Agenda



AGENDA

Collin County Health Care Foundation Jack Hatchell Administration Building 4th Floor, 2300 Bloomdale Road, McKinney June 17, 2024, 1:30 P.M.
NOTICE OF A REGULAR MEETING

Notice is hereby given that the Collin County Health Care Foundation Board of Trustees will meet in REGULAR SESSION. Following is the agenda for said meeting:

Call to order. The board will convene in open session for consideration of the following business matters:


					FYI NOTIFICATION

		1.			Notification of budget adjustment(s)/amendment(s), Auditor:

			a.	AI-56059 Notification Only	Budget amendment for the Vaccination Capacity Grant (Contract No. HHS001019500012) to move funding between categories, resulting in a net-zero dollar change in the budget total.

					HEALTH CARE FOUNDATION BUSINESS:

1.					Consent Agenda Items:

	a.			AI-56052 Approved	Disbursements for the period ending June 11, 2024, Auditor.

	b.				Contract Renewal(s):

		1.		AI-56058 Approved	Medical Supplies (Contract No. 2023-288) with Henry Schein, Inc. to extend the contract for one (1) year through and including July 10, 2025, Health Care.

	c.				Filing of the Minute(s), County Clerk:

		1.		AI-56045 Approved	May 13, 2024.

		2.		AI-56055 Approved	May 20, 2024.

		3.		AI-56114 Approved	June 3, 2024.

	d.				Miscellaneous:

		1.		AI-56091 Approved	Written Acknowledgment of Completion of Cybersecurity Training Program for WIC Contract No. HHS000801700001, Health Care.

2.					Executive Session Items:

					Executive Session, in accordance with Chapter 551 of the Government Code.

					The Board reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Chapter 551, Open Meetings, Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074, 551.0745, 551.075 and 551.076, or to seek the advice of its attorney and/or other attorneys representing the Board on any matter in which the duty of the attorney to the Health Care Advisory Board under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with chapter 551 of the Texas Government Code or as otherwise may be permitted under chapter 551.

					Any action resulting from the executive session.

Adjourn.



_________________________ Chris Hill, President

CERTIFICATION:

I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _____ day of _______________, 2024 at ______ o'clock ____.M.



___________________________ Stacey Kemp, County Clerk Collin County, T E X A S



___________________________ Deputy

NOTE: The Collin County Health Care Foundation Board of Trustees complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.


AI-56059			1.a.
Health Care Foundation
Meeting Date:	06/17/2024
Vaccination Capacity (HHS001019500012) Grant Amendment #2
Submitted For:	Linda Riggs	Submitted By:	Andrea Pease
Department:	Auditor
Request Type:	FYI

Information
Department Action
This is an FYI notification of amending the budget for the Vaccination Capacity Contract HHS001019500012. Budget amendment to move funds between categories, resulting in a net-zero dollar change in the budget total. The total budget for the grant award will be maintained at $2,906,146.00.The grant period is from May 19, 2021 through June 30, 2025. The award was accepted on Agenda Item 55878 on May 13, 2024.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
Amendment No.2 for net-zero budget amendment to Contract No. HHS001019500012 Vaccination Capacity Grant to move funding between categories. Grant period is May 19, 2021 - June 30, 2025. (2108)-HC Grants Fund.
Auditor's Office Action
Budget amendment to move funds between budget categories has been completed as per attached. Net-zero budget amendment. Grant period is May 19, 2021 through June 30, 2025.
Commissioners Court
Budget amendment for the Vaccination Capacity Grant (Contract No. HHS001019500012) to move funding between categories, resulting in a net-zero dollar change in the budget total.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
MEMO
MUNIS PROOF
EXPENDITURES
EXPENDITURES
CONTRACT BUDGET
COURT ORDER


AI-56058			1.b.1.
Health Care Foundation
Meeting Date:	06/17/2024
2023-288 Medical Supplies Award, Renewal 1
Submitted For:	Candy Blair	Submitted By:	Bethany MacDonald
Department:	Health Care
Request Type:	CONSENT

