Agenda


AI-34688			1.
Commissioners Court
Meeting Date:	04/10/2017
Outstanding Agenda Items
Department:	Administrative Services
Request Type:	FYI	Agenda Area:	Miscellaneous

Information
Department Action
Outstanding Agenda Items, Commissioners Court.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Outstanding Agenda Items, Commissioners Court.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Outstanding Agenda Items


AI-42960		4.a.
Commissioners Court
Meeting Date:	04/10/2017
Disbursements
Submitted For:	Jeff May
Department:	Auditor
Request Type:	CONSENT

Information
Department Action
Disbursements for the period ending April 4, 2017, Auditor.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Disbursements for the period ending April 4, 2017, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
Disbursements


AI-42991		4.b.
Commissioners Court
Meeting Date:	04/10/2017
Indigent Defense Disbursements
Submitted For:	Jeff May
Department:	Auditor
Request Type:	CONSENT

Information
Department Action
Indigent Defense Disbursements, Auditor.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Indigent Defense Disbursements, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
FY2017 Court Appointed Representation Disbursements Previously Submitted on 04.03.2017 for 04.10.2017 Court
FY2017 Court Appointed Representation Disbursements 04.10.2017 Court


AI-42886			4.c.
Commissioners Court
Meeting Date:	04/10/2017
Property tax refunds
Department:	Tax Assessor/Collector
Request Type:	CONSENT	Agenda Area:	Tax Refunds

Information
Department Action
843 Property tax refunds totaling $1,357,726.14.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by B&F
Auditor's Office Action
Refunds have been reviewed.
Commissioners Court
Tax refunds totaling $1,357,726.14, Tax Assessor/Collector.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

n/a

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order
Summary sheet 4/10/17


AI-42977			4.d.1.
Commissioners Court
Meeting Date:	04/10/2017
Dispatch Furniture RFP
Submitted For:	Jim Skinner	Submitted By:	Lawana Downs
Department:	Sheriff's Office
Request Type:	CONSENT	Agenda Area:	Advertisement

Information
Department Action
Attached you will find an RFP for the replacement of the Communication Center furniture. This furniture replacement was planned as a part of the replacement of the Public Safety Radio System. We will be replacing our current four consoles and adding four more. All of which will be set up in the new Communications Center.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval of specifications for Dispatch Console Furniture, RFP No. 2017-169 and authorize advertisement of same. sh
HR and/or IT Action

Budget Department Action
Budgeted funds available. 001 - General Fund
Auditor's Office Action
Funds available in the General Fund.
Commissioners Court
Dispatch Console Furniture (RFP No. 2017-169), Sheriff.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$135,000

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	001-1001-411.90-20 P10001 & 2

Fund Transfers

Remarks:

Budgeted funds available in the following project codes related to the Radio Project.
P10001 - RCC Radio Project $2,897,691
P10002 - Communication Center - $366,142
MC

Remarks:

Attachments
Court Order
Memo
RFP Packet


AI-42969			4.e.1.
Commissioners Court
Meeting Date:	04/10/2017
PWERT Mutual Aid Agreement
Submitted For:	Jon Kleinheksel	Submitted By:	Tammi Koch
Department:	Public Works
Request Type:	CONSENT	Agenda Area:	Agreement

Information
Department Action
Public Works requests Commissioners' Court approval to enter into a Mutual Aid Agreement with North Central Texas Public Works Emergency Response Team. (PWERT)
Purchasing Department Action
Request Commissioners' Court consideration and approval to enter into a Mutual Aid Agreement with North Central Texas Public Works Emergency Response Team (PWERT) and authorize County Judge to execute same. sh
HR and/or IT Action

Budget Department Action
No action by Budget.
Auditor's Office Action
No action by Auditor.
Commissioners Court
Mutual Aid Agreement with the North Central Texas Public Works Emergency Response Team (PWERT), Public Works.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order
Memo
member request memo
Bylaws
presentation
MAA


AI-42984			4.e.2.
Commissioners Court
Meeting Date:	04/10/2017
Assignment & Assumption 2016-231
Submitted By:	Gina Zimmel
Department:	Purchasing
Request Type:	CONSENT	Agenda Area:	Agreement

Information
Department Action
Request Commissioners' Court consideration and any action regarding Assignment & Assumption to IFB #2016-231 Supplies: Culverts, Bands, Steel, Drop Structures to change name from Contech Engineered Solutions LLC to Quikrete Holdings INC and authorized purchasing agent to execute same.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding Assignment & Assumption to IFB #2016-231 Supplies: Culverts, Bands, Steel, Drop Structures to change name from Contech Engineered Solutions LLC to Quikrete Holdings INC and authorized purchasing agent to execute same. GZ
HR and/or IT Action

