Agenda


AI-43865			1.
Commissioners Court
Meeting Date:	10/09/2017
Contract Renewal for Drug Testing Services
Submitted By:	Cindy Powell
Department:	Adult Probation
Request Type:	DECISIONS MANDATED	Agenda Area:	Miscellaneous

Information
Department Action
Notification of the contract renewal for Services for FY2018: Offender Specimen Collection and Drug Testing (RFP 2015-200).
Purchasing Department Action
FYI Notification of Amendment No. 7 to Contract 2015-200, CSCD, Offender Specimen Collection and Drug Testing Services to renew contract for period September 1, 2017 through August 31, 2018. sh Renewal 3 of 3 FY17 - $379,295.78
HR and/or IT Action

Budget Department Action
Renewal of Contract No. 2015-200 for Services: Offender Specimen and Drug Testing with Treatment Assessment Screening Center, Inc. Contract period effective September 1, 2017 through August 31, 2018. All funding to come from the State. No action by Budget.
Auditor's Office Action
No action by Auditor.
Commissioners Court
Amendment No. 7 for CSCD, Offender Specimen Collection and Drug Testing Services (Contract No. 2015-200) with Treatment Assessment Screening Center, Inc to extend the contract for one (1) year through and including August 31, 2018, Adult Probation.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	650-6101-643.64-01/GT240C

Fund Transfers

Remarks:

Funding provided by the State. No county funds required.

Attachments
Memo
Contract Renewal - TASC
2270 Verification
2252 Certification TASC


AI-43912		2.
Commissioners Court
Meeting Date:	10/09/2017
Personnel Changes
Submitted For:	Cynthia Jacobson
Department:	Human Resources

Information
Department Action
Personnel Changes, Human Resources.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Personnel Changes, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Personnel Changes


AI-34688			1.
Commissioners Court
Meeting Date:	10/09/2017
Outstanding Agenda Items
Department:	Administrative Services
Request Type:	FYI	Agenda Area:	Miscellaneous

Information
Department Action
Outstanding Agenda Items, Commissioners Court.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Outstanding Agenda Items, Commissioners Court.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Outstanding Items


AI-43833			2.
Commissioners Court
Meeting Date:	10/09/2017
Chapter 19 Budget Establishment Grant FY 2017-18
Submitted For:	Jeff May
Department:	Auditor
Request Type:	FYI	Agenda Area:	Ntfy/Bdgt Amendment

Information
Department Action
This is notification to establish the budget for Chapter 19 FY 2017-18 in the amount of $38,922 to be used for education/travel and temporary election employees. This is 100% reimbursed by the Secretary of State.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
Per budget amendment attached in the amount of $38,922 to establish the budget for Chapter 19 to be used for training, travel and temporary election employees. 180 - State Grant Fund
Auditor's Office Action
Budget amendment has been processed as per attached in the amount of $38,922. These are state funds and the grant period lapses on August 31, 2019.
Commissioners Court
Budget amendment in the amount of $38,922 to establish the budget for Chapter 19 to be used for training, travel and temporary election employees, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$38,922

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	See attached BA

Fund Transfers

Remarks:

Attachments
Budget Memo
BA Revenue
BA Expense
Funds Availability Summary


AI-43752			3.
Commissioners Court
Meeting Date:	10/09/2017
P-Card Disbursements
Submitted For:	Jeff May	Submitted By:	Patricia Campbell
Department:	Auditor
Request Type:	FYI	Agenda Area:	Miscellaneous

Information
Department Action
Please review and accept the attached P-Card Disbursements.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by B&F
Auditor's Office Action
As per attached.
Commissioners Court
P–Card Disbursements, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
P-Card Disbursements


AI-43749			4.
Commissioners Court
Meeting Date:	10/09/2017
County Overtime
Submitted For:	Cynthia Jacobson
Department:	Human Resources
Request Type:	FYI	Agenda Area:	Miscellaneous

Information
Department Action
County overtime for the pay period ended September 24, 2017, Human Resources.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
County overtime for the pay period ended September 24, 2017, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Overtime Total
Open Positions
SO Budget vs Actual 10.09.17. Court


AI-43884			3.a.
Commissioners Court
Meeting Date:	10/09/2017
Award Presentation to Sheriff Skinner by ESGR
Submitted For:	Jim Skinner	Submitted By:	Jennifer Baxter
Department:	Sheriff's Office
Request Type:	PRESENTATION/RECOGNITION

Information
Department Action
ESGR to present Sheriff Skinner with an award in which Deputy Parker Owens nominated him for.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by B&F
Auditor's Office Action
No action by Auditor.
Commissioners Court
Employer Support of The Guard and Reserve (ESGR) to present Sheriff Skinner with the Patriot Award, Sheriff.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Patriot Award Memo


AI-43847		4.a.
Commissioners Court
Meeting Date:	10/09/2017
Disbursements
Submitted For:	Jeff May
Department:	Auditor
Request Type:	CONSENT

Information
Department Action
Disbursements for the period ending October 3, 2017, Auditor.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Disbursements for the period ending October 3, 2017, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
FY2017 Disbursements
FY2018 Disbursements


AI-43909		4.b.
Commissioners Court
Meeting Date:	10/09/2017
Indigent Defense Disbursements
Submitted For:	Jeff May
Department:	Auditor
Request Type:	CONSENT

Information
Department Action
Indigent Defense Disbursements, Auditor.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Indigent Defense Disbursements, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
FY2017 Court Appointed Representation DIsbursements ending 09.26.2017 fo...


AI-43755			4.c.
Commissioners Court
Meeting Date:	10/09/2017
Property tax refunds
Department:	Tax Assessor/Collector
Request Type:	CONSENT	Agenda Area:	Tax Refunds

Information
Department Action
65 Property tax refunds totaling $676,281.26.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by B&F
Auditor's Office Action
Refunds have been audited. Refunds can be reviewed in th Tax Office.
Commissioners Court
Tax refunds totaling $676,281.26, Tax Assessor/Collector.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

n/a

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order
Summary sheet 10/9/17


AI-43837			4.d.1.
Commissioners Court
Meeting Date:	10/09/2017
Advertise IFB 2017-347
Submitted For:	Jon Kleinheksel	Submitted By:	Tammi Koch
Department:	Public Works
Request Type:	CONSENT	Agenda Area:	Advertisement

Information
Department Action
Public Works requests Commissioners' Court approval to advertise for bids IFB: 2017-347 Services: Onsite Grinding, Mulching and Removal of Debris.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval of specifications for IFB No. 2017-347, Services: Onsite Grinding, Mulching and Removal of Debris and authorize advertisement of same. sh
HR and/or IT Action

Budget Department Action
Budgeted funds available for IFB 2017-347, Services, Onsite Grinding, Mulching and Removal of Debris in the Road & Bridge Fund (010).
Auditor's Office Action
Funds available in the Road & Bridge Fund.
Commissioners Court
Services, Onsite Grinding, Mulching and Removal of Debris (IFB No. 2017-347), Public Works.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

