Agenda


AI-46195			1.
Commissioners Court
Meeting Date:	02/25/2019
Personnel Changes
Submitted For:	Cynthia Jacobson
Department:	Human Resources
Request Type:	DECISIONS MANDATED	Agenda Area:	Miscellaneous

Information
Department Action
Personnel Changes, Human Resources.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Personnel Changes, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Personnel Changes
Court Reporter Increase


AI-34688			1.
Commissioners Court
Meeting Date:	02/25/2019
Outstanding Agenda Items
Department:	Administrative Services
Request Type:	FYI	Agenda Area:	Miscellaneous

Information
Department Action
Outstanding Agenda Items, Commissioners Court.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Outstanding Agenda Items, Commissioners Court.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Outstanding Agenda Items


AI-46075			2.
Commissioners Court
Meeting Date:	02/25/2019
Community MH Grant Budget reversal
Submitted For:	Jeff May
Department:	Auditor
Request Type:	FYI	Agenda Area:	Ntfy/Bdgt Amendment

Information
Department Action
This is notification to establish a revised match budget for the FY 2018/2019 Community Mental Health Program grant in the amount of $42,532. The budget is for the period July 1, 2018 through December 31, 2019. The contract was accepted on court order 2018-874-10-08. I respectfully request that the sum of $40,132 be transferred from the District Court Shared Budget - Mediator account 0001-25000-0009-44-30-0000-626413 to Grant fund 2580-62090-9164-72-xx-xxxx-xxxxxx GT259F to satisfy the county's grant match through December 31, 2019. Judge Ben Smith
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
Reversal of original match budget and establishment of new revised match budget for the FY 2018-2019 Community Mental Health Grant Program. New funding source for grant match to come from District Court-Shared Budget in the amount of $40,132. See Auditor’s attached budget amendments for details. (0001)-General Fund and (2580)-State Grant Fund.
Auditor's Office Action
Budget amendment has been processed in the amount of $42,532 as per attached.
Commissioners Court
Reversal of the original match budget and budget amendment in the amount of $40,132 to establish a new revised match budget for the FY 2018/2019 Community Mental Health Program Grant, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$40,132

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	0001-25000-0009-44-30-0000-626413

Fund Transfers

Remarks:

Attachments
BA Memo
Original Expense Budget
Revised Revenue Budget with proof
Revised Expense Budget with proof
Judge Smith MEMO


AI-46163			3.
Commissioners Court
Meeting Date:	02/25/2019
FY 2019 Transfer of Funds
Submitted By:	Marie Chacon
Department:	Sheriff's Office
Request Type:	FYI	Agenda Area:	Ntfy/Bdgt Amendment

Information
Department Action
FYI notification of budget amendment in the amount of $675 utilizing State Forfeiture Funds to pay for canine boarding outstanding invoice.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
Funds available in the Sheriff's Office State Forfeiture Fund (1036) for a Budget Amendment totaling $675 to pay for canine boarding. See Journal Proof attached for account detail.
Auditor's Office Action
Funds available in the Sheriff's State Forfeiture Fund per budget amendment attached.
Commissioners Court
Budget amendment in the amount of $675 to pay for canine boarding utilizing the Sheriff's Office State Forfeiture Fund, Sheriff.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$675

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	1036-50001-0006-64-30-0000-626532

Fund Transfers

Remarks:

Attachments
Memo
Journal Proof
Invoice


AI-46120		4.a.
Commissioners Court
Meeting Date:	02/25/2019
Disbursements
Submitted For:	Jeff May
Department:	Auditor
Request Type:	CONSENT

Information
Department Action
Disbursements for the period ending February 19, 2019, Auditor.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Disbursements for the period ending February 19, 2019, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
Disbursements


AI-46121		4.b.
Commissioners Court
Meeting Date:	02/25/2019
Indigent Defense Disbursements
Submitted For:	Jeff May
Department:	Auditor
Request Type:	CONSENT

Information
Department Action
Indigent Defense Disbursements, Auditor.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Indigent Defense Disbursements, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
FY2019 Court Appointed Representation Disbursements for 2.25.19 Court