Budget Department Action
No action by B&F
Auditor's Office Action
No action by Auditor.
Commissioners Court
Consent to Assignment and Assumption of Contracts for Supplies: Culverts, Bands, Steel, Drop Structures (IFB No. 2016-231) to change the name from Contech Engineered Solutions LLC to Quikrete Holdings INC and further authorize the Purchasing Agent to finalize and execute same, Purchasing.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
Assignment & Assumption
Vendor letter
1295


AI-42975			4.f.1.
Commissioners Court
Meeting Date:	04/10/2017
Amendment #1/Contract No. 2014-205/Interlocal Agreement, GLO Natural Gas
Submitted For:	Dan James
Department:	Facilities
Request Type:	CONSENT	Agenda Area:	Amendment

Information
Department Action
Request approval of Amendment #1 to the Interlocal Agreement with The General Land Office, Contract No. 2014-205, as follows: 1) Section 1.01 is deleted in its entirety and replaced with the following: “1.01 Term: This contract shall be effective for a Primary Term of June 1, 2014 through May 31, 2020. HOWEVER, the Contract shall be extended for each subsequent biennium if the requisite funding is appropriated by the Texas Legislature for the GLO and Receiving Agency for such biennium”; 2) The Exhibit B attached to the contract is hereby deleted, and the Exhibit B attached to this Amendment No. 1 is substituted in its place; 3) The language of Section 4.02(ii) is deleted in its entirety and replaced with the following language, “the product of the month’s Index Gas Volume(s) times the Index Gas Price, plus”; 4) Section 4.02(iii) is deleted in its entirety, and subsequent clauses (iv), (v), (vi) and (vii) are renumbered (iii), (iv), (v) and (vi) respectively. Except as amended and modified herein, the terms and conditions of the contract remain in full force and effect. Furthermore, authorize Purchasing Agent to finalize and execute same.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval of Amendment No. 1 to the Interlocal Agreement with the General Land Office (GLO), Contract No. 14-281-000-8451 for natural gas for the Justice Center Meter #00006023 effective June 1, 2017 through and including May 31,2020 and authorize Purchasing Agent to execute same. go
HR and/or IT Action

Budget Department Action
Amendment No.1 to GLO Contract No. 14-281-000-8451, Interlocal Agreement with The General Land Office (GLO) for natural gas to the Justice Center. Amendment to extend the contract effective June 1, 2014 through May 31, 2020 and other changes as detailed in the attached amendment. Budgeted funds available in 001-General Fund.
Auditor's Office Action
Funds available in the General Fund.
Commissioners Court
No. 1 to the Interlocal Cooperation Contract with the Texas General Land Office (GLO) (Contract No. 14-281-000-8451) for natural gas to the Justice Center Meter No. 00006023 effective June 1, 2017 through and including May 31, 2020 and further authorize the Purchasing Agent to finalize and execute same, Facilities.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

148,027

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	001-4019-560.80-03

Fund Transfers

Remarks:

Attachments
Court Order
amendment#1GLO2017
Amendment No. 1
Agreement


AI-42933			4.f.2.
Commissioners Court
Meeting Date:	04/10/2017
Amendment No Two (2) to ILA with City of Wylie
Submitted By:	Tim Nolan
Department:	Information Technology
Request Type:	CONSENT	Agenda Area:	Amendment

Information
Department Action
Requesting that Commissioners’ Court approve and sign Amendment No. Two (2) to our Interlocal Agreement with the City of Wylie.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval of an Amendment No.2 with City of Wylie to provide GIS services for the period October 1, 2016 through September 30, 2017 and authorize the Purchasing Agent to finalize and execute same. jt
HR and/or IT Action

Budget Department Action
Amendment No. 2 to the ILA with the City of Wylie for Collin County GIS Services. Revenue to the County for maintenance as well as services provided in the amount of $15,000. New contract term is October 1, 2016 through September 30, 2017. No action by Budget Department.
Auditor's Office Action
Revenues included in FY 2017 Estimates.
Commissioners Court
No. 2 to the Interlocal Agreement with the City of Wylie for GIS Services to extend the agreement for one (1) year through and including September 30, 2017 and further authorize the Purchasing Agent to finalize and execute same, GIS/Rural Addressing.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	revenue

