Agenda


AI-45355			1.
Commissioners Court
Meeting Date:	09/10/2018
Contract Renewals for Sex Offender Services
Submitted By:	Cindy Powell
Department:	Adult Probation
Request Type:	DECISIONS MANDATED	Agenda Area:	Miscellaneous

Information
Department Action
Notification of contract renewals for sex offender services (RFP 2016-290) for FY2019 with F. Liles Arnold, Creative Counseling, Inc., Forensic Evaluation and Treatment Services (Anna Shursen), and Fletcher Counseling, Inc.
Purchasing Department Action
FYI Notification of contract amendments for 2016-290, CSCD, Sex Offender Counseling to F. Liles Arnold, LPC, LSOTP, Creative Counseling, Inc., Anna J. Shursen, Phd, LSOTP dba Forensic and Evaluation Treatment Services, and Fletcher Counseling, Inc. for the period September 1, 2018 thorugh August 31, 2019. sh
HR and/or IT Action

Budget Department Action
Amendments to renew RFP No. 2016-290 for Services: Sex Offender Counseling Services with F. Liles Arnold, Creative Counseling, Inc., Forensic Evaluation and Treatment Services (Anna Shursen), and Fletcher Counseling, Inc. Amendments to extend contract for one (1) year, the new period is from September 1, 2018 through August 31, 2019. All funding to come from the State. CSCD Sex Offender Fund (6055).
Auditor's Office Action
Funds available in the CSCD Sex Offender Fund. Budget anticipated to be approved for FY 2019.
Commissioners Court
Amendments for CSCD, Sex Offender Counseling with various vendors to extend the contracts for one (1) year through and including August 31, 2019, Adult Probation.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	6055-610019116-626401/GT243C

Fund Transfers

Attachments
Memo
Contract Renewal - Arnold
Contract Renewal - Creative Counseling
Contract Renewal - Anna Shursen
Contract Renewal - Fletcher Counseling


AI-45333			2.
Commissioners Court
Meeting Date:	09/10/2018
CSCD Reclassification Order - Supervision Officer to Caseworker
Submitted By:	Taylor Francis
Department:	Human Resources
Request Type:	DECISIONS MANDATED	Agenda Area:	Miscellaneous

Information
Department Action
The Community Supervision and Corrections Department (CSCD) has approved a reclassification of a vacant Supervision Officer (#00300339, department 6101, pay grade 435) down to a Caseworker position (department 6101, grade 633).
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget & Finance (State Employee).
Auditor's Office Action
No action by Auditor
Commissioners Court
Reclassification of a vacant Supervision Officer position (grade 435) to a Caseworker position (grade 633) in the Community Supervision and Corrections Department (CSCD), Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
CSCD Order reclassifying Supervision Officer to Caseworker


AI-45438			3.
Commissioners Court
Meeting Date:	09/10/2018
Personnel Changes
Submitted For:	Cynthia Jacobson	Submitted By:	Nicole Gillespie
Department:	Human Resources

Information
Department Action
Personnel Changes, Human Resources.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Personnel Changes, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Changes


AI-34688			1.
Commissioners Court
Meeting Date:	09/10/2018
Outstanding Agenda Items
Department:	Administrative Services
Request Type:	FYI	Agenda Area:	Miscellaneous

Information
Department Action
Outstanding Agenda Items, Commissioners Court.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Outstanding Agenda Items, Commissioners Court.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Outstanding Agenda Items


AI-45278			2.
Commissioners Court
Meeting Date:	09/10/2018
County Overtime
Submitted For:	Cynthia Jacobson
Department:	Human Resources
Request Type:	FYI	Agenda Area:	Miscellaneous

Information
Department Action
County overtime for the pay period ended August 26, 2018, Human Resources.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
County overtime for the pay period ended August 26, 2018, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Overtime Total
Open Positions
Budget vs Actual for Court 9.10.18


AI-45403		3.
Commissioners Court
Meeting Date:	09/10/2018
Turnover
Department:	Human Resources
Request Type:	HUMAN RESOURCES

Information
Department Action
Turnover
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Turnover, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
July Turnover


AI-45402		4.
Commissioners Court
Meeting Date:	09/10/2018
Voluntary Terminations
Department:	Human Resources
Request Type:	HUMAN RESOURCES

Information
Department Action
Voluntary Terminations
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Voluntary Terminations, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Voluntary Terminations


AI-45345		4.a.
Commissioners Court
Meeting Date:	09/10/2018
Disbursements
Submitted For:	Jeff May
Department:	Auditor
Request Type:	CONSENT

Information
Department Action
Disbursements for the period ending September 4, 2018, Auditor.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Disbursements for the period ending September 4, 2018, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
Disbursements


AI-45346		4.b.
Commissioners Court
Meeting Date:	09/10/2018
Indigent Defense Disbursements
Submitted For:	Jeff May
Department:	Auditor
Request Type:	CONSENT

Information
Department Action
Indigent Defense Disbursements, Auditor.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Indigent Defense Disbursements, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
FY2018 Court Appointed Representation Disbursements for 9.10.18 Court


AI-45282			4.c.
Commissioners Court
Meeting Date:	09/10/2018
Property tax refunds
Department:	Tax Assessor/Collector
Request Type:	CONSENT	Agenda Area:	Tax Refunds

Information
Department Action
850 Property tax refunds totaling $469,336.19.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget & Finance.
Auditor's Office Action
Refunds have been audited. Records can be reviewed at the Tax office.
Commissioners Court
Tax refunds totaling $469,336.19, Tax Assessor/Collector.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

n/a

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order
Summary sheet 9/10/18


AI-45404			4.d.1.
Commissioners Court
Meeting Date:	09/10/2018
Advertise for Bid: Construction, Myers Park Show Barn Electrical Upgrade
Submitted For:	Bill Burke	Submitted By:	Lisa Bunch
Department:	Construction Projects
Request Type:	CONSENT	Agenda Area:	Advertisement

Information
Department Action
Request Commissioners' Court consideration and approval to advertise for bid: Construction, Myers Park Show Barn Electrical Upgrade, IFB 2018-326. This is an approved Open Space Project.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval of specifications for IFB 2018-326, Construction, Myers Park Show Barn Electrical Upgrade and advertise for same. jdg
HR and/or IT Action

Budget Department Action
Budgeted funds available.
Auditor's Office Action
Bond funds available.
Commissioners Court
Construction, Myers Park Show Barn Electrical Upgrade (IFB No. 2018-326), Construction & Projects.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$138,500.