8,800,000.00

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	010-7501-680.75-29
2:	010-7501-680.75-32

Fund Transfers

Remarks:

Attachments
Court Order
Memo
Bid Packet 9-25-17


AI-43843			4.e.1.
Commissioners Court
Meeting Date:	10/09/2017
Award RFQ 2017-246 Engineering Services, MEP Engineer
Submitted For:	Bill Burke	Submitted By:	Lisa Bunch
Department:	Construction Projects
Request Type:	CONSENT	Agenda Area:	Award

Information
Department Action
Request Commissioners' Court consideration and approval to award RFQ 2017-246 for Professional Services, MEP Engineering to the highest evaluated respondent by committee.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval to award RFQ 2017-246, Professional Services, Mechanical, Electrical, and Plumbing (MEP) Engineering Services to the most qualified offeror and further authorize the Purchasing Agent to finalize and execute the engineering services agreement. jdg
HR and/or IT Action

Budget Department Action
Award of RFQ 2017-246, Professional Services, Mechanical, Electrical, and Plumbing Engineering Services. Funds are budgeted within a project on an as needed basis.
Auditor's Office Action
Funds available by project per attached.
Commissioners Court
Professional Services, Mechanical, Electrical, and Plumbing (MEP) Engineering Services (RFQ No. 2017-246) and further authorize the Purchasing Agent to finalize and execute the Engineering Services Agreement, Construction Projects.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	Varies by Project

Fund Transfers

Remarks:

Funded as needed per project.

Attachments
Court Order


AI-43877			4.e.2.
Commissioners Court
Meeting Date:	10/09/2017
RFP Award for Access Control and Time Collection System Project
Submitted By:	Greg Elliott
Department:	Information Technology
Request Type:	CONSENT	Agenda Area:	Award

Information
Department Action
The Information Technology department is requesting that Commissioners Court authorize the RFP Award for the Access Control and Time Collection project. This is a budgeted project and funds are available.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval to award RFP No. 2016-044, Access Control and Time Collection Solution, per the attached documents. go
HR and/or IT Action

Budget Department Action
Budgeted funds available for project approved in FY 2015. Funds carried over from previous years and available for FY 2018. 001 - General Fund
Auditor's Office Action
Funds available in the General Fund.
Commissioners Court
Access Control and Time Collection Solution (RFP No. 2016-044), Information Technology.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$2,325,000

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	001-0619-414.90-02 / R06102

Fund Transfers

Remarks:

Attachments
Court Order


AI-43785			4.e.3.
Commissioners Court
Meeting Date:	10/09/2017
Award: Contract No. 2017-342 Office Supplies
Department:	Purchasing
Request Type:	CONSENT	Agenda Area:	Award

Information
Department Action
Commissioners' Court consideration and any action regarding approval of award of Contract No. 2017-342 through the National IPA Cooperative Contract No. 13-23R for Office Supplies to Office Depot, Inc. The contract term is through and including September 30, 2018. sp
Purchasing Department Action
Commissioners' Court consideration and any action regarding approval of award of Contract No. 2017-342 through the National IPA Cooperative Contract No. 13-23R for Office Supplies to Office Depot, Inc. The contract is through and including September 30, 2018. sp
HR and/or IT Action

Budget Department Action
Budgeted funds available. Countywide office supplies.
Auditor's Office Action
Funds available in various funds per attached.
Commissioners Court
Office Supplies (Contract No. 2017-342) to Office Depot, Inc., Purchasing.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	multiple

Fund Transfers

Remarks:

Attachments
Court Order
Memo
Executive Summary
Evaluation Spreadsheet
Chapter 2252 Certification
Chapter 2270 Verification
1295 Form


AI-43836			4.e.4.
Commissioners Court
Meeting Date:	10/09/2017
Award, Professional Surveying Services, RFQ 2017-257
Submitted For:	Jeff Durham
Department:	Special Projects
Request Type:	CONSENT	Agenda Area:	Award

Information
Department Action
Consideration to approve the award of contract for Professional Surveying Services, RFQ 2017-257.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval to award RFQ 2017-257, Professional Services, Surveying, to the most qualified offeror and further allow purchasing agent to execute the same. gz
HR and/or IT Action

Budget Department Action
Award of RFQ 2017-257, Professional Services, Surveying. Funding is budgeted on an as needed basis within a project. Contract term is from award through September 30, 2018.
Auditor's Office Action
Funds available in the project budget per attached.
Commissioners Court
Professional Services, Surveying (RFQ No. 2017-257) and further authorize the Purchasing Agent to finalize and execute the Professional Services Agreement, Special Projects.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

n/a

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	per project need

Fund Transfers

Remarks:

Attachments
Court Order


AI-43866			4.f.1.
Commissioners Court
Meeting Date:	10/09/2017
Amendment No.1 Animal Control & Animal Shelter Services Agreement with the City of Weston (2017-208)
Department:	Development Services
Request Type:	CONSENT	Agenda Area:	Amendment

Information
Department Action
We respectfully request Commissioners’ Court approve the Amendment to the Animal Control and Animal Shelter Services Agreement with the City of Weston. This amendment provides for an extension of the contract for 1-year period from October 1, 2017 and continuing through and including September 30, 2018 at a cost to the City of $2,500.00for Animal Control Services and $2,500 for Animal Shelter Services.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval of Amendment No. 1 to the Interlocal Agreement for Animal Control and Animal Shelter Services with the City of Weston, AGR 2017-208, to set the rate for FY2018 to be effective October 1, 2017 through September 30, 2018; further authorize the Purchasing Agent to finalize and execute same. sp
HR and/or IT Action

Budget Department Action
Amendment No. 1 to the Interlocal Agreement with the City of Weston in the amount of $5,000 for Animal Control and Animal Shelter Services from October 1, 2017 through September 30, 2018. Animal Services Fund (507).
Auditor's Office Action
Revenues included in the FY 2018 Estimates.
Commissioners Court
No. 1 to the Interlocal Agreement with the City of Weston for Animal Control and Animal Shelter Services to set the rate for FY2018 for an annual amount of $5,000 to be effective October 1, 2017 through and including September 30, 2018 and further authorize the Purchasing Agent to finalize and execute same, Development Services.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

5,000

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	revenue

Fund Transfers

Remarks:

Attachments
Court Order
Memo
Amendment No. 1
Original Agreement
FY18 Shelter Rates
FY18 Control Rates


AI-43897			4.f.2.
Commissioners Court
Meeting Date:	10/09/2017
Extend Janitorial Services Contract
Submitted For:	Dan James
Department:	Facilities
Request Type:	CONSENT	Agenda Area:	Amendment

