Agenda


AI-49597			1.
Commissioners Court
Meeting Date:	12/21/2020
Personnel Appointments
Submitted By:	Hilari Monk
Department:	Administrative Services
Request Type:	DECISIONS MANDATED	Agenda Area:	Miscellaneous

Information
Department Action
Personnel Appointments, Human Resources.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Personnel Appointments, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Appointments


AI-49567			1.
Commissioners Court
Meeting Date:	12/21/2020
P-card Disbursements
Submitted For:	Linda Riggs	Submitted By:	Patricia Campbell
Department:	Auditor
Request Type:	FYI	Agenda Area:	Miscellaneous

Information
Department Action
P-card Disbursements
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget Department.
Auditor's Office Action
As per attached.
Commissioners Court
P-card disbursements, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Disbursements


AI-49568			2.
Commissioners Court
Meeting Date:	12/21/2020
Inter-County Account Transfers 12/03/2020
Submitted For:	Linda Riggs	Submitted By:	Gina Robbins
Department:	Auditor
Request Type:	FYI	Agenda Area:	Miscellaneous

Information
Department Action
Notification of Inter-County Account Transfers transmitted 12/03/2020 to meet the daily operational needs of The County.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
As per attached.
Auditor's Office Action
As per attached.
Commissioners Court
Intra-County account transfers transmitted on December 3, 2020, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Memo
Inter-County Account Transfers_12.03.2020


AI-49589			3.
Commissioners Court
Meeting Date:	12/21/2020
FYI - Change Order No.3 - Roof Replacement, Collin County Central Plant - Nations Roof Central
Submitted For:	Bill Burke	Submitted By:	Lisa Bunch
Department:	Construction Projects
Request Type:	FYI	Agenda Area:	Miscellaneous

Information
Department Action
FYI to Commissioners' Court for Change Order No. 3 for Roof Replacement, Collin County Central Plant, to Nations Roof Central LLC for PCO 3 - Owner requested amendment to credit material and labor for decking allowance not used in the project. We are receiving back 100% of the allowance set up in the bid. There was no rust on the existing deck ($22,400.00) Total for this Change Order - ($22,400.00) or 8.86% of contract. Total Change Orders for the Project - ($8,372.00) or 3.15% of contract.
Purchasing Department Action
FYI notification to Commissioners' Court of Contract Change Order No. 3 to Nations Roof Central, LLC, for Construction, Roof Replacement, Collin County Central Plant, IFB 2020-132 per the attached documents. This change order was previously approved by the County Administrator per Court Order No. 2007-180-02-27. jdg
HR and/or IT Action

Budget Department Action
Contract Change Order No. 3 in the amount of ($22,400) to IFB 2020-132, Construction, Roof Replacement, Collin County Central Plant with Nations Roof Central, LLC to credit material and labor for decking allowance not used in the project. New contract total is $244,493. Permanent Improvement Fund (0499).
Auditor's Office Action
Funds available in the Permanent Improvement Fund.
Commissioners Court
Change Order No. 3 to Construction, Roof Replacement, Collin County Central Plant (IFB No. 2020-132) with Nations Roof Central, LLC to credit unused material and labor, Construction & Projects.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

($22,400.00)

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	BDL4007-0499-400108016-809101

Fund Transfers

Remarks:

CREDIT

Attachments
Memo
Change Order 3


AI-49585			4.a.
Commissioners Court
Meeting Date:	12/21/2020
2020 UASI - Elections Cybersecurity Budget
Submitted For:	Linda Riggs
Department:	Auditor
Request Type:	FYI	Agenda Area:	Ntfy/Bdgt Amendment

Information
Department Action
This is notification to establish the budget for the FY2020 UASI - Elections Cybersecurity Grant Award in the amount of $39,104.60. The award period is October 1, 2020 through September 30, 2021. The grant award is on Agenda on 49535 for ratification.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
Establishment of the budget in the amount of $39,104.60 for the FY 2020 UASI - Election Cybersecurity Grant. Grant period is October 1, 2020 through September 30, 2021. See attached Auditor’s budget amendment. (2103)-Federal Homeland Security Grant Fund.
Auditor's Office Action
Budget amendment has been processed as per attached in the amount of $39,104.60. Grant period is 10/1/2020 - 9/30/2021.
Commissioners Court
$39,104.60 to establish the budget for the FY2020 UASI - Election Cybersecurity Grant, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

