Agenda


AI-54912		1.
Commissioners Court
Meeting Date:	10/16/2023
Personnel Appointments
Submitted By:	Hilari Monk
Department:	Administrative Services
Request Type:	DECISIONS MANDATED

Information
Department Action
Personnel Appointments, Human Resources.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Personnel Appointments, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Personnel Appointments


AI-54913		2.
Commissioners Court
Meeting Date:	10/16/2023
Personnel Changes
Submitted By:	Hilari Monk
Department:	Administrative Services
Request Type:	DECISIONS MANDATED

Information
Department Action
Personnel Changes, Human Resources.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Personnel Changes, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Personnel Changes


AI-54895			1.
Commissioners Court
Meeting Date:	10/16/2023
Inter-County Account Transfers 09/28/2023
Submitted For:	Linda Riggs	Submitted By:	Ashley Burns
Department:	Auditor
Request Type:	FYI	Agenda Area:	Miscellaneous

Information
Department Action
Notification of Inter-County Account Transfers transmitted September 28, 2023, to meet the daily operational needs of The County.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget.
Auditor's Office Action
As per attached.
Commissioners Court
Intra-County account transfers transmitted September 28, 2023, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Memo
Inter-County Account Transfers 09/28/2023


AI-54852			2.a.
Commissioners Court
Meeting Date:	10/16/2023
Establish FY24 SAVNS Budget
Submitted For:	Linda Riggs	Submitted By:	Sharon Fitzwater
Department:	Auditor
Request Type:	FYI	Agenda Area:	Ntfy/Bdgt Amendment

Information
Department Action
This is notification to Commissioners Court to establish the budget for the Vine/Appriss Grant FY 2024 in the amount of $30,285.26. The grant period is from September 1, 2023 through August 31, 2024. Funding is provided by the Office of Attorney General – SAVNS services. The OAG contract was approved on Court 10/09/2023, and the Appriss contract was approved on Court 10/09/2023.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
Establishment of the budget for the FY2024 Texas Statewide Automated Victim Notification Services (SAVNS) Grant Contract in the amount of $30,285.26. Grant period is September 1, 2023 - August 31, 2024. Please see Auditor's Office attached budget amendment. (2101)-Federal Grants Fund.
Auditor's Office Action
Budget amendment has been processed in the amount of $30,285.26 as per attached. Grant period is September 1, 2023 through August 31, 2024.
Commissioners Court
$30,285.26 to establish the budget for the FY2024 Texas Statewide Automated Victim Notification Services Grant, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$30,285.26

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	GT391A -2101-500019040-626421

Fund Transfers

Remarks:

Attachments
MEMO
MUNIS PROOF
REVENUE
EXPENDITURES
CONTRACT


AI-54868			2.b.
Commissioners Court
Meeting Date:	10/16/2023
Justice Assistance Grant (JAG) 2023 Budget Establishment
Submitted For:	Linda Riggs
Department:	Auditor
Request Type:	FYI	Agenda Area:	Ntfy/Bdgt Amendment

Information
Department Action
This is notification of establishing the budget for the Justice Assistance Grant (JAG) 2023 in the amount of $19,073. This federal funding is paid up front through the City of Plano. The grant period is from October 1, 2022 through September 30, 2025. The grant award was accepted on Commissioners Court on Court Order # 2023-864-09-18.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
See attached Auditor's Budget Amendment.
Auditor's Office Action
Budget amendment has been processed in the amount of $19,073 as per attached. Grant period is October 1, 2022 through September 30, 2025.
Commissioners Court
$19,073 to establish the budget for the FY2023 Justice Assistance Grant, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

19,073

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	GT317C 2126-500019047

Fund Transfers

Remarks:

Attachments
MEMO
MUNIS PROOF
REVENUES
EXPENDITURES
CONTRACT BUDGET
COURT ORDER


AI-54876		1.a.
Commissioners Court
Meeting Date:	10/16/2023
Disbursements
Submitted By:	Hilari Monk
Department:	Administrative Services
Request Type:	CONSENT

Information
Department Action
Disbursements for the period ending October 10, 2023, Auditor.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Disbursements for the period ending October 10, 2023, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order 2023-1033-10-16
Disbursements


AI-54877		1.b.
Commissioners Court
Meeting Date:	10/16/2023
Indigent Defense Disbursements
Submitted By:	Hilari Monk
Department:	Administrative Services
Request Type:	CONSENT

Information
Department Action
Indigent Defense Disbursements, Auditor.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Indigent Defense Disbursements, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court 2023-1034-10-16
Indigent Defense Disbursements


AI-54891			1.c.
Commissioners Court
Meeting Date:	10/16/2023
Property Tax Refunds
Submitted By:	Angela Chaney
Department:	Tax Assessor/Collector
Request Type:	CONSENT	Agenda Area:	Tax Refunds