Information
Department Action
Request approval to extend the contract for Services: Janitorial, Contract No. 2013-033 with James Janitorial Services, LLC, effective October 1, 2017 thru December 1, 2017 at a total cost of $93,000. Furthermore, authorize the Purchasing Agent to execute same.
Purchasing Department Action
Request the Commissioners' Court consideration and any action regarding the approval to 1) grant the exception to the bidding process per VTCA LGC Sec. 262.024 (2). Discretionary Exemptions, and 2) approval to extend the contract for Services: Janitorial, Contract No. 2013-033 with James Janitorial Services, LLC, from October 1, 2017 through and including December 1, 2017 at a total cost of $93,000. This extension will allow for a transitional period to a new service provider. Furthermore, authorize the Purchasing Agent to execute same. mc
HR and/or IT Action

Budget Department Action
Request to extend Contract No. 2013-033 for Services: Janitorial with James Janitorial Services, LLC. Contract period from October 1, 2017 through December 1, 2017. Total cost of contract in the amount of $93,000. Budgeted funds available in various accounts – county wide.
Auditor's Office Action
Funds available in various funds per attached.
Commissioners Court
Grant an exemption to the bidding process per VTCA LGC Sec. 262.024 (2), Discretionary Exemptions for Amendment No. 7 to Services: Janitorial (Contract No. 2013-033) with James Janitorial Services, LLC to extend the contract from October 1, 2017 through and including December 1, 2017 and further authorize the Purchasing Agent to finalize and execute same, Facilities.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$537,009

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	various 74-02

Fund Transfers

Remarks:

FY 2018 budgeted funds available in various accounts.

507-4118-561.74-02 - $6,300
001-4019-560.74-02 - $502,180
040-4125-561.74-02 - $3,200
040-4119-561.74-02 - $7,954
040-4120-561.74-02 - $17,375
Total: $537,009

Attachments
Court Order
contractextensionjanitorial2018
Amendment No. 7
email from James
Form 1295
2270 Verification


AI-43849			4.f.3.
Commissioners Court
Meeting Date:	10/09/2017
Amendment No.10 Animal Control Agreement with the City of Anna (10094-09)
Department:	Development Services
Request Type:	CONSENT	Agenda Area:	Amendment

Information
Department Action
We respectfully request Commissioners’ Court approve the Amendment to the Animal Control Agreement with the City of Anna. This amendment provides for an extension of the contract for 1-year period from October 1, 2017 and continuing through and including September 30, 2018 at a cost to the City of $35,827.00 for Animal Control Services.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding the approval of Amendment No. 10 to the Interlocal Agreement for the Animal Control Services with the City of Anna, AGR 10094-09, to set the rate for FY2018 to be effective October 1, 2017 through September 30, 2018; further authorize the Purchasing Agent to finalize and execute same. sp
HR and/or IT Action

Budget Department Action
Amendment No. 10 to the Interlocal Agreement with the City of Anna in the amount of $35,827 for Animal Control Services from October 1, 2017 through September 30, 2018. Animal Services Fund (507).
Auditor's Office Action
Revenues included in the FY 2018 Estimates.
Commissioners Court
No. 10 to the Interlocal Agreement with the City of Anna for Animal Control Services to set the rate for FY2018 for an annual amount of $35,827 to be effective October 1, 2017 through and including September 30, 2018 and further authorize the Purchasing Agent to finalize and execute same, Development Services.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

35,827

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	revenue

Fund Transfers

Remarks:

Attachments
Court Order
Memo
Amendment No. 10
Original Agreement
FY18 Rates


AI-43871			4.f.4.
Commissioners Court
Meeting Date:	10/09/2017
Amendment No.10 Animal Control Services Agreement with the City of Lucas (10095-09)
Department:	Development Services
Request Type:	CONSENT	Agenda Area:	Amendment

Information
Department Action
We respectfully request Commissioners’ Court approve the Amendment to the Animal Control Services Agreement with the City of Lucas. This amendment provides for an extension of the contract for 1-year period from October 1, 2017 and continuing through and including September 30, 2018 at a cost to the City of Lucas $19,030.00 for Animal Control Services.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding the approval of Amendment No. 10 to the Interlocal Agreement for Animal Control Services with the City of Lucas, AGR 10095-09, to set the rate for FY2018 to be effective October 1, 2017 and continuing through and including September 20, 2018; further authorize the Purchasing Agent to finalize and execute same. mc
HR and/or IT Action

Budget Department Action
Amendment No. 10 to the Interlocal Agreement with the City of Lucas in the amount of $19,030 for Animal Control Services from October 1, 2017 through September 30, 2018. Animal Services Fund (507).
Auditor's Office Action
Revenues included in the FY 2018 Estimates.
Commissioners Court
No. 10 to the Interlocal Agreement with the City of Lucas for Animal Control Services to set the rate for FY2018 for an annual amount of $19,030 to be effective October 1, 2017 through and including September 30, 2018 and further authorize the Purchasing Agent to finalize and execute same, Development Services.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

19,030

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	revenue

Fund Transfers

Remarks:

Attachments
Court Order
Memo
Amendment No. 10
Original Agreement
FY18 Control Rates


AI-43872			4.f.5.
Commissioners Court
Meeting Date:	10/09/2017
Amendment No.10 Facility Construction & Animal Shelter Agreement with the City of Lucas (10096-09)
Department:	Development Services
Request Type:	CONSENT	Agenda Area:	Amendment

Information
Department Action
We respectfully request Commissioners’ Court approve the Amendment for the Facilities Construction and use of Animal Shelter Services with the City of Lucas. This amendment provides for an extension of the contract for 1-year period from October 1, 2017 and continuing through and including September 30, 2018 at a cost to the City of Lucas $14,970.00 for Animal Shelter services.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval of Amendment No. 10 to the Interlocal Agreement for the Facilities Construction and use of Animal Shelter Services with the City of Lucas, AGR 10096-09, to set the rate for FY2018 to be effective October 1, 2017 and continuing through and including September 30, 2018; further authorize the Purchasing Agent to finalize and execute same. mc
HR and/or IT Action

Budget Department Action
Amendment No. 10 to the Interlocal Agreement with the City of Lucas in the amount of $14,970 for Animal Shelter Services. New term is October 1, 2017 through September 30, 2018. Animal Services Fund (507)
Auditor's Office Action
Revenues included in FY 2018 Estimates.
Commissioners Court
No. 10 to the Interlocal Agreement with the City of Lucas for the Facility Construction and Use of an Animal Shelter to set the rate for FY2018 for an annual amount of $14,970 to be effective October 1, 2017 through and including September 30, 2018 and further authorize the Purchasing Agent to finalize and execute same, Development Services.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

14,970

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	revenue

Fund Transfers

Remarks:

Attachments
Court Order
Memo
Amendment No. 10
Original Agreement
FY18 Shelter Rates


AI-43857			4.f.6.
Commissioners Court
Meeting Date:	10/09/2017
Amendment No.11 Animal Control Services Agreement with the City of Celina (01357-09)
Department:	Development Services
Request Type:	CONSENT	Agenda Area:	Amendment