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	OI07PG99-4016-750600044

Fund Transfers

Remarks:

Attachments
Court Order
Memo
Legal Notice
Bid Packet


AI-45392			4.d.2.
Commissioners Court
Meeting Date:	09/10/2018
RFP No. 2018-331 Storage and Microfilm Creation-Advertisement
Submitted By:	Tonya Kellogg
Department:	County Clerk
Request Type:	CONSENT	Agenda Area:	Advertisement

Information
Department Action
The County Clerk requests Commissioners' Court approval to advertise RFP No. 2018-331 Storage and Microfilm Creation.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval of specifications for RFP 2018-331, Storage and Microfilm Creation and further authorize advertisement of same. cw
HR and/or IT Action

Budget Department Action
Budgeted funds available upon adoption of the FY 2019 budget in the County Clerk Document Preservation Fund (1025).
Auditor's Office Action
Funds available in the County Clerk Records Management and Preservation Fund. Budget anticipated to be approved for FY 2019.
Commissioners Court
Storage and Microfilm Creation (RFP No. 2018-331), County Clerk.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$225,316

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	1025-08040-0001-41-30-0000-637305

Fund Transfers

Remarks:

Attachments
Court Order
Memo
Packet
Legal Notice


AI-45370			4.d.3.
Commissioners Court
Meeting Date:	09/10/2018
RFQ 2018-359 - Professional Services, General Civil Engineering
Department:	Engineering
Request Type:	CONSENT	Agenda Area:	Advertisement

Information
Department Action
The Engineering Department requests Commissioners Court’s authorization to issue the attached RFQ for general civil engineering services on an as needed basis.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval of specifications for RFQ 2018-359, Professional Services, General Civil Engineering Consulting, and further authorize advertising for same. MD
HR and/or IT Action

Budget Department Action
Budgeted funds available upon approval of the FY 2019 budget. 1010 - Road & Bridge Fund
Auditor's Office Action
Funds available in the Road and Bridge Fund. Budget anticipated to be approved for FY 2019.
Commissioners Court
Professional Services, General Civil Engineering Consulting (RFQ No. 2018-359), Engineering.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$15,000

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	as needed. See below

Fund Transfers

Remarks:

Per Engineering, needed per project or using account #1010-75020-0001-6830-
626401

Attachments
Court Order
agenda memo
Legal Notice
RFQ Packet


AI-45394			4.d.4.
Commissioners Court
Meeting Date:	09/10/2018
Advertise for 2019 Stop Loss Insurance
Department:	Human Resources
Request Type:	CONSENT	Agenda Area:	Advertisement

Information
Department Action
Consideration and approval to advertise for RFP for 2019 Stop Loss Medical and Pharmacy Insurance.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval of specifications for RFP No 2018-341, Insurance, Stop Loss for Medical and Pharmacy and authorize advertisment of same. sh
HR and/or IT Action

Budget Department Action
Budgeted funds available upon approval of the FY 2019 budget. 5505 - Employee Insurance Fund.
Auditor's Office Action
Funds available in the Employee Insurance Fund. Budget anticipated to be approved for FY 2019.
Commissioners Court
Insurance, Stop Loss for Medical and Pharmacy (RFP No. 2018-341), Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$2,200,000

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	5505-03001-0036-88-30-0000-615925

Fund Transfers

Attachments
Court Order
Memo
Legal Notice
RFP Packet


AI-45349			4.e.1.
Commissioners Court
Meeting Date:	09/10/2018
Award: New Camera Installation at Detention Facility Book-In and Recreation Areas
Submitted For:	Bill Burke	Submitted By:	Lisa Bunch
Department:	Construction Projects
Request Type:	CONSENT	Agenda Area:	Award

Information
Department Action
Request Commissioners’ Court consideration and approval to award: New Camera Installation at Detention Facility Book-In and Recreation Areas, IFB No. 2018-272, to the best evaluated and lowest qualified offer, Logical Solutions Inc. (LSI), in the amount of $69,555.00. This bid is for FY17 approved Project PAP41005 to install still cameras in Book-In and Project PAP41006 to install PTZ cameras in recreation areas. We also request to combine the two camera projects into one project code within the same account.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding the approval to award IFB 2018-272, New Camera Installation at Detention Facility Book-In and Recreation Areas to Logical Solutions, Inc., the lowest and best bid meeting specifications and authorize the Purchasing Agent to execute Construction Contract. jdg
HR and/or IT Action

Budget Department Action
Budgeted funds available in the amount of $69,555 for the award of IFB 2018-272, New Camera Installation at Detention Facility Book-in and Recreation Areas. Budget Adjustment included in the amount of $18,908 to combine the two camera projects into one project. Permanent Improvement Fund (0499).
Auditor's Office Action
Funds available in the Permanent Improvement Fund.
Commissioners Court
New Camera Installation at Detention Facility Book-In and Recreation Areas (IFB No. 2018-272) to Logical Solutions, Inc., budget amendment in the amount of $18,908 and further authorize the Purchasing Agent to finalize and execute the Construction Contract, Construction & Projects.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

69,555

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	PAP41006-0499-400108002-809022

Fund Transfers

Remarks:

FY 2018 Budget Adjustment Totaling $18,908.

