AGENDA
 
Commissioners Court
Jack Hatchell Administration Building
4th Floor, 2300 Bloomdale Road, McKinney
July 11, 2016
1:30 P.M.
 
NOTICE OF A REGULAR MEETING
 

Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION.  Following is the agenda for said meeting:
 

Invocation – Commissioner Webb

Pledge of Allegiance – Judge Self

Pledge of Allegiance to the Texas Flag – Commissioner Fletcher
 

COMMISSIONERS COURT MEETING
             

DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:
 
1. AI-41813   
Notification Only		 Personnel Appointments, Human Resources.
 
2. AI-41814   
Notification Only		 Personnel Changes, Human Resources.
 

FYI NOTIFICATION
 
1. AI-34688   
Notification Only		 Outstanding Agenda Items, Commissioners Court.
 
2. AI-41691   
Notification Only		 P–Card Disbursements, Auditor.
 
3. AI-41761   
Notification Only		 Collin Central Appraisal District 2017 Proposed Budget, County Judge.
 
4. AI-41790   
Notification Only		 Voluntary Terminations, Human Resources.
 
5. AI-41752   
Notification Only		 Refund in the amount of $11,132.01 for overpayment to Key Government Finance, Information Technology.
 
1.

Call to order. The court will convene in open session for consideration of the following business matters:
 
2.

Public Comments.
 
3. Presentation/Recognition:
 
a. AI-41754   
Presentation/Recognition		 Certificate of Compliance for the Collin County Jail from the Texas Commission on Jail Standards to acknowledge the excellent work of the Collin County Sheriff's Office for 29 consecutive years, County Judge.
 
4.

Consent agenda to approve:
 
a. AI-41698   Approved Disbursements for the period ending July 5, 2016, Auditor.
 
b. AI-41705   Approved Tax refunds totaling $117,221.53, Tax Assessor Collector.
 
c.

Advertisement(s):
 
1. AI-41760   Approved Design and Fabrication of Early Voting Workstations (IFB No. 2016-265), Elections.
 
2. AI-41708   Approved Road Materials: Aggregate Materials (IFB No. 2016-129), Public Works.
 
3. AI-41719   Approved Road Materials, Cement Treated Base and Cement Stabilized Backfill (IFB No. 2016-115), Public Works.
 
4. AI-41734   Approved Road Striping (IFB No. 2016-126), Public Works.
 
5. AI-41742   Approved Services: Mowing and String/Tree Trimming (IFB No. 2016-262), Public Works.
 
6. AI-41795   Approved Printing, General Office Forms (IFB No. 2016-125), Purchasing.
 
d.

Award(s):
 
1. AI-41771   Approved Tax Statement Preparation and Mailing Services (IFB No. 2016-184) to DMP BPO, Tax Assessor Collector.
 
e.

Agreement(s):
 
1. AI-41758   Approved Professional Services Contract with PIA (Public Information Associates) to administer RHP 18 anchor duties required by the Medicaid 1115 Waiver and grant an exemption from the bidding process per Local Government Code 262.024(a)(4), Administrative Services.
 
f.

Change Order(s):
 
1. AI-41720   Approved No. 4 to Equipment, Lease: Road Construction and Right-of-Way Maintenance Equipment (IFB No. 2014-121) with Holt Cat to add various items and extend the contract for one (1) year through and including September 30, 2017 and further authorize the Purchasing Agent to finalize and execute same, Public Works.
 
g. Contract Renewal(s):
 
1. AI-41736   Approved Professional Services, General Civil Engineering for County Buildings and Property (SOQ No. 2016-080) with Civil Consulting Group, PLLC to extend the contract for one (1) year through and including September 30, 2017, Construction & Projects.
 
2. AI-41776   Approved Interlocal Agreement for Fire Inspection and Fire Plan Review Services for Commercial Buildings (Agreement No. 2015-121) with the Town of Saint Paul to extend the contract for one (1) year through and including September 30, 2017, Fire Marshal.
 
3. AI-41775   Approved Services, Emergency Medical Ambulance (RFP No. 2013-016) with American Med Response Ambulance Serv, Inc. to extend the contract for one (1) year through and including October 31, 2017, Fire Marshal.
 
4. AI-41721   Approved Equipment, Lease: Road Construction and Right of Way Maintenance Equipment (IFB No. 2014-121) with Hertz Equipment Rentals to extend the contract for one (1) year through and including September 30, 2017, Public Works.
 
5. AI-41726   Approved Equipment, Lease: Road Construction and Right of Way Maintenance Equipment (IFB No. 2014-121) with United Rentals to extend the contract for one (1) year through and including September 30, 2017, Public Works.
 