Fund Transfers

Remarks:

Attachments
Court Order
WylieILA_Amend2
Amendment No. 2
Agreement


AI-42764			4.g.1.
Commissioners Court
Meeting Date:	04/10/2017
Renewal for IFB 2015-108
Submitted For:	Jon Kleinheksel	Submitted By:	Tammi Koch
Department:	Public Works
Request Type:	CONSENT	Agenda Area:	Contract Renewal

Information
Department Action
Public Works requests Commissioners' Court approval to renew IFB 2015-108 Cement Treated Subgrade with Martin Marietta.
Purchasing Department Action
Commissioners' Court consideration and any action regarding approval of Renewal #2 for IFB No. 2015-108, Cement Treated Subgrade with Martin Marietta Materials for the period April 1, 2017 through March 31, 2018. sh FY17 to date - $0.00 FY16 - $0.00 FY15 - $0.00
HR and/or IT Action

Budget Department Action
Renewal of IFB 2015-108 Cement Treated Subgrade with Martin Marietta at original terms and conditions. New contract term is April 1, 2017 through March 31, 2018. Budgeted funds available in the Road & Bridge Fund (010).
Auditor's Office Action
Funds available in the Road and Bridge Fund.
Commissioners Court
Cement Treated Subgrade (IFB No. 2015-108) with Martin Marietta Materials to extend the contract for one (1) year through and including March 31, 2018, Public Works.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

8,800,000.00

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	010-7501-680.75-32
2:	010-7501-680.75-29

Fund Transfers

Remarks:

Attachments
Court Order
Memo
Renewal
1295


AI-42937			4.h.1.
Commissioners Court
Meeting Date:	04/10/2017
Budget Amendment Spay/Neuter Fund
Department:	Development Services
Request Type:	CONSENT	Agenda Area:	Budget Adj/Amend

Information
Department Action
We respectfully request Commissioners’ Court approve this budget amendment for donations received and deposited from February 1,2017 to February 28,2017 to be transferred to our Spay/Neuter line item to fund the Spay/Neuter Program.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
Budget amendment in the amount of $6,197. Funds available in the Spay Neuter Fund (510). See fiscal impact tab for details.
Auditor's Office Action
Funds available in the Animal Shelter Donations Fund. Budget amendment will be processed upon approval. Year to Date FY 2017 Donations = $74,229.88. Inception to Date Donations = $612,270.73. Unbudgeted Fund Balance = $23,266.75 as of 2/28/17.
Commissioners Court
$6,197 to reallocate funds for the Spay/Neuter Program, Development Services.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

6,197

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	510-8302-645.65-83

Fund Transfers

Remarks:

FY 2017 Budget Amendments Totaling $6,197.

Trans Amt:

6,197

From:

510-0000-251.00-00

To:

510-8302-645.65-83

Dept. Name:

Additional Line Items:

Remarks:

Attachments
Court Order
Memo
Back-up


AI-42973			4.i.1.
Commissioners Court
Meeting Date:	04/10/2017
Commissioners' Court Meeting Minutes, March 20, 2017
Submitted By:	Sue Martens
Department:	County Clerk
Request Type:	CONSENT	Agenda Area:	Minutes

Information
Department Action
Commissioners' Court Meeting Minutes, March 20, 2017
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by B&F
Auditor's Office Action
No action by Auditor.
Commissioners Court
March 20, 2017.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Minutes


AI-42958			4.j.1.
Commissioners Court
Meeting Date:	04/10/2017
Amendment to Contract No. 537-16-0038-00001 DSHS Vital Records
Submitted By:	Tonya Kellogg
Department:	County Clerk
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Consideration and approval of an amendment to Contract No. 537-16-0038-00001, with the Texas Department of State Health Services for access to online Vital Records. The Agreement allows the County Clerk access to search and issue vital records to qualified applicants.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding an Amendment No. 1 to Contract No. 537-16-0038-00001 with Texas Department of State Health Services (DSHS) for access to online Vital Records and authorize County Judge to execute same. Amendment will extend the agreement until August 31, 2018, add Data Use Agreement and other changes as detailed in the attached amendment. Attorney has reviewed the proposed amendment.
HR and/or IT Action

Budget Department Action
Amendment No. 1 to Contract No. 537-16-0038-00001 with Texas Department of State Health Services (DSHS) for access to online Vital Records. Amendment to extend the contract effective September 01, 2015 through August 31, 2018, add Data Use Agreement and other changes as detailed in the attached amendment. Budgeted funds available in County Clerk’s-0801 budget to cover the cost of DSHS access to on-line Vital Records.
Auditor's Office Action
Funds available in the General Fund.
Commissioners Court
Amendment to the contract with the Texas Department of State Health Services for Contract No. 537-16-0038-00001, Amendment No. 01 for access to online Vital Records to make various changes and extend the agreement through and including August 31, 2018, County Clerk.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

200.00

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	001-0801-411.87-03

Fund Transfers

Remarks:

Contractor agrees to pay DSHS $1.83 for each Certification of Vital Record printed as a result of searches of the database.

