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AI- 50556
Commissioners Court
Meeting Date: 07/26/2021  
Renewal IFB 2019-302 Austin Asphalt
Submitted For: Jon Kleinheksel Submitted By: Tammi Koch
Department: Public Works  
Request Type: CONSENT Agenda Area: Change Order

Information
Department Action
Public Works requests Commissioners Court approval to renew IFB 2019-302, Asphaltic Concrete with  Austin Asphalt, Inc.
Purchasing Department Action
Request Commissioners Court consideration and any action regarding approval of Change Order No. 1 to contract 2019-302, Asphaltic Concrete with Austin Asphalt, Inc. to (1) include a price redetermination per section 4.6 of the contract per the attached documentation, (2) extend the contract for the period of October 1, 2021 continuing through and including September 30, 2022, and further allow Purchasing Agent to execute the same. gz
Renewal 2 of 2
FY21 YTD $38,501.10; FY20 $145,453.66

 
HR and/or IT Action
Budget Department Action
Budgeted funds available upon adoption of the FY 2022 Budget for Contract Change Order No.1 to IFB 2019-302 Asphalt Concrete with Austin Asphalt, Inc. Contract extension for one (1) year to include pricing adjustment. Contract period October 1, 2021 through September 30, 2022. (1010)-Road and Bridge Fund. 
 
Auditor's Office Action
Funds available in the Road and Bridge Fund.  Budget anticipated to be approved for FY 2022.
Commissioners Court
No. 1 to Asphaltic Concrete (IFB No. 2019-302) with Austin Asphalt, Inc. to make various changes to the contract, and further authorize the Purchasing Agent to finalize and execute same, Public Works. 

Budget Information
Information about available funds
Budgeted: Funds Available: Adjustment: Amount Available: $9,524,000
Unbudgeted: Funds NOT Available: Amendment:
Account Code(s) for Available Funds
1: 1010-75001-0001-68-30-0000-637529-
2: 1010-75001-0001-68-30-0000-637532-
Fund Transfers
Remarks:
Budgeted funds available upon adoption of the FY 2022 Budget.
 
Attachments
Court Order 2021-712-07-26
memo
CO No. 1
1295 form
2252 form
vendor letter
vendor documentation
revised bid tab

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