advertisement(s):

		1.	50969	Construction, HVAC Replacement, 900 Park Blvd. Building (IFB No. 2021-351), Construction & Projects.

				Attachments:
				Court Order 2021-930-09-27
				Memo
				Legal Notice
				Bid Packet

	e.			Award(s):

		1.	50972	Vending Services (IFB No. 2021-230) to SPG Vending Solutions, LLC, Administrative Services.

				Attachments:
				Court Order 2021-931-09-27
				Memo
				Contract data
				Bid Tabulation
				Award letter
				1295 form
				2252 form

		2.	50834	FY2022 ArcGIS Software Maintenance (Coop Quote No. 2021-380) to Environmental Systems Research Institute, Inc., Information Technology.

				Attachments:
				Court Order 2021-932-09-27
				Court Memo
				FY22 Quote
				Court Order 2014-739-10-06 - Sole Source
				Court Order 2021-683-07-12 - IT Standards
				Standards List
				2252
				1295 (Redacted)

		3.	50835	Software Maintenance, PeopleSoft (Coop Quote No. 2021-389) to Oracle America, Inc. utilizing DIR Contract No. DIR-TSO-4158, Information Technology.

				Attachments:
				Court Order 2021-933-09-27
				Court Memo
				Bid Tab Summary
				Quote
				2252

		4.	50943	Road Materials, Emulsified Asphalts (IFB No. 2021-233) to various vendors, Public Works.

				Attachments:
				Court Order 2021-934-09-27
				memo
				contract data
				bid_tab
				award_letter - Cleveland
				award_letter Ergon
				award letter - P Squared
				award_letter - Wright
				1295 Cleveland
				1295 Ergon
				1295 P Squared
				1295 Wright
				2252_Cleveland
				2252 Ergon
				2252 P Squared
				2252 Wright

		5.	50989	Office Supplies (Contract No. 2021-390) to Office Depot, Inc. utilizing OMNIA Partners Cooperative Contract No. 19-12R, Purchasing.

				Attachments:
				Court Order 2021-935-09-27
				Department Memo
				Executive Summary
				Pricing Sample
				Evaluation Spreadsheet
				2252 Form

	f.			Agreement(s):

		1.	50987	Funding Agreement with the Collin College Foundation (Agreement No. 2021-090) to provide tuition assistance in the amount of $50,000 to paid and volunteer members of various fire departments within Collin County for select courses provided by the Collin College Fire Science Program, Fire Marshal.

				Attachments:
				Court Order 2021-936-09-27
				Memo
				Funding Agreement

		2.	50946	Interlocal Dispatch Services Agreement (Agreement No. 2021-381) with the Town of Fairview effective October 1, 2021 through and including September 30, 2022, Sheriff.

				Attachments:
				Court Order 2021-937-09-27
				Memo
				ILA
				Dispatch Fees

		3.	50947	Interlocal Dispatch Services Agreement (Agreement No. 2021-382) with the City of Anna effective October 1, 2021 through and including September 30, 2022, Sheriff.

				Attachments:
				Court Order 2021-938-09-27
				Memo
				ILA
				Billing Rates

		4.	50962	Interlocal Dispatch Services Agreement (Agreement No. 2021-388) with the Lavon Volunteer Fire Department effective October 1, 2021 through and including September 30, 2022, Sheriff.

				Attachments:
				Court Order 2021-939-09-27
				Memo
				ILA
				Dispatch Fees

		5.	50966	Assessment Collection Services Agreement between the Collin County Tax Assessor-Collector and the City of Plano for the Collin Creek East Public Improvement District (PID), Tax Assessor-Collector.

				Attachments:
				Court Order 2021-940-09-27
				Memo
				Agreement

		6.	50967	Assessment Collection Services Agreement between the Collin County Tax Assessor-Collector and the City of Plano for the Collin Creek West Public Improvement District (PID), Tax Assessor-Collector.

				Attachments:
				Court Order 2021-941-09-27
				Memo
				Agreement

		7.	50968	Assessment Collection Services Agreement between the Collin County Tax Assessor-Collector and the City of Princeton for the Whitewing Trails Public Improvement District (PID) No. 2, Tax Assessor-Collector.

				Attachments:
				Court Order 2021-942-09-27
				Memo
				Agreement

		8.	50974	Assessment Collection Services Agreement between the Collin County Tax Assessor-Collector and the City of Anna for the Sherley Tract Public Improvement District (PID) Improvement Area No. 1, Tax Assessor-Collector.

				Attachments:
				Court Order 2021-943-09-27
				Memo
				Agreement

		9.	50977	Assessment Collection Services Agreement between the Collin County Tax Assessor-Collector and the City of Anna for the Sherley Tract Public Improvement District (PID) Major Improvement Area, Tax Assessor-Collector.

				Attachments:
				Court Order 2021-944-09-27
				Memo
				Agreement

		10.	50970	Dealer Deputy Agreement between the Collin County Tax Assessor-Collector and Frisco Auto Acquisitions, Inc. d/b/a Frisco Chrysler Dodge Jeep Ram, Inc. to perform motor vehicle titling and registration services, Tax Assessor-Collector.