39,104.60

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	GT297A-2103-580019165-798902

Fund Transfers

Remarks:

Attachments
Memo
Munis Proof
Revenues
Expenditures
Contract Budget


AI-49569		4.a.
Commissioners Court
Meeting Date:	12/21/2020
Disbursements
Submitted By:	Hilari Monk
Department:	Administrative Services
Request Type:	CONSENT

Information
Department Action
Disbursements for the period ending December 15, 2020, Auditor.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Disbursements for the period ending December 15, 2020, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order No. 2020-2037-12-21
Disbursements


AI-49570		4.b.
Commissioners Court
Meeting Date:	12/21/2020
Indigent Defense Disbursements
Submitted By:	Hilari Monk
Department:	Administrative Services
Request Type:	CONSENT

Information
Department Action
Indigent Defense Disbursements, Auditor.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Indigent Defense Disbursements, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order No. 2020-2038-12-21
Indigent Defense Disbursements


AI-49489			4.c.
Commissioners Court
Meeting Date:	12/21/2020
Property tax refunds
Department:	Tax Assessor/Collector
Request Type:	CONSENT	Agenda Area:	Tax Refunds

Information
Department Action
553 Property tax refunds totaling $1,713,548.31.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget Department.
Auditor's Office Action
Refunds have been audited. Records can be reviewed at Tax Office.
Commissioners Court
Tax refunds totaling $1,713,548.31, Tax Assessor-Collector.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

n/a

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order No. 2020-2039-12-21
Summary Sheet 12/21/2020


AI-49577			4.d.1.
Commissioners Court
Meeting Date:	12/21/2020
Award of Vehicles 2021-112, PI SUV for Sheriff CID
Submitted For:	Jon Kleinheksel	Submitted By:	Tammi Koch
Department:	Public Works
Request Type:	CONSENT	Agenda Area:	Award

Information
Department Action
Public Works requests Commissioners Court approval to award one Police Interceptor for the Sheriff to Silsbee Ford. The purchase of this vehicle and associated funding was approved in the FY21 budget.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval to award contract No. 2021-112, Vehicle, PI SUV for Sheriff CID, to Silsbee Ford, Inc. through their Goodbuy cooperative contract No. 20-8F000 to purchase one (1) Ford PI SUV for the amount of $39,691.50. MD
HR and/or IT Action

Budget Department Action
Budgeted funds available in the amount of $39,691.50 for the Award of Vehicle, Sheriff’s Office, Contract No. 2021-112 to Silsbee Ford, Inc. through Goodbuy Cooperative Contract #20-8F000. (0001)-General Fund.
Auditor's Office Action
Funds available in the General Fund.
Commissioners Court
Vehicle, Police Interceptor SUV (Contract No. 2021-112) to Silsbee Ford, Inc. through Goodbuy Cooperative Contract No. 20-8F000, Public Works.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$39,691.50

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	BDK4424-0001-440010009-809070

Fund Transfers

Remarks:

Attachments
Court Order No. 2020-2040-12-21
Department Memo
Tabulation
Form_1295
2252 Certification


AI-49578			4.d.2.
Commissioners Court
Meeting Date:	12/21/2020
Award of Vehicles 2021-111, PI SUV for Sheriff Civil
Submitted For:	Jon Kleinheksel	Submitted By:	Tammi Koch
Department:	Public Works
Request Type:	CONSENT	Agenda Area:	Award

Information
Department Action
Public Works requests Commissioners Court approval to award one Police Interceptor for the Sheriff to Silsbee Ford. The purchase of this vehicle and associated funding was approved int he FY21 budget.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval to award contract No. 2021-111, Vehicle, PI SUV for Sheriff Civil, to Silsbee Ford, Inc. through their Goodbuy cooperative contract No. 20-8F000, to purchase one (1) Ford PI SUV for the amount of $42,518.50. MD
HR and/or IT Action