Attachments
Court Order
Memo
Journal Proof 1325
Contract Data
Bid Tabulation
Form 1295
Chapter 2270 Verification
Chapter 2252 Certification
Letter to Award
Construction Contract


AI-45173			4.e.2.
Commissioners Court
Meeting Date:	09/10/2018
Emergency Medical Ambulance Services 2018-139
Department:	Fire Marshal
Request Type:	CONSENT	Agenda Area:	Award

Information
Department Action
I respectfully request the court to consider and award RFP 2018-139 Emergency Medical Ambulance Service. The contact is for five (5) years beginning at 12:00 a.m., midnight November 1, 2018 and will terminate at 11:59 p.m. October 31, 2023. The annual subsidy cost will be $706,000.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval to award RFP 2018-139, Emergency Medical Ambulance Service to the best evaluated offeror per the attached and authroize Purchasing Agent to execute agreement for same. mc
HR and/or IT Action

Budget Department Action
Budgeted funds available upon adoption of the FY 2019 Budget for the award of RFP 2018-139, Emergency Medical Ambulance Service in the amount of $706,000 annually. Contract period is November 1, 2018 through October 31, 2023.
Auditor's Office Action
Funds available in the General Fund. Budget anticipated to be approved for FY 2019.
Commissioners Court
Emergency Medical, Ambulance Service (RFP No. 2018-139) and further authorize the Purchasing Agent to finalize and execute the agreement for same, Fire Marshal.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

706,000

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	0001-59020-0001-64-30-0000-626528

Fund Transfers

Remarks:

Attachments
Court Order


AI-45417			4.e.3.
Commissioners Court
Meeting Date:	09/10/2018
Use of Temporary Agency
Department:	Human Resources
Request Type:	CONSENT	Agenda Area:	Award

Information
Department Action
Due to the number of temporary workers requested to work the upcoming gubernatorial election, the Human Resources Director authorized the use of a temporary agency to supplement the temporary workers provided from the Collin County On-Call Temporary Pool. We have chosen to use Temps of McKinney due to the services they have provided in the past and their ability to fill our requests.
Purchasing Department Action
Commissioners' Court consideration and any action regarding approval of award of Contract 2018-364, Annual Contract for Temporary Personnel to All Star Temporaries, Inc. dba Temps of McKinney per Collin College contract 4164. sh
HR and/or IT Action

Budget Department Action
Budgeted funds available upon approval of the FY 2019 Budget. 0001 - General Fund
Auditor's Office Action
Funds available in the General Fund. Budget anticipated to be approved for FY 2019.
Commissioners Court
Annual Contract for Temporary Personnel (Contract No. 2018-364) to All Star Temporaries, Inc. dba Temps of McKinney, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$20,124.00

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	0001-10001-0001-41-30-0000-626401

Fund Transfers

Remarks:

Attachments
Court Order
Signed Memo - Use of Temporary Agency
Collin County Temps of McKinney Response
Colle College Bid Tab
1295
HB89
2252


AI-45401			4.e.4.
Commissioners Court
Meeting Date:	09/10/2018
Award of Cisco ISE - 2014-334
Submitted By:	Casey Stone
Department:	Information Technology
Request Type:	CONSENT	Agenda Area:	Award

Information
Department Action
The Information Technology department is requesting that Commissioners Court authorize award of Cisco ISE - 2014-334 to the best-evaluated offeror. This is part of the adopted budget and the funds will come from project code P06010.
Purchasing Department Action
Commissioners' Court consideration and any action regarding approval of award of Contract 2018-334, Cisco ISE to Netsync Network Solutions, Inc. per Department of Information Resources (DIR) contract DIR-TSO-4167. sh
HR and/or IT Action

Budget Department Action
Budgeted funds available in project BDP06010 in the amount of $115,000 for the award of RFP No. 2018-334, Cisco ISE . General Fund (0001).
Auditor's Office Action
Funds available in the General Fund.
Commissioners Court
Cisco ISE (Contract No. 2018-334) to Netsync Network Solutions, Inc., Information Technology.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

115,000

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	BDP06010-0001-060290009-809050
2:	BDP06010-0001-060290009-809004

Fund Transfers

Attachments
Court Order
Commissioner Court Memo Award of Cisco ISE - 2014-334.docx
Contract Data
Tabulation
1295
HB89
2252
Award Letter


AI-45395			4.e.5.
Commissioners Court
Meeting Date:	09/10/2018
Award of McAfee Support Renewal
Submitted By:	Greg Elliott
Department:	Information Technology
Request Type:	CONSENT	Agenda Area:	Award

Information
Department Action
Information Technology is requesting award of the county McAfee software renewal, a budgeted FY18 maintenance expense, to CDW-G. The cost of the maintenance is $117,400.00. This is funded as part of the FY18 maintenance budget.
Purchasing Department Action
Commissioners' Court consideration and any action regarding approval of award of Contract 2018-347, McAfee Hardware and Software Maintenance to CDW Government, LLC per TIPS contract 180306.
HR and/or IT Action

Budget Department Action
Budgeted funds available upon approval of the FY 2019 budget. 0001 - General Fund
Auditor's Office Action
Funds available in the General Fund. Budget anticipated to be approved for FY 2019.
Commissioners Court
McAfee Hardware and Software Maintenance (Contract No. 2018-347) to CDW Government LLC, Information Technology.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

117400.00

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	0001-10001-0001-41-30-0000-637503

Fund Transfers

Remarks:

Attachments
Court Order
Court Memo
Contract Data
Tabulation
HB89
2252
Award Letter


AI-45433			4.f.1.
Commissioners Court
Meeting Date:	09/10/2018
Lavon Volunteer Fire Department dispatch Agreement for FY19
Submitted For:	Jim Skinner	Submitted By:	Tracy Spurgin
Department:	Sheriff's Office
Request Type:	CONSENT	Agenda Area:	Agreement

Information
Department Action
Attached you will find Lavon Volunteer Fire Department's Dispatch Agreements for FY 2019, for your approval.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval of Agreement 2018-366 Interlocal Dispatch Services for the City of Lavon Volunteer Fire Department effective October 1, 2018 through September 30, 2019 and further authorize the County Judge to execute the same. mc
HR and/or IT Action

Budget Department Action
FY 2019 Interlocal Agreement for Dispatch Services with Lavon Volunteer Fire Dept. through September 30, 2019. Compensation to Collin County in the amount of $4,910 stated in Section 5 of the ILA. 0001 – General Fund
Auditor's Office Action
Revenues included in the FY 2019 Estimates.
Commissioners Court
Interlocal Agreement with the City of Lavon for the Lavon Volunteer Fire Department for Dispatch Services effective through and including September 30, 2019, Sheriff.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$4,910

