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AI- 50595
Commissioners Court
Meeting Date: 07/26/2021  
Amendment No. 3 to the Engineering Services Scope & Fee for FM 2551 from FM 2514 to FM 2170, 2007 Bond Project # 07-00-20.
Submitted By: Tracy Homfeld
Department: Engineering  
Request Type: CONSENT Agenda Area: Amendment

Information
Department Action
BACKGROUND:
Collin County funded the schematic and environmental document for FM 2551 from FM 544 to FM 2170. This was prepared by CP&Y. The original Environmental Assessment (EA) Document was approved in 2010.
Commissioners Court also approved an Engineering Services Agreement with CP&Y for FM 2551 from FM 2514 (Parker Road) to FM 2170 on 8-6-2012, Court Order #2012-523-08-06, for a total of $1,822,311.
The court approved Supplement #1 on 8-24-15, Court Order #2015-558-08-24, in the amount of $135,837 for work associated with a required environmental re-evaluation and additional survey needed due to development along the corridor.
The court approved Supplement #2 on 1-07-19, Court Order #2019-012-01-07, in the amount of $556,605 for work associated with required design iterations due to the extent of conflicts and the sensitivity of an 84” NTMWD water line along the corridor.
CURRENT WORK:
TxDOT has been hosting monthly utility meetings to discuss conflicts and resolutions with the franchise utilities along the project corridor. Through these meetings it became apparent that extensive utility design, construction planning and phasing coordination would be necessary due to the limited and restricted TxDOT ROW, restrictions within a NTMWD easement and fast approaching TxDOT letting date. The County is working with TxDOT and CP&Y to create a utility mapping exhibit that will be used in the utility meetings to aid in complex utility discussions.  The total fee for Supplement #3 is $92,870 and will only be billed for hours actually used. Below is a summary of the tasks included in Supplement #3:
  • Utility Mapping to depict the existing utilities to remain in place, proposed utilities to be abandoned and locations of the proposed utility lines.
  • Coordination with Collin County and TxDOT related to conflicts between roadway and utilities, utility relocations and TxDOT Permit review.
The following Budget Adjustment will need to be done to accommodate the additional funding:
$92,870 FROM: US 380 from Airport to CR 458; RI070048-4213-450300013-809250 TO: FM 2551 Engineering; RI070020-4213-45030013-809250
County engineering staff has reviewed the scope and fee and find the scope and fee appropriate.
 
We request  approval of Supplement #3 to the CP&Y Engineering Services Scope and Fee for FM 2551 from FM 2514 to FM 2551 in the amount of $92,870 for Bond Project #07-00-20 and associated budget adjustments.           
Purchasing Department Action
Request Commissioners Court consideration and any action regarding approval of contract Amendment No. 3 to the contract with CP&Y, Inc., AGR 08345-12, Professional Services, Engineering, FM 2551 from FM 2514 to FM 2170, Bond Project #07-00-20, for further coordination with Collin County and TxDOT related to conflicts with roadway utilities, utility relocations, and development and maintenance of the utility base map and exhibits for the amount of $92,870.00 and approve budget adjustment for same. Further, authorize the Purchasing Agent to execute the amendment. MD
HR and/or IT Action
Budget Department Action
Budgeted funds available in the amount of $92,870 for Amendment No. 3 to AGR 08345-12, Professional Services, Engineering, FM 2551 from FM 2514 to FM 2170, Bond Project #07-00-20.  Budget Adjustment is attached to reallocate the funds to this project from RI070048.  2007 Bond Fund (4213).
Auditor's Office Action
Bond funds available.  Budget amendment will be processed upon approval.
Commissioners Court
No. 3 to Professional Services, Engineering, FM2551 from FM2514 to FM2170 (Agreement No. 08345-12) with CP&Y, Inc. for further coordination with Collin County and TxDOT related to conflicts with roadway utilities, utility relocations, and development and maintenance of the utility base map and exhibits, and budget adjustment for same, Engineering. 

Budget Information
Information about available funds
Budgeted: Funds Available: Adjustment: Amount Available: $92,870
Unbudgeted: Funds NOT Available: Amendment:
Account Code(s) for Available Funds
1: RI070020-4213-45030013-809250
Fund Transfers
Remarks:
FY 2021 Budget Adjustment Totaling $92,870.
 
Trans Amt: $92,870 From: RI070048-4213-450300013-809250 To: RI070020-4213-45030013-809250
Dept. Name: Additional Line Items:
Remarks:
Attachments
Court Order 2021-711-07-26
Memo
Contract Amendment No. 3
Supplemental #3
Form 1295
2252 Certification
Journal Proof

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