AI-46101			4.c.
Commissioners Court
Meeting Date:	02/25/2019
Property tax refunds
Department:	Tax Assessor/Collector
Request Type:	CONSENT	Agenda Area:	Tax Refunds

Information
Department Action
567 Property tax refunds totaling $592,392.07.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget Department.
Auditor's Office Action
Refunds have been audited. Records can be reviewed at the Tax office.
Commissioners Court
Tax refunds totaling $592,392.07, Tax Assessor/Collector.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

n/a

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order
Summary sheet 2-25-19


AI-46138			4.d.1.
Commissioners Court
Meeting Date:	02/25/2019
Award of Replacement Wheel Loader / Trade In Offer
Submitted For:	Jon Kleinheksel	Submitted By:	Tammi Koch
Department:	Public Works
Request Type:	CONSENT	Agenda Area:	Award

Information
Department Action
Public Works requests Commissioners Court approval to purchase a Caterpillar 966M Wheel Loader from Holt Cat. This purchase is to replace vandalized unit #55242-S/N TFS01115 (2013 Cat 966K Wheel Loader). Holt Cat is also offering a $15,000 trade in for this unit. Acceptance of the trade-in would result in a net cost of $395,603 for this replacement. Risk management will fund up to the amount reimbursed by insurance; Road and Bridge funds will be utilized for any remaining balance.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval to award contract 2019-002A to Holt Cat, Ltd. under their Sourcewell Cooperative contract 032515-CAT to purchase a Caterpillar 966M Wheel Loader for the amount of $410,603 and further approve a $15,000 trade in for unit 55242-S/N TFS01115 (2013 Cat 996K Wheel Loader) which was vandalized. Total cost including trade-in will be $395,603.00. MD
HR and/or IT Action

Budget Department Action
Funds available in the amount of $410,603.00 for the award of Contract No. 2019-002A, Wheel Loader, with Holt Texas, LTD. Project BA established from current fund balance to purchase item now. Total cost of replacement, including trade-in in the amount of $15,000.00, will be $395,603.00. Insurance estimated to cover approximately $175,000 of the total cost. The remaining balance will be funded by the Road and Bridge Fund. The Auditor's Office will journal the expense portion covered by insurance from Road and Bridge Fund to Insurance Fund when the check is received. (1010) - Road & Bridge Fund and (5501) - County Insurance.
Auditor's Office Action
Funds available in the Road and Bridge Fund and the County Insurance Fund.
Commissioners Court
Purchase of a Caterpillar 966M Wheel Loader (Contract No. 2019-002A) to Holt Cat, Ltd. and further approve a $15,000 trade-in for unit number 55242 that was vandalized and budget amendment in the amount of $410,603 for same, Public Works.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$410,603.00

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	BAM7501 -1010-750010001-809007

Fund Transfers

Remarks:

Attachments
Court Order
Memo
Holt offer
Tabulation
Form 1295
2252 Certification
Journal Proof Report


AI-46167			4.d.2.
Commissioners Court
Meeting Date:	02/25/2019
Award of Sweeper Truck
Submitted For:	Jon Kleinheksel	Submitted By:	Tina Chandler
Department:	Public Works
Request Type:	CONSENT	Agenda Area:	Award

Information
Department Action
Public Works Commissioner's Court approval to award a sweeper truck to Kinloch Equipment & Supply, Inc. The purchase of this equipment and associated funding was approved during the FY19 budget process.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval to award contract 2019-141 through the Sourcewell Cooperative contract 122017-FSC with Elgin Sweeper Company through their authorized Dealer Kinloch Equipment and Supply, Inc. for an Elgin Road Wizard Street Sweeper for the amount of $300,021.00. MD
HR and/or IT Action

Budget Department Action
Budgeted funds available in the amount of $300,021.00 for the award of Contract No. 2019-141, Street Sweeper, with Kinloch Equipment & Supply, Inc. (1010) - Road & Bridge Fund.
Auditor's Office Action
Funds available in the Road and Bridge Fund.
Commissioners Court
Purchase of an Elgin Road Wizard Street Sweeper (Contract No. 2019-141) to Kinloch Equipment and Supply, Inc., Public Works.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$300,021.00

