Agenda


AI-55595			1.
Commissioners Court
Meeting Date:	03/04/2024
Inter-County Account Transfers 02/16/2024
Submitted For:	Linda Riggs	Submitted By:	Ashley Burns
Department:	Auditor
Request Type:	FYI	Agenda Area:	Miscellaneous

Information
Department Action
Notification of Inter-County Account Transfers transmitted February 16, 2024, to meet the daily operational needs of The County.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget.
Auditor's Office Action
As per attached.
Commissioners Court
Intra-County account transfers transmitted February 16, 2024, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Memo
Inter-County Account Transfers 02/16/2024


AI-55227			2.
Commissioners Court
Meeting Date:	03/04/2024
SART Biannual Report
Submitted By:	Nicole Gillespie
Department:	Administrative Services
Request Type:	FYI	Agenda Area:	Miscellaneous

Information
Department Action
Sexual Assault Response Team biannual report, Commissioners Court.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Sexual Assault Response Team Biannual Report, Commissioners Court.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Report


AI-55588			3.
Commissioners Court
Meeting Date:	03/04/2024
Turnover
Submitted By:	Jeff McCoy
Department:	Human Resources
Request Type:	FYI	Agenda Area:	Miscellaneous

Information
Department Action
Turnover
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget.
Auditor's Office Action
No action by Auditor.
Commissioners Court
Turnover, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
FY24 January Turnover


AI-55597			4.
Commissioners Court
Meeting Date:	03/04/2024
Voluntary Turnover
Submitted By:	Jeff McCoy
Department:	Human Resources
Request Type:	FYI	Agenda Area:	Miscellaneous

Information
Department Action
Voluntary Turnover
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget Department.
Auditor's Office Action
No action by Auditor.
Commissioners Court
Voluntary Turnover, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
FY24 January Voluntary Turnover


AI-55586			5.a.
Commissioners Court
Meeting Date:	03/04/2024
IRS Task Force Budget Establishment FY24
Submitted For:	Linda Riggs	Submitted By:	Eric Vadasz
Department:	Auditor
Request Type:	FYI	Agenda Area:	Ntfy/Bdgt Amendment

Information
Department Action
This is an FYI notification to establish the budget for the FY 2024 Internal Revenue Service (IRS) Agreement for $29,600. The grant period is from October 1, 2023 through September 30, 2024. The grant award was accepted by court order # 2012-739-10-08.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
Establishment of the budget for the FY 2024 IRS Task Force Budget in the amount of $29,600. Grant period October 1, 2023 - September 30, 2024. Please see Auditor's Office attached budget amendment. (2899)-Local Agreement Fund.
Auditor's Office Action
Budget amendment has been processed in the amount of $29,600 as per attached. Grant period is October 1, 2023 through September 30, 2024.
Commissioners Court
$29,600 to establish the budget for the FY2024 IRS Task Force Grant, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$29,600.00

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	GT401A - 2899-350019154-XXXXXX

Fund Transfers

Remarks:

Attachments
MEMO
MUNIS PROOF.pdf
REVENUE
EXPENDITURE
AWARD


AI-55574		1.a.
Commissioners Court
Meeting Date:	03/04/2024
Disbursements
Submitted By:	Hilari Monk
Department:	Administrative Services
Request Type:	CONSENT

Information
Department Action
Disbursements for the period ending February 27, 2024, Auditor.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Disbursements for the period ending February 27, 2024, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order 2024-242-03-04
Disbursements


AI-55575		1.b.
Commissioners Court
Meeting Date:	03/04/2024
Indigent Defense Disbursements
Submitted By:	Hilari Monk
Department:	Administrative Services
Request Type:	CONSENT

Information
Department Action
Indigent Defense Disbursements, Auditor.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Indigent Defense Disbursements, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order 2024-243-03-04
Disbursements


AI-55580			1.c.
Commissioners Court
Meeting Date:	03/04/2024
Property Tax Refunds
Submitted By:	Angela Chaney
Department:	Tax Assessor/Collector
Request Type:	CONSENT	Agenda Area:	Tax Refunds

Information
Department Action
Property Tax Refunds totaling $134,318.43.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget Department.
Auditor's Office Action
Refunds have been audited. Records can be reviewed at the Tax office.
Commissioners Court
Tax refunds totaling $134,318.43, Tax Assessor-Collector.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order 2024-244-03-04
CC SUMMARY SHEET