Information
Department Action
We respectfully request Commissioners’ Court approve the Amendment to the Animal Control Services Agreement with the City of Celina. This amendment provides for an extension of the contract for 1-year period from October 1, 2017 and continuing through and including September 30, 2018 at a cost to the City of Celina $22,582.00 for Animal Control Services.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding the approval of Amendment No. 11 to the Interlocal Agreement for the Animal Control Services with the City of Celina, AGR 01357-09, to set the rate for FY2018 to be effective October 1, 2017 through September 30, 2018; further authorize the Purchasing Agent to finalize and execute same. sp
HR and/or IT Action

Budget Department Action
Amendment No. 11 to the Interlocal Agreement with the City of Celina in the amount of $22,582 for Animal Control Services from October 1, 2017 through September 30, 2018. Animal Services Fund (507).
Auditor's Office Action
Revenues included in the FY 2018 Estimates.
Commissioners Court
No. 11 to the Interlocal Agreement with the City of Celina for Animal Control Services to set the rate for FY2018 for an annual amount of $22,582 to be effective October 1, 2017 through and including September 30, 2018 and further authorize the Purchasing Agent to finalize and execute same, Development Services.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

22,582

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	revenue

Fund Transfers

Remarks:

Attachments
Court Order
Memo
Amendment No. 11
Original Agreement
FY18 Control Rates


AI-43861			4.f.7.
Commissioners Court
Meeting Date:	10/09/2017
Amendment No.11 Animal Control& Animal Shelter Services Agreement with the City of Lavon (10107-09)
Department:	Development Services
Request Type:	CONSENT	Agenda Area:	Amendment

Information
Department Action
We respectfully request Commissioners’ Court approve the Amendment to the Animal Control and Animal Shelter Services Agreement with the City of Lavon. This amendment provides for an extension of the contract for 1-year period from October 1, 2017 and continuing through and including September 30, 2018 at a cost to the City of $3,150.00 for Animal Control Services and $3,100.00 for Animal Shelter Services.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval of Amendment No. 11 to the Interlocal Agreement for Animal Control and Animal Shelter Services with the City of Lavon, AGR 10107-09, to set the rate for FY2018 to be effective October 1, 2017 through September 30, 2018; further authorize the Purchasing Agent to finalize and execute same. sp
HR and/or IT Action

Budget Department Action
Amendment No. 11 to the Interlocal Agreement with the City of Lavon in the amount of $6,250 for Animal Control and Animal Shelter Services from October 1, 2017 through September 30, 2018. Animal Services Fund (507).
Auditor's Office Action
Revenues included in the FY 2018 Estimates.
Commissioners Court
No.11 to the Interlocal Agreement with the City of Lavon for Animal Control and Animal Shelter Services to set the rate for FY2018 for an annual amount of $6,250 to be effective October 1, 2017 through and including September 30, 2018 and further authorize the Purchasing Agent to finalize and execute same, Development Services.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

6,250

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	revenue

Fund Transfers

Remarks:

Attachments
Court Order
Memo
Amendment No. 11
Original Agreement
FY18 Shelter Rates
FY18 Control Rates


AI-43862			4.f.8.
Commissioners Court
Meeting Date:	10/09/2017
Amendment No.11 City of Melissa Interlocal Agreement for Animal Control Services (10111-09)
Department:	Development Services
Request Type:	CONSENT	Agenda Area:	Amendment

Information
Department Action
We respectfully request Commissioners’ Court approve the Amendment to the Animal Control Services Agreement with the City of Melissa. This amendment provides for an extension of the contract for 1-year period from October 1, 2017 and continuing through and including September 30, 2018 at a cost to the City of Melissa $19,976.00 for Animal Control Services.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding the approval of Amendment No. 11 to the Interlocal Agreement for the Animal Control Services with the City of Melissa, AGR 10111-09, to set the rate for FY2018 to be effective October 1, 2017 through September 30, 2018; further authorize the Purchasing Agent to finalize and execute same. sp
HR and/or IT Action

Budget Department Action
Amendment No. 11 to the Interlocal Agreement with the City of Melissa in the amount of $19,976 for Animal Control Services from October 1, 2017 through September 30, 2018. Animal Services Fund (507).
Auditor's Office Action
Revenues included in the FY 2018 Estimates.
Commissioners Court
No. 11 to the Interlocal Agreement with the City of Melissa for Animal Control Services to set the rate for FY2018 for an annual amount of $19,976 to be effective October 1, 2017 through and including September 30, 2018 and further authorize the Purchasing Agent to finalize and execute same, Development Services.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

19,976

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	revenue

Fund Transfers

Remarks:

Attachments
Court Order
Memo
Amendment No. 11
Original Agreement
FY18 Control Rates


AI-43860			4.f.9.
Commissioners Court
Meeting Date:	10/09/2017
Amendment No.11 Animal Control Agreement with the City of Princeton (11221-09)
Department:	Development Services
Request Type:	CONSENT	Agenda Area:	Amendment

Information
Department Action
We respectfully request Commissioners’ Court approve the Amendment to the Animal Control Agreement with the City of Princeton. This amendment provides for an extension of the contract for 1-year period from October 1, 2017 and continuing through and including September 30, 2018 at a cost to the City of Princeton $27,793.00 for Animal Control Services.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding the approval of Amendment No. 11 to the Interlocal Agreement for the Animal Control Services with the City of Princeton, AGR 11221-09, to set the rate for FY2018 to be effective October 1, 2017 through September 30, 2018; further authorize the Purchasing Agent to finalize and execute same. sp
HR and/or IT Action

Budget Department Action
Amendment No. 11 to the Interlocal Agreement with the City of Princeton in the amount of $27,793 for Animal Control Services from October 1, 2017 through September 30, 2018. Animal Services Fund (507).
Auditor's Office Action
Revenues included in the FY 2018 Estimates.
Commissioners Court
No. 11 to the Interlocal Agreement with the City of Princeton for Animal Control Service to set the rate for FY2018 for an annual amount of $27,793 to be effective October 1, 2017 through and including September 30, 2018 and further authorize the Purchasing Agent to finalize and execute same, Development Services.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

27,793

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	revenue

Fund Transfers

Remarks:

Attachments
Court Order
Memo
Amendment No. 11
Original Agreement
FY18 Control Rates


AI-43850			4.f.10.
Commissioners Court
Meeting Date:	10/09/2017
Amendment No.11 Animal Shelter Agreement with the City of Anna (10097-09)
Department:	Development Services
Request Type:	CONSENT	Agenda Area:	Amendment

Information
Department Action
We respectfully request Commissioners’ Court approve the Amendment to the Animal Shelter Agreement with the City of Anna. This amendment provides for an extension of the contract for 1-year period from October 1, 2017 and continuing through and including September 30, 2018 at a cost to the City of Anna $21,686.00 for Animal Shelter services.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval of Amendment No. 11 to the Interlocal Agreement for the Facility Construction and Use of an Animal Shelter with the City of Anna, AGR 10097-09, to set the rate for FY2018 to be effective October 1, 2017 through September 30, 2018; further authorize the Purchasing Agent to finalize and execute same. sp
HR and/or IT Action