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	BDM7520-1010-75001-0001-809007

Fund Transfers

Remarks:

Attachments
Court Order
Memo
Tabulation
Form 1295
2252 Certification
2270 Verification


AI-46112			4.e.1.
Commissioners Court
Meeting Date:	02/25/2019
ILA with City of Plano for Bond Project #07-057 - Arterial Concrete Pavement Rehabilitation on Various Roadways
Submitted By:	Tracy Homfeld
Department:	Engineering
Request Type:	CONSENT	Agenda Area:	Agreement

Information
Department Action
The City of Plano was allocated $7.5 M in the 2007 Bond Program for Thoroughfare Rehabilitation. To date, the city has spent $2,591,027.45 on rehab projects and has another $1.5M encumbered on an ILA. This leaves $3,408,972.55 available in this project Code. The city has submitted an Interlocal Agreement outlining rehabilitation work that totals $26,000,000. They are asking for the county to contribute $12,452,047 to this amount. The projects are as follows and are all completed: All work includes concrete panel replacement as needed along the limits of the project. - Alma Drive from Parker Rd. to Hedgcoxe Dr. - Independence Pkwy from Spring Creek Pkwy to SH 121 - Independence Pkwy from Plano Pkwy to Spring Creek Pkwy - Midway Rd from Plano Pkwy Spring Creek Pkwy - Communications Dr – Communications Dr to Spring Creek Pkwy - Pavement Maintenance – Legacy Dr Area - Legacy Dr – Preston Rd to Independence Pkwy - Parker Rd – Coit Rd To Roundrock Trl - Legacy Dr- Custer Rd to Quarry Chase - Premier Dr – Parker Rd to Ruisseau Dr - Premier Dr – Parker Rd to Enterprise Dr - Shiloh Rd – Sherrye Dr to Park Blvd - Coit Rd – Legacy Dr to Hearst Castle Ln - Plano Pkwy – Ohio Dr to Preston Rd - Plano Pkwy – Shepton High School to Parkwood Blvd - Parker Rd – Preston Meadow Dr to Ohio Dr - McDermott Rd – Coit Rd to Independence Pkwy - Independence Pkwy – Mollimar Dr to Parkhaven Dr - Independence Pkwy – W Plano Pkwy to PGBT - Custer Rd (NB) – 15th St to Park Blvd - Ohio Drive – PGBT to Legacy Dr FUNDING: $3,408,972 is available from 2007 bond project 07-057, Thoroughfare Rehab. The City is asking for the remaining amount to be transferred from unused or left over City of Plano Bond Project funds: $1,600,000 from 2007 bond project 07-059, Tollroad/Capel Hill Ramps $600,000 from 2007 bond project 07-060, Preston at SH 190 $1,400,000 from 2007 bond project 07-066, Shiloh Rd from 14th to Park Blvd. $950,000 from 2007 bond project 07-068, Park Blvd – Shiloh to East City Limits $4,000,000 from 2007 bond project 07-075, Parker Interchange at US 75 $493,075 from 2007 bond project 07-076, Ridgeview Dr – Coit Rd to Independence Pkwy Total funding amount of $12,452,047 ACTION: We request Commissioners Court consider approval Interlocal of the Agreement between Collin County and the City of Plano for the Design and Construction of Arterial Concrete Pavement Rehabilitation; 2007 Bond Project #07-057 and associated budget adjustments.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval of the Interlocal Agreement between Collin County and the City of Plano concerning the design and construction of Arterial Concrete Pavement Maintenance Rehabilitation from 2013-2018. Further authorize the County Judge to execute same. MD Collin County's participation is a NTE $3,408,972.00.
HR and/or IT Action

Budget Department Action
Budgeted funds available for the Interlocal Agreement between Collin County and the City of Plano for Arterial Concrete Pavement Rehabilitation in the amount of $12,452,047. Budget Adjustment totaling $9,043,075 from completed projects is attached. Collin County's contribution is not to exceed $12,452,047. Bond Funds.
Auditor's Office Action
Funds available in project budget per attached. Budget amendment will be processed upon approval.
Commissioners Court
Interlocal Agreement with the City of Plano for the design and construction of Arterial Concrete Pavement Maintenance Rehabilitation from 2013 to 2018 and budget amendment in the amount of $9,043,075 for same, Engineering.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	RI07057 Various

Fund Transfers

Remarks:

FY 2019 BUDGET ADJUSTMENT TOTALING $9,043,075.

