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AI- 49005
Commissioners Court
Meeting Date: 09/14/2020  
Change Order No. 1 to Coop Quote 2020-136 OEM Toner with Xerox
Submitted By: Jessica Shaw
Department: Budget/Finance  
Request Type: CONSENT Agenda Area: Change Order

Information
Department Action
Request Commisioners' Court Approval for Change Order No. 1 to Coop Quote 2020-136, OEM Toner with Xerox for Line 80, 81 and 91 according to the attached documentation for the period October 1, 2020 through September 30, 2021. Funding is budgeted in Support Services Shared.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval of Change Order No. 1 to  COOP Quote 2020-136 OEM Toner Cartridges for Laser and Inkjet Printers to Xerox Business Solutions Southwest to 1) extend the contract for the period October 1, 2020 through and including September 30, 2021 and 2) add three (3) additional products to the contract, 3) add Force Majeure to Terms of Contract, and authorize Purchasing Agent to execute same. hda  
Contract Renewal 1 of 2.
FY20 Expenditures to date - $18,979.12
FY19 Expenditures - $17,096.72
HR and/or IT Action
Budget Department Action
Budgeted funds available for Change Order No. 1 to Coop Quote 2020-136, OEM Toner with Xerox for the period October 1, 2020 through September 30, 2021. General Fund (0001).
Auditor's Office Action
Funds available in the General Fund.
Commissioners Court
No. 1 to OEM Toner Cartridges for Laser and Inkjet Printers (Coop. Quote 2020-136) with Xerox Business Solutions Southwest to extend the contract for one (1) year through and including September 30, 2021, make various changes to the contract and further authorize the Purchasing Agent to finalize and execute same, Budget.

Budget Information
Information about available funds
Budgeted: Funds Available: Adjustment: Amount Available: 600,000
Unbudgeted: Funds NOT Available: Amendment:
Account Code(s) for Available Funds
1: 0001-04029-0009-41-30-0000-615102-
Fund Transfers
Remarks:
Attachments
Court Order
Dept Memo
Change Order Document
Chapter 2252 Certification
Bid Tabulation

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