AGENDA
 
Collin County Commissioners Court
Jack Hatchell Administration Building
4th Floor, 2300 Bloomdale Road, McKinney
December 4, 2023, 1:30 P.M.
 
NOTICE OF A REGULAR MEETING
 
Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:
 

Call to order. The court will convene in open session for consideration of the following business matters:
 
Invocation – Commissioner Fletcher

Pledge of Allegiance – Judge Hill

Pledge of Allegiance to the Texas Flag – Commissioner Hale
 
             

DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:
 
1. AI-55136   
Notification Only		 Personnel Appointments, Human Resources. 
 
2. AI-55137   
Notification Only		 Personnel Changes, Human Resources.
 

FYI NOTIFICATION:
 
1. AI-55029   
Notification Only		 Intra-County account transfers transmitted October 20, 2023, Auditor.
 
2. AI-55056   
Notification Only		 Intra-County account transfers transmitted October 31, 2023, Auditor. 
 
3. AI-55103   
Notification Only		 Intra-County account transfers transmitted November 10, 2023, Auditor.
 
4. AI-55028   
Notification Only		 Change Order No. 19 to Construction, Collin County Adult Detention Facility, Phase 1 Addition (IFB No. 2021-239) with Ratcliff Constructors L.P. to provide various changes to the contract, Construction Projects.
 
5. AI-55140   
Notification Only		 Addendum No. 1, No. 2, and No. 3 to Video Surveillance System Upgrade, Adult Detention Facility, Courthouse and Central Plant (IFB No. 2023-071) to make various changes to the Invitation for Bid, Purchasing. 
 
6. AI-55131   
Notification Only		 Voluntary terminations, Human Resources. 
 
7. AI-55132   
Notification Only		 Turnover, Human Resources. 
 
8.

Notification of budget adjustment(s)/amendment(s):
 
a. AI-55066   
Notification Only		 $168,992 to establish the budget for the FY2024 CJD Veteran Treatment Court Grant, Auditor. 
 
b. AI-55039   
Notification Only		 $447,823 to establish the budget for the FY2024 CJD Adult Mental Health Court Grant, Auditor. 
 
c. AI-55073   
Notification Only		 $175,000 to establish the budget for the FY2024 TVC Veterans Mental Health Grant, Auditor. 
 
d. AI-55076   
Notification Only		 $144,422 to establish the budget for the UASI Regional Fusion Center Analysts Grant, Auditor. 
 
e. AI-55077   
Notification Only		 $69,931 to establish the budget for the UASI Domestic Violence Extremism Grant, Auditor. 
 
f. AI-55078   
Notification Only		 $45,000 to establish the budget for the IISC Fusion Center Analyst Grant, Auditor. 
 
g. AI-55079   
Notification Only		 $26,351 to establish the budget for the UASI Election Security Grant, Auditor. 
 
h. AI-55080   
Notification Only		 $48,400.89 to establish the budget for the FY2024 UASI SHSP-DVE Grant, Auditor. 
 

COMMISSIONERS COURT BUSINESS:
 

Public comments related to an item on the Agenda.

If a member of the public would like to address the Court, a properly completed Public Comment Form must be submitted prior to the start of the meeting.  Each speaker shall be limited to a maximum of three (3) minutes for public comments.
 
1.

Consent Agenda Items:
 
a. AI-55042   Approved Disbursements for the period ending November 28, 2023, Auditor.
 
b. AI-55043   Approved Indigent Defense Disbursements, Auditor.
 
c. AI-55084   Approved Tax refunds totaling $109,235.94, Tax Assessor-Collector. 
 
d.

Advertisement(s):
 
1. AI-55046   Approved Professional Services, Forensic Engineering Services (RFQ No. 2024-054), Construction & Projects.
 
e.

Award(s):
 
1. AI-55119   Approved Computers, Peripherals, and Accessories (Coop Quote No. 2024-064) to GTS Technology Solutions, Inc., Information Technology. 
 
2. AI-55035   Approved Road Materials, Flexbase (Grade 1, Type A) (IFB No. 2023-343) to various vendors, Public Works. 
 
3. AI-55038   Approved John Deere Gator Utility Vehicle (Contract No. 2024-038) to Coufal-Prater Equipment, LLC d/b/a United Ag & Turf, through Sourcewell Contract No. 031121-DAC, Public Works. 
 
4. AI-55107   Approved Mowing & Trimming of Soil Conservation Structures (IFB No. 2023-344) to Abescape Group, LLC, Public Works. 
 