AI-55590			1.d.1.
Commissioners Court
Meeting Date:	03/04/2024
Advertise for IFB 2024-183 Herbicide Treatment
Submitted For:	Jon Kleinheksel	Submitted By:	Tammi Koch
Department:	Public Works
Request Type:	CONSENT	Agenda Area:	Advertisement

Information
Department Action
Public Works requests Commissioners Court approval to advertise for bid IFB 2024-183, Herbicide Treatment of Roadside ROW & Encroachments.
Purchasing Department Action
Request Commissioners Court consideration and any action regarding approval of specifications for IFB 2024-183, Herbicide Treatment of Roadside ROW & Encroachments and further authorize advertisement of same. gz
HR and/or IT Action

Budget Department Action
Budgeted funds available for IFB 2024-183 Herbicide Treatment of Roadside ROW & Encroachments. (1010) - Road & Bridge Fund.
Auditor's Office Action
Funds available in the Road & Bridge Fund (1010).
Commissioners Court
Herbicide Treatment of Roadside ROW & Encroachments (IFB No. 2024-183), Public Works.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$160,000.00

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	1010-75001-0001-68-30-0000-637539-

Fund Transfers

Remarks:

Attachments
Court Order 2024-245-03-04
memo
Legal notice
Bid packet


AI-55572			1.e.1.
Commissioners Court
Meeting Date:	03/04/2024
FY24 Maintenance Renewal Authorization - Coop Quote 2024-237 Cisco Duo
Submitted By:	Greg Elliott
Department:	Information Technology
Request Type:	CONSENT	Agenda Area:	Award

Information
Department Action
The Information Technology department is requesting award of the Cisco Duo maintenance subscription to Netsync Technology Solutions. The yearly cost of the maintenance contract is $125,350.44. This is budgeted as part of the non-departmental maintenance budget.
Purchasing Department Action
Request Commissioners Court consideration and any action regarding approval to award Coop Quote 2024-237, Cisco Duo Subscription Maintenance through DIR-TSO-4167 to Netsync Network Solutions, Inc. CC
HR and/or IT Action

Budget Department Action
Budgeted funds available in the amount of $125,350.44 for the award of Coop Quote 2024-237, Cisco Duo Subscription Maintenance. General Fund (0001).
Auditor's Office Action
Funds available in the General Fund (0001).
Commissioners Court
Cisco Duo Subscription Maintenance (Coop Quote 2024-237) to Netsync Network Solutions, Inc. through DIR Contract No. DIR-TSO-4167, Information Technology.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

125,350.44

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	0001-10001-0001-41-30-0000-637503

Fund Transfers

Remarks:

Attachments
Court Order 2024-246-03-04
Department Memo
Bid Tabulation
Award Letter
Quote
Form 2252
Form 1295


AI-55587			1.e.2.
Commissioners Court
Meeting Date:	03/04/2024
Award of Coop 2024-123
Submitted For:	Jon Kleinheksel	Submitted By:	Tammi Koch
Department:	Public Works
Request Type:	CONSENT	Agenda Area:	Award

Information
Department Action
Public Works requests Commissioners Court approval award of a contract for a one-time purchase of Grounds Maintenance Equipment, Contract 2024-123 per the attached documentation. Replacement of the items was approved during the FY24 budget process and funds are allocated.
Purchasing Department Action
Request Commissioners Court consideration and any action regarding approval to award Coop Quote 2024-123, Grounds Maintenance Equipment, per attached documentation.-SAH
HR and/or IT Action

Budget Department Action
Budgeted funds available for the Award of Contract No. 2024-123 Grounds Maintenance Equipment to various vendors. (0001)-General Fund and (1010)-Road and Bridge Fund.
Auditor's Office Action
Funds available in the General Fund (0001) and Road and Bridge Fund (1010).
Commissioners Court
Grounds Maintenance Equipment (Contract No. 2024-123) to various vendors, Public Works.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$111,200.00

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	0001-44001-0009-60-30-0000-668704-
2:	1010-75001-0001-68-30-0000-668704-
3:	Various Project Codes - See Below

Fund Transfers

Remarks:

Project Strings:
BDH4401-0001-440010009-809006
BDH4402-0001-440010009-809006
BDH4403-0001-440010009-809006
BDH4405-0001-440010009-809006

Remarks:

Attachments
Court Order 2024-247-03-04
Memo
Bid Tabulation
Award Letter - Richardson Saw
Award Letter - Four Brothers
Award Letter - Sam's Lawn Riders
2252 - Richardson Saw
2252 - Four Brothers
2252 - Sam's Lawn Riders
1295 - Richardson Saw
1295 - Four Bros
1295 - Sam's Lawn Riders


