Agenda



AGENDA

Special Session – Commissioners Court Jack Hatchell Administration Building 4th Floor, 2300 Bloomdale Road, McKinney August 15, 2022 1:30 P.M.

NOTICE OF A SPECIAL SESSION MEETING

Notice is hereby given that the Collin County Commissioners Court will meet in a SPECIAL SESSION meeting on Monday, August 15, 2022 at 1:30 P.M. (Tuesday, August 16, 2022, Wednesday, August 17, 2022, Thursday, August 18, 2022 and Friday, August 19, 2022 at 9:00 A.M.; AS NEEDED FOR THE BUDGET WORKSHOP). Following is the agenda for said meeting

Call to order. Court will convene in open session for consideration of the following business matters:


				FY 2023 BUDGET WORKSHOP:

				Public Comments. If a member of the public would like to address the Court, a properly completed Public Comment Form must be submitted prior to the start of the meeting. Each speaker shall be limited to a maximum of three (3) minutes for public comments.

1.			AI-52516	FY 2023 Recommended Budget Overview

2.			AI-52517	FY 2023 Trails of Blue Ridge Recommended Budget Overview

3.				Elected Official/Department Head Presentations and Discussions

	a.			366th District Court

	b.		AI-52446	Two additional County Courts at Law, County Court at Law 6

	c.			471st District Court

		1.	AI-52466	Court Security, 471st District Court

	d.			401st District Court

	e.			Sheriff

		1.	AI-52458	Collin County Child Advocacy lease agreement, Sheriff

		2.		Agenda Item 52543 has been deleted. Please remove this line from the agenda.

		3.	AI-52542	Lease vehicle line item increase, Sheriff

	f.			District Attorney

	g.			District Clerk

	h.			Tax Assessor Collector

4.			AI-52523	FY2023 Budget for Outside Agencies

5.				Items for Court Consideration

	a.		AI-52522 Approved	Items to be paid from FY2022 savings

	b.			Discussion Topics

	c.			Compensation & Benefits - Discussion & Any Action

		1.	AI-52518 Approved	Uniform Pay Policy

		2.	AI-52663 Approved	Benefit Change Discussion and Any Action

		3.	AI-52664	Compensation - Discussion & Any Action

		4.	AI-52519	Elected Officials Salaries Proposal

6.				Commissioners Court Changes to Recommended Budget

7.				Review of Add/Delete List

8.				Court Recommended Budget Review

9.			AI-52520	Discussion of Proposed FY 2023 Tax Rate

10.				Propose Tax Rate

11.			AI-52521	Schedule Public Hearings

	a.			Tax Rate Public Hearing (Tax Code 26.05 & 26.06)

	b.			Budget Public Hearing (LGC 111.067 & 111.068)

				EXECUTIVE SESSION (upon recess of GENERAL DISCUSSION)

				Executive Session, in accordance with Chapter 551 of the Government Code.

				Any action resulting from the executive session.

				The Commissioners Court reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Chapter 551, Open Meetings, Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074, 551.0745, 551.075 and 551.076, or to seek the advice of its attorney and/or other attorneys representing Collin County on any matter in which the duty of the attorney to the Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with chapter 551 of the Texas Government Code or as otherwise may be permitted under chapter 551.

Adjourn.



___________________________ Chris Hill COUNTY JUDGE COLLIN COUNTY, T E X A S

CERTIFICATION:

I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2022 at _______ o'clock _____.M.



___________________________ Stacey Kemp, County Clerk Collin County, T E X A S



___________________________ Deputy

NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.


AI-52516		1.
Special Session – Commissioners Court
Meeting Date:	08/15/2022
FY 2023 Recommended Budget Overview
Submitted By:	Monika Arris
Department:	Budget/Finance
Request Type:	GENERAL

Information
Department Action
FY 2023 Recommended Budget Overview
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
All FY 2023 Budget Workshop items can be found at https://www.collincountytx.gov/budget/Pages/budgetworkshops.aspx From the County's Website, click on County Directory --> Budget & Finance. The Annual Budget Workshop link is in the menu on the left side of the screen. Documents will be updated, and new documents uploaded throughout the workshop.
Auditor's Office Action
No action by Auditor.
Commissioners Court
FY 2023 Recommended Budget Overview

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
No file(s) attached.


AI-52517		2.
Special Session – Commissioners Court
Meeting Date:	08/15/2022
FY 2023 Trails of Blue Ridge Recommended Budget Overview
Submitted By:	Monika Arris
Department:	Budget/Finance
Request Type:	GENERAL

Information
Department Action
FY 2023 Trails of Blue Ridge Recommended Budget Overview
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
All FY 2023 Budget Workshop items can be found at https://www.collincountytx.gov/budget/Pages/budgetworkshops.aspx From the County's Website, click on County Directory --> Budget & Finance. The Annual Budget Workshop link is in the menu on the left side of the screen. Documents will be updated, and new documents uploaded throughout the workshop.
Auditor's Office Action
No action by Auditor.
Commissioners Court
FY 2023 Trails of Blue Ridge Recommended Budget Overview

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
No file(s) attached.