Information
Department Action
Property Tax Refunds Totaling $38,020.73.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget & Finance.
Auditor's Office Action
Refunds have been audited. Records can be reviewed at the Tax Office.
Commissioners Court
Tax refunds totaling $38,020.73, Tax Assessor-Collector.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order 2023-1037-10-16
CC SUMMARY SHEET


AI-54896			1.d.1.
Commissioners Court
Meeting Date:	10/16/2023
Advertise: CCADF FV Replacement
Submitted For:	Bill Burke	Submitted By:	Lisa Bunch
Department:	Construction Projects
Request Type:	CONSENT	Agenda Area:	Advertisement

Information
Department Action
Request Commissioners’ Court consideration and approval to advertise IFB 2023-304: Collin County Adult Detention Facility Flush Valve Replacement. This is an approved FY23 Permanent Improvement Project.
Purchasing Department Action
Request Commissioners Court consideration and any action regarding approval of specifications for IFB 2023-304 CCADF Flush Valve Replacements and advertise for same. (ha)
HR and/or IT Action

Budget Department Action
Budgeted funds available for IFB 2023-304, Collin County Adult Detention Facility Flush Valve Replacement. (0499) - Permanent Improvement Fund.
Auditor's Office Action
Funds available in the Permanent Improvement Fund (0499).
Commissioners Court
Construction: CCADF Flush Valve Replacements (IFB No. 2023-304), Construction & Projects.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$371,700.00

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	PAJ4001-0499-400108002-809101

Fund Transfers

Remarks:

Attachments
Court Order 2023-1036-10-16
Memo
Legal Notice
Bid Packet


AI-54898			1.e.1.
Commissioners Court
Meeting Date:	10/16/2023
FY24 Maintenance Renewal Authorization - Tableau
Submitted By:	Greg Elliott
Department:	Information Technology
Request Type:	CONSENT	Agenda Area:	Award

Information
Department Action
At the request of the Purchasing Department, Information Technology is requesting Commissioner Court to authorize the renewal of the current maintenance contract for Tableau with SHI. The FY24 renewal, budgeted as part of the non-departmental maintenance budget, is $50,846.50.
Purchasing Department Action
Request Commissioners Court consideration and any action regarding approval to award contract 2023-356 Tableau Software Maintenance FY24 through DIR Cooperative Contract No. DIR-TSO-4288 to SHI Government Solutions, Inc. for the total amount of $50,372.55. ED
HR and/or IT Action

Budget Department Action
Budgeted funds available in the amount of $50,372.55 for award of contract 2023-356, Tableau Software Maintenance FY24 in the General Fund (0001).
Auditor's Office Action
Funds available in the General Fund (0001).
Commissioners Court
Tableau Software Maintenance FY2024 (Contract No. 2023-356) to SHI Government Solutions, Inc. utilizing DIR Contract No. DIR-TSO-4288, Information Technology.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

50,372.55

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	0001-10001-0001-41-30-0000-637503

Fund Transfers

Remarks:

Attachments
Court Order 2023-1037-10-16
Court Memo
Bid Tabulation
Award Letter
Quote
2252
1295 Redacted


AI-54894			1.e.2.
Commissioners Court
Meeting Date:	10/16/2023
Award 2023-353 Cement Treated Base & Cement Stabilized Backfill
Submitted For:	Jon Kleinheksel	Submitted By:	Tammi Koch
Department:	Public Works
Request Type:	CONSENT	Agenda Area:	Award

Information
Department Action
Public Works requests Commissioners Court approval to award bid 2023-353, Cement Treated Base & Cement Stabilized Backfill per the attached documentation.
Purchasing Department Action
Request Commissioners Court consideration and any action regarding approval to award IFB 2023-353, Road Materials, Cement Treated Base & Cement Stabilized Backfill to the lowest and best bidders per the attached contract data sheet. gz
HR and/or IT Action

Budget Department Action
Budgeted funds available for the Award of IFB 2023-353 Road Materials: Cement Treated Base & Cement Stabilized Backfill to various vendors. Contract term begins October 16, 2023 through October 15, 2024. (1010)-Road and Bridge Fund.
Auditor's Office Action
Funds available in the Road and Bridge Fund (1010).
Commissioners Court
Road Materials: Cement Treated Base & Cement Stabilized Backfill (IFB No. 2023-353) to various vendors, Public Works.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

7,357,200

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	1010-75001-0001-68-30-0000-637529-
2:	1010-75001-0001-68-30-0000-637532-

Fund Transfers

Remarks:

Attachments
Court Order 2023-1038-10-16
memo
Contract data
Bid tab
Award letter - Martin Marietta
Award letter - Parnosa
1295 - Martin Marietta
1295 - Parnosa
2252 - Martin Marietta
2252 - Parnosa