AI-55591			1.e.3.
Commissioners Court
Meeting Date:	03/04/2024
Award of Vehicle - Contract 2024-081
Submitted For:	Jon Kleinheksel	Submitted By:	Tammi Koch
Department:	Public Works
Request Type:	CONSENT	Agenda Area:	Award

Information
Department Action
Public Works requests Commissioners Court approval to award one (1) Ford F150 Responder for the Fire Marshal to Silsbee Ford. The replacement of this vehicle was approved in the FY24 budget.
Purchasing Department Action
Request Commissioners Court consideration and any action regarding approval to award Coop Quote 2024-081 Fire Marshal Truck Replacement through TIPS 210907 to Silsbee Ford Inc.-SAH
HR and/or IT Action

Budget Department Action
Budgeted funds available for the Award of Contract No. 2024-081 Vehicle-Pickup, Fire Marshal, to Silsbee Ford, Inc. through TIPS Contract No. 210907. (0001)-General Fund.
Auditor's Office Action
Funds available in the General Fund (0001).
Commissioners Court
Fire Marshal Truck Replacement (Coop Quote No. 2024-081) to Silsbee Ford Inc. through TIPS Contract No. 210907, Public Works.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$64,534.98

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	BDH4421-0001-440010009-809070

Fund Transfers

Remarks:

Attachments
Court Order 2024-248-03-04
Memo
Bid Tabulation
Award Letter
2252
1295


AI-55592			1.e.4.
Commissioners Court
Meeting Date:	03/04/2024
Award of Vehicle - Contract 2024-120
Submitted For:	Jon Kleinheksel	Submitted By:	Tammi Koch
Department:	Public Works
Request Type:	CONSENT	Agenda Area:	Award

Information
Department Action
Public Works requests Commissioners Court approval to award one (1) F150 for Engineering to Silsbee Ford. The purchase of this vehicle was approved in the FY24 budget.
Purchasing Department Action
Request Commissioners Court consideration and any action regarding approval to award Coop Quote 2024-120 Vehicles: Pickup for Engineering through TIPS 210907 to Silsbee Ford Inc.-SAH
HR and/or IT Action

Budget Department Action
Budgeted funds available for the Award of Contract No. 2024-120 Vehicle-Pickup, Engineering, to Silsbee Ford, Inc. through TIPS Contract No. 210907. (1010) - Road & Bridge Fund.
Auditor's Office Action
Funds available in the Road & Bridge Fund (1010).
Commissioners Court
Vehicles: Pickup for Engineering (Coop Quote No. 2024-120) to Silsbee Ford Inc. through TIPS Contract No. 210907, Public Works.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$50,120.42

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	BDH7530-1010-750200001-809070

Fund Transfers

Remarks:

Attachments
Court Order 2024-249-03-04
Memo
Bid Tabulation
Award Letter
2252
1295


AI-55606			1.e.5.
Commissioners Court
Meeting Date:	03/04/2024
Award Coop Quote - Transfer Sweeper
Submitted For:	Jon Kleinheksel	Submitted By:	Gina Zimmel
Department:	Public Works
Request Type:	CONSENT	Agenda Area:	Award

Information
Department Action
Request Commissioners Court consideration and any action to award of Coop Quote 2024-243 Rental of Transfer Sweeper to R.B. Everett & Co. utilizing BuyBoard contract #646-21.
Purchasing Department Action
Request Commissioners Court consideration and any action to award of Coop Quote 2024-243 Rental of Transfer Sweeper through BuyBoard contract #646-21 to R.B. Everett & Co. gz
HR and/or IT Action

Budget Department Action
Budgeted funds available for the Award of Coop Quote No. 2024-243 Rental of Transfer Sweeper to R.B. Everett & Co. through BuyBoard Contract No. 646-21. (1010) - Road & Bridge Fund.
Auditor's Office Action
Funds available in the Road & Bridge Fund (1010).
Commissioners Court
Rental of Transfer Sweeper (Coop Quote No. 2024-243) to R.B. Everett & Co. through BuyBoard Contract No. 646-21, Public Works.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$140,000.00

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	1010-75001-0001-68-30-0000-626510-

Fund Transfers

Remarks:

Attachments
Court Order 2024-250-03-04
Dept memo
Bid tab
1295 form
2252 form


AI-55581			1.e.6.
Commissioners Court
Meeting Date:	03/04/2024
Office Furniture Contract - Multi Party Buying Agreement (MPBA); Contract 2024-233
Submitted By:	Shay Purser
Department:	Purchasing
Request Type:	CONSENT	Agenda Area:	Award