5. AI-54939   Approved ST50 SCBA Avon Protection System (Coop. Quote 2024-073) to Safeware, Inc. through OMNIA Coop. Contract No. 4400008468, Sheriff.
 
f.

Agreement(s):
 
1. AI-55087   Approved Personal Services Agreement with Brianna Smith (Contract No. 2024-107) for Case Manager for the VALOR Program, grant exemption from the competitive bid process per Texas Local Government Code 262.024(a)(4), and further authorize the Purchasing Agent to finalize and execute same, 296th District Court.
 
2. AI-55088   Approved Personal Services Agreement with Zuzi Gomez-Chang (Contract No. 2024-111) for Mental Health Coordinator for the North Texas Veterans Court Program, grant exemption from the competitive bid process per Texas Local Government Code 262.024(a)(4), and further authorize the Purchasing Agent to finalize and execute same, 296th District Court.
 
3. AI-55089   Approved Personal Services Agreement with Angela Naki (Contract No. 2024-112) for Mental Health Coordinator for the North Texas Veterans Court Program, grant exemption from the competitive bid process per Texas Local Government Code 262.024(a)(4), and further authorize the Purchasing Agent to finalize and execute same, 296th District Court.
 
4. AI-55086   Approved Personal Services Agreement with Denise Martinez (Contract No. 2024-122) for Mental Health Clinician for the VALOR Program, grant exemption from the competitive bid process per Texas Local Government Code 262.024(a)(4), and further authorize the Purchasing Agent to finalize and execute same, 296th District Court.
 
5. AI-55040   Approved Memorandum of Understanding between Collin County Animal Services and Texas Wildlife Services Program to provide wildlife damage management assistance and educational outreach, Development Services. 
 
6. AI-55101   Approved Advance Funding Agreement for Voluntary Local Government Contributions to Transportation Improvement Projects with No Required Match On-System with TxDOT concerning the widening of US 380 from four (4) lanes to six (6) lanes from Bridgefarmer to 4th Street, Engineering. 
 
7. AI-55102   Approved Termination of Agreement to Contribute Funds with TxDOT for SS 399 from SH 5 to US 380 for the acquisition of right of way and relocating utilities, and return funds in the amount of $8,572,909.50 for same, Engineering. 
 
8. AI-55115   Approved Memorandum of Understanding with Collin County Community College District to provide access to the Oral History Interviews of Collin County, Historical Commission. 
 
9. AI-55112   Approved Interlocal Agreement for Forensic Laboratory Services (Contract No. 2024-113) with Dallas County Southwestern Institute of Forensic Sciences through and including December 31, 2024, Medical Examiner. 
 
10. AI-55065   Approved Collin County Community College District's Annual HON Blanket Purchase Agreement (RFP No. SCON-100590) for specialized pricing through Plano Office Supply Co. through and including January 31, 2024, Purchasing. 
 
11. AI-55050   Approved Interlocal Agreement for Jail Services (Agreement No. 2024-087) with Burnet County through and including September 30, 2024, Sheriff.
 
12. Interlocal Agreement: Child Abuse, Investigation Services, Law Enforcement Services through and including September 30, 2027, Sheriff:
 
a. AI-55100   Approved Town of Fairview (Agreement No. 2023-402).
 
b. AI-55093   Approved City of Farmersville (Agreement No. 2023-404).
 
c. AI-55094   Approved City of Josephine (Agreement No. 2023-406).
 
d. AI-55095   Approved City of Murphy (Agreement No. 2023-407).
 
e. AI-55096   Approved City of Parker (Agreement No. 2023-410).
 
f. AI-55099   Approved City of Royse City (Agreement No. 2023-411).
 
g. AI-55092   Approved Anna ISD (Agreement No. 2023-412).
 
h. AI-55097   Approved Melissa ISD (Agreement No. 2023-403).
 
i. AI-55098   Approved Prosper ISD (Agreement No. 2023-409).
 
13. AI-55060   Approved Tax Collection Services Agreement between the Collin County Tax Assessor-Collector and Riverfield Municipal Utility District No. 1 of Collin County, Tax Assessor-Collector. 
 
14. AI-55104   Approved Assessment Collection Services Agreement between the Collin County Tax Assessor-Collector and the City of Anna for the Hurricane Creek Public Improvement District Area No. 2, Tax Assessor-Collector. 
 
g.