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	Revenue Generating - General Fund

Fund Transfers

Remarks:

Attachments
Court Order
MEMO
Agreement - Lavon VFD


AI-45267			4.g.1.
Commissioners Court
Meeting Date:	09/10/2018
Contract Amendment No. 1, Engineering Services with Binkley & Barfield, bridge design, CR613 at Groves Creek
Department:	Engineering
Request Type:	CONSENT	Agenda Area:	Amendment

Information
Department Action
The Engineering Department requests that the contract with Binkley and Barfield be adjusted to allow for additional services required for construction phase associated with assisting the contractor in located staked control points, review and approval of alternate concrete mix designs due to short supply of fly ash at time of construction, and coordination of construction of water crossing fence due to the request from an adjacent property owner during construction. This adjustment will result in a net contract increase of $1900. We will be available to answer any questions you might have regarding this matter.
Purchasing Department Action
FYI notification of contract amendment No. 1 to the contract with Binkley & Barfield, Inc., AGR 2015-088A, for additional construction phase services, for an increase of $1900.00. New contract total is $63,750.00. MD
HR and/or IT Action

Budget Department Action
Budgeted funds available in the amount of $1,900 for Contract Amendment No. 1 with Binkley & Barfield, Inc. for additional construction phase services related to the bridge design at CR613 at Groves Creek. Bond Fund (4212).
Auditor's Office Action

Commissioners Court
No. 1 to Professional Services, Engineering, County Road 613 at Groves Creek (AGR No. 2015-088A) with Binkley & Barfield, Inc. for additional construction phase services and further authorize the Purchasing Agent to finalize and execute same, Engineering.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

1,900

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	RI070042 4212-750300013-809250

Fund Transfers

Remarks:

Attachments
Court Order
agenda memo
Engineer's letter
Contract Amendment No. 1
2252 Certification
2270 Verification
Form 1295


AI-45353			4.h.1.
Commissioners Court
Meeting Date:	09/10/2018
Midwest Veterinary Supply Inc. Renewal 2017-074
Department:	Development Services
Request Type:	CONSENT	Agenda Area:	Contract Renewal

Information
Department Action
We respectfully request that Commissioners’ Court approve a one year renewal to the contract Midwest Veterinary Supply Inc. for Supplies: Veterinary and Animal Care. The new term will be through September 30, 2019.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval to renew IFB 2017-074, Supplies: Veterinary and Animal Care with Midwest Veterinary Supply, Inc. for the period October 1, 2018 through September 30, 2019. jdg Expenditures FY 2017: $2761.75 Expenditures FY 2018: $9521.72 Renewal 2 of 3
HR and/or IT Action

Budget Department Action
Budgeted funds available upon adoption of the FY 2019 Budget for the renewal of IFB 2017-074, Supplies, Veterinary and Animal Care with Midwest Veterinary Supply, Inc. at the same terms and conditions. New contract term is October 1, 2018 through September 30, 2019. Animal Safety Fund (5990).
Auditor's Office Action
Funds available in the Animal Safety Fund and budget anticipated to be included in the FY 2019 adopted budget.
Commissioners Court
Supplies: Veterinary and Animal Care (IFB No. 2017-074) with Midwest Veterinary Supply, Inc. to extend the contract for one (1) year through and including September 30, 2019, Development Services.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	5990-83001-0001-64-30-0000-626116

Fund Transfers

Remarks:

Attachments
Court Order
Memo
Contract Renewal
Form 1295
Chapter 2270 Verification
Chapter 2252 Certification


AI-45408			4.h.2.
Commissioners Court
Meeting Date:	09/10/2018
Contract Renewal: Services: Janitorial, Contract #2017-172
Submitted For:	Dan James
Department:	Facilities
Request Type:	CONSENT	Agenda Area:	Contract Renewal

Information
Department Action
Request approval to renew the Contract for Services: Janitorial, Contract No. 2017-172, with Oriental Building Services, Inc. in accordance with Section 5.0 “Special Terms and Conditions”, paragraph 5.2 “Term” contract performance period is hereby extended for an additional 12 month period as specified effective October 1, 2018 thru September 30, 2019 (Renewal 1 of 4).
Purchasing Department Action
Request Commissioners’ Court consideration and any action regarding approval to renew RFP 2017-172, Services: Janitorial with Oriental Building Services, Inc. for the period October 1, 2018 through September 30, 2019. jdg Expenditures FY 2018 Year to Date: $125,546.82 Renewal 1 of 4
HR and/or IT Action

Budget Department Action
Budgeted funds available upon adoption of the FY 2019 Budget in General Fund (0001). Contract period to be extended one (1) additional year: from October 1, 2018 through September 30, 2019.
Auditor's Office Action
Funds available in the General Fund. Budget anticipated to be approved for FY 2019.
Commissioners Court
Services: Janitorial (RFP No. 2017-172) with Oriental Building Services, Inc. to extend the contract for one (1) year through and including September 30, 2019, Facilities.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

533,809

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	various 637402

Fund Transfers

Remarks:

Attachments
Court Order
Memo
Contract Renewal
Form 1295
2270 Verification
2252 Certification


AI-45396			4.h.3.
Commissioners Court
Meeting Date:	09/10/2018
Renewal IFB 2017-241, Supplies: Jail Kitchen, Non-Food - Infinity Supply
Submitted By:	Katie Elder
Department:	Sheriff's Office
Request Type:	CONSENT	Agenda Area:	Contract Renewal

Information
Department Action
Renewal IFB 2017-241, Supplies: Jail Kitchen Non-Food, Infinity Supply.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval of contract renewal for IFB No. 2017-241, Supplies, Jail Kitchen, Non-Food to Infinity Supply & Services, Inc. to renew contract for the period of October 1, 2018 through September 30, 2019. gz Renewal 1 of 2 FY 18 Expenditures to Date $16878.73
HR and/or IT Action