AI-54892			1.f.1.
Commissioners Court
Meeting Date:	10/16/2023
Renewal with LifePath Systems for Mental Health Services in Detention Facility
Submitted By:	Cynthia Silva
Department:	Budget/Finance
Request Type:	CONSENT	Agenda Area:	Agreement

Information
Department Action
Requesting approval to renew contract to LifePath Systems for the FY 2024 approved and budgeted amount of $300,000 for mental health coverage at the Collin County Detention Center. This will be paid in quarterly installments from October 1, 2023 through September 30, 2024.
Purchasing Department Action
Request Commissioners Court consideration and any action regarding approval of Interlocal Agreement for AGR 2024-016, FY24 LifePath Interlocal Agreement for Mental Health Coverage at the Collin County Detention Center with LifePath Systems per the attached documentation, and authorize the County Judge to finalize and execute same. SP
HR and/or IT Action

Budget Department Action
FY 2024 budgeted funds available. (0001) - General Fund.
Auditor's Office Action
Funds available in the General Fund (0001).
Commissioners Court
Interlocal Agreement for Mental Health Coverage at the Collin County Detention Center (Contract No. 2024-016) with LifePath Systems for an annual amount of $300,000 to be paid in quarterly installments commencing October 1, 2023 through and including September 30, 2024, Budget.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

300,000

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	0001-60050-0001-72-30-0000-626431-

Fund Transfers

Remarks:

Attachments
Court Order 2023-1039-10-16
Memo
Contract Renewal


AI-54897			1.g.1.
Commissioners Court
Meeting Date:	10/16/2023
FY24 Maintenance Authorization - Cisco FLEX CUBE License
Submitted By:	Greg Elliott
Department:	Information Technology
Request Type:	CONSENT	Agenda Area:	Amendment

Information
Department Action
The Information Technology department is requesting Commissioner Court authorization to add CUBE licenses to the existing Cisco FLEX software agreement. The Cisco CUBE software licenses provide support to connect and interwork the county telecommunications software. The addition to Netsync Network Solutions, Inc., a cost of $27,600, is budgeted as part of the FY24 maintenance budget.
Purchasing Department Action
Request Commissioners Court consideration and any action regarding approval of Amendment No. 1 to 2022-411, Cisco FLEX Software Agreement with Netsync Network Solutions, Inc. to add 500 licenses per the attached documentation, and authorize Purchasing Agent to execute same. mlm
HR and/or IT Action

Budget Department Action
Budgeted funds available in the FY 2024 Budget in the amount of $27,600 for Amendment No. 1 to Contract 2022-411, Cisco FLEX Software agreement to add 500 CUBE licenses. General Fund (0001).
Auditor's Office Action
Funds available in the General Fund (0001).
Commissioners Court
No. 1 to Cisco FLEX Software Agreement (Contract No. 2022-411) with Netsync Network Solutions, Inc. to add 500 licenses, and further authorize the Purchasing Agent to finalize and execute same, Information Technology.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

27,600

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	0001-10001-0001-41-30-0000-637503

Fund Transfers

Remarks:

Attachments
Court Order 2023-1040-10-16
Department Memo
Contract Modification Sheet
2252
1295


AI-54874			1.g.2.
Commissioners Court
Meeting Date:	10/16/2023
Southeast Mobility Study Amendment No. 2
Submitted For:	Clarence Daugherty	Submitted By:	Clarence Daugherty
Department:	Engineering
Request Type:	CONSENT	Agenda Area:	Amendment

Information
Department Action
As part of the work that is ongoing in the Southeast Mobility Study we have directed the consultant, Burns & McDonnell to make changes in the travel demand model to make it more accurate in its forecasting. Those changes were made and many scenarios of options of the thoroughfares, the Outer Loop and other potential thoroughfares and controlled access facilities have been run in the model. These initial runs have revealed other scenarios that may be productive to establishing the best mobility plan for the County. I have directed Burns & McDonnell and their sub-consultant Kimley-Horn to prepare the cost of supplemental work to analyze the additional scenarios that consider to be important to the overall conclusions of the study. Burns & McDonnell has submitted a proposed amendment of $76,740,50 to cover the cost of this additional work. Requested Action: It is requested that the Commissioners Court approve Amendment No. 2 to the Burns & McDonnell contract for the Southeast Mobility Study for $76,740.50.
Purchasing Department Action
Request Commissioners Court consideration and any action regarding approval of amendment No. 2 to the contract with Burns & McDonnell Engineering Company, Inc., AGR 2020-327, Professional Services, Engineering, Southeast Collin County Mobility Study, to add additional travel demand modeling for the amount of $76,740.50 and new total contract amount of $3,538,072.31. Further, authorize the Purchasing Agent to execute same. MD
HR and/or IT Action