Attachments
Court Order
Memo
Amendment
Original Agreement


AI-42981			4.j.2.
Commissioners Court
Meeting Date:	04/10/2017
Approval of FY 2018 Department of State Health Services Contract # 537-18-0141-00001 (CRI)
Submitted For:	James McCrone	Submitted By:	Tracy Spurgin
Department:	Emergency Management
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
This is to request Commissioners' court acceptance for the FY 2018 Public Health Emergency Preparedness (PHEP) Cities Readiness Initiative (CRI) contract with the Texas Department of State Health Services (DSHS) in the amount of $128,650. The contract number is 537-18-0141-00001. A 10% match is required for all funds spent. This will be achieved through in-kind support from Collin County staff and MRC volunteer hours ($12,865). Total budget, including projected matching, is $141,515.
Purchasing Department Action
Request Commissioners' Court court consideration and any action regarding acceptance of the FY2018 Public Health Emergency Preparedness (PHEP) Cities Readiness Initiative (CRI) contract with the Texas Department of State Health Services (DSHS) and authorize County Judge to execute same. The contract number is 537-18-0141-00001. A 10% match is required for all funds spent. This will be achieved through in-kind support from Collin County staff and MRC volunteer hours. sh
HR and/or IT Action

Budget Department Action
FY 2018 Public Health Emergency Preparedness (PHEP) Cities Readiness Initiative (CRI) contract with the Texas Department of State Health Services (DSHS) in the amount of $128,650. The contract number is 537-18-0141-00001. A required 10% in-kind match of $12,862 to be met through existing personnel and MRC volunteer hours. The total budget, including projected matching, is $141,512. Grant funding includes personnel and benefits as well as training and travel, supplies, and cell-phones. No additional equipment required. County could be responsible for any continued maintenance after the grant term expires. Grant period is July 1, 2017 through June 30, 2018.
Auditor's Office Action
Application had been reviewed by grant review committee as per attached. Ensure ability to receive and dispense medical countermeasures as demonstrated through assessment by the Strategic National Stockpile (SNS)/Cities Readiness Initiative (CRI) programs. Federal funds in the amount of $128,650 with a required in-kind match of $12,862.
Commissioners Court
Acceptance of the FY 2018 Public Health Emergency Preparedness (PHEP) Cities Readiness Initiative (CRI) Grant in the amount of $128,650; Contract No. 537-18-0141-00001 with the Texas Department of State Health Services (DSHS) effective July 1, 2017 through and including June 30, 2018, Emergency Management.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order
Memo
Signature Document
Attachment A: Statement of Work
Attachment B: Budget
HHSC Terms and Conditions
HHSC Terms and Conditions continued
Attachment D: Supplemental and Special Conditions
Assurances - Non-Construction Programs
Certification Regarding Lobbying
FFATA Certification
DocuSign
Grant Review Committee form


AI-42966			4.j.3.
Commissioners Court
Meeting Date:	04/10/2017
Approval of FY 2018 Department of State Health Services Contract #537-18-0128-00001
Submitted For:	James McCrone	Submitted By:	Tracy Spurgin
Department:	Emergency Management
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
This is to request Commissioners' Court acceptance for the FY2018 Public Health Emergency Preparedness (PHEP) contract with the Texas Department of State Health Services (DSHS) in the amount of $545,327. The contract number is #537-18-0128-00001. A 10% match is required for all funds spent. This will be achieved through in-kind support from Collin County staff and MRC volunteer hours ($54,515). Total budget, including projected matching, is $599,842.
Purchasing Department Action
Request Commissioners' Court acceptance of the FY2018 Public Health Emergency Preparedness (PHEP) contract with the Texas Department of State Health Services (DSHS) and authorize County Judge to execute same. The contract number is #537-18-0128-00001. A 10% match is required for all funds spent. This will be achieved through in-kind support from Collin County staff and MRC volunteer hours. sh
HR and/or IT Action

