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AI- 48698
Commissioners Court
Meeting Date: 07/13/2020  
Change Order No. 2, IFB 2016-125 for Printing: General Office Forms with Filex Systems, Inc.
Submitted By: Hunter Alley
Department: Purchasing  
Request Type: CONSENT Agenda Area: Change Order
Information
Department Action
Request Commissioners' Court approval of Change Order No. 2, IFB 2016-125 for Printing: General Office Forms with Filex Systems, Inc.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval of Change Order No. 2 to 2016-125, Printing: General Office Forms with Filex Systems, Inc. to 1) extend the contract for the period October 1, 2020 through September 30, 2021, 2)  include a price redetermination per section 4.7 of the contract, 3) add Force Majeure to Terms of Contract, and authorize Purchasing Agent to execute same. HA
Contract Renewal 3 of 3
FY20 Expenditures to date – $6,470.00
FY19 Expenditures - $6,850.00
HR and/or IT Action
Budget Department Action

Budgeted funds available upon approval of the FY 2021 budget for Change Order No. 2 to 2016-125, Printing, General Office Forms, with Filex Systems, Inc. Contract period is October 1, 2020 through September 30, 2021. Changes to contract, including price redeterminiation, are reflected in attached documents. Various Accounts - County Wide.
Auditor's Office Action
Funds available in various funds per attached.  Budget anticipated to be approved for FY 2021.
Commissioners Court
No. 2 to Printing, General Office Forms (IFB No. 2016-125) with Filex Systems, Inc. to extend the contract for one (1) year through and including September 30, 2021, make various changes to the contract, and further authorize the Purchasing Agent to finalize and execute same, Purchasing. 
Budget Information
Information about available funds
Budgeted: Funds Available: Adjustment: Amount Available:
Unbudgeted: Funds NOT Available: Amendment:
Account Code(s) for Available Funds
1: Various -626562 county wide
Fund Transfers
Remarks:
Attachments
Court Order
Dept Memo
Change Order Document
1295 Form
Chapter 2252 Certification
Price Redetermination Spreadsheet
Supporting Documentation

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