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AI- 49939
Commissioners Court
Meeting Date: 04/05/2021  
Amendment to Contract with BGE, Inc., for Analysis of Outer Loop Interchange with Telephone Road
Submitted For: Clarence Daugherty Submitted By: Dawn Redwine
Department: Engineering  
Request Type: CONSENT Agenda Area: Amendment

Information
Department Action
The previous County Thoroughfare Plan showed Telephone Rd “dead-ending” at the Outer Loop. The City of Melissa has pointed out that it would be better for traffic flow if Telephone Road were continuous at this point and connect to the corresponding road in Anna on the north side of the Outer Loop. After considering this, we agree with Melissa’s position. Telephone Road is within 900 feet of the US 75 service road. The future interchange will come even closer to Telephone Road.
 
The concept plan for the future interchange of US 75 and the Outer Loop did not take into account there being a grade separation with Telephone Road just west of the interchange. Therefore, there is a possibility that the grades of the future main lanes will not be high enough to go over Telephone Road.
 
BGE was requested to submit a proposal for analyzing the impact of a grade separation at this location. The issue is whether or not additional right-of-way would be required. This is of concern because we have already acquired all the ROW for the interchange.
 
BGE has some funds ($40,144) in the Outer Loop design project they are working on that was for the possibility of needing to do some work at the connection to US 75. The fee associated with this work requires that an additional $34,014 be added to this amount in order to accomplish the additional work (see attached list of tasks). The account to which BGE’s contract is charged has $25,606.62 available. Therefore, the remainder needed for this amendment, $8407.38, needs to be moved within the project to the consulting account with a budget adjustment.
 
Action Requested: It is requested that Commissioners Court approve the attached Amendment ___ and a budget adjustment to transfer $8407.38
 
From RI18OL002-4215-750300013-809682
 
To     RI18OL002-4215-750300013-809250
 
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval of contract amendment No. 1 to the contract with BGE, Inc., Agr. 2020-049, Collin County Outer Loop, Segment 3A Access Rd. PS&E from FM 2478 to US 75, for analysis of the Collin County Outer Loop interchange with Telephone Rd for an additional fee of $34,014.00 for a new total contract amount of $2,253,046.22. Further, authorize the Purchasing Agent to execute same. MD
HR and/or IT Action
Budget Department Action
Funds available in the amount of $34,014 for Contract Amendment No. 1 to Agr. 2020-049, Collin County Outer Loop, Segment 3A Access Rd. PS&E from FM 2478 to US 75 with BGE, Inc. for the analysis of the interchange with Telephone Road. Budget Adjustment included in the amount of $8,408 to move funding to the correct expense account.  New contract total is $2,253,046.22. 2018 Bond Fund (4215).
Auditor's Office Action
Bond funds available.
Commissioners Court
No. 1 to Collin County Outer Loop Segment 3A Access Road PS&E from FM 2478 to US 75 (Contract No. 2020-049) with BGE, Inc. for additional design services to include an overpass at Telephone Road, and further authorize the Purchasing Agent to finalize and execute same, Engineering.

Budget Information
Information about available funds
Budgeted: Funds Available: Adjustment: Amount Available: 34,014
Unbudgeted: Funds NOT Available: Amendment:
Account Code(s) for Available Funds
1: RI18OL002-4215-750300013-809250
Fund Transfers
Remarks:
Attachments
Court Order 2021-272-04-05
Memo
Letter from BGE
Budget Adjustment Entry
Contract Amendment No. 1
Form 1295
2252 Certification

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