Remarks:

FROM:
RI07059 4213 750300013 809280 $1,500,000

TO:
RI07057 4213 750300013 809280 $1,500,000

FROM:
RI07059 4214 750300013 809280 $100,000

TO:
RI07057 4214 750300013 809280 $100,000
TOTAL: $1,600,000 FROM 07-059

FROM:
RI07060 4211 750300013 809280 $600,000

TO:
RI07057 4211 750300013 809280 $600,000
TOTAL: $600,000 from 07-060

FROM:
RI07066 4213 750300013 809280 $1,400,000

TO:
RI07057 4213 750300013 809280 $1,400,000
TOTAL: $1,400,000 from 07-066

FROM:
RI07068 4214 750300013 809280 $950,000

TO:
RI07057 4214 750300013 809280 $950,000
TOTAL: $950,000 from 07-068

FROM:
RI07075 4211 750300013 809280 $1,000,000

TO:
RI07057 4211 750300013 809280 $1,000,000

FROM:
RI07075 4212 750300013 809280 $1,000,000

TO:
RI07057 4212 750300013 809280 $1,000,000

FROM:
RI07075 4213 750300013 809280 $1,000,000

TO:
RI07057 4213 750300013 809280 $1,000,000

FROM:
RI07075 4214 750300013 809280 $1,000,000

TO:
RI07057 4214 750300013 809280 $1,000,000
TOTAL: $4,000,000 From 07-075

FROM:
RI07076 4203 750300013 809280 $23,075

TO:
RI07057 4203 750300013 809280 $23,075

FROM:
RI07076 4206 750300013 809280 $470,000

TO:
RI07057 4206 750300013 809280 $470,000
TOTAL: $493,075 from 07-075

Attachments
Draft Court Order
Memo
ILA
BA Journal Proof


AI-46150			4.e.2.
Commissioners Court
Meeting Date:	02/25/2019
ILA for Fire Inspection and Fire Plan Review Services for Commerical building and subdivisions - City of Lavon
Department:	Fire Marshal
Request Type:	CONSENT	Agenda Area:	Agreement

Information
Department Action
I respectfully request the Court to consider and approve the attached ILA providing the City of Lavon fire inspection and fire plan review services through September 30, 2019. Section 352.019(C) of the Texas Local Government Codes provides the ability to the Fire Marshal's Office to enforce orders and decrees within a municipality in the county when specifically required to do so by interlocal agreement.
Purchasing Department Action
Request Commissioners’ Court consideration and any action regarding the approval of Agreement 2019-151 between the City of Lavon and Collin County for Fire Inspection and Fire Plan Review Services for Commercial Buildings and Subdivisions effective February 25, 2019 through September 30, 2019 and may be renewed for four (4) additional one (1) year terms as agreed in writing by both parties, and further authorize the County Judge to execute the same. DC
HR and/or IT Action

Budget Department Action
Interlocal Agreement between Collin County and the City of Lavon for fire inspections and fire plan review services. City of Lavon to pay Collin County $2,835.00 a year for the services provided by Collin County. Payments to the County will be made in advanced quarterly installments. Agreement effective through September 30, 2019.
Auditor's Office Action
Revenues included in the FY 2019 estimates.
Commissioners Court
Interlocal Cooperation Agreement with the City of Lavon for Fire Inspection and Fire Plan Review Services for Commercial Buildings and Subdivisions effective February 25, 2019 through and including September 30, 2019, Fire Marshal.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Revenue generated from services provided by the County.

