Printed Agenda



AGENDA

Collin County Commissioners Court Jack Hatchell Administration Building 4th Floor, 2300 Bloomdale Road, McKinney May 13, 2024, 1:30 P.M.

NOTICE OF A REGULAR MEETING

Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:

Call to order. The court will convene in open session for consideration of the following business matters:

Invocation – Commissioner Webb Pledge of Allegiance – Commissioner Fletcher Pledge of Allegiance to the Texas Flag – Commissioner Williams


				DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:

		1.	AI-55925 Notification Only	Personnel Appointments, Human Resources.

		2.	AI-55885 Notification Only	Personnel Changes, Human Resources.

				FYI NOTIFICATION:

		1.	AI-55851 Notification Only	Intra-County account transfers transmitted April 11, 2024, Auditor.

		2.	AI-55866 Notification Only	Intra-County account transfers transmitted April 18, 2024, Auditor.

		3.	AI-55894 Notification Only	Intra-County account transfers transmitted April 26, 2024, Auditor.

		4.	AI-55918 Notification Only	Addendum No. 1 to Temporary Personnel Services (RFP No. 2024-261) to make various changes to the Request For Proposal, Purchasing.

		5.	AI-55865 Notification Only	Addendum No. 1 Security Gate Repair Services (IFB No. 2024-225) to make various changes to the Invitation For Bid, Purchasing.

		6.	AI-55892 Notification Only	Addendum No. 1 - No. 8 to Healthcare, Medical Examiner and Parking Garage Facilities (CSP No. 2024-018) to make various changes to the Competitive Sealed Proposal, Purchasing.

		7.	AI-55893 Notification Only	Addendum No. 1 to Jail and Personal Inmate Supplies (IFB No. 2024-174) to make various changes to the Invitation For Bid, Purchasing.

		8.	AI-55896 Notification Only	Change Order No. 26 to Construction, Collin County Adult Detention Facility, Phase 1 (IFB No. 2021-239) with Ratcliff Constructors, L.P. to make various changes to the contract, Construction & Projects.

		9.	AI-55868 Notification Only	Voluntary Terminations, Human Resources.

		10.	AI-55869 Notification Only	Turnover, Human Resources.

				COMMISSIONERS COURT BUSINESS:

				Public comments related to an item on the Agenda. If a member of the public would like to address the Court, a properly completed Public Comment Form must be submitted prior to the start of the meeting. Each speaker shall be limited to a maximum of three (3) minutes for public comments.

1.				Consent Agenda Items:

	a.		AI-55872 Approved	Disbursements for the period ending May 7, 2024, Auditor.

	b.		AI-55873 Approved	Indigent Defense Disbursements, Auditor.

	c.		AI-55919 Approved	Child Protective Services Disbursements, Auditor.

	d.			Tax Refund(s):

		1.	AI-55862 Approved	Tax refunds totaling $175,182.14, Tax Assessor-Collector.

		2.	AI-55852 Approved	Tax refunds totaling $77,820.84, Tax Assessor-Collector.

	e.			Advertise(s):

		1.	AI-55855 Approved	Construction, Emergency Generator Fueling System Replacement (IFB No. 2024-282), Public Works.

	f.			Award(s):

		1.	AI-55912 Approved	HRU Replacement for Animal Shelter (Coop Quote No. 2024-301) to Johnson Controls, Inc. through Sourcewell Contract No. 070121-JHN, Facilities.

		2.	AI-55871 Approved	Dell Technology Systems (Coop Quote No. 2024-240) to Converge Technology Solutions US, LLC through DIR Contract No. DIR-TSO-3763 and DIR-TSO-4299, Information Technology.

		3.	AI-55880 Held	Website / Content Management System (RFP No. 2023-294), Information Technology.

		4.	AI-55870 Approved	Herbicide Treatment of Roadside ROW & Encroachments (IFB No. 2024-183) to various vendors, Public Works.

		5.	AI-55856 Approved	Vehicle, Prisoner Van (Contract No. 2024-035) to Silsbee Ford Inc. through TIPS Contract No. 210907, Public Works.

	g.			Agreement(s):

		1.	AI-55850 Approved	Interlocal Agreement with the City of Farmersville (Contract No. 2024-303) concerning the Blackland Prairie Park Acquisition Project, 2018 Bond Project No. OI18PG36, Engineering.

		2.	AI-55879 Approved	Termination Agreement regarding Southwest Collin County EMS Coalition agreements and mutual release effective October 1, 2024, Fire Marshal.

