Agenda


AI-55282			1.
Commissioners Court
Meeting Date:	01/08/2024
Purchase of Utility Vehicles for CSCD
Submitted For:	Yoon Kim	Submitted By:	Cindy Powell
Department:	Adult Probation
Request Type:	DECISIONS MANDATED	Agenda Area:	Miscellaneous

Information
Department Action
Notification of the purchase of two utility vehicles for CSCD.
Purchasing Department Action
FYI notification regarding award of Contract 2023-392, Vehicles for CSCD, through TIPS 210907 per attached documentation.-SAH
HR and/or IT Action

Budget Department Action
Notification for the purchase of a two (2) current year model Ford Explorers in the total amount of $91,501.50 utilizing TIPS USA cooperative contract 210907. This budget is State Funded. No action by Budget & Finance.
Auditor's Office Action
CSCD State Funds available.
Commissioners Court
Purchase of two (2) utility vehicles, Adult Probation.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

91,501.50

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	GT376B-6050-610010053-809070

Fund Transfers

Remarks:

Attachments
Memo
Bid Tabulation
Award Letter
2252
1295


AI-55249			1.
Commissioners Court
Meeting Date:	01/08/2024
Inter-County Account Transfers 12/07/2023
Submitted For:	Linda Riggs	Submitted By:	Ashley Burns
Department:	Auditor
Request Type:	FYI	Agenda Area:	Miscellaneous

Information
Department Action
Notification of Inter-County Account Transfers transmitted December 7, 2023, to meet the daily operational needs of The County.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget.
Auditor's Office Action
As per attached.
Commissioners Court
Intra-County account transfers transmitted on December 7, 2023, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Memo
Inter-County Account Transfer 12/07/2023


AI-55270			2.
Commissioners Court
Meeting Date:	01/08/2024
IRS Mileage Rate for 2024
Submitted For:	Linda Riggs	Submitted By:	Patricia Campbell
Department:	Auditor
Request Type:	FYI	Agenda Area:	Miscellaneous

Information
Department Action
Notification of IRS mileage rate increase beginning January 1, 2024, from 65.5 cents per mile to 67 cents per mile.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget.
Auditor's Office Action
As per attached.
Commissioners Court
IRS mileage rate for 2024, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
IRS mileage memo 2024
IRS issues standard mileage rates for 2024


AI-55290			3.
Commissioners Court
Meeting Date:	01/08/2024
Turnover
Submitted By:	Jeff McCoy
Department:	Human Resources
Request Type:	FYI	Agenda Area:	Miscellaneous

Information
Department Action
Turnover
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget & Finance.
Auditor's Office Action
No action by Auditor.
Commissioners Court
Turnover, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Turnover November FY24


AI-55291			4.
Commissioners Court
Meeting Date:	01/08/2024
Voluntary Terminations
Submitted By:	Jeff McCoy
Department:	Human Resources
Request Type:	FYI	Agenda Area:	Miscellaneous

Information
Department Action
Voluntary Terminations
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget Department.
Auditor's Office Action
No action by Auditor.
Commissioners Court
Voluntary terminations, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Voluntary Terminations


AI-55209			5.
Commissioners Court
Meeting Date:	01/08/2024
Addenda 1-2 IFB 2023-431 Lubricants, Oils and Miscellaneous
Submitted By:	Sarah Haynes
Department:	Purchasing
Request Type:	FYI	Agenda Area:	Miscellaneous

Information
Department Action
FYI Notification of Addenda 1-2 to IFB 2023-431 Lubricants, Oils and Miscellaneous.
Purchasing Department Action
FYI Notification of Addenda 1-2 to IFB 2023-431 Lubricants, Oils and Miscellaneous. SAH
HR and/or IT Action

Budget Department Action
Addendum No. 1 and No. 2 to IFB No. 2023-431 Lubricants, Oils and Miscellaneous to make various changes to the Invitation for Bid. No action by Budget.
Auditor's Office Action
No action by Auditor.
Commissioners Court
Addendum No. 1 and No. 2 to Lubricants, Oils and Miscellaneous (IFB No. 2023-431) to make various changes to the Invitation for Bid, Purchasing.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Addendum 1
Addendum 2


AI-55261			6.
Commissioners Court
Meeting Date:	01/08/2024
Addendum 1 to IFB 2023-349 Construction: Generator Replacements & Additions
Submitted By:	Hunter Alley
Department:	Purchasing
Request Type:	FYI	Agenda Area:	Miscellaneous

Information
Department Action
FYI Notification of Addendum No. 1 to IFB 2023-349 Construction: Generator Replacements & Additions. (ha)
Purchasing Department Action
FYI Notification of Addendum No. 1 to IFB 2023-349 Construction: Generator Replacements & Additions. (ha)
HR and/or IT Action

Budget Department Action
Addendum No. 1 to IFB No. 2023-349 Construction: Generator Replacements & Additions to make various changes to the Invitation for Bid. No action by Budget.
Auditor's Office Action
No action by Auditor.
Commissioners Court
Addendum No. 1 to Construction: Generator Replacements & Additions (IFB No. 2023-349) to make various changes to the Invitation for Bid, Purchasing.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Addendum No. 1


AI-55245			7.a.
Commissioners Court
Meeting Date:	01/08/2024
Office of the Governor, Criminal Justice Division (CJD) FY2024 Juvenile Mental Health
Submitted For:	Linda Riggs	Submitted By:	Diana Montalbano
Department:	Auditor
Request Type:	FYI	Agenda Area:	Ntfy/Bdgt Amendment

Information
Department Action
This is FYI notification of establishing the budget for the FY24 CJD Juvenile Mental Health Court grant of $169,046.79, under contract #4245503. The grant period is 9/01/2023 through 8/31/2024. This grant funding comes from the Texas Office of the Governor-Criminal Justice Division (CJD).
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
Budget establishment for the Juvenile Mental Health Court FY2024 Grant Award in the amount of $169,046.79. Grant period is September 1, 2023 - August 31, 2024. See attached Auditor’s budget amendment. (2101)-Federal Grants Fund.
Auditor's Office Action
Budget amendment has been processed in the amount of $169,046.79. Grant period is September 1, 2023 through August 31, 2024.
Commissioners Court
$169,046.79 to establish the budget for the FY2024 Juvenile Mental Health Court Grant, through the Office of the Governor, Criminal Justice Division, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$169,046.79