Budget Department Action
Budgeted funds available for Amendment No. 2 to contract AGR 2020-327 with Burns & McDonnell Engineering Company, Inc. to add travel demand modeling in the amount of $76,740.50. New contract total is $3,538,072.31. 2018 Bond Fund (4215).
Auditor's Office Action
2018 Bond Funds (4215) available.
Commissioners Court
No. 2 to Professional Services, Engineering, Phase 1 of the Southeast Collin County Mobility Study (Contract No. 2020-327) with Burns & McDonnell Engineering Company, Inc. to add additional travel demand modeling, and further authorize the Purchasing Agent to finalize and execute same, Engineering.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

76740.50

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	RI18003

Fund Transfers

Remarks:

Attachments
Court Order 2023-1041-10-16
Dept. Memo
Consultant Proposal
Contract Amendment 2
Form 1295
2252 Certification


AI-54884			1.g.3.
Commissioners Court
Meeting Date:	10/16/2023
Amendment No.16 Facility Construction & Animal Shelter Agreement with the City of Lucas (10096-09)
Submitted By:	Kaley Robbins
Department:	Development Services
Request Type:	CONSENT	Agenda Area:	Amendment

Information
Department Action
We respectfully request Commissioners Court approve the Amendment for the Facilities Construction and use of Animal Shelter Services with the City of Lucas. This amendment provides for an extension of the contract for 1-year period from October 1, 2023 and continuing through and including September 30, 2024. Thank you for your consideration in this matter.
Purchasing Department Action
Request Commissioners Court consideration and any action regarding the approval of Amendment No. 16 to the Interlocal Agreement for contract number 10096-09, Facility Construction and use of an Animal Shelter in Collin County with City of Lucas for the period October 1, 2023, through September 30, 2024, and authorize Purchasing Agent to execute same. CT
HR and/or IT Action

Budget Department Action
Amendment No. 16 to the Interlocal Agreement with the City of Lucas in the amount of $14,970 from October 1, 2023 through September 30, 2024. (5990) - Animal Services Fund.
Auditor's Office Action
Revenues included in the FY 2024 Estimates.
Commissioners Court
No. 16 to Interlocal Agreement for Facility Construction and Use of an Animal Shelter in Collin County (Contract No. 10096-09) with the City of Lucas to extend the contract for one (1) year through and including September 30, 2024, set the rate for FY2024, and further authorize the Purchasing Agent to finalize and execute same, Development Services.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$14,970

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	Revenue Generating - Animal Safety

Fund Transfers

Remarks:

Attachments
Court Order 2023-1042-10-16
Memo
Amendment
FY 2024 AS Billing
Original Agreement


AI-54883			1.g.4.
Commissioners Court
Meeting Date:	10/16/2023
Amendment No.17 Animal Control Services Agreement with the City of Lucas (10095-09)
Submitted By:	Kaley Robbins
Department:	Development Services
Request Type:	CONSENT	Agenda Area:	Amendment

Information
Department Action
We respectfully request Commissioners Court approve the Amendment to the Animal Control Services Agreement with the City of Lucas. This amendment provides for an extension of the contract for 1-year period from October 1, 2023 and continuing through and including September 30, 2024. Thank you for your consideration in this matter.
Purchasing Department Action
Request Commissioners Court consideration and any action regarding the approval of Amendment No. 17 to the Interlocal Agreement for contract number 10095-09, Animal Control Services with City of Lucas for the period October 1, 2023, through September 30, 2024, and authorize Purchasing Agent to execute same. CT
HR and/or IT Action

Budget Department Action
Amendment No. 17 to the Interlocal Agreement with the City of Lucas in the amount of $19,030 from October 1, 2023 through September 30, 2024. (5990) - Animal Services Fund.
Auditor's Office Action
Revenues included in the FY 2024 Estimates.
Commissioners Court
No. 17 to Interlocal Agreement for Animal Control Services (Contract No. 10095-09) with the City of Lucas to extend the contract for one (1) year through and including September 30, 2024, set the rate for FY2024, and further authorize the Purchasing Agent to finalize and execute same, Development Services.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$19,030

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	Revenue Generating - Animal Safety

Fund Transfers

Remarks:

Attachments
Court Order 2023-1043-10-16
Memo
Amendment
Amendment
FY 2024 AC Billing
Original Agreement


AI-54885			1.g.5.
Commissioners Court
Meeting Date:	10/16/2023
Amendment No.17 Animal Control Services Agreement with the Town of Prosper (10110-09)
Submitted By:	Kaley Robbins
Department:	Development Services
Request Type:	CONSENT	Agenda Area:	Amendment

Information
Department Action
We respectfully request Commissioners Court approve the Amendment to the Animal Control Services Agreement with Town of Prosper. This amendment provides for an extension of the contract for 1-year period from October 1, 2023 and continuing through and including September 30, 2024. Thank you for your consideration in this matter.
Purchasing Department Action
Request Commissioners Court consideration and any action regarding the approval of Amendment No. 17 to the Interlocal Agreement for contract number 10110-09, Animal Control Services with Town of Prosper for the period October 1, 2023, through September 30, 2024, and authorize Purchasing Agent to execute same. CT
HR and/or IT Action