				Attachments:
				Court Order 2021-945-09-27
				Memo
				Agreement

		11.	50971	Dealer Deputy Agreement between the Collin County Tax Assessor-Collector and Asbury Plano LEX, LLC d/b/a Park Place Lexus Plano to perform motor vehicle titling and registration services, Tax Assessor-Collector.

				Attachments:
				Court Order 2021-946-09-27
				Memo
				Agreement

	g.			Amendment(s):

		1.	50941	Amendment to the tax abatement agreement with FedEx Office and Print Services, Inc., Budget.

				Attachments:
				Draft Court Order
				memo
				agreement amendment

		2.	50955	No. 1 to Interlocal Agreement for Jail Services (Agreement No. 2021-011) with Collin County Community College District to extend the contract for one (1) year through and including September 30, 2022, and further authorize the Purchasing Agent to finalize and execute same, Sheriff.

				Attachments:
				Court Order 2021-947-09-27
				Memo
				Amendment
				Original Agreement
				Rates

		3.	50956	No. 1 to Interlocal Agreement for Jail Services (Agreement No. 2020-409) with the City of Anna to extend the contract for one (1) year through and including September 30, 2022, and further authorize the Purchasing Agent to finalize and execute same, Sheriff.

				Attachments:
				Court Order 2021-948-09-27
				Memo
				Amendment
				Original Agreement
				Rates

		4.	50957	No. 1 to Interlocal Agreement for Jail Services (Agreement No. 2020-420) with the Town of Fairview to extend the contract for one (1) year through and including September 30, 2022, and further authorize the Purchasing Agent to finalize and execute same, Sheriff.

				Attachments:
				Court Order 2021-949-09-27
				Memo
				Amendment
				Original Agreement
				Rates

		5.	50978	No. 1 to Interlocal Agreement for Jail Services (Agreement No. 2020-395) with the Farmersville ISD to extend the contract for one (1) year through and including September 30, 2022, and further authorize the Purchasing Agent to finalize and execute same, Sheriff.

				Attachments:
				Court Order 2021-950-09-27
				Memo
				Amendment
				Original Agreement
				Rates

		6.	50916	No. 2 to Services, Morgue Transport (Contract No. 2018-304) with Weatherall Family Funeral Service, LLC to extend the contract for one (1) year through and including September 30, 2022, and further authorize the Purchasing Agent to finalize and execute same, Medical Examiner.

				Attachments:
				Court Order 2021-951-09-27
				Memo
				Amendment No. 2
				1295
				2252

		7.	50840	No. 4 to Software Maintenance, Records Management System (Contract No. 2013-019) with MCCi, LLC to extend the contract for one (1) year through and including October 13, 2022, and further authorize the Purchasing Agent to execute and finalize same, Information Technology.

				Attachments:
				Court Order 2021-952-09-27
				Court Memo
				Amendment No. 4
				FY22 Maintenance Quote
				2252 Certification
				1295 Form (redacted)
				Sole Source Court Order

		8.	50934	No. 5 to Preparation of final plans, specifications and estimates (PS&E) for the Collin County Outer Loop, Segment 3A (Dallas North Toll Way to East of SH 289) to provide for additional construction inspection and construction administration services due to delays in utility relocation, and further authorize the Purchasing Agent to finalize and execute, Engineering.

				Attachments:
				Court Order 2021-953-09-27
				Memo
				Amendment No. 5
				Amendment
				Fee Estimate
				2252 Certification

		9.	50953	No. 5 to Services, Inmate Health Care (Contract No. 2015-122) with Southwest Correctional Medical Group, PLLC to extend the contract for one (1) year through and including September 30, 2022, and increase staffing, base compensation, and contract value, and further authorize the Purchasing Agent to finalize and execute same, Sheriff.

				Attachments:
				Court Order 2021-954-09-27
				Memo
				Amendment No. 5
				Extension Proposal
				Justification Packet
				Original Agreement
				2252
				1295 (Redacted)

		10.	50907	No. 11 to Physician Services, Dr. Shupe (Contract No. 07335-10) with Dr. James Shupe to extend the contract for one (1) year through and including September 30, 2022, and further authorize the Purchasing Agent to finalize and execute same, Probate Court.

				Attachments:
				Court Order 2021-955-09-27
				Memo
				Amendment No. 11
				1295
				2252
				Original Agreement

	h.			Contract Renewal(s):

		1.	50983	Elevator Maintenance and Repair (Contract No. 2020-372) with ThyssenKrupp Elevator Corporation utilizing Sourcewell Cooperative Contract No. 100516-TKE to extend the contract for one (1) year through and including September 30, 2022, Facilities.

				Attachments:
				Court Order 2021-956-09-27
				Department Memo
				Renewal Letter
				Coop Agreement
				Coop Comment & Review
				Coop Acceptance & Award
				Coop Extension Agreement
				Coop Evaluation
				2252 Form

		2.	50850	Juvenile Case Management System with TechShare Local Government Corporation for the period of October 1, 2021 through and including September 30, 2022, Information Technology.