Amendment(s):
 
1. AI-55129   Approved No. 1 to Bonds for Elected Officials (Contract No. 2023-168) with JM 2020 Group, LLC to replace Attachment A1 with Attachment A2, and further authorize the Purchasing Agent to finalize and execute same, Human Resources. 
 
2. AI-55049   Approved No. 2 to Detection and Mitigation of Infectious Disease in Confinement Facilities Grant Program (Contract No. HHS001193700005) with the Texas Department of State Health Services to reallocate funds from the contractual category to the supplies category, Sheriff. 
 
3. AI-55071   Approved No. 2 to Jail Services, Out of County Housing (Contract No. 2022-125) with LaSalle Corrections to extend the contract for one (1) year through and including December 16, 2024, update section 6(A) contact name, and further authorize the Purchasing Agent to finalize and execute same, Sheriff.
 
4. AI-55081   Approved No. 3 to Modria Online Dispute Resolution Agreement (Agreement No. 2019-079) with Tyler Technologies, Inc. to terminate the agreement prior to the original agreement expiration, and further authorize the Purchasing Agent to finalize and execute same, Information Technology.
 
5. AI-55069   Approved No. 13 to Software and Implementation Services for an ERP Financial System (Contract No. 2015-192) with Tyler Technologies, Inc. to move EnerGov permitting and licensing software from on-premise to SaaS, and further authorize the Purchasing Agent to finalize and execute same; budget adjustment in the amount of $123,000, Information Technology.
 
6. AI-54954   Approved No. 16 to Interlocal Agreement for Animal Control Services (Contract No. 10094-09) with the City of Anna to extend the contract for one (1) year through and including September 30, 2024, set the rate for FY2024, and further authorize the Purchasing Agent to finalize and execute same, Development Services. 
 
7. AI-54955   Approved No. 17 to Interlocal Agreement for Facility Construction and Use of an Animal Shelter in Collin County (Contract No. 10097-09) with the City of Anna to extend the contract for one (1) year through and including September 30, 2024, set the rate for FY2024, and further authorize the Purchasing Agent to finalize and execute same, Development Services. 
 
h. Change Order(s):
 
1. AI-55044   Approved No. 2 to Adventure Camp RTU Replacements (Contract No. 2022-382) with Johnson Controls, Inc. to furnish and install two (2) conversion kits, and further authorize the Purchasing Agent to finalize and execute same; budget adjustment in the amount of $3,970.01, Facilities. 
 
i. Contract Renewal(s):
 
1. AI-55117   Approved Vending Services (IFB No. 2021-230) with SPG Vending Solutions, LLC to extend the contract for one (1) year through and including November 30, 2024, Administrative Services. 
 
2. AI-55090   Approved Host-Neutral Distributed Antenna System (IFB No. 2020-321) with Newbridge Wireless, LLC to extend the contract for one (1) year through and including December 12, 2024, Information Technology. 
 
3. AI-55116   Approved Odyssey Criminal Justice Information System (Contract No. 01318-09), Odyssey Softcode (Contract No. 2017-085) and Biometrics (Contract No. 2016-202) with Tyler Technologies, Inc. to extend the contract for one (1) year through and including September 30, 2024, Information Technology. 
 
4. AI-55118   Approved Annual Maintenance and Service Agreement (Contract No. 2024-084) with Nemo-Q Inc. to extend the contract for one (1) year through and including December 31, 2024, and further authorize the Purchasing Agent to finalize and execute same, Information Technology.
 
j.

Budget adjustment(s)/amendment(s):
 
1. AI-55106   Approved $92,478.10 for Special Court funds due to FY2023 additional activity and fund balance change, Auditor. 
 
2. AI-55134   Approved $8,419 to reallocate funds for the Spay/Neuter Program, Development Services. 
 
3. AI-55083   Approved $130,000 for outstanding FY2023 inmate health invoices, Health Care. 
 
4. AI-55055   Approved $36,500 to complete the Justice of the Peace, Precinct 1 court security update, Justice of the Peace, Precinct 1. 
 
5. AI-55048   Approved $17,188 to cover FY2023 Jail Operations shortfall, Sheriff. 
 
k.

Receive and File, Auditor:
 
1. AI-55063   Approved Monthly financial reports for September 2023. 
 
l.

Filing of the Minute(s), County Clerk:
 
1. AI-55053   Approved October 23, 2023. 
 
m.

Miscellaneous:
 
1. AI-55041   Approved Acceptance of the FY2024 Adult Mental Health Court Grant award in the amount of $447,823 through the Office of the Governor, Criminal Justice Division, 219th District Court. 
 