Budget Department Action
Amendment No. 17 to the Interlocal Agreement with the Town of Prosper in the amount of $64,807 from October 1, 2023 through September 30, 2024. (5990) - Animal Services Fund.
Auditor's Office Action
Revenues included in the FY 2024 Estimates.
Commissioners Court
No. 17 to Interlocal Agreement for Animal Control Services (Contract No. 10110-09) with the Town of Prosper to extend the contract for one (1) year through and including September 30, 2024, set the rate for FY2024, and further authorize the Purchasing Agent to finalize and execute same, Development Services.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$64,807

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	Revenue Generating - Animal Safety

Fund Transfers

Remarks:

Attachments
Court Order 2023-1044-10-16
Memo
Amendment
FY 2024 AC Billing
Original Agreement


AI-54886			1.g.6.
Commissioners Court
Meeting Date:	10/16/2023
Amendment No.17 Facility Construction & Animal Shelter Agreement with the Town of Prosper
Submitted By:	Kaley Robbins
Department:	Development Services
Request Type:	CONSENT	Agenda Area:	Amendment

Information
Department Action
We respectfully request Commissioners Court approve the Amendment to the Facility Construction & Animal Shelter Agreement with the Town of Prosper. This amendment provides for an extension of the contract for 1-year period from October 1, 2023 and continuing through and including September 30, 2024. Thank you for your consideration in this matter.
Purchasing Department Action
Request Commissioners Court consideration and any action regarding the approval of Amendment No. 17 to the Interlocal Agreement for contract number 10100-09, Facility Construction and use of an Animal Shelter in Collin County with Town of Prosper for the period October 1, 2023, through September 30, 2024, and authorize Purchasing Agent to execute same. CT
HR and/or IT Action

Budget Department Action
Amendment No. 17 to the Interlocal Agreement with the Town of Prosper in the amount of $36,092 for the period of October 1, 2023 to September 30, 2024. (5990) - Animal Services Fund.
Auditor's Office Action
Revenues included in the FY 2024 Estimates.
Commissioners Court
No. 17 to Interlocal Agreement for Facility Construction and Use of an Animal Shelter in Collin County (Contract No. 10100-09) with the Town of Prosper to extend the contract for one (1) year through and including September 30, 2024, set the rate for FY2024, and further authorize the Purchasing Agent to finalize and execute same, Development Services.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$36,092

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	Revenue Generating - Animal Safety

Fund Transfers

Remarks:

Attachments
Court Order 2023-1045-10-16
Memo
Amendment
FY 2024 AS Billing
Original Agreement


AI-54899			1.h.1.
Commissioners Court
Meeting Date:	10/16/2023
Renewal 1 : IFB 2022-160 Garage, Overhead, and Sliding Door Maintenance & Repairs; Primary to D.H. Pace Company, Inc.
Submitted For:	Rick Monk	Submitted By:	Katie Elder
Department:	Facilities
Request Type:	CONSENT	Agenda Area:	Contract Renewal

Information
Department Action
I am requesting approval to renew contract: IFB 2022-160 Garage, Overhead, and Sliding Door Maintenance & Repairs to D.H. Pace Company, Inc. as primary. Contract term will be 11/07/2023 through 11/06/2024. Renewal (1) of 3.
Purchasing Department Action
Request Commissioners Court consideration and any action regarding approval to renew Contract No. 2022-260, Garage, Overhead, & Sliding Door Maintenance & Repairs, with D.H. Pace Company, Inc. (Primary award supplier) for the period November 7, 2023, through November 6, 2024. slh Contract Renewal: 1 of 3 FY23 YTD Expenditures to date: $94,517.52
HR and/or IT Action

Budget Department Action
Budgeted funds available for the renewal of Contract No. 2022-160 Garage, Overhead, & Sliding Door Maintenance & Repairs to D.H. Pace Company, Inc. Contract period November 7, 2023 through November 6, 2024. (0001) – General Fund.
Auditor's Office Action
Funds available in the General Fund (0001).
Commissioners Court
Garage, Overhead, & Sliding Door Maintenance & Repairs (IFB No. 2022-160) with D.H. Pace Company, Inc. to extend the contract for one (1) year through and including November 6, 2024, Facilities.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

458,742.39

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	0001-40010-0001-56-30-0000-637540-
2:	0001-40010-0009-56-30-0000-637540-

Fund Transfers

Remarks:

Attachments
Court Order 2023-1046-10-16
MEMO
Renewal Letter 1
2252 Form
1295 Form


AI-54900			1.h.2.
Commissioners Court
Meeting Date:	10/16/2023
Renewal 1 : IFB 2022-160 Garage, Overhead, and Sliding Door Maintenance & Repairs; Secondary to Tex-Oma Builders Supply Co.
Submitted For:	Rick Monk	Submitted By:	Katie Elder
Department:	Facilities
Request Type:	CONSENT	Agenda Area:	Contract Renewal