		3.	AI-55859 Approved	Master Cooperative Purchasing Agreement (Contract No. 2024-275) with the Texas Interlocal Purchasing Cooperative, Purchasing.

	h.			Amendment(s):

		1.	AI-55853 Approved	No. 8 to Election Voting System & Services (Contract No. 2018-241) with Election Systems & Software, LLC to extend the contract through and including June 30, 2025, make various changes to the contract, and further authorize the Purchasing Agent to finalize and execute same, Elections.

	i.			Change Order(s):

		1.	AI-55907 Approved	No. 2 to CCADF Medical Mental Health Expansion (CSP No. 2023-398) with Sedalco, Inc. to make various changes to the contract, and further authorize the Purchasing Agent to finalize and execute same, Construction & Projects.

	j.			Contract Renewal(s):

		1.	AI-55844 Approved	Testing: Postmortem Toxicology (Contract No. 2020-140) with National Medical Services, Inc. to extend the contract for ninety days through and including August 15, 2024, Medical Examiner.

		2.	AI-55911 Approved	Surface Preservation Treatment (Contract No. 2022-265) with Innovative Roadway Solutions, LLC to extend the contract for one (1) year through and including April 30, 2025, Public Works.

		3.	AI-55860 Approved	WEX Fleet Fuel Cards (Contract No. 2021-313) with WEX Bank to extend the contract for one (1) year through and including July 11, 2025, Public Works.

	k.			Budget adjustment(s)/amendment(s):

		1.	AI-55858 Approved	$53,709,865.21 for the encumbrance rollover from FY2023 to FY2024, Auditor.

		2.	AI-55857 Approved	$725,000 to replenish printed materials, pre- and post-election processes, drayage and elections support personnel, Elections.

		3.	AI-55861 Approved	$36,016.10 to establish the budget for insurance recovery funds received for wind damage, Human Resources.

		4.	AI-55883 Approved	$7,000,000 to fund expenditures for Road and Bridge projects, Public Works.

	l.			Receive and File, Auditor:

		1.	AI-55903 Approved	Monthly Financial Reports for October 2023.

		2.	AI-55904 Approved	Monthly Financial Reports for November 2023.

	m.			Filing of the Minute(s), County Clerk:

		1.	AI-55881 Approved	April 15, 2024.

		2.	AI-55906 Approved	April 22, 2024.

	n.			Miscellaneous:

		1.	AI-55898 Approved	Bond presentation and approval to authorize the sale of $130,935,000 in Proposition A (Court & Detention Facilities), $2,850,000 in Proposition B (Animal Shelter Facility), $6,685,000 in Proposition C (Medical Examiner Facility), $6,450,000 in Proposition D (Parks & Open Space), and $50,000,000 in Proposition E (Road & Bridge) for a total bond sale of $196,920,000, Budget.

		2.	AI-55899 Approved	Parameters order for series 2024 bonds, Budget.

		3.	AI-55909 Approved	Acceptance of the FY2025 MuttNation Foundation Grant award in the amount of $3,500, Development Services.

		4.	AI-55895 Approved	Voting Calendar for the May 28, 2024 Primary Runoff Elections, Elections.

		5.	AI-55884 Approved	Computer and Internet Use Policy, Information Technology.

		6.	AI-55917 Approved	Conduct operations on private property located on County Road 566 to correct drainage issues, Public Works.

		7.	AI-55876 Approved	Purchasing Card Policy and Procedure Manual, Purchasing.

		8.	AI-55924 Approved	Personnel Appointments, Human Resources.

		9.	AI-55887 Approved	Personnel Changes, Human Resources.

2.				General Discussion Items:

				Presentation, discussion and any action regarding:

	a.		AI-55795 Approved	$1,888,966 to fund out of county housing of inmates for the remainder of FY2024, Sheriff.

	b.		AI-55905 No Action Taken	Regional Transportation Council monthly update, Commissioner, Precinct 4.

	c.		AI-55867 No Action Taken	Conference of Urban Counties Update, Commissioner, Precinct 1.

3.				Executive Session Items:

				Executive Session, in accordance with Chapter 551 of the Government Code, to discuss the following subjects:

				Personnel (551.074)

				To deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee.

			AI-55897 No Action Taken	County Administrator.

				Legal (551.071)

			AI-55938 Held	County Road 704, Public Works.

				Any action resulting from the executive session.

				The Commissioners Court reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Chapter 551, Open Meetings, Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074, 551.0745, 551.075 and 551.076, or to seek the advice of its attorney and/or other attorneys representing Collin County on any matter in which the duty of the attorney to the Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with chapter 551 of the Texas Government Code or as otherwise may be permitted under chapter 551.

				Public Comments not related to an item on the Agenda. If a member of the public would like to address the Court, a properly completed Public Comment Form must be submitted prior to the start of the meeting. Each speaker shall be limited to a maximum of three (3) minutes for public comments.

Adjourn.



___________________________ Chris Hill COUNTY JUDGE COLLIN COUNTY, T E X A S

CERTIFICATION:

I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2024 at _______ o'clock _____.M.



___________________________ Stacey Kemp, County Clerk Collin County, T E X A S



___________________________ Deputy

NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.