AI-52446		3.b.
Special Session – Commissioners Court
Meeting Date:	08/15/2022
Formal Request for two additional County Courts at Law
Submitted For:	Jay Bender
Department:	County Court at Law 6
Request Type:	GENERAL

Information
Department Action
Formal Request for two additional County Courts at Law
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
Approximate cost for one additional County Court at Law is $1,635,431. This includes personnel, training, and M&O for multiple departments (New County Court, County Clerk, District Attorney).
Auditor's Office Action
No action by Auditor.
Commissioners Court
Two additional County Courts at Law, County Court at Law 6

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Memo
Final 2022 Report.pdf


AI-52466		3.c.1.
Special Session – Commissioners Court
Meeting Date:	08/15/2022
Court Security Update
Submitted For:	Andrea Bouressa
Department:	471st District Court
Request Type:	GENERAL

Information
Department Action
Commissioner Fletcher has expressed that she is willing to sponsor this agenda item. On behalf of the Court Security Committee, I would like to update the Commissioners on current statistics, trends, and security-related issues, as well as inform the Commissioners of the results of the latest security assessments performed for the county's courthouses. The presentation would have both public and confidential components; I respectfully request that the confidential aspects of the presentation be heard in executive session.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
To be discussed during the FY 2023 Budget Workshop.
Auditor's Office Action
No action by Auditor.
Commissioners Court
Court Security, 471st District Court

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
No file(s) attached.


AI-52458			3.e.1.
Special Session – Commissioners Court
Meeting Date:	08/15/2022
FY 2023 Collin County Child Advocacy Lease Agreement
Submitted For:	Jim Skinner	Submitted By:	Tracy Spurgin
Department:	Sheriff's Office
Request Type:	GENERAL

Information
Department Action
Seeking approval to add this request to the Budget Workshop. The request is for an increase to the relevant budget [Construction and Projects - Shared] and line item [Space Rent] to accommodate a lease-fee increase with Collin County Child Advocacy Center for FY23.
Purchasing Department Action
Discussion only, no action by Purchasing at this time. Lease will be brought to a future Court for approval. MD
HR and/or IT Action
No additional personnel costs.
Budget Department Action
Not requested in the FY 2023 Budget. To be discussed in Budget Workshop.
Auditor's Office Action
No action by Auditor at this time. Budget anticipated to be approved for FY 2023.
Commissioners Court
Collin County Child Advocacy lease agreement, Sheriff

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$3,883.20

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
MEMO
PROPOSED LEASE AGREEMENT
SO BUILDING BREAKDOWN


AI-52542		3.e.3.
Special Session – Commissioners Court
Meeting Date:	08/15/2022
FY 2023 Budget Workshop - Sheriff's Office Lease Vehicle Line Item Increase
Submitted By:	Marie Chacon
Department:	Sheriff's Office
Request Type:	GENERAL

Information
Department Action
Respectfully requesting approval to add the cost increase of five SO rental vehicles in the amount of $21,360.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
Not requested in the FY 2023 Budget. To be discussed in Budget Workshop.
Auditor's Office Action
No action by Auditor.
Commissioners Court
Lease vehicle line item increase, Sheriff

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$21,360

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	0001-50001-0001-64-30-0000-626538

Fund Transfers

Remarks:

Attachments
Memo
Bid Tabulation


AI-52522		5.a.
Special Session – Commissioners Court
Meeting Date:	08/15/2022
Budget Amendment for Projects and One-Time Purchases Discussed in Budget Workshop
Submitted By:	Monika Arris
Department:	Budget/Finance
Request Type:	GENERAL

Information
Department Action
Consideration and any action regarding a budget amendment for projects and one-time items requested in the FY 2023 Budget to be paid from FY 2022 savings.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
As per attached.
Auditor's Office Action
Funds available in the General Fund.
Commissioners Court
Items to be paid from FY2022 savings

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order 2022-765-08-16
Budget Amendment


AI-52518		5.c.1.
Special Session – Commissioners Court
Meeting Date:	08/15/2022
Adoption of Uniform Pay Policy
Submitted By:	Monika Arris
Department:	Budget/Finance
Request Type:	GENERAL

Information
Department Action
Uniform Pay Policy
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget & Finance
Auditor's Office Action
No action by Auditor.
Commissioners Court
Uniform Pay Policy

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order 2022-766-08-16
Court Order 2022-767-08-16
Court Order 2022-768-08-16
Court Order 2022-769-08-16
Uniform Pay Policy


AI-52519		5.c.4.
Special Session – Commissioners Court
Meeting Date:	08/15/2022
Proposed FY 2023 Elected Officials Compensation
Submitted By:	Monika Arris
Department:	Budget/Finance
Request Type:	GENERAL

Information
Department Action
Consideration and any action for the proposal of Fiscal Year 2023 Elected Official Salaries.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
All FY 2023 Budget Workshop items can be found at https://www.collincountytx.gov/budget/Pages/budgetworkshops.aspx From the County's Website, click on County Directory --> Budget & Finance. The Annual Budget Workshop link is in the menu on the left side of the screen. Documents will be updated, and new documents uploaded throughout the workshop.
Auditor's Office Action
No action by Auditor.
Commissioners Court
Elected Officials Salaries Proposal

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
No file(s) attached.


AI-52520		9.
Special Session – Commissioners Court
Meeting Date:	08/15/2022
Proposed FY 2023 Tax Rate
Submitted By:	Monika Arris
Department:	Budget/Finance
Request Type:	GENERAL

Information
Department Action
Discussion and any action proposing a tax rate for FY 2023.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
Record vote to propose total tax rate for year 2023 in accordance with Tax Code Chapter 26.05.
Auditor's Office Action
No action by Auditor.
Commissioners Court
Discussion of Proposed FY 2023 Tax Rate

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order 2022-771-08-16


AI-52521		11.
Special Session – Commissioners Court
Meeting Date:	08/15/2022
Setting of Public Hearing date for FY 2023
Submitted By:	Monika Arris
Department:	Budget/Finance
Request Type:	GENERAL

Information
Department Action
Discussion and any action regarding the setting of a Public Hearing for the Proposed FY 2023 tax rate.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
Discussion and any action regarding the setting of a Public Hearing for the Proposed FY 2023 tax rate.
Auditor's Office Action
No action by Auditor.
Commissioners Court
Schedule Public Hearings

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order 2022-772-08-16
Public Hearing Tax Statutes