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	GT322I 2101-254179179-Various

Fund Transfers

Remarks:

Attachments
Court Memo JUV MH Budget Est
PAJ 1440 JUV MH
FY24 JUV MH Award Acceptance 4245503


AI-55256			7.b.
Commissioners Court
Meeting Date:	01/08/2024
COVID-19 Detection and Mitigation in Confinement Facilities – Budget Amendment #2
Submitted For:	Linda Riggs	Submitted By:	Andrea Pease
Department:	Auditor
Request Type:	FYI	Agenda Area:	Ntfy/Bdgt Amendment

Information
Department Action
This is an FYI notification of amending the budget for the COVID-19 Detection and Mitigation in Confinement Facilities Contract HHS001193700005. Budget amendment to move funds between categories, resulting in a net-zero dollar change in the budget total. The total budget for the grant award will be maintained at $1,138,031.00.The grant period is from December 6, 2022 through July 31, 2024. The award was accepted on AI-55049.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
Budget Amendment No.2 in the amount of $483,226 to move funding between categories resulting in a net-zero dollar change in the budget. See attached Auditor’s budget amendment. Grant term is December 6, 2022 through July 31, 2024. (2101)-Federal Grants Fund.
Auditor's Office Action
Budget amendment has been processed in the amount of $483,226 as per attached. Grant period is December 6, 2022 through July 31, 2024.
Commissioners Court
$483,226 to establish the budget for the COVID-19 Detection and Mitigation in Confinement Facilities Grant (Contract No. HHS001193700005) Amendment No. 2, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
MEMO
MUNIS PROOF
EXPENDITURES
CONTRACT BUDGET
COURT ORDER


AI-55257			7.c.
Commissioners Court
Meeting Date:	01/08/2024
DVE – Fusion Center Software and Hardware – L Project Budget Establishment
Submitted For:	Linda Riggs
Department:	Auditor
Request Type:	FYI	Agenda Area:	Ntfy/Bdgt Amendment

Information
Department Action
This is notification to establish the budget for the DVE – Fusion Center Software and Hardware – L Project in the amount of in the amount of $96,261.05. The award period is October 1, 2023 through April 30, 2024. The grant award was accepted on court order 2023-1195-12-04.
Purchasing Department Action
No action by Purchasing at this time. Purchasing policies and procedures will apply.
HR and/or IT Action

Budget Department Action
Establishment of the budget for the DVE - Fusion Center Software and Hardware - L Project in the amount of $96,261.05 for the term October 1, 2023 through April 30, 2024.
Auditor's Office Action
Budget amendment has been processed in the amount of $96,261.05 as per attached. Grant period is October 1, 2023 through April 30, 2024.
Commissioners Court
$96,261.05 to establish the budget for the DVE-Fusion Center Software and Hardware-L Project grant, through the Office of the Governor, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

96,261.05

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	GT393Z 2103-580019165-431020

Fund Transfers

Remarks:

Attachments
MEMO
CONTRACT BUDGET
COURT ORDER
EXPENDITURES
REVENUES
MUNIS PROOF


AI-55246		1.a.
Commissioners Court
Meeting Date:	01/08/2024
Disbursements
Submitted By:	Hilari Monk
Department:	Administrative Services
Request Type:	CONSENT

Information
Department Action
Disbursements for the period ending January 2, 2024, Auditor.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Disbursements for the period ending January 2, 2024, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order 2024-001-01-08
Disbursements


AI-55247		1.b.
Commissioners Court
Meeting Date:	01/08/2024
Indigent Defense Disbursements
Submitted By:	Hilari Monk
Department:	Administrative Services
Request Type:	CONSENT

Information
Department Action
Indigent Defense Disbursements, Auditor.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Indigent Defense Disbursements, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order 2024-002-01-08
Disbursements


AI-55272			1.c.
Commissioners Court
Meeting Date:	01/08/2024
Property Tax Refunds
Submitted By:	Angela Chaney
Department:	Tax Assessor/Collector
Request Type:	CONSENT	Agenda Area:	Tax Refunds

Information
Department Action
Property Tax Refunds totaling $125,174.86.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget.
Auditor's Office Action
Refunds have been audited. Records can be reviewed at the Tax Office.
Commissioners Court
Tax refunds totaling $125,174.86, Tax Assessor-Collector.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order 2024-003-01-08
CC SUMMARY SHEET


AI-55214			1.d.1.
Commissioners Court
Meeting Date:	01/08/2024
Award Contract No. 2024-142 to Granicus, LLC for Microfilm Creation and Storage Services
Submitted By:	Tonya Kellogg
Department:	County Clerk
Request Type:	CONSENT	Agenda Area:	Award

Information
Department Action
Consideration and approval to award Contract No. 2024-142 to Granicus, LLC for microfilm creation and storage services. The contract term begins upon award and continues through 12/31/24. The County will have the right and option to renew the contract for one (1) additional one (1) year periods at same terms and conditions.
Purchasing Department Action
Request Commissioners Court consideration and any action regarding approval to award Cooperative Quote 2024-142, Microfilm Creation and Storage through OMNIA Partners cooperative contract number 01-115 (Software and SaaS Solutions Region 14 ESC-TX) to Granicus, LLC. The contract term begins upon award and continues through 12/31/24. The County will have the right and option to renew the contract for one (1) additional one (1) year periods upon the same terms and conditions. Further, authorize the Purchasing Agent to finalize and execute the quote attached. (ha)
HR and/or IT Action

Budget Department Action
Budgeted funds available for the approval of Contract No. 2024-142 to Granicus, LLC for microfilm creation and storage services. Contract period begins upon award and continues through December 31, 2024. (1025) - County Clerk Records Management Fund.
Auditor's Office Action
Funds available in the County Clerk Records Management Fund (1025).
Commissioners Court
Microfilm Creation and Storage (Coop Quote No. 2024-142) to Granicus, LLC through OMNIA Partners Cooperative Contract No. 01-115, County Clerk.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$497,977.00

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	1025-08040-0001-41-30-0000-637503

Fund Transfers

Remarks:

Attachments
Court Order 2024-004-01-08
Dept Memo
Cooperative Evaluation
Award Letter.
Proposal
2252 Certification
1295 Form - redacted