Budget Department Action
Budgeted funds available in the amount of $42,518.50 for the Award of Vehicle, Sheriff’s Office, Contract No. 2021-111 to Silsbee Ford, Inc. through Goodbuy Cooperative Contract #20-8F000. (0001)-General Fund.
Auditor's Office Action
Funds available in the General Fund.
Commissioners Court
Vehicle, Police Interceptor SUV (Contract No. 2021-111) to Silsbee Ford, Inc. through Goodbuy Cooperative Contract No. 20-8F000, Public Works.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$42,518.50

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	BDK4419-0001-440010009-809070

Fund Transfers

Remarks:

Attachments
Court Order No. 2020-2041-12-21
Department Memo
Tabulation
Form 1295
2252 Certification


AI-49580			4.d.3.
Commissioners Court
Meeting Date:	12/21/2020
Award of Vehicles 2021-114 - Public Safety - Sheriff CVE
Submitted For:	Jon Kleinheksel	Submitted By:	Tammi Koch
Department:	Public Works
Request Type:	CONSENT	Agenda Area:	Award

Information
Department Action
Public Works requests Commissioners Court approval to award two (2) Ford F150 Responders for the Sheriff to Caldwell Country Ford dba Rockdale County Ford. The purchase of these trucks and associated funding was approved in the FY21 budget.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval to award contract 2021-114, Vehicles, F-150 First Responder for Sheriff CVE, to Caldwell Country Ford, LLC d/b/a Rockdale Country Ford through their Buyboard cooperative contract No. 601-19 for the purchase of two (2) Ford F-150 First Responder Trucks for the total amount of $114,219.00. MD
HR and/or IT Action

Budget Department Action
Budgeted funds available in the amount of $114,219 for the Award of Two (2) Vehicles, Sheriff’s Office, Contract No. 2021-114 to Caldwell Country Ford, LLC dba Rockdale Country Ford, Inc. through Buyboard Cooperative Contract #601-19. (0001)-General Fund.
Auditor's Office Action
Funds available in the General Fund.
Commissioners Court
Vehicles, F-150 First Responders (Contract No. 2021-114) to Caldwell Country Ford, LLC d/b/a Rockdale Country Ford through Buyboard Cooperative Contract No. 601-19, Public Works.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$114,219

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	BDK4425-0001-440010009-809070

Fund Transfers

Remarks:

Attachments
Court Order No. 2020-2042-12-21
memo
Tabulation
Form 1295
2252 Certification


AI-49581			4.d.4.
Commissioners Court
Meeting Date:	12/21/2020
Award of Vehicles 2021-117 Public Safety Fire Marshal
Submitted For:	Jon Kleinheksel	Submitted By:	Tammi Koch
Department:	Public Works
Request Type:	CONSENT	Agenda Area:	Award

Information
Department Action
Public Works requests Commissioners Court approval to award one (1) Ford F150 Responder for the Fire Marshal to Caldwell Country Ford dba Rockdale County Ford. The purchase of this truck and associated funding was approved in the FY21 budget.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval to award contract No. 2021-117, Vehicle, F-150 First Responder for Fire Marshal, to Caldwell Country Ford, LLC d/b/a Rockdale Country Ford through their Buyboard contract No. 601-19 for the purchase of one (1) Ford F-150 First Responder truck for the amount of $45,887.00. MD
HR and/or IT Action

Budget Department Action
Budgeted funds available in the amount of $45,887 for the Award of Vehicle, Fire Marshal, Contract No. 2021-117 to Caldwell Country Ford, LLC dba Rockdale Country Ford, Inc. through Buyboard Cooperative Contract #601-19. (0001)-General Fund.
Auditor's Office Action
Funds available in the General Fund.
Commissioners Court
Vehicle, F-150 First Responder (Contract No. 2021-117) to Caldwell Country Ford, LLC d/b/a Rockdale Country Ford through Buyboard Cooperative Contract No. 601-19, Public Works.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$45,887

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	BDK4413-0001-440010009-809070