Budget Department Action
Amendment No. 11 to the Interlocal Agreement with the City of Anna in the amount of $21,686 for Animal Shelter Services. New term is October 1, 2017 through September 30, 2018. Animal Services Fund (507)
Auditor's Office Action
Revenues included in the FY 2018 Estimates.
Commissioners Court
No. 11 to the Interlocal Agreement with the City of Anna for the Facility Construction and Use of an Animal Shelter to set the rate for FY2018 for an annual amount of $21,686 to be effective October 1, 2017 through and including September 30, 2018 and further authorize the Purchasing Agent to finalize and execute same, Development Services.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

21,686

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	revenue

Fund Transfers

Remarks:

Attachments
Court Order
Memo
Amendment No. 11
Original Agreement
FY18 Shelter Rates


AI-43851			4.f.11.
Commissioners Court
Meeting Date:	10/09/2017
Amendment No 11. Animal Shelter Services Agreement with the City of Celina (06668-09)
Department:	Development Services
Request Type:	CONSENT	Agenda Area:	Amendment

Information
Department Action
We respectfully request Commissioners’ Court approve the Amendment to the Animal Shelter Services Agreement with the City of Celina. This amendment provides for an extension of the contract for 1-year period from October 1, 2017 and continuing through and including September 30, 2018 at a cost to the City of Celina $13,696.00 for Animal Shelter Services.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval of Amendment No. 11 to the Interlocal Agreement for the Facility Construction and Use of an Animal Shelter with the City of Celina, AGR 06668-09, to set the rate for FY2018 to be effective October 1, 2017 through September 30, 2018; further authorize the Purchasing Agent to finalize and execute same. sp
HR and/or IT Action

Budget Department Action
Amendment No. 11 to the Interlocal Agreement with the City of Celina in the amount of $13,696 for Animal Shelter Services. New term is October 1, 2017 through September 30, 2018. Animal Services Fund (507)
Auditor's Office Action
Revenues included in the FY 2018 Estimates.
Commissioners Court
No. 11 to the Interlocal Agreement with the City of Celina for the Facility Construction and Use of an Animal Shelter to set the rate for FY2018 for an annual amount of $13,696 to be effective October 1, 2017 through and including September 30, 2018 and further authorize the Purchasing Agent to finalize and execute same, Development Services.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

13,696

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:
4:	revenue

Fund Transfers

Remarks:

Attachments
Court Order
Memo
Amendment No. 11
Original Agreement
FY18 Shelter Rates


AI-43858			4.f.12.
Commissioners Court
Meeting Date:	10/09/2017
Amendment No.11 Facility Construction & Animal Shelter Agreement with the City of Farmersville (10103-09)
Department:	Development Services
Request Type:	CONSENT	Agenda Area:	Amendment

Information
Department Action
We respectfully request Commissioners’ Court approve the Amendment for the Facilities Construction and use of Animal Shelter Services with the City of Farmersville. This amendment provides for an extension of the contract for 1-year period from October 1, 2017 and continuing through and including September 30, 2018 at a cost to the City of Farmersville $8,780.00 for Facilities Construction and use of Animal Shelter Services.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval of Amendment No. 11 to the Interlocal Agreement for the Facility Construction and Use of an Animal Shelter with the City of Farmersville, AGR 10103-09, to set the rate for FY2018 to be effective October 1, 2017 through September 30, 2018; further authorize the Purchasing Agent to finalize and execute same. sp
HR and/or IT Action

Budget Department Action
Amendment No. 11 to the Interlocal Agreement with the City of Farmersville in the amount of $8,780 for Animal Shelter Services. New term is October 1, 2017 through September 30, 2018. Animal Services Fund (507)
Auditor's Office Action
Revenues included in the FY 2018 Estimates.
Commissioners Court
No. 11 to the Interlocal Agreement with the City of Farmersville for the Facility Construction and Use of an Animal Shelter to set the rate for FY2018 for an annual amount of $8,780 to be effective October 1, 2017 through and including September 30, 2018 and further authorize the Purchasing Agent to finalize and execute same, Development Services.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

8,780

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	revenue

Fund Transfers

Remarks:

Attachments
Court Order
Memo
Amendment No. 11
Original Agreement
FY18 Shelter Rates


AI-43867			4.f.13.
Commissioners Court
Meeting Date:	10/09/2017
Amendment No.11 Facility Construction & Animal Shelter Agreement with the City of Frisco (10104-09)
Department:	Development Services
Request Type:	CONSENT	Agenda Area:	Amendment

Information
Department Action
We respectfully request Commissioners’ Court approve the Amendment for the Facilities Construction and use of Animal Shelter Services with the City of Frisco. This amendment provides for an extension of the contract for 1-year period from October 1, 2017 and continuing through and including September 30, 2018 at a cost to the City of $281,210.00 for Facilities Construction and use of Animal Shelter Services.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval of Amendment No. 11 to the Interlocal Agreement for the Facility Construction and Use of an Animal Shelter with the City of Frisco, AGR 10104-09, to set the rate for FY2018 to be effective October 1, 2017 through September 30, 2018; further authorize the Purchasing Agent to finalize and execute same. sp
HR and/or IT Action

Budget Department Action
Amendment No. 11 to the Interlocal Agreement with the City of Frisco in the amount of $281,210 for Animal Shelter Services. New term is October 1, 2017 through September 30, 2018. Animal Services Fund (507)
Auditor's Office Action
Revenues included in the FY 2018 Estimates.
Commissioners Court
No. 11 to the Interlocal Agreement with the City of Frisco for the Facility Construction and Use of an Animal Shelter to set the rate for FY2018 for an annual amount of $281,210 to be effective October 1, 2017 through and including September 30, 2018 and further authorize the Purchasing Agent to finalize and execute same, Development Services.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

281,210

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	revenue

Fund Transfers

Remarks:

Attachments
Court Order
Memo
Amendment No. 11
Original Agreement
FY18 Shelter Rates


AI-43864			4.f.14.
Commissioners Court
Meeting Date:	10/09/2017
Amendment No.11 Facility Construction & Animal Shelter Agreement with the City of Melissa (10101-09)
Department:	Development Services
Request Type:	CONSENT	Agenda Area:	Amendment

Information
Department Action
We respectfully request Commissioners’ Court approve the Amendment for the Facilities Construction and use of Animal Shelter Services with the City of Melissa. This amendment provides for an extension of the contract for 1-year period from October 1, 2017 and continuing through and including September 30, 2018 at a cost to the City of $12,116.00 for Facilities Construction and use of Animal Shelter Services.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval of Amendment No. 11 to the Interlocal Agreement for the Facility Construction and Use of an Animal Shelter with the City of Melissa, AGR 10101-09, to set the rate for FY2018 to be effective October 1, 2017 through September 30, 2018; further authorize the Purchasing Agent to finalize and execute same. sp
HR and/or IT Action