Information
Department Action
In coordination with the Purchasing Department, Health Care Services requests approval to renew Contract 2023-288 Medical Supplies to the following vendor: Henry Schein, Inc. utilizing Omnia Partners 2021002973 as the secondary vendor I respectfully request that you approve this contract renewal to continue Collin County Health Care Services’ ability to provide Collin County resident’s with the best healthcare.
Purchasing Department Action
Request Health Care Foundation Board consideration and any action regarding approval to renew Contract 2023-288, Medical Supplies with Henry Schein, Inc. through OMNIA Partners cooperative contract 2021002973 to be used by the Health Care Department and other County departments, for the period July 11, 2024 through July 10, 2025. svm Contract Renewal 1 of 2 FY24 Expenditures to date – $5,903.58 FY23 Expenditures – $19,112.90
HR and/or IT Action

Budget Department Action
Budgeted funds available for the renewal of Contract No. 2023-288 Medical Supplies, through OMNIA Partners Contract No. 2021002973 with Henry Schein, Inc. Contract period July 11, 2024 - July 10, 2025. (1040)-HealthCare Foundation Fund and (5505)-Employee Insurance Fund.
Auditor's Office Action
Funds available in the HealthCare Foundation Fund (1040) and Employee Insurance Fund (5505).
Commissioners Court
Medical Supplies (Contract No. 2023-288) with Henry Schein, Inc. to extend the contract for one (1) year through and including July 10, 2025, Health Care.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$206,286.00

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	1040-60001-0001-72-30-0000-626117
2:	5505-60020-0001-88-30-0000-626117

Fund Transfers

Remarks:

Attachments
Court Order 2024-2076-06-17
Memo - HC
Renewal Letter.pdf
2252 Certification


AI-56045		1.c.1.
Health Care Foundation
Meeting Date:	06/17/2024
Health Care Foundation Meeting Minutes, May 13, 2024
Submitted By:	Krystal Garner
Department:	County Clerk
Request Type:	CONSENT

Information
Department Action
Health Care Foundation Meeting Minutes, May 13, 2024
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget.
Auditor's Office Action
No action by Auditor.
Commissioners Court
May 13, 2024.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Health Care Foundation Meeting Minutes, May 13, 2024


AI-56055		1.c.2.
Health Care Foundation
Meeting Date:	06/17/2024
Health Care Foundation Meeting Minutes 5.20.24
Submitted By:	Krystal Garner
Department:	County Clerk
Request Type:	CONSENT

Information
Department Action
Health Care Foundation Meeting Minutes 5.20.24
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget.
Auditor's Office Action
No action by Auditor.
Commissioners Court
May 20, 2024.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Health Care Foundation Meeting Minutes 5.20.24


AI-56091			1.d.1.
Health Care Foundation
Meeting Date:	06/17/2024
Cybersecurity Training- WIC Contract Requirement
Submitted For:	Candy Blair	Submitted By:	Norma Sepeda
Department:	Health Care
Request Type:	CONSENT

Information
Department Action
In accordance with HB 3834, contractors who have access to a Health and Human Services (HHS) system or database must complete a certified cybersecurity awareness training approved by Department of Information Resources (DIR) before execution of a contract with HHS. WIC has completed this requirement using the cybersecurity training provided by our County IT Department, incurring no additional costs to our program. In addition to completing the training, we must also submit Form 3834: Written Acknowledgement of Completion of Cybersecurity Training Program to our HHS contract manager after being signed by our authorized contract representative, Judge Chris Hill, attesting to current and continued compliance with the training requirements.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget.
Auditor's Office Action
No action required by the Auditor's Office.
Commissioners Court
Written Acknowledgment of Completion of Cybersecurity Training Program for WIC Contract No. HHS000801700001, Health Care.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order 2024-2080-06-17
WIC Cybersecurity Training Memo
Form 3834