Information
Department Action
Request Commissioners Court consideration and any action regarding approval of Office Furniture Contract - Multi Party Buying Agreement (MPBA), Contract 2024-233, to utilize Collin County Community College District Contract, Furniture - Annual Contract, FY2024-RFP-003, to purchase furniture items from a multi-vendor contract; accepted and approved by Collin County Community College District. The contract term begins on the date of award and continues through and including January 31, 2025. SP
Purchasing Department Action
Request Commissioners Court consideration and any action regarding approval of Office Furniture Contract - Multi Party Buying Agreement (MPBA), Contract 2024-233, to utilize Collin County Community College District Contract, Furniture - Annual Contract, FY2024-RFP-003, to purchase furniture items from a multi-vendor contract; accepted and approved by Collin County Community College District. The contract term begins on the date of award and continues through and including January 31, 2025. SP
HR and/or IT Action

Budget Department Action
Funds available for Multi Party Buying Agreement, Contract 2024-233, to utilize Collin County Community College District Contract, Furniture - Annual Contract, FY 2024-RFP-003. Contract term begins on date of award and continues through and including January 31, 2025.
Auditor's Office Action
Funds available as needed.
Commissioners Court
Office Furniture Contract - Multi Party Buying Agreement (Contract No. 2024-233) utilizing Collin County Community College District Contract, Furniture - Annual Contract to purchase furniture items from a multi-vendor contract accepted and approved by Collin County Community College District, Purchasing.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	Various Accounts - County Wide

Fund Transfers

Remarks:

Attachments
Court Order 2024-251-03-04
Memo
Collin College Board Minutes
Bid Tabulation


AI-55582			1.e.7.
Commissioners Court
Meeting Date:	03/04/2024
Annual Office Furniture Contract, Contract 2024-234
Submitted By:	Shay Purser
Department:	Purchasing
Request Type:	CONSENT	Agenda Area:	Award

Information
Department Action
Request Commissioners Court consideration and any action regarding approval of Annual Office Furniture, Contract 2024-234, to utilize Collin County Community College District Contract, Annual HON Blanket Purchase Agreement (BPA), FY2024-RFP-003, which provides specialized pricing based on annual spend and additional percentage off of Manufacturer's Listed Price when purchasing through Plano Office Supply Co. The contract term begins on the date of award and continues through and including January 31, 2025. SP
Purchasing Department Action
Request Commissioners Court consideration and any action regarding approval of Annual Office Furniture, Contract 2024-234, to utilize Collin County Community College District Contract, Annual HON Blanket Purchase Agreement (BPA), FY2024-RFP-003, which provides specialized pricing based on annual spend and additional percentage off of Manufacturer's Listed Price when purchasing through Plano Office Supply Co. The contract term begins on the date of award and continues through and including January 31, 2025. SP
HR and/or IT Action

Budget Department Action
Funds available for Contract 2024-234, to utilize Collin County Community College District Contract Annual BPA, FY 2024-RFP-003. Contract term begins on date of award through and including January 31, 2025.
Auditor's Office Action
Funds available as needed.
Commissioners Court
Annual Office Furniture (Contract No. 2024-234) to Plano Office Supply Co. utilizing the Collin County Community College District Contract, Annual HON blanket purchase agreement, Purchasing.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	Various Accounts - County Wide

Fund Transfers

Remarks:

Attachments
Court Order 2024-252-03-04
Memo
Collin College Board Minutes
Agreement
1295 Form
Form 2252


AI-55579			1.f.1.
Commissioners Court
Meeting Date:	03/04/2024
Renewal 2: Contract No. 2020-429 Chilled Water Testing Services, Equipment and Supplies
Submitted For:	Rick Monk	Submitted By:	Katie Elder
Department:	Facilities
Request Type:	CONSENT	Agenda Area:	Contract Renewal

Information
Department Action
I am requesting authorization to renew: IFB 2020-429 Chilled Water Testing Services, Equipment and Supplies, for 1 year effective May 2, 2024, through May 1, 2025. Renewal 2 of 3.
Purchasing Department Action
Request Commissioners Court consideration and any action regarding approval to renew Contract No. 2020-429, Chilled Water Testing Services, Equipment, and Repairs with Garratt-Callahan Company for the period May 2, 2024, through May 1, 2025. slh Contract renewal: 2 of 3 FY24 Expenditure to date: $29,210.06 FY23 Expenditure: $41,854.54 FY22 Expenditure: $43,240.70
HR and/or IT Action