AI-55275			1.d.2.
Commissioners Court
Meeting Date:	01/08/2024
Award of IFB 2023-176 Veterinary & Animal Care Supplies
Submitted By:	Kaley Robbins
Department:	Development Services
Request Type:	CONSENT	Agenda Area:	Award

Information
Department Action
We respectfully request that Commissioners Court approve 2023-176 Supplies: Veterinary and Animal Care Supplies as outlined in the attached Contract Data Award.
Purchasing Department Action
Request Commissioners Court consideration and any action to award 2023-176, Veterinary & Animal Care Supplies to the lowest and best bidders per the attached contract data sheet. CC
HR and/or IT Action

Budget Department Action
Budgeted funds available for the award of IFB 2023-176, Veterinary and Animal Care Supplies to various vendors. Animal Safety Fund (5990).
Auditor's Office Action
Funds available in the Animal Safety Fund (5990).
Commissioners Court
Veterinary & Animal Care Supplies (IFB No. 2023-176) to various vendors, Development Services.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

53,686

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	5990-83001-0001-64-30-0000-626583-

Fund Transfers

Remarks:

Attachments
Court Order 2024-005-01-08
Department Memo
Contract Data Sheet
Bid Tabulation
Award Letter - Boxes 4 U
Form 2252 - Boxes 4 U
Form 1295 - Boxes 4 U
Letter for Award - Infinity Supply
Form 2252 - Infinity Supply
Form 1295 - Infinity Supply
Letter for Award - Mercedes
Form 2252 - Mercedes
Form 1295 - Mercedes
Letter for Award - Pharmaceutical Buyers
Form 2252 - Pharmaceutical Buyers
Form 1295 - Pharmaceutical Buyers


AI-55276			1.d.3.
Commissioners Court
Meeting Date:	01/08/2024
FY24 Maintenance Renewal Authorization - Palo Alto
Submitted By:	Greg Elliott
Department:	Information Technology
Request Type:	CONSENT	Agenda Area:	Award

Information
Department Action
At the request of the Purchasing Department, Information Technology is requesting Commissioner Court to authorize a renewal of the Palo Alto firewall support agreement. The Palo Alto firewalls are part of the layered cyber-security strategy. The systems monitor network traffic and provide threat protection and URL filtering on the CCPUBLIC and VPN networks. The FY24 renewal is budgeted as part of the non-departmental budget request. The cost of this renewal is $178,625.13.
Purchasing Department Action
Request Commissioners Court consideration and any action regarding approval to award Coop Quote 2024-138, Palo Alto Firewall for Datacenter Network Access FY24 through DIR-TSO-3763 to Dell Technologies, Inc. to co-term maintenance through 4/22/2025. CC
HR and/or IT Action

Budget Department Action
Budgeted funds available in the amount of $178,625.13 for the award of Coop Quote 2024-138, Palo Alto Firewall for Datacenter Network Access. General Fund (0001).
Auditor's Office Action
Funds available in the General Fund (0001).
Commissioners Court
Palo Alto Firewall for Datacenter Network Access (Coop Contract No. 2024-138) to Dell Marketing, LP through DIR Cooperative Contract No. DIR-TSO 3763, Information Technology.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

178,625.13

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	0001-10001-0001-41-30-0000-637503

Fund Transfers

Remarks:

Attachments
Court Order 2024-006-01-08
Department Memo
Bid Tabulation
Quote
Award Letter
Form 2252


AI-55278			1.d.4.
Commissioners Court
Meeting Date:	01/08/2024
Award Contract No. 2024-150
Submitted For:	Jon Kleinheksel	Submitted By:	Tammi Koch
Department:	Public Works
Request Type:	CONSENT	Agenda Area:	Award

Information
Department Action
Public Works requests Commissioners Court approval to award (1) one 2023 Ford F150 Responder for the City of Lucas replacing #55619, to Silsbee Ford. This vehicle replacement was approved in the FY 24 Budget. Public Works requests Commissioners Court approval to award two (2) 2024 Ford F150 Responders for the City of Lucas to Silsbee Ford. These two (2) F150s are for the two additional deputies approved under CO#2023-133-02-20.
Purchasing Department Action
Request Commissioners Court consideration and any action regarding approval to award Contract 2024-150, City of Lucas Vehicles, through Buyboard 724-23 to Silsbee Ford, Inc. per attached documentation. SAH
HR and/or IT Action

Budget Department Action
Budgeted funds available in the amount of $226,765.43 for the award of Contract 2024-150, City of Lucas Vehicles. General Fund (0001).
Auditor's Office Action
Fund available in the General Fund (0001).
Commissioners Court
City of Lucas Vehicles (Contract No. 2024-150) to Silsbee Ford, Inc. through Buyboard Cooperative Contract No. 724-23, Public Works.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

226,765.43

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	BDH4438-0001-440010009-809070
2:	BAI5003-0001-500010001-809070

Fund Transfers

Remarks:

Attachments
Court Order 2024-007-01-08
memo
Bid Tabulation
Award Letter
2252
1295


AI-55149			1.d.5.
Commissioners Court
Meeting Date:	01/08/2024
FY 2024 - Budget Adjustment to Purchase Vehicles
Submitted For:	Jim Skinner	Submitted By:	Lawana Downs
Department:	Sheriff's Office
Request Type:	CONSENT	Agenda Area:	Award

Information
Department Action
Sheriff's Office respectfully requests Commissioners Court approval of budget adjustments to purchase trucks by combining the SUV and equipment project codes. The purchase of these trucks will also eliminate the cost of rental vehicles used for operations by $30,560. The total cost for the budgeted SUVs with equipment is $234,662 and the total cost for rental vehicles is $30,560. The purchase of trucks totaling $210,000 and $2,648 for unforeseen expenditures is a cost savings of $52,574.
Purchasing Department Action
Request Commissioners Court consideration and any action regarding approval to award 2024-088 Sheriff's Office Vehicles through Buyboard Cooperative Contract 724-23 per attached documentation. SAH
HR and/or IT Action