Attachments
Court Order
Memo
Interlocal Agreement


AI-46171			4.e.3.
Commissioners Court
Meeting Date:	02/25/2019
City of Anna Interlocal Agreement / Water Tower Public Safety Antennas and Microwaves
Submitted For:	Jim Skinner	Submitted By:	Tracy Spurgin
Department:	Sheriff's Office
Request Type:	CONSENT	Agenda Area:	Agreement

Information
Department Action
Attached you will find the Interlocal Agreement with the City of Anna concerning use of their water tower for our Public Safety antennas and Microwaves. The approval of the Court is requested for this ILA.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval of Interlocal Agreement with City of Anna for Use of the City's Water Tower for Public-Safety Radio and authorize County Judge to execute same. sh
HR and/or IT Action

Budget Department Action
ILA with the City of Anna for the use of their water tower for Collin County's public safety antennas and microwaves.No cost for the ILA as long as the City of Anna uses the County simulcast cell and dispatch services. If the City of Anna stops utilizing those services the County will pay a fee up to $20,000 a year for the use of the tower. ILA in effect upon approval through September 30, 2036.
Auditor's Office Action
No action by Auditor at this time.
Commissioners Court
Interlocal Agreement with the City of Anna for Use of the City’s Water Tower for Collin County’s Public-Safety Radio, Sheriff.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

N/A

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order
MEMO
Interlocal Agreement


AI-46126			4.f.1.
Commissioners Court
Meeting Date:	02/25/2019
Approval of the Jacobs Engineering Contract Amendment #12 for Support Services of the Collin County Storm Water Program
Submitted By:	Tracy Homfeld
Department:	Engineering
Request Type:	CONSENT	Agenda Area:	Amendment

Information
Department Action
HISTORY OF THE PROGRAM In 2008, Collin County created its first Storm Water Management Program (SWMP) to comply with Federal and State regulations. With the help of our consultant, Jacobs Engineering Group, the engineering department developed a SWMP that consists of a series of Best Management Practices (BMPs), measurable goals and an implementation schedule. We submitted that first Storm Water Management Plan and Notice of Intent (NOI) to the Texas Commission on Environmental Quality (TCEQ) on February 11, 2008. In June 2014, we submitted our Program Renewal to TCEQ, which extended our permit for another 5 years. PRESENTLY The fifth year of the most recent Phase II permit was from January 1, 2018 to December 31, 2018. The Engineering department staff has been monitoring the 2018 activities with the help of other county departments. With the help of Jacobs, we will prepare the 2019 report that details the year 2018 activities and submit to TCEQ by March 31, 2019. Since this permit term has concluded, Jacobs will assist the County with the renewal application process for the new permit term and five year SWMP. Total cost for the proposed engineering consultant services are $53,672.00. The Year five report (2019 report for Year 2018 activities) and New Permit/Program Renewal will be brought back to court for approval and subsequent submittal to TCEQ. We request that you favorably consider approval of the contract with Jacobs Engineering for year contract Amendment #12 for support services of the Collin County Storm Water Program Report for Year 2018 and Permit Renewal.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval of contract amendment No. 12 with Jacobs Engineering Group, Inc. for Phase II, year five (5) support services of the Collin County Storm Water Program, AGR 12179-08, for the amount of $53,672.00. Engineering department will coordinate with the consultant to complete the Phase II, Year five (5) 2019 Annual Report and related activities and the SWMP revision and permit renewal. Further authorize the Purchasing Agent to execute the contract amendment. md
HR and/or IT Action

Budget Department Action
Budgeted funds available in the amount of $53,672 for Contract Amendment No. 12 for Phase II, Year Five Support Services of the Collin County Storm Water Program. Road and Bridge Fund (1010).
Auditor's Office Action
Funds available in the Road & Bridge Fund.
Commissioners Court
No. 12 to the Storm Water Management Program (AGR No. 12179-08) with Jacobs Engineering Group, Inc. for the 2019 Annual Report and Related Activities for Phase II, Year Five (5) of the Storm Water Management Program (SWMP) and SWMP revision and permit renewal and further authorize the Purchasing Agent to finalize and execute same, Engineering.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$53,672.00

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	1010-10001-0001-68-30-0000-626401

Fund Transfers

Remarks:

Attachments
Court Order
Memo
Amendment No. 12
Jacobs Scope and Fee
2252 Certification


AI-46111			4.g.1.
Commissioners Court
Meeting Date:	02/25/2019
Final Audit for Justice of the Peace, Precinct 2 for Period October 1, 2016 - September 30, 2017 - Judge Jerry Shaffer
Submitted For:	Jeff May	Submitted By:	Patricia Campbell
Department:	Auditor
Request Type:	CONSENT	Agenda Area:	Receive/File

Information
Department Action
Please review and accept the following Final Audit for Justice of the Peace, Precinct 2 for Period October 1, 2016 - September 30, 2017 - Judge Jerry Shaffer.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by B&F
Auditor's Office Action
As per attached.
Commissioners Court
Justice of the Peace, Precinct 2 (1st, 2nd, 3rd and 4th Quarter FY2017).