Budget Department Action
Budgeted funds available upon approval of the FY 2019 budget. 0001 - General Fund
Auditor's Office Action
Funds available in the General Fund. Budget anticipated to be approved for FY 2019.
Commissioners Court
Supplies: Jail Kitchen Non-Food (IFB No. 2017-241) with Infinity Supply & Services, Inc. to extend the contract for one (1) year through and including September 30, 2019, Sheriff.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$28,000

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	See Below

Fund Transfers

Remarks:

Jail Ops - 0001-50030-0001-64-30-0000-626115 - $14,000
Minimum Security - 0001-50050-0001-64-30-0000-626115 - $10.000
Jail Café - 0001-50030-0007-64-30-0000-626115 - $4,000

Attachments
Court Order
Renewal IFB 2017-241, Jail Kitchen Non-Food
Renewal 1 - letter
Renewal 1 - 1295 form
Renewal 1 - 2270 form
Renewal 1 - 2252 form


AI-45371			4.h.4.
Commissioners Court
Meeting Date:	09/10/2018
Contract Extension, 2017-082, Mowing, Various County Locations
Submitted For:	Jeff Durham
Department:	Special Projects
Request Type:	CONSENT	Agenda Area:	Contract Renewal

Information
Department Action
The Engineering Department requests Commissioners’ Court authorization to extend the current contract for mowing services at various county locations with C&M Mowing and Landscaping for an additional year (10/1/2018 – 09/30/2019). Staff has been satisfied with the services they provide for Parkhill Prairie and Sister Grove Park.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval of contract renewal for IFB No. 2017-082, Services: Mowing, various county locations to Cathey and Murray Property Management, Inc. dba C&M Mowing and Landscaping to renew contract for the period of October 1, 2018 through September 30, 2019. gz Renewal 2 of 3 FY17 Expenditures $20,850.00 FY 18 Expenditures to Date $12,520
HR and/or IT Action

Budget Department Action
Budgeted funds available upon adoption of the FY 2019 Budget for the renewal of IFB 2017-082, Services, Mowing, at same terms and conditions. Contract period will be October 1, 2018 through September 30, 2019. General Fund (0001).
Auditor's Office Action
Funds available in the General Fund. Budget anticipated to be approved for FY 2019.
Commissioners Court
Mowing, Various County Locations (IFB No. 2017-082) with Cathey and Murray Property Management, Inc. dba C&M Mowing and Landscaping to extend the contract for one (1) year through and including September 30, 2019, Special Projects.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$12,000

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	0001-65030-0001-76-30-637561

Fund Transfers

Attachments
Court Order
agenda memo
Renewal 2 - letter
Renewal_2 - 1295_form
Renewal 2 - 2270 form
Renewal 2 - 2252 form


AI-45414			4.i.1.
Commissioners Court
Meeting Date:	09/10/2018
Budget Amendment for Judge Self
Submitted By:	Nicole Gillespie
Department:	Commissioners Court
Request Type:	CONSENT	Agenda Area:	Budget Adj/Amend

Information
Department Action
Budget adjustment in the amount of $200 from travel reimbursement to business meals to cover negative balance and future expenses, County Judge
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
Per budget amendment attached in the amount of $200 needed for the remainder of FY 2018 and to cover the current negative category balance. 0001 - General Fund
Auditor's Office Action
Funds available in the General Fund.
Commissioners Court
$200 to reallocate funds to cover the negative category balance for the remainder of FY 2018, County Judge.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$200.00

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	0001-01001-0001-41-30-0000-626564

Fund Transfers

Trans Amt:

200.00

From:

0001-01001-0001-41-20-0000-604901

To:

0001-01001-0001-41-630-0000-626564

Dept. Name:

Additional Line Items:

Remarks:

Attachments
Court Order
Journal Proof Report
YTD Expend Report


AI-45407			4.i.2.
Commissioners Court
Meeting Date:	09/10/2018
Budget Amendment/Transfer for County Court Shared
Submitted By:	Teresa Moore
Department:	County Court at Law 4
Request Type:	CONSENT	Agenda Area:	Budget Adj/Amend

Information
Department Action
Request approval to transfer money from County Court Shared Temp FT account to County Court Shared Interpreter account.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
Request authorization to approve FY 2018 budget amendment in the amount of $9,100 for County Court-Shared Interpreter account. Budgeted funds are available to transfer from Temp Full Time within the County Court-Shared department.
Auditor's Office Action
Funds available in the General Fund. Budget amendment will be processed upon approval.
Commissioners Court
9,100 to transfer funds to the County Courts–Shared, Interpreter account, County Court at Law 4.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$9,100

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	0001-20000-0009-44-10-0000-504012

Fund Transfers

Remarks:

FY2018 Budget Amendment totaling $9,100

Trans Amt:

$9,100

From:

0001-20000-0009-44-10-0000-504012

To:

0001-20000-0009-44-30-0000-626412

Dept. Name:

County Court Shared

Additional Line Items:

Remarks:

Attachments
Court Order
Memo
BA Journal Proof Report


AI-45348			4.i.3.
Commissioners Court
Meeting Date:	09/10/2018
Budget Amendment: Information Security Awareness Platform
Submitted By:	Jon Tidwell
Department:	Information Technology
Request Type:	CONSENT	Agenda Area:	Budget Adj/Amend

Information
Department Action
IT Budget Amendment Request, to fund a new project, in order to acquire an enhanced Information Security Awareness video training platform, for all County users to use. The training videos of this system will be made available to all County employees for them to stay aware of current cyber security threats. The new platform will provide new reporting capabilities for tracking of progress, simulated phishing testing and integration with County user directories for streamlined deployment.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
Budgeted funds available for a Budget Adjustment in the amount of $30,000 to create a new project for the aquisition of an enhanced Information Security Awareness video training platform. Funding to come from saving on an old project. General Fund (0001).
Auditor's Office Action
Funds available in the General Fund.
Commissioners Court
$30,000 to utilize savings from the Software Asset Management/Compliance Management Solution Project for the acquisition of an enhanced Information Security Awareness video training platform, Information Technology.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