Budget Department Action
FY 2018 Public Health Emergency Preparedness (PHEP) contract with the Texas Department of State Health Services (DSHS) in the amount of $545,327. The contract number is 537-18-0128-00001. A required 10% in-kind match of $54,515 to be met through existing county personnel and MRC volunteer hours. The total budget, including projected matching, is $599,842. Grant funding includes personnel and benefits as well as training and travel, supplies, software and cell phones. County could be responsible for any continued maintenance after the grant term expires. Grant period is July 1, 2017 through June 30, 2018.
Auditor's Office Action
Grant application had ben reviewed by the grant review committee as per attached. Public health emergency preparedness - including epidemiology, health needs during evacuations, sheltering-in-place, shelters, pandemic flu response, mass fatality, and SNS response. Federal funds in the amount of $545,327 with a required in kind match of $54,515.
Commissioners Court
Acceptance of the FY 2018 Public Health Emergency Preparedness (PHEP) Grant in the amount of $545,327; Contract No. 537-18-0128-00001 with the Texas Department of State Health Services (DSHS) effective July 1, 2017 through and including June 30, 2018, Emergency Management.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
Memo
Signature Document
Statement of Work
Budget
HHSC Terms and Conditions
HHSC terms and conditions continued
Attachment D - Supplemental and Special Conditions
Assurances - Non-Construction Programs
FFATA Certification
Certification Regarding Lobbying
DocuSign
Grant Review Committee Form


AI-42968			4.j.4.
Commissioners Court
Meeting Date:	04/10/2017
CR 93 Asphalt Upgrade Project
Submitted For:	Jon Kleinheksel	Submitted By:	Tammi Koch
Department:	Public Works
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Public Works requests Commissioners' Court approval to cost participate with the City of Celina to upgrade CR 93.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
Budgeted funds available for cost participation with the City of Celina for the asphalt upgrade to CR 93 in the amount of $3,205. Road and Bridge Fund (010).
Auditor's Office Action
Funds available in the Road and Bridge Fund.
Commissioners Court
Cost participation with the City of Celina for the asphalt upgrade to CR 93, Public Works.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

3,205.00

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	010-7501-680.75-32

Fund Transfers

Remarks:

Attachments
Court Order
Memo
Cost Participation Proposal


AI-42954			4.j.5.
Commissioners Court
Meeting Date:	04/10/2017
Request to Accept Donation to Collin County Farm Museum and Add to Inventory
Submitted For:	Jeff Durham	Submitted By:	Judy Moody
Department:	Special Projects
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Request to accept donation to Collin County Farm Museum and add artifact to inventory as property of Collin County
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding the approval to add artifact to inventory as property of Collin County. See attached memo.
HR and/or IT Action

Budget Department Action
Acceptance of a 1937 Model a John Deere Tractor donation and add to inventory as property of Collin County. Department indicates the item is in good condition and needs only a few repairs to be able to incorporate in the museum's exhibit and Antique Tractor Driving Workshops. Budgeted funds available in Farm Museum for restoration estimated at $1,600. The estimated value of the Tractor is $23,000. General Fund (001).
Auditor's Office Action
Tractor will be added to asset ledger if accepted.
Commissioners Court
Acceptance of the donation of a 1937 Model A John Deere Tractor to the Collin County Farm Museum from Mr. Steve M. Jones and add to inventory as property of Collin County, Special Projects.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

1,600

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	001-7820-761.75-18

Fund Transfers

Remarks:

Attachments
Court Order
Memo Requesting Acceptance of Donation


AI-42993			4.j.6.
Commissioners Court
Meeting Date:	04/10/2017
Personnel Appointments
Submitted For:	Cynthia Jacobson
Department:	Human Resources
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Personnel Appointments, Human Resources.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Personnel Appointments, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
Personnel Appointments


AI-42994			4.j.7.
Commissioners Court
Meeting Date:	04/10/2017
Personnel Changes
Submitted For:	Cynthia Jacobson
Department:	Human Resources
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Personnel Changes, Human Resources.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Personnel Changes, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
Personnel Changes


AI-42951			5.
Commissioners Court
Meeting Date:	04/10/2017
Mass Gathering Application for Vintage Market Days May 2017
Submitted For:	Jeff Durham	Submitted By:	Judy Moody
Department:	Special Projects
Request Type:	GENERAL