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Draft Court Order
46111 - Final Audit - JP2 Q1234 - FY17 - Shaffer


AI-46164			4.h.1.
Commissioners Court
Meeting Date:	02/25/2019
Commissioners Court Meeting Minutes, February 4, 2019
Department:	County Clerk
Request Type:	CONSENT	Agenda Area:	Minutes

Information
Department Action
Commissioners Court Meeting Minutes, February 4, 2019
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget Department.
Auditor's Office Action
No action by Auditor.
Commissioners Court
February 4, 2019.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Commissioners Court Meeting Minutes, February 4, 2019


AI-46160			4.i.1.
Commissioners Court
Meeting Date:	02/25/2019
2019 Broker Dealer List
Submitted For:	Jeff May	Submitted By:	Gina Robbins
Department:	Auditor
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
2019 Broker Dealer List submitted for Commissioner review and approval.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
As per attached.
Auditor's Office Action
As per attached.
Commissioners Court
Broker/Dealer List for 2019, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order
Memo 2019 Broker Dealer List
2019 Broker Dealer List


AI-46169			4.i.2.
Commissioners Court
Meeting Date:	02/25/2019
FINAL PLAT FOR MOSS 622 ADDITION
Submitted For:	Clarence Daugherty	Submitted By:	Mike Sullivan
Department:	Engineering
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Mark and Alisha Moss, owner and developer of the MOSS 622 Addition, requests Commissioners Court consider approval of the attached Final Plat. LOCATION AND SIZE The Addition is located at the intersection of CR 622 and CR 668 approximately 4.5 miles south east of Blue Ridge; see location map attached. The Subdivision consists of three (3) residential lots that are 2.010 acres. All lots front on an existing road, therefore road construction is not required. UTILITIES AND DRAINAGE The owner has submitted the final plat with contours for review. The plans show adequate drainage patterns within the subdivision. The appropriate Right of Way has been dedicated. On-site sewage facilities are suitable for this subdivision. Water will be supplied to the subdivision by FROGNOT W.S.C. The 100-year flood plain does not encroach upon the subdivision. ACTION We recommend Commissioners Court approve the Final Plat for MOSS 622 Addition (Lots 1, 2 and 3 Block A).
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget.
Auditor's Office Action
No action by Auditor.
Commissioners Court
Final Plat for MOSS 622 Addition (Lots 1, 2 and 3, Block A), Engineering.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order
memo
location map
final plat


AI-46149			4.i.3.
Commissioners Court
Meeting Date:	02/25/2019
FY2019 ICAC Grant Renewal
Submitted For:	Jim Skinner	Submitted By:	Tracy Spurgin
Department:	Sheriff's Office
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
This is an award for supplemental funding for FY2019 for the Internet Crimes Against Children Task Force Grant. this additional amount of $8,000.oo will bring the total funding of the grant up to $41,000.00. This grant will expire September 30, 2019.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval to accept grant for Internet Crimes Against Children (ICAC) with the City of Dallas to add an additional $8,000 for a new total of $41,000 and authorize County Judge to execute same. sh
HR and/or IT Action

Budget Department Action
ICAC Interlocal Agreement for FY 2019 supplemental funding in the amount of $8,000 in federal funds with no required match for the Internet Crimes Against Children Task Force. Grant term is October 1, 2018 through Septmeber 30, 2019.
Auditor's Office Action
Grant award has been reviewed by the grant review committee as per attached. ICAC Inter-local agreement for FY 2019 in the amount of $8,000 with no matching funds required. Grant period is from 10/1/18 through 9/30/19. Grant funds to be used in the area of on line child abuse cases.
Commissioners Court
Acceptance of supplemental funding in the amount of $8,000 for the Internet Crimes Against Children Task Force Grant and further extend the term of the contract through and including September 30, 2019, Sheriff.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