30,0000

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	BDN06002 0001-060010001-809004

Fund Transfers

Remarks:

Attachments
Court Order
Court Memo
BA Journal Proof


AI-45342			4.j.1.
Commissioners Court
Meeting Date:	09/10/2018
Collin County Commissioners' Court Meeting Minutes, August 13, 2018.
Department:	County Clerk
Request Type:	CONSENT	Agenda Area:	Minutes

Information
Department Action
Collin County Commissioners' Court Meeting Minutes, August 13, 2018.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by B&F
Auditor's Office Action
No action by Auditor.
Commissioners Court
August 13, 2018.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Minutes


AI-45399			4.j.2.
Commissioners Court
Meeting Date:	09/10/2018
Commissioners' Court Special Session Meeting Minutes, August 13, 2018
Department:	County Clerk
Request Type:	CONSENT	Agenda Area:	Minutes

Information
Department Action
Commissioners' Court Special Session Meeting Minutes, August 13, 2018
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by B&F
Auditor's Office Action
No action by Auditor.
Commissioners Court
August 13, 2018 Budget Workshop.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Minutes


AI-45367			4.j.3.
Commissioners Court
Meeting Date:	09/10/2018
Commissioners' Court Meeting Minutes, August 20, 2018.
Department:	County Clerk
Request Type:	CONSENT	Agenda Area:	Minutes

Information
Department Action
Commissioners' Court Meeting Minutes, August 20, 2018.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by B&F
Auditor's Office Action
No action by Auditor.
Commissioners Court
August 20, 2018.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Minutes


AI-45409			4.k.1.
Commissioners Court
Meeting Date:	09/10/2018
Building/Grounds Use: Annual Mock Trial Competition
Submitted For:	Dan James
Department:	Facilities
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Request permission for the annual Collin County Bar Association’s Mock Trial Competition to be held at the Russell A. Steindam Courts Building on Friday, February 15, 2019 from 8:00 a.m. to 4:00 p.m.; and Saturday, February 16, 2019 from 8:00 a.m. to 12:00 p.m. The Bar Association has agreed to pay for security and housekeeping services provided on Saturday, February 16, 2019. Furthermore, the Bar Association has requested a waiver of fees and insurance requirements.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget & Finance.
Auditor's Office Action
No action by Auditor.
Commissioners Court
Utilization of the Russell A. Steindam Courts Building for the Collin County Bar Association's Mock Trial Competition on Friday, February 15, 2019 from 8:00 a.m. to 4:00 p.m. and Saturday, February 16, 2019 from 8:00 a.m. to 12:00 p.m. The Collin County Bar Association has agreed to pay for security and housekeeping services on February 16, 2019, and further requests a waiver of the fees and insurance requirements, Facilities.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

No impact

Attachments
Court Order
mocktrialbuilding&groundsusepermit2019


AI-45415			4.k.2.
Commissioners Court
Meeting Date:	09/10/2018
Redesignation of Private Road 5651 as Sleepy Hollow Trl
Submitted By:	Ramona Luster
Department:	Information Technology
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Request redesignation of new Private Road 5651 as Sleepy Hollow Trl per petition by property owners.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget.
Auditor's Office Action
No action by Auditor.
Commissioners Court
Re-designation of Private Road 5651 to Sleepy Hollow Trl (with associated address updates), GIS/Rural Addressing.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order
ReqMemo
PetitionSigned
LetterToOwner
Mapgrid_16P1


AI-45344			4.k.3.
Commissioners Court
Meeting Date:	09/10/2018
Reject Bids: IFB 2018-040, Safety Wear and Accessories
Department:	Purchasing
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Request Commissioners' Court consideration and any action regarding approval to reject all bids for IFB 2018-040, Safety Wear and Accessories. jdg
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval to reject all bids for IFB 2018-040, Safety Wear and Accessories. jdg
HR and/or IT Action

Budget Department Action
Request to reject all bids for IFB 2018-040, Safety Wear and Accessories. No action by Budget & Finance.
Auditor's Office Action
No action by Auditor.
Commissioners Court
Reject all bids received for Safety Wear and Accessories (IFB No. 2018-040), Purchasing.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
Memo


AI-45364			4.k.4.
Commissioners Court
Meeting Date:	09/10/2018
FY 2019 Pay for Performance Increases
Submitted By:	Taylor Francis
Department:	Human Resources
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Discussion, consideration and action regarding Pay for Performance salary increases.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
Budgeted funds available upon approval of the FY 2019 budget. Countywide
Auditor's Office Action
Budget anticipated to be included in the FY 2019 adopted budget.
Commissioners Court
FY 2019 Pay for Performance salary increases, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order


AI-45363			4.k.5.
Commissioners Court
Meeting Date:	09/10/2018
Reclassification of vacant Criminal Investigator (position 200271, grade 557) to Deputy Sheriff (grade 556)
Submitted By:	Taylor Francis
Department:	Human Resources
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Human Resources recommends reclassifying a vacant Criminal Investigator position (grade 557, position 200271) to Deputy Sheriff (grade 556).
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
Budgeted funds available. 0001 - General Fund
Auditor's Office Action
No action by Auditor.
Commissioners Court
Reclassification of a vacant Criminal Investigator position (grade 557) to a Deputy Sheriff position (grade 556), Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$83,304

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	0001-50001-0001-64-10-0000 various

Fund Transfers

Remarks:

FY 2018 Criminal Investigator (Grade 557)
Salary - $60,574
Benefits - $22,730
TOTAL - $83,304

FY 2018 Deputy Sheriff (Grade 556)
Salary - $56,800
Benefits - $22,116
TOTAL - $78,916

Attachments
Court Order
Memo


AI-45436			4.k.6.
Commissioners Court
Meeting Date:	09/10/2018
Personnel Appointments
Submitted For:	Cynthia Jacobson	Submitted By:	Nicole Gillespie
Department:	Human Resources
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Personnel Appointments, Human Resources.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Personnel Appointments, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
Appointments