Information
Department Action
I am requesting approval to renew contract: IFB 2022-160 Garage, Overhead, and Sliding Door Maintenance & Repairs to Tex-Oma Builders as secondary. Contract term will be 11/07/2023 through 11/06/2024. Renewal (1) of 3.
Purchasing Department Action
Request Commissioners Court consideration and any action regarding approval to renew Contract No. 2022-160, Garage, Overhead, & Sliding Door Maintenance & Repairs, with Tex-Oma Builders Supply Co. (Secondary award supplier) for the period November 7, 2023, through November 6, 2024. slh Contract Renewal: 1 of 3 FY23 YTD Expenditures: $0.00
HR and/or IT Action

Budget Department Action
Budgeted funds available for the renewal of Contract No. 2022-160 Garage, Overhead, & Sliding Door Maintenance & Repairs to Tex-Oma Builders Supply Co. Contract period November 7, 2023 through November 6, 2024. (0001) – General Fund.
Auditor's Office Action
Funds available in the General Fund (0001).
Commissioners Court
Garage, Overhead, & Sliding Door Maintenance & Repairs (IFB No. 2022-160) with Tex-Oma Builders Supply Co. to extend the contract for one (1) year through and including November 6, 2024, Facilities.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

458,742.39

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	0001-40010-0001-56-30-0000-637540-
2:	0001-40010-0009-56-30-0000-637540-

Fund Transfers

Remarks:

Attachments
Court Order 2023-1047-10-16
MEMO
Renewal Letter 1
2252 Form
1295 Form


AI-54888			1.i.1.
Commissioners Court
Meeting Date:	10/16/2023
Collin County Monthly Financial Reports for August 2023
Submitted For:	Linda Riggs	Submitted By:	Patricia Campbell
Department:	Auditor
Request Type:	CONSENT	Agenda Area:	Receive/File

Information
Department Action
Please review and accept the Collin County Monthly Financial Reports for August 2023.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget.
Auditor's Office Action
As per attached.
Commissioners Court
Monthly Financial Reports for August 2023.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order 2023-1048-10-16
Memo for Monthly Financial Statements for August 2023
Aug 2023 Balance Sheet
Aug 2023 Revenues, Expenditures and Changes in Fund Balance
Aug 2023 Cash and Investments
Aug 2023 Year to Date Schedule of Transfers
Aug 2023 Schedule of Long Term Debt
Aug 2023 Commissioners Court Approved Expenditures Budgets
Aug 2023 Employee Insurance Fund
Employee Medical Claims Report


AI-54902			1.j.1.
Commissioners Court
Meeting Date:	10/16/2023
Final Plat and Street Sign Plan for Golden Ranches West
Submitted For:	Clarence Daugherty	Submitted By:	Mike Sullivan
Department:	Engineering
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Golden Ranches Celina 169 LP, owner and developer of Golden Ranches West, requests Commissioners Court consideration of the attached Final Plat and street sign plan for Golden Ranches West. Golden Ranches West is 61 acres consisting of 47 residential lots and 2 HOA lots. The lots do not front on the existing public roads; therefore, road construction will be required. On-site sewage facilities systems are suitable for this subdivision. Water will be supplied to the subdivision by Marilee SUD. The 100-year flood plain is present on the property and a flood study has been reviewed and approved by Collin County. The plat generally meets the County’s SUBDIVISION RULES as outlined in Section 1.05 of the Collin County Subdivision Regulations and authorized under Local Government Code (LGC) 232; however, the developer will be required to make the necessary technical edits. Those items will be outlined in a detailed punch list to the developer within 10 days following Court’s conditional approval and will cite the reference in the County’s Subdivision Regulations and LGC. In addition, the owner has submitted a street sign plan for the development. The plan was prepared by a Texas licensed professional engineer according to the Manual on Uniform Traffic Control Devices (MUTCD). The Engineering department has reviewed and concurs with the submitted street sign plan. ACTION *We request Commissioners Court consideration for:* *1) The approval of the Final Plat of Golden Ranches West,* with the condition that the developer make the necessary technical edits, based on LGC 232.001 and 232.003, and 2) Approval of the street sign plan for Golden Ranches West.**
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget.
Auditor's Office Action
No action by Auditor.
Commissioners Court
Final plat and street sign plan for Golden Ranches West, Engineering.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order 2023-1049-10-16
memo
map
plat
sign plan


AI-54901			1.j.2.
Commissioners Court
Meeting Date:	10/16/2023
Cell Phone Service for Facilities Central Plant Control Room
Submitted For:	Rick Monk	Submitted By:	Katie Elder
Department:	Facilities
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
I am requesting Commissioners Court consideration and any action regarding approval of replacing the current mobile phone used in the Facilities Central Plant Control Room. The updated cell phone will increase productive, efficiencies, and effectiveness of our department having this tool. This would limit the amount of missed calls when the Control Room Operators are conducting their routine rounds. The cost for the device is $65 with a monthly cost of $37.
Purchasing Department Action
Purchasing policies and procedures will apply.
HR and/or IT Action