8,000.00

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	TBD by auditors

Fund Transfers

Remarks:

Attachments
Court Order
MEMO
Grant Summary Form
Grant Benefit Summary
Grant Award Letter
Grant review committee form


AI-46185			4.i.4.
Commissioners Court
Meeting Date:	02/25/2019
Personnel Appointments
Submitted For:	Cynthia Jacobson
Department:	Human Resources
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Personnel Appointments, Human Resources.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Personnel Appointments, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
Personnel Appointments


AI-46186			4.i.5.
Commissioners Court
Meeting Date:	02/25/2019
Personnel Changes
Submitted For:	Cynthia Jacobson
Department:	Human Resources
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Personnel Changes, Human Resources.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Personnel Changes, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
Personnel Changes


AI-46188		5.
Commissioners Court
Meeting Date:	02/25/2019
Boards & Commissions Appointments
Submitted By:	Hilari Monk
Department:	Administrative Services
Request Type:	GENERAL

Information
Department Action
Consideration, discussion and any action regarding Boards & Commissions Appointments, Commissioners Court.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Boards & Commissions Appointments, Commissioners Court: Child Protective Services Board Health Care Foundation Advisory Board Historical Commission LifePath Systems Myers Park & Event Center Advisory Board Park Foundation Advisory Board Planning Board

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
No file(s) attached.


AI-33858		6.
Commissioners Court
Meeting Date:	02/25/2019
RTC Monthly Update
Department:	Administrative Services
Request Type:	GENERAL

Information
Department Action
RTC monthly update, Commissioner, Precinct 2.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
RTC monthly update, Commissioner, Precinct 2.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
No file(s) attached.


AI-45660		7.
Commissioners Court
Meeting Date:	02/25/2019
86th Legislative Agenda for 2019
Department:	Commissioners Court
Request Type:	GENERAL

Information
Department Action
86th Legislative Agenda for 2019, Commissioners Court.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
86th Legislative Agenda for 2019, Commissioners Court: Proposed Magistrate Bill Additional District Courts Creation of the Van Alstyne Municipal Utility District No. 2 Creation of the North Celina Municipal Management District No. 3 Lakehaven Municipal Utility District of Collin County SB2/HB2 HB 1245 Texas CUC – Principles of the Urban Counties Policy Platform Texas CUC – Bills Filed Any other legislative items

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Collin County Commissioners Court leg agenda
Proposed Magistrate Bill
Additional District Courts
Creation of the Van Alstyne MUD No. 2
Creation of the North Celina Muicipal Management District No. 3
Lakehaven Municipal Utility District of Collin County
SB2/HB2
HB 1245
TX CUC - Principles of the Urban Counties Policy Platform
Texas CUC – Bills Filed



AGENDA

Commissioners Court Jack Hatchell Administration Building 4th Floor, 2300 Bloomdale Road, McKinney February 25, 2019 1:30 P.M.

NOTICE OF A REGULAR MEETING

Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:

Invocation – Judge Hill Pledge of Allegiance – Commissioner Williams Pledge of Allegiance to the Texas Flag – Commissioner Hale

COMMISSIONERS COURT MEETING


				DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:

		1.	AI-46195	Personnel Changes, Human Resources.

				FYI NOTIFICATION

		1.	AI-34688	Outstanding Agenda Items, Commissioners Court.

		2.	AI-46075	Reversal of the original match budget and budget amendment in the amount of $40,132 to establish a new revised match budget for the FY 2018/2019 Community Mental Health Program Grant, Auditor.

		3.	AI-46163	Budget amendment in the amount of $675 to pay for canine boarding utilizing the Sheriff's Office State Forfeiture Fund, Sheriff.