6. AI-41715   Approved Maintenance, Roads, Crack Sealing Services (IFB No. 2015-161) with Curtco, Inc. to extend the contract for one (1) year through and including September 30, 2017, Public Works.
 
7. AI-41716   Approved Road Maintenance, Microsurfacing (IFB No. 2015-077) with Viking Construction Inc. to extend the contract for one (1) year through and including September 30, 2017, Public Works.
 
8. AI-41710   Approved Road Materials, Asphaltic Concrete (IFB No. 2014-324) with APAC-Texas, Inc. to extend the contract for one (1) year through and including September 30, 2017, Public Works.
 
9. AI-41711   Approved Road Materials, Asphaltic Concrete (IFB No. 2014-324) with Austin Asphalt to extend the contract for one (1) year through and including September 30, 2017, Public Works.
 
10. AI-41712   Approved Road Materials, Flexbase, Delivery (IFB No. 2015-102) with Martin Marietta Materials to extend the contract for one (1) year through and including September 30, 2017, Public Works.
 
11. AI-41713   Approved Road Materials, Flexbase, Pickup (IFB No. 2015-103) with Martin Marietta Materials to extend the contract for one (1) year through and including September 30, 2017, Public Works.
 
12. AI-41714   Approved Fuels (IFB No. 01113-12) with Martin Eagle Oil, Inc. to extend the contract for one (1) year through and including September 30, 2017, Public Works.
 
h.

Ratification(s):
 
1. AI-41810   Approved Disbursements for the period ending June 28, 2016, Auditor.
 
2. AI-41747   Approved Consent to Assignment and Assumption for Compensation Consultant (RFP No. 2016-167) to change the name from Hay Group, Inc. to Korn Ferry Hay Group, Inc., Purchasing.
 
i.

Budget adjustment(s)/amendment(s):
 
1. AI-41756   Approved $45,000 for PTR monitoring for the remainder of FY 2016, Sheriff.
 
2. AI-41800   Approved $16,000,000 for the acquisition of Right-of-Way for the Collin County Outer Loop (CCOL) from the Collin/Denton County Line to State Highway 289, Special Projects.
 
j.

Receive and File, Auditor:
 
1. AI-41765   Approved Monthly Financial Reports for May 2016.
 
2. Final Audit Result(s):
 
a. AI-41737   Approved Development Services (4th Quarter FY2014).
 
b. AI-41738   Approved Juvenile Probation (3rd & 4th Quarter FY2014).
 
c. AI-41740   Approved Sheriff's Office (3rd & 4th Quarter FY2014).
 
d. AI-41739   Approved Constable, Precinct 2 (1st Quarter FY2015) and Change of Office.
 
e. AI-41741   Approved Justice of the Peace, Precinct 1 (1st, 2nd & 3rd Quarter FY2015).
 
k.

Filing of the Minute(s), County Clerk:
 
1. AI-41731   Approved June 6, 2016.
 
2. AI-41749   Approved June 13, 2016 Special Session.
 
3. AI-41750   Approved June 13, 2016.
 
4. AI-41772   Approved June 20, 2016.
 
l.

Miscellaneous
 
1. AI-41777   Approved Acknowledgment of the issuance of the Arlington Higher Education Finance Corporation Education Revenue Bonds (Responsive Education Solutions) Series 2016A, Administrative Services.
 
2. AI-41767   Approved Acknowledgment of the issuance of the New Hope Cultural Education Facilities Finance Corporation Education Revenue Bonds (Compass Academy Charter School, Inc.) Series 2016A and Series 2016B, Administrative Services.
 
3. AI-41763   Approved Acknowledgment of the issuance of the Pottsboro Higher Education Finance Corporation Education Revenue Bonds (Imagine International Academy of North Texas) Series 2016A, Administrative Services.
 
4. AI-41745   Approved Broker/Dealer List for 2016, Auditor.
 
5. AI-41784   Approved Re-plat of Sunset Point Subdivision (Block A) lots 4 and 5 into one (1) lot 4R, Engineering.
 
6. AI-41744   Approved Resolution supporting the redesignation of State Spur 195 as FM 543 from County Road 206 to FM 455 and the designation of FM 543 as State Spur 195 from US 75 to State Highway 5, Engineering.
 
7. AI-41792   Approved Amendment to the contract with the Texas Department of State Health Services for Contract No. 2016-001265, Amendment 02: CPS – Cities Readiness Initiative Grant to accept the increase of grant funds from $128,650 to $257,300 and extend the contract through and including June 30, 2017, Homeland Security.
 