Fund Transfers

Remarks:

Attachments
Court Order No. 2020-2043-12-21
memo
Tabulation
Form 1295
2252 Certification


AI-49555			4.e.1.
Commissioners Court
Meeting Date:	12/21/2020
Lease Agreement - RDNPLN, LLC - Frisco Printing
Submitted For:	Bill Burke	Submitted By:	Lisa Bunch
Department:	Construction Projects
Request Type:	CONSENT	Agenda Area:	Agreement

Information
Department Action
Request Commissioners’ Court consideration and approval of the Lease Agreement between Collin County and RDNPLN, LLC (Frisco Printing) for property located at 8585 John Wesley Drive, Suite 200, Frisco, TX for a period of three years beginning January 1, 2021 and ending December 31, 2023. Base rent for the term is $22.00 per square foot or $3,813.37 per month January 1^st of each year and $3,813.33 at the first of each month for the remaining eleven months in the year. This is an increase of $1.00 per square foot over the previous lease.
Purchasing Department Action
Request Commissioners’ Court consideration and any action regarding approval of the Lease Agreement between Collin County and RDNPLN, LLC for property located at 8585 John Wesley Drive, Suite 200, Frisco, TX for a period of three years beginning January 1, 2021 and ending December 31, 2023. Base rent for the term is $22.00 per square foot or $3,813.37 per month January 1^st of each year and $3,813.33 at the first of each month for the remaining eleven months in the year. This is an increase of $1.00 per square foot over the previous lease. Further, authorize the County Judge to execute same. MD
HR and/or IT Action

Budget Department Action
Revenue to the County for leased space in the John Wesley building. Lease tern is January 1, 2021 through December 31, 2023. Base rent is $22 per square foot or $45,760 per year a $1 per square foot increase over the previous lease. (0001 General Fund)
Auditor's Office Action
Funds available in the General Fund.
Commissioners Court
Lease Agreement with RDNPLN, LLC for property located at 8585 John Wesley Drive, Suite 200, Frisco, Texas commencing January 1, 2021 through and including December 31, 2023, Construction & Projects.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Funds paid to Collin County.

Remarks:

Need Form 1295. md

Attachments
Court Order No. 2020-2044-12-21
Memo
Lease
2252 Certification
Form 1295


AI-49537			4.e.2.
Commissioners Court
Meeting Date:	12/21/2020
Interlocal Agreement with Van Alstyne MUD No. 2 for Animal Control & Shelter Services
Department:	Development Services
Request Type:	CONSENT	Agenda Area:	Agreement

Information
Department Action
We respectfully request Commissioners’ Court approve the Animal Control & Shelter Services Agreement with Van Alstyne. This agreement provides the contract for 1-year period from October 1, 2020 and continuing through and including September 30, 2021.
Purchasing Department Action
Request Commissioners’ Court consideration and any action regarding the approval of the Interlocal Agreement for the Animal Control and Animal Shelter Services with Van Alystne Municipal Utility District No. 2, AGR 2021-118, to set the rate for FY2021 to be effective October 1, 2020 through September 30, 2021; further authorize the County Judge to finalize and execute same. BS
HR and/or IT Action

Budget Department Action
Interlocal agreement with Van Alstyne Municipal Utility District No. 2 in the amount of $4,000 for FY 2021 Animal Control and Shelter Services. Agreement period from October 1, 2020 through September 30, 2021. (5990) - Animal Services Fund.
Auditor's Office Action
Revenues included in the FY 2021 Estimates.
Commissioners Court
Interlocal Agreement for Animal Control and Animal Shelter Services with Van Alstyne Municipal Utility District No. 2 effective October 1, 2020 through and including September 30, 2021, Development Services.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	Revenue Generating - Animal Safety

Fund Transfers

Remarks:

Attachments
Court Order
Memo
Interlocal Agreement


AI-49587			4.f.1.
Commissioners Court
Meeting Date:	12/21/2020
FY 2020 Joint Law Enforcement Operations Task Force - AMENDMENT
Submitted For:	Jim Skinner	Submitted By:	Tracy Spurgin
Department:	Sheriff's Office
Request Type:	CONSENT	Agenda Area:	Amendment