Budget Department Action
Budgeted funds available for the renewal of Contract No. 2020-429 Chilled Water Testing Services, Equipment, & Repairs with Garratt-Callahan Company. Contract period May 2, 2024 – May 1, 2025. Facilities – County Wide.
Auditor's Office Action
Funds available as needed.
Commissioners Court
Chilled Water Testing Services, Equipment and Repairs (Contract No. 2020-429) with Garratt-Callahan Company to extend the contract for one (1) year through and including May 1, 2025, Facilities.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$54,731.00

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	637103 - Various Accounts

Fund Transfers

Remarks:

Attachments
Court Order 2024-253-03-04
MEMO
Renewal Letter 2
2252 Form
1295 Form


AI-55557			1.f.2.
Commissioners Court
Meeting Date:	03/04/2024
Spartan RFP 2023-025, Psychological Examination for Law Enforcement Personnel
Submitted By:	Ana Dabria
Department:	Human Resources
Request Type:	CONSENT	Agenda Area:	Contract Renewal

Information
Department Action
Consideration and any action to approve renewal of the contract with Robert D. Lackey, dba Spartan Psychological Consulting, for pre-employment psychological evaluations for one (1) year through and including March 26, 2025.
Purchasing Department Action
Request Commissioners Court consideration and any action regarding approval to renew 2023-025 Psychological Examination for LE Personnel with Robert D. Lackey dba Spartan Psychological Consulting for the period March 27, 2024 through March 26, 2025. ED Contract Renewal 1 of 3 FY24 Expenditures to date – $9250.00 FY23 Expenditures $30,000.00
HR and/or IT Action

Budget Department Action
Budgeted funds available for renewal of contract 2023-025 with Robert D. Lackey, dba Spartan Psychological Consulting, for pre-employment psychological evaluations for one (1) year through and including March 26, 2025. General Fund (0001).
Auditor's Office Action
Funds available in the General Fund (0001).
Commissioners Court
Psychological Examination for LE Personnel (Contract No. 2023-025) with Robert D. Lackey d/b/a Spartan Psychological Consulting to extend the contract for one (1) year through and including March 26, 2025, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

24000

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	0001-03009-0009-41-30-0000-626403-

Fund Transfers

Attachments
Court Order 2024-254-03-04
Spartan Renewal Memo
Renewal letter 1 2023-025 Signed
2252
1295 Redacted


AI-55583			1.g.1.
Commissioners Court
Meeting Date:	03/04/2024
Budget Amendment – Printer Purchase for Treasury Administrator
Submitted By:	Tonya Kellogg
Department:	County Clerk
Request Type:	CONSENT	Agenda Area:	Budget Adj/Amend

Information
Department Action
Request includes a budget amendment to transfer funds from County Clerk Administration to County Clerk Treasury to purchase one small color printer with maintenance contract for the Treasury Administrator.
Purchasing Department Action
Purchasing policies and procedures will apply.
HR and/or IT Action

Budget Department Action
Funds available for a budget amendment in the amount of $559 for the purchase of a printer. (0001) - General Fund.
Auditor's Office Action
Funds available in the General Fund (0001). Budget amendment will be processed upon approval.
Commissioners Court
$559 for the purchase of a printer, County Clerk.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$559

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order 2024-255-03-04
Memo
2021-229 Award Tabulation - Current Pricing
Journal Proof with Notes


AI-55512			1.h.1.
Commissioners Court
Meeting Date:	03/04/2024
FY 2024 Capitalization Policy
Submitted For:	Linda Riggs	Submitted By:	Linda Riggs
Department:	Auditor
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Review and Acceptance of the FY 2024 Capitalization Policy.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget.
Auditor's Office Action
As per attached.
Commissioners Court
Adoption of the Capitalization Policy, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order 2024-256-03-04
Memo
Redline Capitalization Policy
2024 Capitalization Policy


AI-55599			1.h.2.
Commissioners Court
Meeting Date:	03/04/2024
First Horizon Visa Gift Card
Submitted By:	Anna Manuel
Department:	Development Services
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
This is a request to accept and use a VISA gift card in the amount of $25.00 Thank you for your consideration in this matter.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
Request to accept (1) Visa gift card in the amount of $25.00. No action by Budget.
Auditor's Office Action
No action by Auditor.
Commissioners Court
Acceptance of a Visa gift card in the amount of $25.00, Development Services.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order 2024-257-03-04
First Horizon VISA Gift Card Memo