				Attachments:
				Court Order 2021-957-09-27
				Memo
				FY22 Maintenance Quote
				Sole Source Court Order

		3.	50961	Public Safety Radio System Maintenance (Contract No. 2021-384) with Motorola Solutions, Inc. to extend the contract for one (1) year through and including September 30, 2022, and further authorize the Purchasing Agent to finalize and execute same, Information Technology.

				Attachments:
				Court Order 2021-958-09-27
				Court Memo
				Quote Document
				2252 Certification
				Sole Source Court Order

	i.			Miscellaneous:

		1.	50993	Designation of the 2022 Commissioners Court regular term meeting dates and times, Commissioners Court.

				Attachments:
				Court Order 2021-959-09-27
				2022 Proposed Court Dates.pdf

		2.	51022	Authorization for Collin County Commissioners Court members to attend continuing education training virtually, Commissioner Precinct 4.

				Attachments:
				Court Order 2021-960-09-27
				SB00230F.pdf

		3.	50945	Order and notice of election for November 2, 2021, General and Special Elections, Elections.

				Attachments:
				Court Order 2021-961-09-27
				Department Memo
				Order and Notice of Election

		4.	50963	Accept the roads within The Residences at Cottage Hill for county maintenance, Engineering.

				Attachments:
				Court Order 2021-962-09-27
				memo
				map
				plat
				Court Order

		5.	50964	Funding recommendations for the Collin County Parks and Open Space Funding Assistance Program, 2018 Bond - 3rd Series, and budget amendment in the amount of $2,384,510 for same, Engineering.

				Attachments:
				Court Order 2021-963-09-27
				Memo
				3rd Series - recommended.pdf
				Journal Proof
				Budget Amendment Details

		6.	50944	Redesignation of Private Road 5790 as Chengal Circle and Private Road 5791 as Krishna Way with associated address updates, GIS/Rural Addressing.

				Attachments:
				Draft Court Order
				Request Memo
				Address Map
				Petitions-Signed
				Letter to Owner
				Mapgrid 7M1

		7.	50973	Participate in a thirty (30) day free trail for Vectra's Enterprise Security solution from Vectra.ai, Information Technology.

				Attachments:
				Court Order 2021-964-09-27

		8.	50858	Assignment and Assumption to FY2021 County Clerk Records Preservation - Death, Marriage and Marriage Records Index (Contract No. 2021-080) to change the name from Data Preservation Solutions, LLC to Kofile Technologies, Inc., and further authorize the Purchasing Agent to finalize and execute same, Purchasing.

				Attachments:
				Court Order 2021-965-09-27
				Assignment and Assumption
				2252 Certification
				1295 Form (redacted)

		9.	50960	Assignment and Assumption to County Clerk Records Preservation (Historic Birth 1943-1997) & Probate (1874-1979) (Contract No. 2019-288) to change the name from Data Preservation Solutions, LLC to Kofile Technologies, Inc., and further authorize the Purchasing Agent to finalize and execute same, Purchasing.

				Attachments:
				Court Order 2021-966-09-27
				Assignment and Assumption
				2252 Certification
				1295 Form (redacted)

		10.	50979	Grant application for the FY 2022 Selective Traffic Enforcement Program - Impaired Driving Mobilization grant through the Texas Department of Transportation, Sheriff.

				Attachments:
				Court Order 2021-967-09-27
				MEMO
				INVITATION TO APPLY
				GRANT SUMMARY
				Application
				Grant Review Committee

		11.	50913	FY2022 Pay for Performance salary increases, Human Resources.

				Attachments:
				Court Order 2021-968-09-27

		12.	50932	FY 2022 Non-Pay for Performance salary increases, Human Resources.

				Attachments:
				Court Order 2021-969-09-27

		13.	50997	Personnel Appointments, Human Resources.

				Attachments:
				Court Order 2021-970-09-27
				Personnel Appointments

		14.	50998	Personnel Changes, Human Resources.

				Attachments:
				Court Order 2021-971-09-27
				Personnel Changes

				General Discussion Items:

				Presentation, discussion and any action regarding:

4.			50745	Adoption of an order setting the FY 2022 Fee Schedule, Budget.

				Attachments:
				Court Order 2021-972-09-27
				FY 2022 Proposed Fee Schedule
				FY 2022 Proposed Changes from FY 2021
				Compiled Department Fee Approvals

				Executive Session Items:

				Executive Session, in accordance with Chapter 551 of the Government Code.

				Any action resulting from the executive session.

				The court reserves the right to convene into executive session throughout this meeting.

Adjourn.



___________________________ Chris Hill COUNTY JUDGE COLLIN COUNTY, T E X A S

CERTIFICATION:

I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2021 at _______ o'clock _____.M.



___________________________ Stacey Kemp, County Clerk Collin County, T E X A S



___________________________ Deputy

NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.