Budget Department Action
The Sheriff''s Office is budgeted $234,662 for 2 adopted Narcotics Investigators SUVs with all required equipment. Vehicle equipment was budgeted utilizing FY 2023 savings. This request is to not purchase the SUVs and equipment requested and adopted in the budget, but instead buy 5 civilian trucks with no make ready and none of the extra adopted equipment. This request also states they will no longer be leasing vehicles and will not need the lease vehicle budget moving forward. There is $10,000 per SUV adopted for fuel and maintenance. With the addition of 3 more vehicles, Equipment Services will need an additional $30,000 for fuel and maintenance. In order to cover the added fuel and maintenance, an additional budget amendment totaling $30,000 has been attached. The equipment totaling $22,014 that will not be needed was funded with FY 2023 Savings and is not needed for the purchase of the 5 vehicles. The Sheriff is requesting to keep the equipment funds along with the extra $560 from the lease vehicle line that is not needed for a total of $22,574. Trucks are expected to be ready in January 2024. The lease vehicle budget of $43,560 will be eliminated in FY 2025. The Budget Office recommendation is to return the $22,574 equipment savings to the non-departmental contingency account (budget amendment) and approve a $30,000 budget amendment to Equipment Services for fuel and maintenance of the additional vehicles. Total budget amendment recommendation is $52,574. See attached spreadsheet for details. General Fund (0001).
Auditor's Office Action
Funds available in the General Fund (0001).
Commissioners Court
Sheriff's Office Vehicles (Contract No. 2024-088) through Buyboard Cooperative Contract No. 724-23, and budget amendment in the amount of $242,648 for same, Sheriff.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	BAH5002-0001-500010001-809070

Fund Transfers

Remarks:

FY 2024 Budget Adjustments Totaling $242,648

Attachments
Court Order 2024-008-01-08


AI-55255			1.d.6.
Commissioners Court
Meeting Date:	01/08/2024
FY 2024 - Award UPS Preventative Maintenance
Submitted For:	Jim Skinner	Submitted By:	Lawana Downs
Department:	Sheriff's Office
Request Type:	CONSENT	Agenda Area:	Award

Information
Department Action
We respectfully request Commissioners Court approval to award UPS Preventative Maintenance to Vertiv Corporation. Contract #2024-155 effective 01/08/2025 through 01/07/2025.
Purchasing Department Action
Request Commissioners Court consideration and any action regarding approval to award contract 2024-155, Vertiv / Liebert UPS Maintenance to Vertiv Corporation in the estimated amount of $79,905.97. Any additional testing or services that may be required in an emergency situation will be performed at the T&M rates established in Exhibit A. (ha) Note: Vertiv Corporation is the sole source provider of OEM factory trained and certified maintenance services on all Liebert /Vertiv products in the United States, per Court Order No. 2022-1228-11-14.
HR and/or IT Action

Budget Department Action
Budgeted funds available in the amount of $79,905.97 for the award of contract 2024-155, Vertiv/Liebert UPS Maintenance. General Fund (0001).
Auditor's Office Action
Funds available in the General Fund (0001).
Commissioners Court
Vertiv/Liebert UPS Maintenance (Contract No. 2024-155) to Vertiv Corporation, Sheriff.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

79,905.97

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	0001-50003-0001-64-30-0000-637503-

Fund Transfers

Remarks:

Attachments
Court Order 2024-009-01-08
Dept Memo
Award Letter
Quote
Scope of Work
T&M Schedule - Exhibit A
Sole Source Court Order
2252 Certification


AI-55279			1.e.1.
Commissioners Court
Meeting Date:	01/08/2024
Interlocal Agreement - Royse City - 2024-153
Submitted For:	Jon Kleinheksel	Submitted By:	Tammi Koch
Department:	Public Works
Request Type:	CONSENT	Agenda Area:	Agreement

Information
Department Action
Public Works requests Commissioners Court approval to enter into an Interlocal Agreement with Royse City for road improvements.
Purchasing Department Action
Request Commissioners Court consideration and any action regarding approval of ILA Agreement 2024-153, Road & Bridge Improvements, Royse City, and authorize County Judge to execute same. gz
HR and/or IT Action

Budget Department Action
Budgeted funds available for ILA 2024-153 Road Improvements with the City of Royse City. All expenses are to be reimbursed upon completion of work. Agreement effective through September 30, 2026. (1010) - Road and Bridge Fund.
Auditor's Office Action
Funds available in the Road and Bridge Fund (1010).
Commissioners Court
Interlocal Cooperation Agreement for Road and Bridge Improvements (Contract No. 2024-153) with the City of Royse City, Public Works.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$9,524,000

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	1010-75001-0001-68-30-0000-637529-
2:	1010-75001-0001-68-30-0000-637532-

Fund Transfers

Remarks:

Attachments
Court Order 2024-010-01-08
memo
ILA and County Roadway Policy


AI-55251			1.e.2.
Commissioners Court
Meeting Date:	01/08/2024
FY 2024 CHILD ABUSE INVESTIGATIONS AND LAW ENFORCEMENT SERVICES - CITY OF LAVON
Submitted For:	Jim Skinner	Submitted By:	Tracy Spurgin
Department:	Sheriff's Office
Request Type:	CONSENT	Agenda Area:	Agreement

Information
Department Action
Requesting approval to enter into an Interlocal Agreement with the City of Lavon, for the provision of child abuse investigations and law enforcement services.
Purchasing Department Action
Request Commissioners Court consideration and any action regarding approval of Interlocal Agreement for Contract 2023-405, Child Abuse Investigations and Law Enforcement Services with City of Lavon and authorize County Judge to execute same. CT
HR and/or IT Action

Budget Department Action
Approval of Interlocal Agreement for Contract 2023-405, Child Abuse Investigations and Law Enforcement Services with the City of Lavon for the amount of $1,500 annually. Agreement term is October 1, 2023 through September 30, 2027. General Fund Revenue (0001).
Auditor's Office Action
Revenues included in the FY2024 Estimates.
Commissioners Court
Interlocal Agreement for Child Abuse Investigation Services and Law Enforcement Services (Contract No. 2023-405) with the City of Lavon through and including September 30, 2027, Sheriff.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$1,500

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	GF - Revenue Generating

Fund Transfers

Remarks:

Attachments
Court Order 2024-011-01-08
MEMO
SIGNED ILA


AI-55269			1.f.1.
Commissioners Court
Meeting Date:	01/08/2024
Contract Amendment 2 to 2022-347 Lease Copiers
Submitted By:	Susan Hayes
Department:	Purchasing
Request Type:	CONSENT	Agenda Area:	Amendment