Budget Department Action
Budgeted funds available for the purchase of iPhone 13 with accessories and service cost for the Facilities Control Room. This will be a shared phone. The iPhone 13 is at no cost and accessories for iPhone is an estimated $65 and will be paid for by the Facilities department 8704 - line and service will be paid out of Telecom Shared. (0001) - General Fund.
Auditor's Office Action
Funds available in the General Fund (0001).
Commissioners Court
Purchase of an iPhone 13 with accessories for the Facilities Control Room, Facilities.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$65 accessories

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	0001-06019-0009-41-30-0000-648011-
2:	0001-40010-0001-56-30-0000-668704-

Fund Transfers

Remarks:

Attachments
Court Order 2023-1050-10-16
MEMO


AI-54910			1.j.3.
Commissioners Court
Meeting Date:	10/16/2023
Personnel Appointments
Submitted By:	Hilari Monk
Department:	Administrative Services
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Personnel Appointments, Human Resources.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Personnel Appointments, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order 2023-1051-10-16
Personnel Appointments


AI-54911			1.j.4.
Commissioners Court
Meeting Date:	10/16/2023
Personnel Changes
Submitted By:	Hilari Monk
Department:	Administrative Services
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Personnel Changes, Human Resources.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Personnel Changes, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order 2023-1052-10-16
Personnel Changes


AI-54962		2.
Commissioners Court
Meeting Date:	10/16/2023
Resolution Reaffirming Support for Israel and Condemning Hamas
Submitted By:	Hilari Monk
Department:	Commissioners Court
Request Type:	GENERAL

Information
Department Action
Resolution Reaffirming Support for Israel and Condemning Hamas
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Resolution Reaffirming Support for Israel and Condemning Hamas, County Judge.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Resolution


AI-54961		2.b.
Commissioners Court
Meeting Date:	10/16/2023
Nominations for Collin Central Appraisal District Board of Directors
Submitted By:	Hilari Monk
Department:	Commissioners Court
Request Type:	GENERAL

Information
Department Action
Nominations for Collin Central Appraisal District Board of Directors.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Nominations for Collin Central Appraisal District Board of Directors, County Judge.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order No. 2023-1054-10-16
Collin CAD Letter


AI-54814		2.c.
Commissioners Court
Meeting Date:	10/16/2023
Custodial Staff Update
Submitted By:	Hilari Monk
Department:	Administrative Services
Request Type:	GENERAL

Information
Department Action
Custodial Staff Update, Administrative Services.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Custodial Staff Update, Administrative Services.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
No file(s) attached.



AGENDA

Collin County Commissioners Court Jack Hatchell Administration Building 4th Floor, 2300 Bloomdale Road, McKinney October 16, 2023, 1:30 P.M.

NOTICE OF A REGULAR MEETING

Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:

Call to order. The court will convene in open session for consideration of the following business matters:

Invocation – Commissioner Webb Pledge of Allegiance – Judge Hill Pledge of Allegiance to the Texas Flag – Commissioner Hale


					DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:

		1.		AI-54912 Notification Only	Personnel Appointments, Human Resources.

		2.		AI-54913 Notification Only	Personnel Changes, Human Resources.

					FYI NOTIFICATION:

		1.		AI-54895 Notification Only	Intra-County account transfers transmitted September 28, 2023, Auditor.

		2.			Notification of budget adjustment(s)/amendment(s):

			a.	AI-54852 Notification Only	$30,285.26 to establish the budget for the FY2024 Texas Statewide Automated Victim Notification Services Grant, Auditor.

			b.	AI-54868 Notification Only	$19,073 to establish the budget for the FY2023 Justice Assistance Grant, Auditor.

					COMMISSIONERS COURT BUSINESS:

					Public comments related to an item on the Agenda. If a member of the public would like to address the Court, a properly completed Public Comment Form must be submitted prior to the start of the meeting. Each speaker shall be limited to a maximum of three (3) minutes for public comments.

1.					Consent Agenda Items:

	a.			AI-54876 Approved	Disbursements for the period ending October 10, 2023, Auditor.

	b.			AI-54877 Approved	Indigent Defense Disbursements, Auditor.

	c.			AI-54891 Approved	Tax refunds totaling $38,020.73, Tax Assessor-Collector.

	d.				Advertisement(s):

		1.		AI-54896 Approved	Construction: CCADF Flush Valve Replacements (IFB No. 2023-304), Construction & Projects.

	e.				Award(s):

		1.		AI-54898 Approved	Tableau Software Maintenance FY2024 (Contract No. 2023-356) to SHI Government Solutions, Inc. utilizing DIR Contract No. DIR-TSO-4288, Information Technology.