AI-45437			4.k.7.
Commissioners Court
Meeting Date:	09/10/2018
Personnel Changes
Submitted For:	Cynthia Jacobson	Submitted By:	Nicole Gillespie
Department:	Human Resources
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Personnel Changes, Human Resources.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Personnel Changes, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
Changes


AI-45381		5.a.
Commissioners Court
Meeting Date:	09/10/2018
Public Hearing - Proposed FY 2019 Tax Rate
Submitted By:	Monika Arris
Department:	Budget/Finance
Request Type:	GENERAL

Information
Department Action
Public Hearing - Proposed FY 2019 Tax Rate
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
Public Hearing - Proposed FY 2019 Tax Rate
Auditor's Office Action
No action by Auditor.
Commissioners Court
Public Hearing – Proposed FY 2019 Tax Rate, Budget.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Presentation


AI-45375			5.b.
Commissioners Court
Meeting Date:	09/10/2018
FY2019 Budget Increase
Submitted For:	Paul Raleeh
Department:	Justice of the Peace, Precinct 1
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
I am requesting that the 3rd Legal Clerk position that was approved for magistration be a Legal Clerk II. There will be three employees at another building without direct supervision. I need one position to have some supervision responsibilities. That would be a pay grade 532. I will need an additional $3570.00 added to the FY2019 budget for this position to become a Legal Clerk II
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action
Supervisory duties include conducting performance evaluations, administering disciplinary actions, or assigning/directing the work of others. Legal Clerk II is not a supervisory position. It is a higher level clerk intended to handle more complex duties, but not supervisory.
Budget Department Action
One (1) additional "Legal Clerk I" position was included in the Court Recommended FY 2019 budget; this request is to change that recommended position to a higher pay grade position (532): "Legal Clerk II". The impact to the Court Recommended FY 2019 budget will be $3,570.00 if this agenda item is approved by Commissioners Court.
Auditor's Office Action
No action by Auditor
Commissioners Court
Proposed Legal Clerk I position to a Legal Clerk II position, Justice of the Peace, Precinct 1.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$3,570

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	Various

Fund Transfers

Remarks:

Various accounts within the "Salary & Benefits" Budget Category for FY 2019 Budget.

Attachments
Court Order
Memo


AI-45387		6.
Commissioners Court
Meeting Date:	09/10/2018
Consider a Resolution Calling Certain Outstanding Bonds for Redemption
Submitted By:	Monika Arris
Department:	Budget/Finance
Request Type:	GENERAL

Information
Department Action
Consider a resolution calling certain outstanding bonds for redemption.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
During the FY 2019 Budget Workshop expenditures were included in the Debt Service Fund Court Recommended Budget to prepay currently callable principal for certain bonds. The attached resolution is needed to authorize this payment for FY 2019.
Auditor's Office Action
No action by Auditor.
Commissioners Court
Consider a resolution calling certain outstanding bonds for redemption, Budget.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
Resolultion


AI-45391		7.a.
Commissioners Court
Meeting Date:	09/10/2018
North Texas Tollway Authority Board of Directors
Submitted By:	Hilari Monk
Department:	Administrative Services
Request Type:	GENERAL

Information
Department Action
North Texas Tollway Authority Board of Directors. Jane Willard's term expired August 31, 2018.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
North Texas Tollway Authority Board of Directors.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order


AI-45373
Commissioners Court
Meeting Date:	09/10/2018
Salary increases for County Extension Agents and select Director level employees
Submitted By:	Taylor Francis
Department:	Human Resources
Request Type:	EXECUTIVE	Agenda Area:	Personnel

Information
Department Action
Discussion, consideration, and action regarding salary increases for the County Administrator, Elections Administrator, and County Extension Agents.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
FY 2019 salary increases for the County Administrator, Elections Administrator and County Extension Agents, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order


AI-45393
Commissioners Court
Meeting Date:	09/10/2018
Securus Master Services Agreement
Department:	Administrative Services
Request Type:	EXECUTIVE	Agenda Area:	Legal

Information
Department Action
Securus Master Services Agreement, Administrative Services.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Securus Master Services Agreement, Administrative Services.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
No file(s) attached.



AGENDA

Commissioners Court Jack Hatchell Administration Building 4th Floor, 2300 Bloomdale Road, McKinney September 10, 2018 1:30 P.M.

NOTICE OF A REGULAR MEETING

Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:

Invocation – Commissioner Webb Pledge of Allegiance – Judge Self Pledge of Allegiance to the Texas Flag – Commissioner Fletcher

COMMISSIONERS COURT MEETING


				DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:

		1.	AI-45355 Notification Only	Amendments for CSCD, Sex Offender Counseling with various vendors to extend the contracts for one (1) year through and including August 31, 2019, Adult Probation.

		2.	AI-45333 Notification Only	Reclassification of a vacant Supervision Officer position (grade 435) to a Caseworker position (grade 633) in the Community Supervision and Corrections Department (CSCD), Human Resources.

		3.	AI-45438 Notification Only	Personnel Changes, Human Resources.

				FYI NOTIFICATION

		1.	AI-34688 Notification Only	Outstanding Agenda Items, Commissioners Court.

		2.	AI-45278 Notification Only	County overtime for the pay period ended August 26, 2018, Human Resources.

		3.	AI-45403 Notification Only	Turnover, Human Resources.

		4.	AI-45402 Notification Only	Voluntary Terminations, Human Resources.

1.				Call to order. The court will convene in open session for consideration of the following business matters:

2.				Public Comments.

3.				Presentation/Recognition.

4.				Consent agenda to approve:

	a.		AI-45345 Approved	Disbursements for the period ending September 4, 2018, Auditor.

	b.		AI-45346 Approved	Indigent Defense Disbursements, Auditor.

	c.		AI-45282 Approved	Tax refunds totaling $469,336.19, Tax Assessor/Collector.

	d.			Advertisement(s):

		1.	AI-45404 Approved	Construction, Myers Park Show Barn Electrical Upgrade (IFB No. 2018-326), Construction & Projects.

		2.	AI-45392 Approved	Storage and Microfilm Creation (RFP No. 2018-331), County Clerk.

		3.	AI-45370 Approved	Professional Services, General Civil Engineering Consulting (RFQ No. 2018-359), Engineering.

		4.	AI-45394 Approved	Insurance, Stop Loss for Medical and Pharmacy (RFP No. 2018-341), Human Resources.

	e.			Award(s):

		1.	AI-45349 Approved	New Camera Installation at Detention Facility Book-In and Recreation Areas (IFB No. 2018-272) to Logical Solutions, Inc., budget amendment in the amount of $18,908 and further authorize the Purchasing Agent to finalize and execute the Construction Contract, Construction & Projects.