Budget Department Action
Amendment No. 11 to the Interlocal Agreement with the City of Melissa in the amount of $12,116 for Animal Shelter Services. New term is October 1, 2017 through September 30, 2018. Animal Services Fund (507)
Auditor's Office Action
Revenues included in the FY 2018 Estimates.
Commissioners Court
No. 11 to the Interlocal Agreement with the City of Melissa for the Facility Construction and Use of an Animal Shelter to set the rate for FY2018 for an annual amount of $12,116 to be effective October 1, 2017 through and including September 30, 2018 and further authorize the Purchasing Agent to finalize and execute same, Development Services.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

12,116

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	revenue

Fund Transfers

Remarks:

Attachments
Court Order
Memo
Amendment No. 11
Original Agreement
FY18 Shelter Rates


AI-43859			4.f.15.
Commissioners Court
Meeting Date:	10/09/2017
Amendment No.11 Facility Construction & Animal Shelter Agreement with the City of Princeton (11220-09)
Department:	Development Services
Request Type:	CONSENT	Agenda Area:	Amendment

Information
Department Action
We respectfully request Commissioners’ Court approve the Amendment for the Facilities Construction and use of Animal Shelter Services with the City of Princeton. This amendment provides for an extension of the contract for 1-year period from October 1, 2017 and continuing through and including September 30, 2018 at a cost to the City of $16,769.00 for Facilities Construction and use of Animal Shelter Services.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval of Amendment No. 11 to the Interlocal Agreement for the Facility Construction and Use of an Animal Shelter with the City of Princeton, AGR 11220-09, to set the rate for FY2018 to be effective October 1, 2017 through September 30, 2018; further authorize the Purchasing Agent to finalize and execute same. sp
HR and/or IT Action

Budget Department Action
Amendment No. 11 to the Interlocal Agreement with the City of Princeton in the amount of $16,769 for Animal Shelter Services. New term is October 1, 2017 through September 30, 2018. Animal Services Fund (507)
Auditor's Office Action
Revenues included in the FY 2018 Estimates.
Commissioners Court
No. 11 to the Interlocal Agreement with the City of Princeton for the Facility Construction and Use of an Animal shelter to set the rate for FY2018 for an annual amount of $16,769 to be effective October 1, 2017 through and including September 30, 2018 and further authorize the Purchasing Agent to finalize and execute same, Development Services.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

16,769

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	revenue

Fund Transfers

Remarks:

Attachments
Court Order
Memo
Amendment No. 11
Original Agreement
FY18 Shelter Rates


AI-43868			4.g.1.
Commissioners Court
Meeting Date:	10/09/2017
MWI Veterinary Supply dba MWI Animal Health Renewal 2017-074
Department:	Development Services
Request Type:	CONSENT	Agenda Area:	Contract Renewal

Information
Department Action
We respectfully request that Commissioners’ Court approve this Amendment to the Contract with MWI Veterinary Supply dba MWI Animal Heath Renewal.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval to renew Supplies: Veterinary and Animal Care Supplies, Contract 2017-074 with MWI Veterinary Supply dba MWI Animal Health for the period October 1,2017 through September 30, 2018 at the same terms and conditions. sh Renewal 1 of 3 FY17 - $11,283.95
HR and/or IT Action

Budget Department Action
Budgeted funds available for FY 2018. 507 - Animal Services Fund
Auditor's Office Action
Funds available in the Animal Safety Fund.
Commissioners Court
Supplies: Veterinary and Animal Care (Contract No. 2017-074) with MWI Veterinary Supply dba MWI Animal Health to extend the contract for one (1) year through and including September 30, 2018, Development Services.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$154,735

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	507-8301-645.61-16 $66,891
2:	507-8301-645.65-83 $87,144
3:	507-8330-645.61-16 $700

Fund Transfers

Remarks:

Attachments
Court Order
Memo - MWI
Contract
1295
Chapter 2270 Verification
Chapter 2252


AI-43870			4.h.1.
Commissioners Court
Meeting Date:	10/09/2017
Budget Amendment Spay/Neuter Fund
Department:	Development Services
Request Type:	CONSENT	Agenda Area:	Budget Adj/Amend

Information
Department Action
We respectfully request Commissioners’ Court approve this budget amendment for donations received and deposited from August 1,2017 to August 31,2017 be transferred to our Spay/Neuter line item to fund the Spay/Neuter Program.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
Funds available in Animal Spay/ Neuter Fund (510) for the Budget Amendment in the amount of $9,541. See fiscal impact tab for details.
Auditor's Office Action
Funds available in the Animal Shelter Donations Fund. Budget amendment will be processed upon approval. Year to date FY 2017 donations = $110,430.15. Inception to date donations = $648,471.00. Unbudgeted fund balance = $14,841.44 as of 8/31/2017.
Commissioners Court
$9,541 to reallocate funds for the Spay/Neuter Program, Development Services.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

9,541

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	510-8302-645.65-83

Fund Transfers

Trans Amt:

9,541.00

From:

510-0000-251.00-00

To:

510-8302-645.65-83

Dept. Name:

Additional Line Items:

Remarks:

FY 2018 Budget Amendment Totaling $9,541.

Attachments
Court Order
Memo
Back-up


AI-43892			4.i.1.
Commissioners Court
Meeting Date:	10/09/2017
Collin County Monthly Financial Reports for August 2017
Submitted For:	Jeff May	Submitted By:	Patricia Campbell
Department:	Auditor
Request Type:	CONSENT	Agenda Area:	Receive/File

Information
Department Action
Please review and accept the following Collin County Monthly Financial Reports for August 2017.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
As per attached.
Auditor's Office Action
As per attached.
Commissioners Court
Monthly Financial Reports for August 2017.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
Memo for Monthly Financial Reports for August 2017
August 2017 Balance Sheet
August 2017 Revenues, Expenditures and Changes in Fund Balance
August 2017 Cash and Investments
August 2017 Year to Date Schedule of Transfers
August 2017 Schedule of Long Term Debt
August 2017 Commissioners Court Approved Expenditure Budgets
August 2017 Employee Insurance Fund
Employee Medical Claims


AI-43855			4.j.1.
Commissioners Court
Meeting Date:	10/09/2017
Commissioners' Court Meeting Minutes, September 18, 2017
Submitted By:	Sue Martens
Department:	County Clerk
Request Type:	CONSENT	Agenda Area:	Minutes

Information
Department Action
Commissioners' Court Meeting Minutes, September 18, 2017
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by B&F
Auditor's Office Action
No action by Auditor.
Commissioners Court
September 18, 2017.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Minutes


AI-43873			4.k.1.
Commissioners Court
Meeting Date:	10/09/2017
Arlington Higher Education Finance Corporation Education Revenue and Refunding Bonds
Submitted By:	Nicole Gillespie
Department:	Administrative Services
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action

Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Acknowledgment of the issuance of the Arlington Higher Education Finance Corporation Education Revenue Notes (The Shelton Landmark Foundation), Administrative Services.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
Letter
Resolution
Certificate of Public Hearing