Information
Department Action
Mass Gathering Application for Vintage Market Days to take place May 5 - 7, 2017 at Myers Park & Event Center
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget.
Auditor's Office Action
No action by Auditor.
Commissioners Court
Public Hearing – Consideration and any action for the issuance of a "Mass Gathering" permit for the Vintage Market Days 2017 event on May 5 – 7, 2017 at Myers Park & Events Center in accordance to the Health and Safety Code 751, Special Projects.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

No fiscal impact

Attachments
Court Order
Memo for Mass Gathering Application
Mass Gathering Application
Attachement B ~ Facility Use Agreement
Attachment C ~ Performer Contract
Attachment D ~ Sample Vendor Contract
Attachment E ~ Sample Sponsorship Contract
Attachment F ~ Vendor Booth Plan
Attachment G ~ Parking Plan
Fire Marshal Memo
Developmental Services Memo
Sheriff Office Memo


AI-42923		6.
Commissioners Court
Meeting Date:	04/10/2017
Public Hearing - Princeton TIF
Submitted By:	Nicole Gillespie
Department:	Administrative Services
Request Type:	GENERAL

Information
Department Action
County Participation in the City of Princeton TIF1 ENGINEERING DEPARTMENT COMMENTS: 1. CR 400 and Beauchamp are the only roads/streets that are in the proposal that are in the County Thoroughfare Plan. 2. It is possible that a decision could be made in the future for a limited access roadway to follow the alignment of the current CR 400. Such a decision would change the nature of CR 400 as it is proposed in the TIRZ. It seems it is premature to make a decision on a TIRZ that includes CR 400 until a decision is made on the limited access roadway. It may be possible, however, to approve the TIRZ and then, if the limited access roadway is approved on the CR 400 alignment, convert CR 400 to a service road of the limited access roadway. 3. In the application, Paragraph 4.b., it states that what is requested is participation in the costs of roadways and “associated utilities…”. In the Project and Financing Plan, page 4, it also specifically includes water and sewer as one of the features that would be paid for. The County typically does not pay for new water and sewer lines; only the adjustment of water and sewer lines as a result of the construction of a roadway.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
Public Hearing regarding request from the City of Princeton for Collin County to participate in TIF #1. Request from City of Princeton for TIF #1 to include 50% participation by Collin County with maximum reimbursement amount of $10,568,000. Princeton City Council approved creation of TIF #1 December 14, 2015 for 30 years (2015 through 2045).
Auditor's Office Action
Funds available in the General Fund.
Commissioners Court
Public Hearing – Inter-Local Cooperation Agreement for Participation with the City of Princeton for 50% participation in the Tax Increment Financing (TIF) Zone Number One, Administrative Services.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	001-1001411.81-03

Fund Transfers

Remarks:

Funding would be included in the FY 2018 budget. No payment would be due in FY 2017.

Attachments
TIF1
Updated ILA
FUTURE R-O-W


AI-42773		7.
Commissioners Court
Meeting Date:	04/10/2017
Conference of Urban Counties Update
Submitted For:	Chris Hill
Department:	Commissioners Court

Information
Department Action
Conference of Urban Counties update, Commissioner, Precinct 3.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Conference of Urban Counties update, Commissioner, Precinct 3.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
20170405 CUC Membership Luncheon Agenda Packet
20170405 CUC Policy Committee Agenda Packet


AI-42580		8.
Commissioners Court
Meeting Date:	04/10/2017
85th Legislative Agenda for 2017
Department:	Administrative Services
Request Type:	GENERAL

Information
Department Action
85th Legislative Agenda for 2017, Commissioners Court.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
85th Legislative Agenda for 2017, Commissioners Court.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
County Judges and Commissioners Association of Texas 2016 Resolutions


AI-42824		8.a.
Commissioners Court
Meeting Date:	04/10/2017
SB 292 Creation of a grant program to reduce recidivism, arrest, and incarceration of individuals with mental illness
Department:	Administrative Services
Request Type:	GENERAL

Information
Department Action
SB 292 Creation of a grant program to reduce recidivism, arrest, and incarceration of individuals with mental illness.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
SB 292 Creation of a grant program to reduce recidivism, arrest, and incarceration of individuals with mental illness.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
SB 292


AI-42504
Commissioners Court
Meeting Date:	04/10/2017
The City of McKinney, Texas, vs. Custer Storage Center, LLC
Department:	Administrative Services
Request Type:	EXECUTIVE	Agenda Area:	Legal

Information
Department Action
Case No. 401-03649-2015 The City of McKinney, Texas, vs. Custer Storage Center, LLC, Commissioners Court.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Case No. 401-03649-2015 The City of McKinney, Texas, vs. Custer Storage Center, LLC, Commissioners Court.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
No file(s) attached.