Information
Department Action
Request Commissioners Court consideration and any action regarding approval of Amendment No. 2 to Image Management Agreement, Contract, 2022-347, Leased Copiers to Novatech, Inc. to 1.) add two (2) new Konica Minolta KM B450i devices to fleet, through Konica Minolta Omnia Partners Coop (No. R191101); 2) accept Addendum of negotiated Service Payment Plan rate, not to exceed five percent (5%) annually per the attached documentation; and 3.) authorize Purchasing Agent to execute same as well as attached delivery and acceptance certificate. slh
Purchasing Department Action
Request Commissioners Court consideration and any action regarding approval of Amendment No. 2 to Image Management Agreement, Contract, 2022-347, Leased Copiers to Novatech, Inc. to 1.) add two (2) new Konica Minolta KM B450i devices to fleet, through Konica Minolta Omnia Partners Coop (No. R191101); 2) accept Addendum of negotiated Service Payment Plan rate, not to exceed five percent (5%) annually per the attached documentation; and 3.) authorize Purchasing Agent to execute same as well as attached delivery and acceptance certificate. slh
HR and/or IT Action

Budget Department Action
Budgeted funds available for Amendment No. 2 to Contract 2022-347. (0001) - General Fund
Auditor's Office Action
Funds available in the General Fund (0001).
Commissioners Court
No. 2 to Image Management Agreement for Leased Copiers (Contract No. 2022-347) with Novatech, Inc. to make various changes to the contract, and further authorize the Purchasing Agent to finalize and execute same, Purchasing.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	0001-10001-0001-41-30-0000-615505-

Fund Transfers

Attachments
Court Order 2024-012-01-08
Memo
Amendment 2
Addendum
Delivery & Acceptance Cert.
Original IMA
1295 Form
2252 Form


AI-55260			1.g.1.
Commissioners Court
Meeting Date:	01/08/2024
Renewal RFP 2020-199 Disaster Debris Removal
Submitted For:	Jason Browning	Submitted By:	Brandi Bullard
Department:	Fire Marshal
Request Type:	CONSENT	Agenda Area:	Contract Renewal

Information
Department Action
Honorable Court, I respectfully request Commissioners’ Court to consider and any action regarding approval for renewal to: RFP 2020-199 Disaster Debris Removal (Emergency) – CrowderGulf, LLC. For the period of February 23, 2024 through February 22, 2025. This RFP is for the cleanup and processing of debris following a debris generating disaster, such as a tornado or winter storm, in which the amount of debris exceeds the County’s ability to abate it. There are no costs associated with the RFP until the contract is activated following a debris generating event.
Purchasing Department Action
Request Commissioners Court consideration and any action regarding approval to renew RFP 2020-199, Disaster Debris Removal (Emergency) to CrowderGulf, LLC for the period of February 23, 2024 through February 22, 2025. gz Renewal 3 of 3; FY21 $0; FY22 $0; FY23 $0
HR and/or IT Action

Budget Department Action
Funds available for the renewal of RFP 2020-199 Disaster Debris Removal (Emergency) with CrowderGulf, LLC. to be used in response to an emergency disaster. There will be no cost to the County unless the contractor is activated by the County. Renewal for one (1) year with terms, conditions and pricing set forth in the original award to include any previously executed amendments/change orders. Contract period is February 23, 2024 - February 22, 2025. (1010)-Road and Bridge Fund.
Auditor's Office Action
Funds available in the Road and Bridge Fund (1010).
Commissioners Court
Disaster Debris Removal (Emergency) (RFP No. 2020-199) with CrowderGulf, LLC to extend the contract for one (1) year through and including February 22, 2025, Fire Marshal.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	(1010)-Road and Bridge

Fund Transfers

Remarks:

Attachments
Court Order 2024-013-01-08
Renewal RFP 2020-199 Memo
Letter
1295
2252


AI-55271			1.h.1.
Commissioners Court
Meeting Date:	01/08/2024
Budget Adjustment to fund right of way for Park Blvd West; Bond Project RI070076
Submitted For:	Clarence Daugherty	Submitted By:	Dawn Redwine
Department:	Engineering
Request Type:	CONSENT	Agenda Area:	Budget Adj/Amend

Information
Department Action
Commissioners Court approved the county’s participation in the Engineering and Construction of Park Blvd from FM 1378 to FM 2514 with Wylie on October 10, 2022. The county is responsible for acquiring the right of way (ROW) for the portion of the roadway in our roadway inventory that is outside the city limits. This budget adjustment will move funds from a completed project into the Park Blvd project to pay for ROW. *Action:* *Request approval of the Budget Adjustment concerning 2007 Bond Project, Park Blvd from FM 1378 to FM 2514; RI070076* *$41,129.00 from RI070064-4204-750300013-809280 to RI070076-4204-750300013-809682* *$266,833.00 from RI070064-4205-750300013-809280 to RI070076-4205-750300013-809682* *$1,034,791.00 from RI070064-4213-750300013-809250 to RI070076-4213-750300013-809682*
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
Budgeted funds available in the amount of $1,342,753 for a Budget Adjustment to fund right of way required for the Park Blvd from FM 1378 to FM 2514 project with Wylie. See attached Budget Adjustment.
Auditor's Office Action
Bond funds available. Budget amendment will be processed upon approval.
Commissioners Court
$1,342,753 to fund right of way for Park Blvd West from FM 1378 to FM 2514 (Bond Project No. RI070076), Engineering.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

1,342,753

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	RI070076

Fund Transfers

Remarks:

FY 2024 Budget Adjustment Totaling $1,342,753.

Attachments
Court Order 2024-014-01-08
Memo
Journal Proof


AI-55253			1.i.1.
Commissioners Court
Meeting Date:	01/08/2024
Quarterly Investment Report FY2023 3rd Quarter Ending 06/30/2023
Submitted For:	Linda Riggs	Submitted By:	Gina Robbins
Department:	Auditor
Request Type:	CONSENT	Agenda Area:	Receive/File

Information
Department Action
FY2023 3rd Quarterly Investment Report submitted for Commissioners Court Review and Approval.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget.
Auditor's Office Action
As per attached.
Commissioners Court
Investment Report (3rd Quarter FY2023).