8. AI-41793   Approved Purchase an iPhone 6s with accessories and service for the Sheriff's Fusion Center, Information Technology.
 
9. AI-41723   Approved Reimbursement of fencing materials in the amount of $4,763.27 to Mrs. Pat Durbin for property along CR 610, Public Works.
 
10. AI-41753   Approved Termination of the contract for Services: Mowing and String/Tree Trimming (IFB No. 2015-268) with EcoCutter, Public Works.
 
11. AI-41786   Approved Acceptance of a donation of artifacts to the Collin County Farm Museum from Mrs. Patricia Bunger, Special Projects.
 
12. AI-41785   Approved Adoption of the revised Facility Usage Agreement and Myers Park & Event Center Policies, Special Projects.
 
13. AI-41780   Approved Authorization to initiate condemnation proceedings to acquire the right-of-way needed at the Collin County Outer Loop and US Highway 75 Interchange, Special Projects.
 
14. AI-41746   Approved Removal of the project to Construct a Box Culvert on County Road 564 at Branch of Pilot Grove Creek (Bond Project No. 07-0041) from construction consideration, Special Projects.
 
15. AI-41762   Approved Sale of two (2) surplus right-of-way parcels (totaling 0.427 acres) adjacent to Wilmeth Road (County Road 161) to W/J Wilmeth Ridge, LP at CCAD value, which is $21,350 and further abandon a 30 foot road easement that is no longer required, Special Projects.
 
16. AI-41757   Approved Water and Sewer Line Easement to the City of Anna for a 30 foot water and sewer line easement across County owned property adjacent to the Collin County Outer Loop east of U.S. Highway No. 75, Special Projects.
 
17. AI-41770   Approved Declare Argyle Security as the sole source provider of programing, service and integration for the electronic security systems to include door control, communications and video surveillance in the Collin County Detention Center, Minimum Security and Juvenile Detention per Local Government Code 262.024(a)(7)(A), Purchasing.
 
18. AI-41815   Approved Personnel Appointments, Human Resources.
 
19. AI-41816   Approved Personnel Changes, Human Resources.
 

GENERAL DISCUSSION
 
Presentation, discussion and any action regarding:
 
5. AI-41703   
No Action Taken		 Update on the North Texas Groundwater Conservation District, Administrative Services.
 
6. AI-41828   Approved Order Authorizing The Issuance And Sale Of Collin County, Texas, Limited Tax Refunding And Improvement Bonds, Series 2016 In An Aggregate Principal Amount Not To Exceed $4,700,000; Providing For The Award Of The Sale Thereof In Accordance With Specified Parameters; Levying A Tax And Providing For The Security For And Payment Of Said Bonds; Approving The Official Statement, Bond Purchase Agreement, Paying Agent/Registrar Agreement And Escrow Agreement; And Enacting Other Provisions Relating To The Subject, Budget.
 
7. AI-41829   Approved Order Authorizing The Issuance And Sale Of Collin County, Texas Unlimited Tax Road And Refunding Bonds, Series 2016, In An Aggregate Principal Amount Of Not To Exceed $55,935,000; Providing For The Award Of The Sale Thereof In Accordance With Specified Parameters; Levying A Tax And Providing For The Security For And Payment Of Said Bonds; Approving The Official Statement, Bond Purchase Agreement, Paying Agent/Registrar Agreement And Escrow Agreement And Enacting Other Provisions Relating To The Subject, Budget.
 
8.

Possible future agenda items by Commissioners Court without discussion.
 

EXECUTIVE SESSION
(upon recess of GENERAL DISCUSSION)
 

Executive Session, in accordance with Chapter 551 of the Government Code, to discuss the following subjects:
 

Real Estate (551.072)
 
AI-41759   
No Action Taken		 Ground Lease of surplus county property located at the southeast corner of Community and Bloomdale, Administrative Services.
 
AI-41781   
No Action Taken		 Award from the Special Commissioners Hearing regarding Parcel 40-13R1 for ROW required for the Dallas North Tollway Phase 4 extension, Special Projects.
 
AI-41755   Approved Counter offer for the purchase of Parcel 40-7R1 required for the future Dallas North Tollway (DNT) extension north of U.S. Highway 380, Special Projects.
 

Any action resulting from the executive session.
 

The court reserves the right to convene into executive session throughout this meeting.
 

Adjourn.
 
 
 

___________________________
Keith Self
COUNTY JUDGE
COLLIN COUNTY, T E X A S
 
CERTIFICATION:
 

I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2016 at _______ o'clock _____.M.
 
 
 

___________________________
Stacey Kemp, County Clerk
Collin County, T E X A S
 
 
 

___________________________
Deputy
 

NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.