AI-42473
Commissioners Court
Meeting Date:	04/10/2017
Arch Resorts
Submitted By:	Nicole Gillespie
Department:	Administrative Services

Information
Department Action
Case No. 219-01855-2015 Arch Resorts, LLC v. The City of McKinney, Texas, Commissioners Court.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Case No. 219-01855-2015 Arch Resorts, LLC v. The City of McKinney, Texas, Commissioners Court.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
No file(s) attached.


AI-41493
Commissioners Court
Meeting Date:	04/10/2017
Blackard v. Gallagher Case No. 380-05246-2015
Department:	Administrative Services
Request Type:	EXECUTIVE	Agenda Area:	Legal

Information
Department Action
Blackard v. Gallagher, et al., Cause No. 380-05246-2015, Commissioners Court.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Blackard v. Gallagher, et al., Cause No. 380-05246-2015, Commissioners Court.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
No file(s) attached.


AI-42847
Commissioners Court
Meeting Date:	04/10/2017
Blackard v. Kent A. Schaffer
Submitted By:	Nicole Gillespie
Department:	Administrative Services

Information
Department Action
Jeffory Blackard v. Kent A. Schaffer, et al., Cause No. 380-00320-2017, Commissioners Court.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Jeffory Blackard v. Kent A. Schaffer, et al., Cause No. 380-00320-2017, Commissioners Court.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
No file(s) attached.


AI-43011
Commissioners Court
Meeting Date:	04/10/2017
Blackard v. Schaffer, et al. // Blackard Family Limited Partnership, LP, et al. v. Schaffer, et al., Cause No. 380-01224-2017
Department:	Administrative Services
Request Type:	EXECUTIVE	Agenda Area:	Legal

Information
Department Action
Blackard v. Schaffer, et al. // Blackard Family Limited Partnership, LP, et al. v. Schaffer, et al., Cause No. 380-01224-2017, Commissioners Court.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Blackard v. Schaffer, et al. // Blackard Family Limited Partnership, LP, et al. v. Schaffer, et al., Cause No. 380-01224-2017, Commissioners Court.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
No file(s) attached.



AGENDA

Commissioners Court Jack Hatchell Administration Building 4th Floor, 2300 Bloomdale Road, McKinney April 10, 2017 1:30 P.M.

NOTICE OF A REGULAR MEETING

Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:

Invocation – Commissioner Fletcher Pledge of Allegiance – Commissioner Williams Pledge of Allegiance to the Texas Flag – Commissioner Hill

COMMISSIONERS COURT MEETING


				FYI NOTIFICATION

		1.	AI-34688 Notification Only	Outstanding Agenda Items, Commissioners Court.

1.				Call to order. The court will convene in open session for consideration of the following business matters:

2.				Public Comments.

3.				Presentation/Recognition.

4.				Consent agenda to approve:

	a.		AI-42960 Approved	Disbursements for the period ending April 4, 2017, Auditor.

	b.		AI-42991 Approved	Indigent Defense Disbursements, Auditor.

	c.		AI-42886 Approved	Tax refunds totaling $1,357,726.14, Tax Assessor/Collector.

	d.			Advertisement(s):

		1.	AI-42977 Approved	Dispatch Console Furniture (RFP No. 2017-169), Sheriff.

	e.			Agreement(s):

		1.	AI-42969 Approved	Mutual Aid Agreement with the North Central Texas Public Works Emergency Response Team (PWERT), Public Works.

		2.	AI-42984 Approved	Consent to Assignment and Assumption of Contracts for Supplies: Culverts, Bands, Steel, Drop Structures (IFB No. 2016-231) to change the name from Contech Engineered Solutions LLC to Quikrete Holdings INC and further authorize the Purchasing Agent to finalize and execute same, Purchasing.

	f.			Amendment(s):

		1.	AI-42975 Approved	No. 1 to the Interlocal Cooperation Contract with the Texas General Land Office (GLO) (Contract No. 14-281-000-8451) for natural gas to the Justice Center Meter No. 00006023 effective June 1, 2017 through and including May 31, 2020 and further authorize the Purchasing Agent to finalize and execute same, Facilities.