Information
Department Action
The Sheriff's Office is requesting an amendment to Court Order 2020-337-05-04. Current funding amount is $15,000.00; contract adjusted amount is $12,914.41. The revised contract amount is $2085.59.
Purchasing Department Action
Request Commissioners Court consideration and any action regarding Amendment to the 2020 Joint Law Enforcement Operations Task Force from the US Department of Justice, United States Marshals Service to decrease the funding amount by $12,914.41 for a new adjusted amount of $2,085.59 and authorize County Judge to execute same. sh
HR and/or IT Action

Budget Department Action
Requesting amendemnet to the 2020 Joint Law Enforcement Operations Task Force MOU to reduce the amount by $12,914.41 to reflect the amount actually spent and reimbursed of $2,085.59.
Auditor's Office Action
Contract to de-obligate grant funds in the amount of $12,914.41 to reflect the actual amount spent and reimbursed of $2,085.59.
Commissioners Court
Amendment to the 2020 Joint Law Enforcement Operations Task Force from the US Department of Justice, United States Marshals Service to decrease the funding amount by $12,914.41, Sheriff.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$2,085.59

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order No. 2020-2046-12-21
MEMO
Modification Document


AI-49579			4.g.1.
Commissioners Court
Meeting Date:	12/21/2020
Change Order #1 and Renewal
Submitted For:	Jon Kleinheksel	Submitted By:	Tammi Koch
Department:	Public Works
Request Type:	CONSENT	Agenda Area:	Change Order

Information
Department Action
Public Works requests Commissioners Court approval for a Change Order with RDO Offutt Company DBA RDO Equipment. Add change order #1 clause regarding Force Majeure to the terms of the contract. Renew the contract for an additional one-year period.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval of Change Order No. 1 to IFB 2019-303 Equipment, Lease: Road Construction & ROW Equipment to RD Offutt Company dba RDO Equipment Co. to 1) extend the contract through and including October 27, 2021 and 2) add Force Majeure to Terms of Contract, and authorize Purchasing Agent to execute same. gz Renewal 1 of 3. FY20 $0, FY21YTD $0
HR and/or IT Action

Budget Department Action
Budgeted funds available for Change Order No.1 to IFB 2019-303 Equipment Lease, Road Construction and Right of Way Maintenance Equipment with RD Offutt Company dba RDO Equipment Co. Extension of contract for one (1) year period and add force majeure to terms of contract. Contract period through October 27, 2021. (1010)-Road and Bridge Fund.
Auditor's Office Action
Funds available in the Road and Bridge Fund.
Commissioners Court
No. 1 to Equipment, Lease: Road Construction and Right of Way Maintenance Equipment (IFB No. 2019-303) with RD Offutt Company d/b/a RDO Equipment Co. to extend the contract for one (1) year through and including October 27, 2021, and further authorize the Purchasing Agent to finalize and execute same, Public Works.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$140,000

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	1010-75001-0001-68-30-0000-626510-

Fund Transfers

Remarks:

Attachments
Court Order No. 2020-2047-12-21
memo
Change Order 1
Change Order 1
CO 1 2252 form
CO 1 1295 form


AI-49582			4.h.1.
Commissioners Court
Meeting Date:	12/21/2020
FY2020 3rd Quarterly Investment Report
Submitted For:	Linda Riggs	Submitted By:	Gina Robbins
Department:	Auditor
Request Type:	CONSENT	Agenda Area:	Receive/File

Information
Department Action
Submit FY2020 3rd Quarterly Investment Report for Commissioner Court Review and Approval.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
As per attached.
Auditor's Office Action
As per attached.
Commissioners Court
Investment Report (3rd Quarter FY2020).