2. AI-55051   Approved Acceptance of the FY2024 Veteran Treatment Court Grant award in the amount of $168,992 through the Office of the Governor, 296th District Court.
 
3. AI-55108   Approved Grant application for the FY2024 VALOR Grant in the amount of $270,000 through the Texas Veterans Commission, 296th District Court. 
 
4. AI-55109   Approved Grant application for the FY2024 North Texas Regional Veterans Court Program Grant in the amount of $400,000 through the Texas Veterans Commission, 296th District Court. 
 
5. AI-55111   Approved Jury Selection Plan, 471st District Court. 
 
6. AI-55068   Approved Acknowledgment of the issuance of a loan facilitated by the Public Finance Authority for the benefit of UHF the Promenade Apts, LLC, an affiliate of Unified Housing Foundation, Inc., a Texas Nonprofit Corporation, and related matters, Administrative Services.
 
7. AI-55125   Approved Authorization for Collin County Fire Marshal to discontinue burn ban if conditions improve, Administrative Services.
 
8. AI-55176   Approved Letter of engagement for professional services with Dykema, grant an exemption from the bid process per Texas Local Government Code 262.024(a)(4), and further authorize the Purchasing Agent to finalize and execute same, Administrative Services. 
 
9. AI-55182   Approved Letter of engagement for professional services with Siebman Law, grant an exemption from the bid process per Texas Local Government Code 262.024(a)(4), and further authorize the Purchasing Agent to finalize and execute same, Administrative Services.
 
10. AI-55052   Approved 2023 Tax Roll Summary, Budget. 
 
11. AI-55070   Approved Redesignation of Private Road 5927 as Rankala Road with associated address updates, GIS/Rural Addressing. 
 
12. AI-55126   Approved Office Print Assessment with Lexmark Professional Services, Information Technology. 
 
13. AI-55127   Approved Acceptance of the FY2024 Juvenile Probation Mental Health Court Grant award in the amount of $169,046.79 through the Office of the Governor, Criminal Justice Division, Juvenile Probation. 
 
14. AI-55061   Approved Amend the FY2024 Fee Schedule to remove the ROW Use Fine and add statutory authority to the ROW Use Permit Fee, Public Works. 
 
15. AI-55091   Approved Acceptance of the UASI 2021 State Homeland Security Program: LETPA Projects Grant award in the amount of $96,261.05 through the Office of the Governor, Sheriff. 
 
16. AI-55138   Approved Personnel Appointments, Human Resources.
 
17. AI-55139   Approved Personnel Changes, Human Resources.
 
2.

General Discussion Items:
 
Presentation, discussion and any action regarding:
 
a. AI-55074   Approved Public Hearing - Placement of regulatory signs on various County Roads, Public Works. 
 
b. AI-55120   
No Action Taken		 Public Hearing - Creation of the Collin County Local Provider Participation Fund, Commissioner, Precinct 4.
 
c. AI-55121   Approved Participation in a county health care provider participation program, collection of a mandatory payment, and use of funds from mandatory payments, Commissioner, Precinct 4.
 
d. AI-55005   Approved Collin Central Appraisal District Board of Directors, Commissioners Court. 
 
e. AI-55187   Approved NTTA Board Appointment, County Judge.
 
f. AI-55075   Approved Boards & Commissions Appointments, Commissioners Court.
 
g. AI-44358   
No Action Taken		 Conference of Urban Counties update, Commissioner, Precinct 1. 
 
3.

Executive Session Items:
 

Executive Session, in accordance with Chapter 551 of the Government Code.
 

Any action resulting from the executive session.
 

The Commissioners Court reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Chapter 551, Open Meetings, Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074, 551.0745, 551.075 and 551.076, or to seek the advice of its attorney and/or other attorneys representing Collin County on any matter in which the duty of the attorney to the Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with chapter 551 of the Texas Government Code or as otherwise may be permitted under chapter 551.
 
Public Comments not related to an item on the Agenda.

If a member of the public would like to address the Court, a properly completed Public Comment Form must be submitted prior to the start of the meeting.  Each speaker shall be limited to a maximum of three (3) minutes for public comments.
 

Adjourn.
 
 
 

___________________________
Chris Hill
COUNTY JUDGE
COLLIN COUNTY, T E X A S
 
CERTIFICATION:
 
I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2023 at _______ o'clock _____.M.
 
 
 

___________________________
Stacey Kemp, County Clerk
Collin County, T E X A S
 
 
 

___________________________
Deputy
 
NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.