		2.	AI-42933 Approved	No. 2 to the Interlocal Agreement with the City of Wylie for GIS Services to extend the agreement for one (1) year through and including September 30, 2017 and further authorize the Purchasing Agent to finalize and execute same, GIS/Rural Addressing.

	g.			Contract Renewal(s):

		1.	AI-42764 Approved	Cement Treated Subgrade (IFB No. 2015-108) with Martin Marietta Materials to extend the contract for one (1) year through and including March 31, 2018, Public Works.

	h.			Budget adjustment(s)/amendment(s):

		1.	AI-42937 Approved	$6,197 to reallocate funds for the Spay/Neuter Program, Development Services.

	i.			Filing of the Minute(s), County Clerk:

		1.	AI-42973 Approved	March 20, 2017.

	j.			Miscellaneous

		1.	AI-42958 Approved	Amendment to the contract with the Texas Department of State Health Services for Contract No. 537-16-0038-00001, Amendment No. 01 for access to online Vital Records to make various changes and extend the agreement through and including August 31, 2018, County Clerk.

		2.	AI-42981 Approved	Acceptance of the FY 2018 Public Health Emergency Preparedness (PHEP) Cities Readiness Initiative (CRI) Grant in the amount of $128,650; Contract No. 537-18-0141-00001 with the Texas Department of State Health Services (DSHS) effective July 1, 2017 through and including June 30, 2018, Emergency Management.

		3.	AI-42966 Approved	Acceptance of the FY 2018 Public Health Emergency Preparedness (PHEP) Grant in the amount of $545,327; Contract No. 537-18-0128-00001 with the Texas Department of State Health Services (DSHS) effective July 1, 2017 through and including June 30, 2018, Emergency Management.

		4.	AI-42968 Approved	Cost participation with the City of Celina for the asphalt upgrade to CR 93, Public Works.

		5.	AI-42954 Approved	Acceptance of the donation of a 1937 Model A John Deere Tractor to the Collin County Farm Museum from Mr. Steve M. Jones and add to inventory as property of Collin County, Special Projects.

		6.	AI-42993 Approved	Personnel Appointments, Human Resources.

		7.	AI-42994 Approved	Personnel Changes, Human Resources.

				GENERAL DISCUSSION

				Presentation, discussion and any action regarding:

5.			AI-42951 Approved	Public Hearing – Consideration and any action for the issuance of a "Mass Gathering" permit for the Vintage Market Days 2017 event on May 5 – 7, 2017 at Myers Park & Events Center in accordance to the Health and Safety Code 751, Special Projects.

6.			AI-42923 No Action Taken	Public Hearing – Inter-Local Cooperation Agreement for Participation with the City of Princeton for 50% participation in the Tax Increment Financing (TIF) Zone Number One, Administrative Services.

7.			AI-42773 No Action Taken	Conference of Urban Counties update, Commissioner, Precinct 3.

8.			AI-42580 No Action Taken	85th Legislative Agenda for 2017, Commissioners Court.

	a.		AI-42824 No Action Taken	SB 292 Creation of a grant program to reduce recidivism, arrest, and incarceration of individuals with mental illness.

9.				Possible future agenda items by Commissioners Court without discussion.

				EXECUTIVE SESSION (upon recess of GENERAL DISCUSSION)

				Executive Session, in accordance with Chapter 551 of the Government Code, to discuss the following subjects:

				Personnel (551.074)

				To deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee.

				Legal (551.071)

			AI-42504 No Action Taken	Case No. 401-03649-2015 The City of McKinney, Texas, vs. Custer Storage Center, LLC, Commissioners Court.

			AI-42473 No Action Taken	Case No. 219-01855-2015 Arch Resorts, LLC v. The City of McKinney, Texas, Commissioners Court.

			AI-41493 No Action Taken	Blackard v. Gallagher, et al., Cause No. 380-05246-2015, Commissioners Court.

			AI-42847 No Action Taken	Jeffory Blackard v. Kent A. Schaffer, et al., Cause No. 380-00320-2017, Commissioners Court.

			AI-43011 No Action Taken	Blackard v. Schaffer, et al. // Blackard Family Limited Partnership, LP, et al. v. Schaffer, et al., Cause No. 380-01224-2017, Commissioners Court.

				Real Estate (551.072)

				Security (551.076)

				Economic Development Negotiations (551.087)

				Any action resulting from the executive session.

				The court reserves the right to convene into executive session throughout this meeting.

				Adjourn.



				___________________________ Keith Self COUNTY JUDGE COLLIN COUNTY, T E X A S

				CERTIFICATION:

				I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2017 at _______ o'clock _____.M.



				___________________________ Stacey Kemp, County Clerk Collin County, T E X A S



				___________________________ Deputy

				NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.