AI-43885			4.k.2.
Commissioners Court
Meeting Date:	10/09/2017
2018 HIPAA Exemption Notice
Department:	Human Resources
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Consideration and any decision regarding notification of HIPAA exemption.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by B&F
Auditor's Office Action
No action by Auditor.
Commissioners Court
Exemption from the requirements of the Health Insurance Portability and Accountability Act of 1996 (HIPAA) and further authorize the Human Resource Director to submit proper notice to authorities, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
Memo
Notice


AI-43913			4.k.3.
Commissioners Court
Meeting Date:	10/09/2017
Personnel Appointments
Submitted For:	Cynthia Jacobson
Department:	Human Resources
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Personnel Appointments, Human Resources.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Personnel Appointments, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
Personnel Appointments


AI-43914			4.k.4.
Commissioners Court
Meeting Date:	10/09/2017
Personnel Changes
Submitted For:	Cynthia Jacobson
Department:	Human Resources
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Personnel Changes, Human Resources.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Personnel Changes, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
Personnel Changes


AI-43856			5.
Commissioners Court
Meeting Date:	10/09/2017
Mass Gathering Application for Vintage Market Days November 17-19, 2017
Submitted For:	Jeff Durham	Submitted By:	Judy Moody
Department:	Special Projects
Request Type:	GENERAL

Information
Department Action
Mass Gathering Application for Vintage Market Days November 17-19, 2017
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget.
Auditor's Office Action
No action required by Auditor.
Commissioners Court
Public Hearing - Consideration and any action for the issuance of a Mass Gathering permit for the Vintage Market Days event on November 17-19, 2017 at Myers Park & Event Center in accordance to Health and Safety Code Chapter 751, Special Projects.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

No Fiscal Impact

Attachments
Court Order
Memo
Mass Gathering Application
Facility Usage Agreement
Performer Contract
Sample Vendor Contract
Sample Sponsorship Agreement
Vendor Booth Plan
Parking Map
Developmental Services
Fire Mashal
Sheriff's Office


AI-43910		6.
Commissioners Court
Meeting Date:	10/09/2017
Payroll Participation in the S.H.E.R.I.F.F Fund
Department:	Administrative Services
Request Type:	GENERAL

Information
Department Action
Request to allow payroll participation in the S.H.E.R.I.F.F (Sheriff's Homefront Emergency Relief Initiative For Family) Fund, Sheriff.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Request to allow payroll participation in the S.H.E.R.I.F.F (Sheriff's Homefront Emergency Relief Initiative For Family) Fund, Sheriff.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Letter
Message from Our President
Sheriff Fund Brochure
SHERIFF FUND PAYROLL_DEDUCTION


AI-43907		7.
Commissioners Court
Meeting Date:	10/09/2017
Board/Committee Appointments
Submitted By:	Hilari Monk
Department:	Administrative Services
Request Type:	GENERAL

Information
Department Action
Board/Committee Appointments, Commissioners Court:
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Board/Committee Appointments, Commissioners Court:

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order


AI-43916
Commissioners Court
Meeting Date:	10/09/2017
Legal Representation-Former Board Member - First Transit, Inc. V. Texoma Area Paratransit System, Inc.
Submitted By:	Nicole Gillespie
Department:	Administrative Services

Information
Department Action
Legal representation of former board member for Case No. 416-00382-2016 First Transit, Inc. V. Texoma Area Paratransit System, Inc.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Legal representation of former board member for Case No. 416-00382-2016 First Transit, Inc. V. Texoma Area Paratransit System, Inc., and matters related thereto.

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Information about available funds

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Attachments
Court Order



AGENDA

Commissioners Court Jack Hatchell Administration Building 4th Floor, 2300 Bloomdale Road, McKinney October 9, 2017 1:30 P.M.

NOTICE OF A REGULAR MEETING

Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:

Invocation – Commissioner Fletcher Pledge of Allegiance – Commissioner Hill Pledge of Allegiance to the Texas Flag – Commissioner Webb

COMMISSIONERS COURT MEETING


				DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:

		1.	AI-43865 Notification Only	Amendment No. 7 for CSCD, Offender Specimen Collection and Drug Testing Services (Contract No. 2015-200) with Treatment Assessment Screening Center, Inc to extend the contract for one (1) year through and including August 31, 2018, Adult Probation.

		2.	AI-43912 Notification Only	Personnel Changes, Human Resources.

				FYI NOTIFICATION

		1.	AI-34688 Notification Only	Outstanding Agenda Items, Commissioners Court.

		2.	AI-43833 Notification Only	Budget amendment in the amount of $38,922 to establish the budget for Chapter 19 to be used for training, travel and temporary election employees, Auditor.

		3.	AI-43752 Notification Only	P–Card Disbursements, Auditor.

		4.	AI-43749 Notification Only	County overtime for the pay period ended September 24, 2017, Human Resources.

1.				Call to order. The court will convene in open session for consideration of the following business matters:

2.				Public Comments.

3.				Presentation/Recognition:

	a.		AI-43884 Presentation/Recognition	Employer Support of The Guard and Reserve (ESGR) to present Sheriff Skinner with the Patriot Award, Sheriff.

4.				Consent agenda to approve:

	a.		AI-43847 Approved	Disbursements for the period ending October 3, 2017, Auditor.

	b.		AI-43909 Approved	Indigent Defense Disbursements, Auditor.

	c.		AI-43755 Approved	Tax refunds totaling $676,281.26, Tax Assessor/Collector.

	d.			Advertisement(s):

		1.	AI-43837 Approved	Services, Onsite Grinding, Mulching and Removal of Debris (IFB No. 2017-347), Public Works.

	e.			Award(s):

		1.	AI-43843 Approved	Professional Services, Mechanical, Electrical, and Plumbing (MEP) Engineering Services (RFQ No. 2017-246) and further authorize the Purchasing Agent to finalize and execute the Engineering Services Agreement, Construction Projects.

		2.	AI-43877 Approved	Access Control and Time Collection Solution (RFP No. 2016-044), Information Technology.

		3.	AI-43785 Approved	Office Supplies (Contract No. 2017-342) to Office Depot, Inc., Purchasing.

		4.	AI-43836 Approved	Professional Services, Surveying (RFQ No. 2017-257) and further authorize the Purchasing Agent to finalize and execute the Professional Services Agreement, Special Projects.

	f.			Amendment(s):

		1.	AI-43866 Approved	No. 1 to the Interlocal Agreement with the City of Weston for Animal Control and Animal Shelter Services to set the rate for FY2018 for an annual amount of $5,000 to be effective October 1, 2017 through and including September 30, 2018 and further authorize the Purchasing Agent to finalize and execute same, Development Services.

		2.	AI-43897 Approved	Grant an exemption to the bidding process per VTCA LGC Sec. 262.024 (2), Discretionary Exemptions for Amendment No. 7 to Services: Janitorial (Contract No. 2013-033) with James Janitorial Services, LLC to extend the contract from October 1, 2017 through and including December 1, 2017 and further authorize the Purchasing Agent to finalize and execute same, Facilities.