AI-55603			1.h.3.
Commissioners Court
Meeting Date:	03/04/2024
First Horizon Visa Gift Card pt.2
Submitted By:	Anna Manuel
Department:	Development Services
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
This is a request to accept and use a VISA gift card in the amount of $25.00 Thank you for your consideration in this matter.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
Request to accept (1) Visa gift card in the amount of $25.00. No action by Budget.
Auditor's Office Action
No action by Auditor.
Commissioners Court
Acceptance of a Visa gift card in the amount of $25.00, Development Services.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order 2024-258-03-04
First Horizon VISA Gift Card Memo


AI-55605			1.h.4.
Commissioners Court
Meeting Date:	03/04/2024
First Horizon Visa Gift Card pt.3
Submitted By:	Anna Manuel
Department:	Development Services
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
This is a request to accept and use a VISA gift card in the amount of $25.00 Thank you for your consideration in this matter.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
Request to accept (1) Visa gift card in the amount of $25.00. No action by Budget.
Auditor's Office Action
No action by Auditor.
Commissioners Court
Acceptance of a Visa gift card in the amount of $25.00, Development Services.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order 2024-259-03-04
First Horizon VISA Gift Card Memo


AI-55596			1.h.5.
Commissioners Court
Meeting Date:	03/04/2024
American Red Cross Blood Drive
Submitted For:	Mike Gould	Submitted By:	Tammy Mueller
Department:	District Clerk
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
The District Clerk would like approval to host a Blood Drive with the American Red Cross in the Central Jury Room on March 22, 2024.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget.
Auditor's Office Action
No action by Auditor.
Commissioners Court
Utilization of the Central Jury Room for the American Red Cross to hold a blood drive on March 22, 2024 from 9:00 a.m. to 3:00 p.m., and further waive fees and insurance requirements, District Clerk.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order 2024-260-03-04
Memo
Building & Grounds Permit Request Form
Building & Grounds Use Permit Request


AI-55584			1.h.6.
Commissioners Court
Meeting Date:	03/04/2024
Re-Plat of Block A Lot 2x-HOA The Haven At Tillage Farms Phase 1
Submitted For:	Clarence Daugherty	Submitted By:	Mike Sullivan
Department:	Engineering
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Lennar Homes of Texas Land and Construction, LTD, owner and developer of the Haven at Tillage Farms phase 1 Subdivision (Collin County Municipal District #2), requests Commissioners Court consideration of the attached Re-Plat of Block A Lot 2x-HOA The Haven At Tillage Farms Phase 1. This development is a Municipal Utility District (MUD) and all the infrastructure will be owned and maintained by the district. The re-plat of phase 1 is 13.17 acres consisting of 76 residential lots and 4 HOA lots. The lots do not front on the existing public roads; therefore, road construction will be required. The project generally drains from east to west and will outfall directly into the Lake Lavon floodplain. Water will be supplied to the development by Culleoka Water Supply Company and sanitary sewer will be provided by the City of Princeton. Storm Drains and Sanitary Sewer Plans will meet the standards for the City of Princeton and the roads will meet the County’s minimum standards as well as the standards for the City of Princeton.. The plat generally meets the County’s SUBDIVISION RULES as outlined in Section 1.05 of the Collin County Subdivision Regulations and authorized under Local Government Code (LGC) 232; however, the developer will be required to make the necessary technical edits. Those items will be outlined in a detailed punch list to the developer within 10 days following Court’s conditional approval and will cite the reference in the County’s Subdivision Regulations and LGC. ACTION We request Commissioners Court consideration for the approval of the Re-Plat of Block A Lot 2x-HOA The Haven At Tillage Farms Phase 1 with the condition that the developer make the necessary technical edits, based on LGC 232.001 and 232.003.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget.
Auditor's Office Action
No action by Auditor.
Commissioners Court
Re-plat of Block A Lot 2x-HOA The Haven at Tillage Farms Phase 1, Engineering.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order 2024-261-03-04
memo
map
plat
Original plat


AI-55614			1.h.7.
Commissioners Court
Meeting Date:	03/04/2024
Personnel Appointments
Submitted By:	Hilari Monk
Department:	Administrative Services
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Personnel Appointments, Human Resources.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Personnel Appointments, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order 2024-262-03-04
Appointments


AI-55615			1.h.8.
Commissioners Court
Meeting Date:	03/04/2024
Personnel Changes
Submitted By:	Hilari Monk
Department:	Administrative Services
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Personnel Changes, Human Resources.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Personnel Changes, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order 2024-263-03-04
Personnel Changes


AI-55576		2.
Commissioners Court
Meeting Date:	03/04/2024
Mass Gathering Application for The Garden Show March 16-17, 2024
Submitted By:	Judy Moody
Department:	Special Projects
Request Type:	GENERAL