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order 2024-015-01-08
Memo
FY2023 3rd Qtr Investment Report


AI-55254			1.i.2.
Commissioners Court
Meeting Date:	01/08/2024
Quarterly Investment Report FY2023 4th Quarter Ending 09/30/2023
Submitted For:	Linda Riggs	Submitted By:	Gina Robbins
Department:	Auditor
Request Type:	CONSENT	Agenda Area:	Receive/File

Information
Department Action
FY2023 4th Quarterly Investment Report submitted for Commissioners Court Review and Approval.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget.
Auditor's Office Action
As per attached.
Commissioners Court
Investment Report (4th Quarter FY2023).

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order 2024-016-01-08
Memo
FY2023 4th Qtr Investment Report


AI-55235			1.j.1.
Commissioners Court
Meeting Date:	01/08/2024
Commissioners Court Meeting Minutes October 2, 2023
Submitted By:	Bridget Rivera
Department:	County Clerk
Request Type:	CONSENT	Agenda Area:	Minutes

Information
Department Action
Commissioners Court Meeting Minutes October 2, 2023
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget.
Auditor's Office Action
No action by Auditor.
Commissioners Court
October 2, 2023.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Commissioners Court Meeting Minutes October 2, 2023


AI-55237			1.j.2.
Commissioners Court
Meeting Date:	01/08/2024
Commissioners Court Meeting Minutes October 16, 2023
Submitted By:	Bridget Rivera
Department:	County Clerk
Request Type:	CONSENT	Agenda Area:	Minutes

Information
Department Action
Commissioners Court Meeting Minutes October 16, 2023
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget.
Auditor's Office Action
No action by Auditor.
Commissioners Court
October 16, 2023.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Commissioners Court Meeting Minutes October 16, 2023


AI-55239			1.j.3.
Commissioners Court
Meeting Date:	01/08/2024
Commissioners Court Meeting Minutes November 6, 2023
Submitted By:	Bridget Rivera
Department:	County Clerk
Request Type:	CONSENT	Agenda Area:	Minutes

Information
Department Action
Commissioners Court Meeting Minutes November 6, 2023
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget.
Auditor's Office Action
No action by Auditor.
Commissioners Court
November 6, 2023.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Commissioners Court Meeting Minutes November 6, 2023


AI-55240			1.j.4.
Commissioners Court
Meeting Date:	01/08/2024
Commissioners Court Supplemental Agenda Item November 6, 2023
Submitted By:	Bridget Rivera
Department:	County Clerk
Request Type:	CONSENT	Agenda Area:	Minutes

Information
Department Action
Commissioners Court Supplemental Agenda Item November 6, 2023
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget.
Auditor's Office Action
No action by Auditor.
Commissioners Court
November 6, 2023, Supplemental Agenda Item.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Commissioners Court Supplemental Agenda Item November 6, 2023


AI-55241			1.j.5.
Commissioners Court
Meeting Date:	01/08/2024
Commissioners Court Special Session Meeting Minutes November 6, 2023
Submitted By:	Bridget Rivera
Department:	County Clerk
Request Type:	CONSENT	Agenda Area:	Minutes

Information
Department Action
Commissioners Court Special Session Meeting Minutes November 6, 2023
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget.
Auditor's Office Action
No action by Auditor.
Commissioners Court
November 6, 2023, Special Session.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Commissioners Court Special Session Meeting Minutes November 6, 2023


AI-55273			1.j.6.
Commissioners Court
Meeting Date:	01/08/2024
Commissioners Court Meeting Minutes-Special Session, November 20, 2023
Submitted By:	Krystal Garner
Department:	County Clerk
Request Type:	CONSENT	Agenda Area:	Minutes

Information
Department Action
Commissioners Court Meeting Minutes-Special Session, November 20, 2023
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget.
Auditor's Office Action
No action by Auditor.
Commissioners Court
November 20, 2023, Special Session.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Commissioners Court Meeting Minutes- Special Session, November 20, 2023


AI-55274			1.j.7.
Commissioners Court
Meeting Date:	01/08/2024
Commissioners Court Special Session Minutes - November 21, 2023
Submitted By:	Krystal Garner
Department:	County Clerk
Request Type:	CONSENT	Agenda Area:	Minutes

Information
Department Action
Commissioners Court Special Session Minutes - November 21, 2023
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget.
Auditor's Office Action
No action by Auditor.
Commissioners Court
November 21, 2023, Special Session.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Commissioners Court Special Session Minutes - November 21, 2023


AI-55243			1.k.1.
Commissioners Court
Meeting Date:	01/08/2024
Collin County Historical Tax Abatement Recommendations
Submitted By:	Judy Moody
Department:	Special Projects
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Collin County Historical Tax Abatement Recommendations 2024
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget.
Auditor's Office Action
No action by Auditor.
Commissioners Court
2024 Collin County Historical Commission historic tax abatement recommendations, Engineering.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

No fiscal impact

Attachments
Court Order 2024-024-01-08
Agenda Memo
Tax Abatement Report 2024
Tax Abatement Denial 2024


AI-55244			1.k.2.
Commissioners Court
Meeting Date:	01/08/2024
Myers Park Requests Approval of Revised MPEC Advisory Board Bylaws
Submitted By:	Judy Moody
Department:	Special Projects
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Myers Park Requests Approval of Revised MPEC Advisory Board Bylaws
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget.
Auditor's Office Action
No action by Auditor.
Commissioners Court
Adoption of Myers Park & Event Center Advisory Board Bylaws, Engineering.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

No Fiscal Impact

Attachments
Court Order 2024-025-01-08
Agenda Memo
Revised Bylaws


AI-55234			1.k.3.
Commissioners Court
Meeting Date:	01/08/2024
County Road 50 Abandonment
Submitted For:	Jon Kleinheksel	Submitted By:	Tammi Koch
Department:	Public Works
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Public Works requests Commissioners Court approval to abandon 1,672 ft. of CR50 as portrayed in the attached files, to take effect upon approval from Celina's City Council.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget.
Auditor's Office Action
No action by Auditor.
Commissioners Court
Abandon 1,672 feet of County Road 50, Public Works.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order 2024-026-01-08
memo
Exhibit 1
Exhibit 2
Petition and Notice