		2.	AI-45173 Approved	Emergency Medical, Ambulance Service (RFP No. 2018-139) and further authorize the Purchasing Agent to finalize and execute the agreement for same, Fire Marshal.

		3.	AI-45417 Approved	Annual Contract for Temporary Personnel (Contract No. 2018-364) to All Star Temporaries, Inc. dba Temps of McKinney, Human Resources.

		4.	AI-45401 Approved	Cisco ISE (Contract No. 2018-334) to Netsync Network Solutions, Inc., Information Technology.

		5.	AI-45395 Approved	McAfee Hardware and Software Maintenance (Contract No. 2018-347) to CDW Government LLC, Information Technology.

	f.			Agreement(s):

		1.	AI-45433 Approved	Interlocal Agreement with the City of Lavon for the Lavon Volunteer Fire Department for Dispatch Services effective through and including September 30, 2019, Sheriff.

	g.			Amendment(s):

		1.	AI-45267 Approved	No. 1 to Professional Services, Engineering, County Road 613 at Groves Creek (AGR No. 2015-088A) with Binkley & Barfield, Inc. for additional construction phase services and further authorize the Purchasing Agent to finalize and execute same, Engineering.

	h.			Contract Renewal(s):

		1.	AI-45353 Approved	Supplies: Veterinary and Animal Care (IFB No. 2017-074) with Midwest Veterinary Supply, Inc. to extend the contract for one (1) year through and including September 30, 2019, Development Services.

		2.	AI-45408 Approved	Services: Janitorial (RFP No. 2017-172) with Oriental Building Services, Inc. to extend the contract for one (1) year through and including September 30, 2019, Facilities.

		3.	AI-45396 Approved	Supplies: Jail Kitchen Non-Food (IFB No. 2017-241) with Infinity Supply & Services, Inc. to extend the contract for one (1) year through and including September 30, 2019, Sheriff.

		4.	AI-45371 Approved	Mowing, Various County Locations (IFB No. 2017-082) with Cathey and Murray Property Management, Inc. dba C&M Mowing and Landscaping to extend the contract for one (1) year through and including September 30, 2019, Special Projects.

	i.			Budget adjustment(s)/amendment(s):

		1.	AI-45414 Approved	$200 to reallocate funds to cover the negative category balance for the remainder of FY 2018, County Judge.

		2.	AI-45407 Approved	9,100 to transfer funds to the County Courts–Shared, Interpreter account, County Court at Law 4.

		3.	AI-45348 Approved	$30,000 to utilize savings from the Software Asset Management/Compliance Management Solution Project for the acquisition of an enhanced Information Security Awareness video training platform, Information Technology.

	j.			Filing of the Minute(s), County Clerk:

		1.	AI-45342 Approved	August 13, 2018.

		2.	AI-45399 Approved	August 13, 2018 Budget Workshop.

		3.	AI-45367 Approved	August 20, 2018.

	k.			Miscellaneous

		1.	AI-45409 Approved	Utilization of the Russell A. Steindam Courts Building for the Collin County Bar Association's Mock Trial Competition on Friday, February 15, 2019 from 8:00 a.m. to 4:00 p.m. and Saturday, February 16, 2019 from 8:00 a.m. to 12:00 p.m. The Collin County Bar Association has agreed to pay for security and housekeeping services on February 16, 2019, and further requests a waiver of the fees and insurance requirements, Facilities.

		2.	AI-45415 Approved	Re-designation of Private Road 5651 to Sleepy Hollow Trl (with associated address updates), GIS/Rural Addressing.

		3.	AI-45344 Approved	Reject all bids received for Safety Wear and Accessories (IFB No. 2018-040), Purchasing.

		4.	AI-45364 Approved	FY 2019 Pay for Performance salary increases, Human Resources.

		5.	AI-45363 Approved	Reclassification of a vacant Criminal Investigator position (grade 557) to a Deputy Sheriff position (grade 556), Human Resources.

		6.	AI-45436 Approved	Personnel Appointments, Human Resources.

		7.	AI-45437 Approved	Personnel Changes, Human Resources.

				GENERAL DISCUSSION

				Presentation, discussion and any action regarding:

5.				FY 2019 Budget

	a.		AI-45381 No Action Taken	Public Hearing – Proposed FY 2019 Tax Rate, Budget.

	b.		AI-45375 Approved	Proposed Legal Clerk I position to a Legal Clerk II position, Justice of the Peace, Precinct 1.

6.			AI-45387 Approved	Consider a resolution calling certain outstanding bonds for redemption, Budget.

7.				Board/Committee Appointments, Commissioners Court:

	a.		AI-45391 Approved	North Texas Tollway Authority Board of Directors.

8.				Possible future agenda items by Commissioners Court without discussion.

				EXECUTIVE SESSION (upon recess of GENERAL DISCUSSION)

				Executive Session, in accordance with Chapter 551 of the Government Code, to discuss the following subjects:

				Personnel (551.074)

				To deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee.

			AI-45373 Approved	FY 2019 salary increases for the County Administrator, Elections Administrator and County Extension Agents, Human Resources.

				Legal (551.071)

			AI-45393 No Action Taken	Securus Master Services Agreement, Administrative Services.

				Any action resulting from the executive session.

				The court reserves the right to convene into executive session throughout this meeting.

				Adjourn.



				___________________________ Keith Self COUNTY JUDGE COLLIN COUNTY, T E X A S

				CERTIFICATION:

				I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2018 at _______ o'clock _____.M.



				___________________________ Stacey Kemp, County Clerk Collin County, T E X A S



				___________________________ Deputy

				NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.