Information
Department Action
Mass Gathering Application for The Garden Show March 16-17, 2024
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget.
Auditor's Office Action
No action by Auditor.
Commissioners Court
Public Hearing - Consideration and any action for the issuance of a mass gathering permit for the Garden Show event on March 16-17, 2024 at Myers Park Event Center in accordance to Health and Safety Code Chapter 751, Myers Park.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

No Fiscal Impact

Attachments
Court Order 2024-264-03-04
Agenda Memo
Mass Gathering Application
Facility Usage Agreement
List of Speakers
Sample Contracts
Floorplan
Parking Map
Fire Marshal Memo
Developmental Services Memo
Sheriff's Office Memo


AI-55577		2.b.
Commissioners Court
Meeting Date:	03/04/2024
Mass Gathering Application for Dallas Festival of Colors March 23, 2024
Submitted By:	Judy Moody
Department:	Special Projects
Request Type:	GENERAL

Information
Department Action
Mass Gathering Application for Dallas Festival of Colors March 23, 2024
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget.
Auditor's Office Action
No action by Auditor.
Commissioners Court
Public Hearing - Consideration and any action for the issuance of a mass gathering permit for the Dallas Festival of Colors event on March 23, 2024 at Myers Park Event Center in accordance to Health and Safety Code Chapter 751, Myers Park.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

No fiscal impact

Attachments
Court Order 2024-265-03-04
Agenda Memo
Mass Gathering Application
Facility Usage Agreement
List of Speakers
Sample Contracts
Parking Map
Developmental Services Memo
Fire Marshal Memo
Sheriff's Office Memo


AI-55578		2.c.
Commissioners Court
Meeting Date:	03/04/2024
Mass Gathering Application for Lone Star Celtic Festival and Highland Games April 20 - 21, 2024
Submitted By:	Judy Moody
Department:	Special Projects
Request Type:	GENERAL

Information
Department Action
Mass Gathering Application for Lone Star Celtic Festival and Highland Games April 20 - 21, 2024
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget.
Auditor's Office Action
No action by Auditor.
Commissioners Court
Public Hearing - Consideration and any action for the issuance of a mass gathering permit for the Lone Star Celtic Festival and Highland Games event on April 20-21, 2024 at Myers Park Event Center in accordance to Health and Safety Code Chapter 751, Myers Park.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

No fiscal impact

Attachments
Court Order 2024-266-03-04
Agenda Memo
Mass Gathering Application
Facility Usage Agreement
Sample Contracts
Traffic Plan
Parking & Event Map
Fire Marshal Memo
Sheriff's Office Memo
Developmental Services Memo



AGENDA

Collin County Commissioners Court Jack Hatchell Administration Building 4th Floor, 2300 Bloomdale Road, McKinney March 4, 2024, 1:30 P.M.

NOTICE OF A REGULAR MEETING

Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:

Call to order. The court will convene in open session for consideration of the following business matters:

Invocation – Commissioner Hale Pledge of Allegiance – Judge Hill Pledge of Allegiance to the Texas Flag – Commissioner Webb


					FYI NOTIFICATION:

		1.		AI-55595	Intra-County account transfers transmitted February 16, 2024, Auditor.

		2.		AI-55227	Sexual Assault Response Team Biannual Report, Commissioners Court.

		3.		AI-55588	Turnover, Human Resources.

		4.		AI-55597	Voluntary Turnover, Human Resources.

		5.			Notification of budget adjustment(s)/amendment(s):

			a.	AI-55586	$29,600 to establish the budget for the FY2024 IRS Task Force Grant, Auditor.

					COMMISSIONERS COURT BUSINESS:

					Public comments related to an item on the Agenda. If a member of the public would like to address the Court, a properly completed Public Comment Form must be submitted prior to the start of the meeting. Each speaker shall be limited to a maximum of three (3) minutes for public comments.

1.					Consent Agenda Items:

	a.			AI-55574	Disbursements for the period ending February 27, 2024, Auditor.

	b.			AI-55575	Indigent Defense Disbursements, Auditor.

	c.			AI-55580	Tax refunds totaling $134,318.43, Tax Assessor-Collector.

	d.				Advertisement(s):

		1.		AI-55590	Herbicide Treatment of Roadside ROW & Encroachments (IFB No. 2024-183), Public Works.

	e.				Award(s):

		1.		AI-55572	Cisco Duo Subscription Maintenance (Coop Quote 2024-237) to Netsync Network Solutions, Inc. through DIR Contract No. DIR-TSO-4167, Information Technology.