AI-55280			1.k.4.
Commissioners Court
Meeting Date:	01/08/2024
Acceptance of Citibank Rebate
Submitted By:	Matt Dobecka
Department:	Purchasing
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Request Commissioners Court consideration and any action regarding acceptance of the Citibank rebate in the amount of $9,139.77 for the time period of March 4, 2023 through September 3, 2023. The rebate was calculated on the total Collin County standard net charge volume of $686,554.10. Collin County utilizes the State of Texas contract 946-M2 for Commercial Charge Card Services. Per the previous authorization of Court Order No. 2011-893-11-07 the direct deposit was deposited in account No. 0001-10001-0021-41-00-0000-481059 for the Going the Extra Mile program.
Purchasing Department Action
Request Commissioners Court consideration and any action regarding acceptance of the Citibank rebate in the amount of $9,139.77 for the time period of March 4, 2023 through September 3, 2023. The rebate was calculated on the total Collin County standard net charge volume of $686,554.10. MD Collin County utilizes the State of Texas contract 946-M2 for Commercial Charge Card Services. Per the previous authorization of Court Order No. 2011-893-11-07 the direct deposit was deposited in account No. 0001-10001-0021-41-00-0000-481059 for the Going the Extra Mile program.
HR and/or IT Action

Budget Department Action
Rebate in the amount of $9,139.77 deposited into revenue account. Budget amendment to record these budgeted funds to GEM Award expenditure account per CO#2011-893-11-07. (0001) - General Fund.
Auditor's Office Action
Revenues included in the FY2024 Estimates. Budget amendment to record funds to GEM Award expenditure account will be processed upon approval.
Commissioners Court
Acceptance of the Citibank rebate in the amount of $9,139.77 to be deposited in the Going the Extra Mile Employee Incentive Program line item, and budget amendment for same, Purchasing.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$9,139.77

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	0001-10001-0021-41-00-0000-481059

Fund Transfers

Remarks:

Revenue- Funds deposited into Going the Extra Mile program.

Remarks:

Attachments
Court Order 2024-027-01-08
Department Memo
Rebate Information
Journal Proof with Notes


AI-55264			1.k.5.
Commissioners Court
Meeting Date:	01/08/2024
Wage Movement 2024
Submitted By:	Megan Mangum
Department:	Human Resources
Request Type:	EXECUTIVE	Agenda Area:	Personnel

Information
Department Action
Employee salary changes for wage movement adjustments effective January 8, 2024, Human Resources.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Employee salary changes for wage movement adjustments effective January 8, 2024, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order 2024-028-01-08
2024 Compensation Plan.pdf


AI-55252			1.k.6.
Commissioners Court
Meeting Date:	01/08/2024
Acceptance of SCAAP Award 2023
Submitted By:	Candace Shannon
Department:	Sheriff's Office
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
The Collin County Sheriff’s Office respectfully requests Commissioners Court acceptance of the 2023 SCAAP (State Criminal Alien Assistance Program) award in the amount of $120,859.00. SCAAP funds can only be used for correctional purposes.
Purchasing Department Action
Request Commissioners Court consideration and any action regarding approval to accept the 2023 SCAAP (State Criminal Alien Assistance Program) grant in the amount of $120,859 with no County match required, and authorize County Judge to execute same. gz
HR and/or IT Action

Budget Department Action
Request to accept the FY 2023 SCAAP grant award in the amount of $120,859 with no county match. Funding is to be used for correctional purposes only.
Auditor's Office Action
Acceptance of grant award of federal funds in the amount of $120,859 with no county match required. Grant application was reviewed by the grant review committee as per attached.
Commissioners Court
Acceptance of the FY2023 State Criminal Alien Assistance Program Grant award in the amount of $120,859, Sheriff.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	TBD by Auditors

Fund Transfers

Remarks:

Attachments
Court Order 2024-029-01-08
Memo
Award Notice
Grant Review Committee Form


AI-55292			1.k.7.
Commissioners Court
Meeting Date:	01/08/2024
Personnel Appointments
Submitted By:	Hilari Monk
Department:	Administrative Services
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Personnel Appointments, Human Resources.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Personnel Appointments, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order 2024-030-01-08
Appointments


AI-55293			1.k.8.
Commissioners Court
Meeting Date:	01/08/2024
Personnel Changes
Submitted By:	Hilari Monk
Department:	Administrative Services
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Personnel Changes, Human Resources.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Personnel Changes, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order 2024-031-01-08
Personnel Changes


AI-33858		2.
Commissioners Court
Meeting Date:	01/08/2024
RTC Monthly Update
Department:	Administrative Services
Request Type:	GENERAL

Information
Department Action
RTC monthly update, Commissioner, Precinct 2.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Regional Transportation Council monthly update, Commissioner, Precinct 2.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Agenda


AI-55284
Commissioners Court
Meeting Date:	01/08/2024
Collin County, Texas v. Tollway Celina 45 Partners, LLC
Submitted By:	Nicole Gillespie
Department:	Administrative Services

Information
Department Action

Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Collin County, Texas v. Tollway Celina 45 Partners, LLC (Case No. 006-01910-2023), Administrative Services.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order 2024-032-01-08



AGENDA

Collin County Commissioners Court Jack Hatchell Administration Building 4th Floor, 2300 Bloomdale Road, McKinney January 8, 2024, 1:30 P.M.

NOTICE OF A REGULAR MEETING

Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:

Call to order. The court will convene in open session for consideration of the following business matters:

Invocation – Commissioner Fletcher Pledge of Allegiance – Commissioner Webb Pledge of Allegiance to the Texas Flag – Commissioner Williams


					DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:

		1.		AI-55282 Notification Only	Purchase of two (2) utility vehicles, Adult Probation.

					FYI NOTIFICATION:

		1.		AI-55249 Notification Only	Intra-County account transfers transmitted on December 7, 2023, Auditor.

		2.		AI-55270 Notification Only	IRS mileage rate for 2024, Auditor.

		3.		AI-55290 Notification Only	Turnover, Human Resources.

		4.		AI-55291 Notification Only	Voluntary terminations, Human Resources.

		5.		AI-55209 Notification Only	Addendum No. 1 and No. 2 to Lubricants, Oils and Miscellaneous (IFB No. 2023-431) to make various changes to the Invitation for Bid, Purchasing.

		6.		AI-55261 Notification Only	Addendum No. 1 to Construction: Generator Replacements & Additions (IFB No. 2023-349) to make various changes to the Invitation for Bid, Purchasing.