		3.	AI-43849 Approved	No. 10 to the Interlocal Agreement with the City of Anna for Animal Control Services to set the rate for FY2018 for an annual amount of $35,827 to be effective October 1, 2017 through and including September 30, 2018 and further authorize the Purchasing Agent to finalize and execute same, Development Services.

		4.	AI-43871 Approved	No. 10 to the Interlocal Agreement with the City of Lucas for Animal Control Services to set the rate for FY2018 for an annual amount of $19,030 to be effective October 1, 2017 through and including September 30, 2018 and further authorize the Purchasing Agent to finalize and execute same, Development Services.

		5.	AI-43872 Approved	No. 10 to the Interlocal Agreement with the City of Lucas for the Facility Construction and Use of an Animal Shelter to set the rate for FY2018 for an annual amount of $14,970 to be effective October 1, 2017 through and including September 30, 2018 and further authorize the Purchasing Agent to finalize and execute same, Development Services.

		6.	AI-43857 Approved	No. 11 to the Interlocal Agreement with the City of Celina for Animal Control Services to set the rate for FY2018 for an annual amount of $22,582 to be effective October 1, 2017 through and including September 30, 2018 and further authorize the Purchasing Agent to finalize and execute same, Development Services.

		7.	AI-43861 Approved	No.11 to the Interlocal Agreement with the City of Lavon for Animal Control and Animal Shelter Services to set the rate for FY2018 for an annual amount of $6,250 to be effective October 1, 2017 through and including September 30, 2018 and further authorize the Purchasing Agent to finalize and execute same, Development Services.

		8.	AI-43862 Approved	No. 11 to the Interlocal Agreement with the City of Melissa for Animal Control Services to set the rate for FY2018 for an annual amount of $19,976 to be effective October 1, 2017 through and including September 30, 2018 and further authorize the Purchasing Agent to finalize and execute same, Development Services.

		9.	AI-43860 Approved	No. 11 to the Interlocal Agreement with the City of Princeton for Animal Control Service to set the rate for FY2018 for an annual amount of $27,793 to be effective October 1, 2017 through and including September 30, 2018 and further authorize the Purchasing Agent to finalize and execute same, Development Services.

		10.	AI-43850 Approved	No. 11 to the Interlocal Agreement with the City of Anna for the Facility Construction and Use of an Animal Shelter to set the rate for FY2018 for an annual amount of $21,686 to be effective October 1, 2017 through and including September 30, 2018 and further authorize the Purchasing Agent to finalize and execute same, Development Services.

		11.	AI-43851 Approved	No. 11 to the Interlocal Agreement with the City of Celina for the Facility Construction and Use of an Animal Shelter to set the rate for FY2018 for an annual amount of $13,696 to be effective October 1, 2017 through and including September 30, 2018 and further authorize the Purchasing Agent to finalize and execute same, Development Services.

		12.	AI-43858 Approved	No. 11 to the Interlocal Agreement with the City of Farmersville for the Facility Construction and Use of an Animal Shelter to set the rate for FY2018 for an annual amount of $8,780 to be effective October 1, 2017 through and including September 30, 2018 and further authorize the Purchasing Agent to finalize and execute same, Development Services.

		13.	AI-43867 Approved	No. 11 to the Interlocal Agreement with the City of Frisco for the Facility Construction and Use of an Animal Shelter to set the rate for FY2018 for an annual amount of $281,210 to be effective October 1, 2017 through and including September 30, 2018 and further authorize the Purchasing Agent to finalize and execute same, Development Services.

		14.	AI-43864 Approved	No. 11 to the Interlocal Agreement with the City of Melissa for the Facility Construction and Use of an Animal Shelter to set the rate for FY2018 for an annual amount of $12,116 to be effective October 1, 2017 through and including September 30, 2018 and further authorize the Purchasing Agent to finalize and execute same, Development Services.

		15.	AI-43859 Approved	No. 11 to the Interlocal Agreement with the City of Princeton for the Facility Construction and Use of an Animal shelter to set the rate for FY2018 for an annual amount of $16,769 to be effective October 1, 2017 through and including September 30, 2018 and further authorize the Purchasing Agent to finalize and execute same, Development Services.

	g.			Contract Renewal(s):

		1.	AI-43868 Approved	Supplies: Veterinary and Animal Care (Contract No. 2017-074) with MWI Veterinary Supply dba MWI Animal Health to extend the contract for one (1) year through and including September 30, 2018, Development Services.

	h.			Budget adjustment(s)/amendment(s):

		1.	AI-43870 Approved	$9,541 to reallocate funds for the Spay/Neuter Program, Development Services.

	i.			Receive and File, Auditor:

		1.	AI-43892 Approved	Monthly Financial Reports for August 2017.

	j.			Filing of the Minute(s), County Clerk:

		1.	AI-43855 Approved	September 18, 2017.

	k.			Miscellaneous

		1.	AI-43873 Approved	Acknowledgment of the issuance of the Arlington Higher Education Finance Corporation Education Revenue Notes (The Shelton Landmark Foundation), Administrative Services.

		2.	AI-43885 Approved	Exemption from the requirements of the Health Insurance Portability and Accountability Act of 1996 (HIPAA) and further authorize the Human Resource Director to submit proper notice to authorities, Human Resources.

		3.	AI-43913 Approved	Personnel Appointments, Human Resources.

		4.	AI-43914 Approved	Personnel Changes, Human Resources.

				GENERAL DISCUSSION

				Presentation, discussion and any action regarding:

5.			AI-43856 Approved	Public Hearing - Consideration and any action for the issuance of a Mass Gathering permit for the Vintage Market Days event on November 17-19, 2017 at Myers Park & Event Center in accordance to Health and Safety Code Chapter 751, Special Projects.

6.			AI-43910 Pulled	Request to allow payroll participation in the S.H.E.R.I.F.F (Sheriff's Homefront Emergency Relief Initiative For Family) Fund, Sheriff.

7.			AI-43907 Approved	Board/Committee Appointments, Commissioners Court:

	a.			Myers Park Advisory Board.

8.				Possible future agenda items by Commissioners Court without discussion.

				EXECUTIVE SESSION (upon recess of GENERAL DISCUSSION)

				Executive Session, in accordance with Chapter 551 of the Government Code, to discuss the following subjects:

				Legal (551.071)

			AI-43916 Approved	Legal representation of former board member for Case No. 416-00382-2016 First Transit, Inc. V. Texoma Area Paratransit System, Inc., and matters related thereto.

				Any action resulting from the executive session.

				The court reserves the right to convene into executive session throughout this meeting.

				Adjourn.



				___________________________ Keith Self COUNTY JUDGE COLLIN COUNTY, T E X A S

				CERTIFICATION:

				I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2017 at _______ o'clock _____.M.



				___________________________ Stacey Kemp, County Clerk Collin County, T E X A S



				___________________________ Deputy

				NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.