		2.		AI-55587	Grounds Maintenance Equipment (Contract No. 2024-123) to various vendors, Public Works.

		3.		AI-55591	Fire Marshal Truck Replacement (Coop Quote No. 2024-081) to Silsbee Ford Inc. through TIPS Contract No. 210907, Public Works.

		4.		AI-55592	Vehicles: Pickup for Engineering (Coop Quote No. 2024-120) to Silsbee Ford Inc. through TIPS Contract No. 210907, Public Works.

		5.		AI-55606	Rental of Transfer Sweeper (Coop Quote No. 2024-243) to R.B. Everett & Co. through BuyBoard Contract No. 646-21, Public Works.

		6.		AI-55581	Office Furniture Contract - Multi Party Buying Agreement (Contract No. 2024-233) utilizing Collin County Community College District Contract, Furniture - Annual Contract to purchase furniture items from a multi-vendor contract accepted and approved by Collin County Community College District, Purchasing.

		7.		AI-55582	Annual Office Furniture (Contract No. 2024-234) to Plano Office Supply Co. utilizing the Collin County Community College District Contract, Annual HON blanket purchase agreement, Purchasing.

	f.				Contract Renewal(s):

		1.		AI-55579	Chilled Water Testing Services, Equipment and Repairs (Contract No. 2020-429) with Garratt-Callahan Company to extend the contract for one (1) year through and including May 1, 2025, Facilities.

		2.		AI-55557	Psychological Examination for LE Personnel (Contract No. 2023-025) with Robert D. Lackey d/b/a Spartan Psychological Consulting to extend the contract for one (1) year through and including March 26, 2025, Human Resources.

	g.				Budget adjustment(s)/amendment(s):

		1.		AI-55583	$559 for the purchase of a printer, County Clerk.

	h.				Miscellaneous:

		1.		AI-55512	Adoption of the Capitalization Policy, Auditor.

		2.		AI-55599	Acceptance of a Visa gift card in the amount of $25.00, Development Services.

		3.		AI-55603	Acceptance of a Visa gift card in the amount of $25.00, Development Services.

		4.		AI-55605	Acceptance of a Visa gift card in the amount of $25.00, Development Services.

		5.		AI-55596	Utilization of the Central Jury Room for the American Red Cross to hold a blood drive on March 22, 2024 from 9:00 a.m. to 3:00 p.m., and further waive fees and insurance requirements, District Clerk.

		6.		AI-55584	Re-plat of Block A Lot 2x-HOA The Haven at Tillage Farms Phase 1, Engineering.

		7.		AI-55614	Personnel Appointments, Human Resources.

		8.		AI-55615	Personnel Changes, Human Resources.

2.					General Discussion Items:

					Presentation, discussion and any action regarding:

	a.			AI-55576	Public Hearing - Consideration and any action for the issuance of a mass gathering permit for the Garden Show event on March 16-17, 2024 at Myers Park Event Center in accordance to Health and Safety Code Chapter 751, Myers Park.

	b.			AI-55577	Public Hearing - Consideration and any action for the issuance of a mass gathering permit for the Dallas Festival of Colors event on March 23, 2024 at Myers Park Event Center in accordance to Health and Safety Code Chapter 751, Myers Park.

	c.			AI-55578	Public Hearing - Consideration and any action for the issuance of a mass gathering permit for the Lone Star Celtic Festival and Highland Games event on April 20-21, 2024 at Myers Park Event Center in accordance to Health and Safety Code Chapter 751, Myers Park.

3.					Executive Session Items:

					Executive Session, in accordance with Chapter 551 of the Government Code.

					Any action resulting from the executive session.

					The Commissioners Court reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Chapter 551, Open Meetings, Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074, 551.0745, 551.075 and 551.076, or to seek the advice of its attorney and/or other attorneys representing Collin County on any matter in which the duty of the attorney to the Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with chapter 551 of the Texas Government Code or as otherwise may be permitted under chapter 551.

					Public Comments not related to an item on the Agenda. If a member of the public would like to address the Court, a properly completed Public Comment Form must be submitted prior to the start of the meeting. Each speaker shall be limited to a maximum of three (3) minutes for public comments.

Adjourn.



___________________________ Chris Hill COUNTY JUDGE COLLIN COUNTY, T E X A S

CERTIFICATION:

I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2024 at _______ o'clock _____.M.



___________________________ Stacey Kemp, County Clerk Collin County, T E X A S



___________________________ Deputy

NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.