		7.			Notification of budget adjustment(s)/amendment(s):

			a.	AI-55245 Notification Only	$169,046.79 to establish the budget for the FY2024 Juvenile Mental Health Court Grant, through the Office of the Governor, Criminal Justice Division, Auditor.

			b.	AI-55256 Notification Only	$483,226 to establish the budget for the COVID-19 Detection and Mitigation in Confinement Facilities Grant (Contract No. HHS001193700005) Amendment No. 2, Auditor.

			c.	AI-55257 Notification Only	$96,261.05 to establish the budget for the DVE-Fusion Center Software and Hardware-L Project grant, through the Office of the Governor, Auditor.

					COMMISSIONERS COURT BUSINESS:

					Public comments related to an item on the Agenda. If a member of the public would like to address the Court, a properly completed Public Comment Form must be submitted prior to the start of the meeting. Each speaker shall be limited to a maximum of three (3) minutes for public comments.

1.					Consent Agenda Items:

	a.			AI-55246 Approved	Disbursements for the period ending January 2, 2024, Auditor.

	b.			AI-55247 Approved	Indigent Defense Disbursements, Auditor.

	c.			AI-55272 Approved	Tax refunds totaling $125,174.86, Tax Assessor-Collector.

	d.				Award(s):

		1.		AI-55214 Approved	Microfilm Creation and Storage (Coop Quote No. 2024-142) to Granicus, LLC through OMNIA Partners Cooperative Contract No. 01-115, County Clerk.

		2.		AI-55275 Approved	Veterinary & Animal Care Supplies (IFB No. 2023-176) to various vendors, Development Services.

		3.		AI-55276 Approved	Palo Alto Firewall for Datacenter Network Access (Coop Contract No. 2024-138) to Dell Marketing, LP through DIR Cooperative Contract No. DIR-TSO 3763, Information Technology.

		4.		AI-55278 Approved	City of Lucas Vehicles (Contract No. 2024-150) to Silsbee Ford, Inc. through Buyboard Cooperative Contract No. 724-23, Public Works.

		5.		AI-55149 Approved	Sheriff's Office Vehicles (Contract No. 2024-088) through Buyboard Cooperative Contract No. 724-23, and budget amendment in the amount of $242,648 for same, Sheriff.

		6.		AI-55255 Approved	Vertiv/Liebert UPS Maintenance (Contract No. 2024-155) to Vertiv Corporation, Sheriff.

	e.				Agreement(s):

		1.		AI-55279 Approved	Interlocal Cooperation Agreement for Road and Bridge Improvements (Contract No. 2024-153) with the City of Royse City, Public Works.

		2.		AI-55251 Approved	Interlocal Agreement for Child Abuse Investigation Services and Law Enforcement Services (Contract No. 2023-405) with the City of Lavon through and including September 30, 2027, Sheriff.

	f.				Amendment(s):

		1.		AI-55269 Approved	No. 2 to Image Management Agreement for Leased Copiers (Contract No. 2022-347) with Novatech, Inc. to make various changes to the contract, and further authorize the Purchasing Agent to finalize and execute same, Purchasing.

	g.				Contract Renewal(s):

		1.		AI-55260 Approved	Disaster Debris Removal (Emergency) (RFP No. 2020-199) with CrowderGulf, LLC to extend the contract for one (1) year through and including February 22, 2025, Fire Marshal.

	h.				Budget adjustment(s)/amendment(s):

		1.		AI-55271 Approved	$1,342,753 to fund right of way for Park Blvd West from FM 1378 to FM 2514 (Bond Project No. RI070076), Engineering.

	i.				Receive and File, Auditor:

		1.		AI-55253 Approved	Investment Report (3rd Quarter FY2023).

		2.		AI-55254 Approved	Investment Report (4th Quarter FY2023).

	j.				Filing of the Minute(s), County Clerk:

		1.		AI-55235 Approved	October 2, 2023.

		2.		AI-55237 Approved	October 16, 2023.

		3.		AI-55239 Approved	November 6, 2023.

		4.		AI-55240 Approved	November 6, 2023, Supplemental Agenda Item.

		5.		AI-55241 Approved	November 6, 2023, Special Session.

		6.		AI-55273 Approved	November 20, 2023, Special Session.

		7.		AI-55274 Approved	November 21, 2023, Special Session.

	k.				Miscellaneous:

		1.		AI-55243 Approved	2024 Collin County Historical Commission historic tax abatement recommendations, Engineering.

		2.		AI-55244 Approved	Adoption of Myers Park & Event Center Advisory Board Bylaws, Engineering.

		3.		AI-55234 Approved	Abandon 1,672 feet of County Road 50, Public Works.

		4.		AI-55280 Approved	Acceptance of the Citibank rebate in the amount of $9,139.77 to be deposited in the Going the Extra Mile Employee Incentive Program line item, and budget amendment for same, Purchasing.

		5.		AI-55264 Approved	Employee salary changes for wage movement adjustments effective January 8, 2024, Human Resources.

		6.		AI-55252 Approved	Acceptance of the FY2023 State Criminal Alien Assistance Program Grant award in the amount of $120,859, Sheriff.

		7.		AI-55292 Approved	Personnel Appointments, Human Resources.

		8.		AI-55293 Approved	Personnel Changes, Human Resources.

2.					General Discussion Items:

					Presentation, discussion and any action regarding:

	a.			AI-33858 No Action Taken	Regional Transportation Council monthly update, Commissioner, Precinct 2.

3.					Executive Session Items:

					Executive Session, in accordance with Chapter 551 of the Government Code, to discuss the following subjects:

					Legal (551.071)

				AI-55284 Approved	Collin County, Texas v. Tollway Celina 45 Partners, LLC (Case No. 006-01910-2023), Administrative Services.

					Any action resulting from the executive session.

					The Commissioners Court reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Chapter 551, Open Meetings, Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074, 551.0745, 551.075 and 551.076, or to seek the advice of its attorney and/or other attorneys representing Collin County on any matter in which the duty of the attorney to the Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with chapter 551 of the Texas Government Code or as otherwise may be permitted under chapter 551.

					Public Comments not related to an item on the Agenda. If a member of the public would like to address the Court, a properly completed Public Comment Form must be submitted prior to the start of the meeting. Each speaker shall be limited to a maximum of three (3) minutes for public comments.

Adjourn.



___________________________ Chris Hill COUNTY JUDGE COLLIN COUNTY, T E X A S

CERTIFICATION:

I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2024 at _______ o'clock _____.M.



___________________________ Stacey Kemp, County Clerk Collin County, T E X A S



___________________________ Deputy

NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.