Agenda

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AI- 50556

Commissioners Court

Meeting Date:	07/26/2021
Renewal IFB 2019-302 Austin Asphalt
Submitted For:	Jon Kleinheksel	Submitted By:	Tammi Koch
Department:	Public Works
Request Type:	CONSENT	Agenda Area:	Change Order

Information

Department Action

Public Works requests Commissioners Court approval to renew IFB 2019-302, Asphaltic Concrete with Austin Asphalt, Inc.

Purchasing Department Action

Request Commissioners Court consideration and any action regarding approval of Change Order No. 1 to contract 2019-302, Asphaltic Concrete with Austin Asphalt, Inc. to (1) include a price redetermination per section 4.6 of the contract per the attached documentation, (2) extend the contract for the period of October 1, 2021 continuing through and including September 30, 2022, and further allow Purchasing Agent to execute the same. gz
Renewal 2 of 2
FY21 YTD $38,501.10; FY20 $145,453.66

HR and/or IT Action

Budget Department Action

Budgeted funds available upon adoption of the FY 2022 Budget for Contract Change Order No.1 to IFB 2019-302 Asphalt Concrete with Austin Asphalt, Inc. Contract extension for one (1) year to include pricing adjustment. Contract period October 1, 2021 through September 30, 2022. (1010)-Road and Bridge Fund.

Auditor's Office Action

Funds available in the Road and Bridge Fund. Budget anticipated to be approved for FY 2022.

Commissioners Court

No. 1 to Asphaltic Concrete (IFB No. 2019-302) with Austin Asphalt, Inc. to make various changes to the contract, and further authorize the Purchasing Agent to finalize and execute same, Public Works.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$9,524,000

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	1010-75001-0001-68-30-0000-637529-
2:	1010-75001-0001-68-30-0000-637532-

Fund Transfers

Remarks:

Budgeted funds available upon adoption of the FY 2022 Budget.

Attachments
Court Order 2021-712-07-26
memo
Change Order 1
1295 form
2252 form
vendor letter
vendor documentation
revised bid tab