1.				Call to order. The court will convene in open session for consideration of the following business matters:

2.				Public Comments.

3.				Presentation/Recognition.

4.				Consent agenda to approve:

	a.		AI-46120 Approved	Disbursements for the period ending February 19, 2019, Auditor.

	b.		AI-46121 Approved	Indigent Defense Disbursements, Auditor.

	c.		AI-46101 Approved	Tax refunds totaling $592,392.07, Tax Assessor/Collector.

	d.			Award(s):

		1.	AI-46138 Approved	Purchase of a Caterpillar 966M Wheel Loader (Contract No. 2019-002A) to Holt Cat, Ltd. and further approve a $15,000 trade-in for unit number 55242 that was vandalized and budget amendment in the amount of $410,603 for same, Public Works.

		2.	AI-46167 Approved	Purchase of an Elgin Road Wizard Street Sweeper (Contract No. 2019-141) to Kinloch Equipment and Supply, Inc., Public Works.

	e.			Agreement(s):

		1.	AI-46112 Held	Interlocal Agreement with the City of Plano for the design and construction of Arterial Concrete Pavement Maintenance Rehabilitation from 2013 to 2018 and budget amendment in the amount of $9,043,075 for same, Engineering.

		2.	AI-46150 Approved	Interlocal Cooperation Agreement with the City of Lavon for Fire Inspection and Fire Plan Review Services for Commercial Buildings and Subdivisions effective February 25, 2019 through and including September 30, 2019, Fire Marshal.

		3.	AI-46171 Approved	Interlocal Agreement with the City of Anna for Use of the City’s Water Tower for Collin County’s Public-Safety Radio, Sheriff.

	f.			Amendment(s):

		1.	AI-46126 Approved	No. 12 to the Storm Water Management Program (AGR No. 12179-08) with Jacobs Engineering Group, Inc. for the 2019 Annual Report and Related Activities for Phase II, Year Five (5) of the Storm Water Management Program (SWMP) and SWMP revision and permit renewal and further authorize the Purchasing Agent to finalize and execute same, Engineering.

	g.			Receive and File, Final Audit Result(s), Auditor:

		1.	AI-46111 Held	Justice of the Peace, Precinct 2 (1st, 2nd, 3rd and 4th Quarter FY2017).

	h.			Filing of the Minute(s), County Clerk:

		1.	AI-46164 Held	February 4, 2019.

	i.			Miscellaneous

		1.	AI-46160 Approved	Broker/Dealer List for 2019, Auditor.

		2.	AI-46169 Approved	Final Plat for MOSS 622 Addition (Lots 1, 2 and 3, Block A), Engineering.

		3.	AI-46149 Approved	Acceptance of supplemental funding in the amount of $8,000 for the Internet Crimes Against Children Task Force Grant and further extend the term of the contract through and including September 30, 2019, Sheriff.

		4.	AI-46185 Approved	Personnel Appointments, Human Resources.

		5.	AI-46186	Personnel Changes, Human Resources.

				GENERAL DISCUSSION

				Presentation, discussion and any action regarding:

5.			AI-46188	Boards & Commissions Appointments, Commissioners Court: Child Protective Services Board Health Care Foundation Advisory Board Historical Commission LifePath Systems Myers Park & Event Center Advisory Board Park Foundation Advisory Board Planning Board

6.			AI-33858	RTC monthly update, Commissioner, Precinct 2.

7.			AI-45660	86th Legislative Agenda for 2019, Commissioners Court: Proposed Magistrate Bill Additional District Courts Creation of the Van Alstyne Municipal Utility District No. 2 Creation of the North Celina Municipal Management District No. 3 Lakehaven Municipal Utility District of Collin County SB2/HB2 HB 1245 Texas CUC – Principles of the Urban Counties Policy Platform Texas CUC – Bills Filed Any other legislative items

8.				Possible future agenda items by Commissioners Court without discussion.

				EXECUTIVE SESSION (upon recess of GENERAL DISCUSSION)

				Executive Session, in accordance with Chapter 551 of the Government Code.

				Any action resulting from the executive session.

				The court reserves the right to convene into executive session throughout this meeting.

				Adjourn.



				___________________________ Chris Hill COUNTY JUDGE COLLIN COUNTY, T E X A S

				CERTIFICATION:

				I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2019 at _______ o'clock _____.M.



				___________________________ Stacey Kemp, County Clerk Collin County, T E X A S



				___________________________ Deputy

				NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.