		2.		AI-54894 Approved	Road Materials: Cement Treated Base & Cement Stabilized Backfill (IFB No. 2023-353) to various vendors, Public Works.

	f.				Agreement(s):

		1.		AI-54892 Approved	Interlocal Agreement for Mental Health Coverage at the Collin County Detention Center (Contract No. 2024-016) with LifePath Systems for an annual amount of $300,000 to be paid in quarterly installments commencing October 1, 2023 through and including September 30, 2024, Budget.

	g.				Amendment(s):

		1.		AI-54897 Approved	No. 1 to Cisco FLEX Software Agreement (Contract No. 2022-411) with Netsync Network Solutions, Inc. to add 500 licenses, and further authorize the Purchasing Agent to finalize and execute same, Information Technology.

		2.		AI-54874 Approved	No. 2 to Professional Services, Engineering, Phase 1 of the Southeast Collin County Mobility Study (Contract No. 2020-327) with Burns & McDonnell Engineering Company, Inc. to add additional travel demand modeling, and further authorize the Purchasing Agent to finalize and execute same, Engineering.

		3.		AI-54884 Approved	No. 16 to Interlocal Agreement for Facility Construction and Use of an Animal Shelter in Collin County (Contract No. 10096-09) with the City of Lucas to extend the contract for one (1) year through and including September 30, 2024, set the rate for FY2024, and further authorize the Purchasing Agent to finalize and execute same, Development Services.

		4.		AI-54883 Approved	No. 17 to Interlocal Agreement for Animal Control Services (Contract No. 10095-09) with the City of Lucas to extend the contract for one (1) year through and including September 30, 2024, set the rate for FY2024, and further authorize the Purchasing Agent to finalize and execute same, Development Services.

		5.		AI-54885 Approved	No. 17 to Interlocal Agreement for Animal Control Services (Contract No. 10110-09) with the Town of Prosper to extend the contract for one (1) year through and including September 30, 2024, set the rate for FY2024, and further authorize the Purchasing Agent to finalize and execute same, Development Services.

		6.		AI-54886 Approved	No. 17 to Interlocal Agreement for Facility Construction and Use of an Animal Shelter in Collin County (Contract No. 10100-09) with the Town of Prosper to extend the contract for one (1) year through and including September 30, 2024, set the rate for FY2024, and further authorize the Purchasing Agent to finalize and execute same, Development Services.

	h.				Contract Renewal(s):

		1.		AI-54899 Approved	Garage, Overhead, & Sliding Door Maintenance & Repairs (IFB No. 2022-160) with D.H. Pace Company, Inc. to extend the contract for one (1) year through and including November 6, 2024, Facilities.

		2.		AI-54900 Approved	Garage, Overhead, & Sliding Door Maintenance & Repairs (IFB No. 2022-160) with Tex-Oma Builders Supply Co. to extend the contract for one (1) year through and including November 6, 2024, Facilities.

	i.				Receive and File, Auditor:

		1.		AI-54888 Approved	Monthly Financial Reports for August 2023.

	j.				Miscellaneous:

		1.		AI-54902 Approved	Final plat and street sign plan for Golden Ranches West, Engineering.

		2.		AI-54901 Approved	Purchase of an iPhone 13 with accessories for the Facilities Control Room, Facilities.

		3.		AI-54910 Approved	Personnel Appointments, Human Resources.

		4.		AI-54911 Approved	Personnel Changes, Human Resources.

2.					General Discussion Items:

					Presentation, discussion and any action regarding:

	a.			AI-54962 Approved	Resolution Reaffirming Support for Israel and Condemning Hamas, County Judge.

	b.			AI-54961 Approved	Nominations for Collin Central Appraisal District Board of Directors, County Judge.

	c.			AI-54814 No Action Taken	Custodial Staff Update, Administrative Services.

3.					Executive Session Items:

					Executive Session, in accordance with Chapter 551 of the Government Code.

					Any action resulting from the executive session.

					The Commissioners Court reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Chapter 551, Open Meetings, Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074, 551.0745, 551.075 and 551.076, or to seek the advice of its attorney and/or other attorneys representing Collin County on any matter in which the duty of the attorney to the Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with chapter 551 of the Texas Government Code or as otherwise may be permitted under chapter 551.

					Public Comments not related to an item on the Agenda. If a member of the public would like to address the Court, a properly completed Public Comment Form must be submitted prior to the start of the meeting. Each speaker shall be limited to a maximum of three (3) minutes for public comments.

Adjourn.



___________________________ Chris Hill COUNTY JUDGE COLLIN COUNTY, T E X A S

CERTIFICATION:

I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2023 at _______ o'clock _____.M.



___________________________ Stacey Kemp, County Clerk Collin County, T E X A S



___________________________ Deputy

NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.