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order No. 2020-2048-12-21
Memo
FY2020 3rd Quarterly Investment Report


AI-49431			4.i.1.
Commissioners Court
Meeting Date:	12/21/2020
2021 Investment Policy
Submitted For:	Linda Riggs	Submitted By:	Gina Robbins
Department:	Auditor
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Submit 2021 Investment Policy for Commissioners Court Review and Approval.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
As per attached.
Auditor's Office Action
As per attached.
Commissioners Court
Adoption of the 2021 Investment Policy, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order No. 2020-2049-12-21
Memo
2021 Investment Policy_Markup
2021 Investment Policy_Proposed


AI-49575			4.i.2.
Commissioners Court
Meeting Date:	12/21/2020
Redesignation of Private Roads 5724 through 5735 at Mansions of Prosper 2
Submitted By:	Ramona Luster
Department:	Information Technology
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Request redesignation of Private Roads 5724 through 5735 at Mansions of Prosper 2, pursuant to the Collin County Road Designation Policy, Court Order No. 93-808-07-12 Section B; the adjoining property owners have petitioned the Court and there are currently no residents (construction just beginning).
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget.
Auditor's Office Action
No action by Auditor.
Commissioners Court
Redesignation of Private Roads 5724, 5725, 5726, 5727, 5728, 5729, 5730, 5731, 5732, 5733, 5734, and 5735 with associated address updates, GIS/Rural Addressing.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order No. 2020-2050-12-21
Request Memo
Map New Road Names
Petitions, signed
Memo from Owners
LetterToOwners
Mapgrid 12D1


AI-49576			4.i.3.
Commissioners Court
Meeting Date:	12/21/2020
Declare attached list as surplus and authorize on-line auction.
Submitted By:	Derek Riley
Department:	Purchasing
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Declare attached list as surplus.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding the approval to declare the attached list of Collin County property as surplus and authorize Purchasing Agent to sell via on-line auction per V.T.C.A. Local Government Code 263: and authorize advertising for the same.
HR and/or IT Action

Budget Department Action
No action by Budget & Finance.
Auditor's Office Action
No action by Auditor.
Commissioners Court
Declare the attached list of Collin County property as surplus, authorize the Purchasing Agent to sell via on-line auction, and authorize advertising for same, Purchasing.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order No. 2020-2051-12-21
Auction list


AI-49598			4.i.4.
Commissioners Court
Meeting Date:	12/21/2020
Personnel Appointments
Submitted By:	Hilari Monk
Department:	Administrative Services
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Personnel Appointments, Human Resources.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Personnel Appointments, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order No. 2020-2052-12-21
HR Appts..pdf


AI-49599			4.i.5.
Commissioners Court
Meeting Date:	12/21/2020
Personnel Changes
Submitted By:	Hilari Monk
Department:	Administrative Services
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Personnel Changes, Human Resources.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Personnel Changes, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order No. 2020-2053-12-21
HR Changes.pdf


AI-49614		5.
Commissioners Court
Meeting Date:	12/21/2020
Constable Precinct 1 vacancy
Submitted By:	Nicole Gillespie
Department:	Administrative Services

Information
Department Action
Vacancy in Constable, Precinct 1, Commissioners Court.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Vacancy in Constable, Precinct 1, Commissioners Court.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order No. 2020-2054-12-21


AI-48410		6.
Commissioners Court
Meeting Date:	12/21/2020
COVID-19 Update
Submitted By:	Nicole Gillespie
Department:	Administrative Services
Request Type:	GENERAL

Information
Department Action
COVID-19 Update, Administrative Services.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
COVID-19 Update, Administrative Services.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Facility Report 12_14_2020.pdf
COVID Update.pdf EMAIL.pdf
Toyota Email.pdf
Sachse Email


AI-48414		7.
Commissioners Court
Meeting Date:	12/21/2020
Utilization of CARES funding
Submitted By:	Hilari Monk
Department:	Administrative Services
Request Type:	GENERAL

Information
Department Action
Utilization of CARES funding, Commissioners Court.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Utilization of CARES funding, Commissioners Court.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
2020-12-16 COVID Funding Spend.pdf
2020 12 16 ZoomGrants EHLA Weekly Metrics.pdf
2020 12 16 Small Business ZoomGrants Weekly Metrics.pdf
2020 12 12 Small Busines Grant Invoice #11 CommCourt.pdf
2020 12 18 Small Busines Grant Invoice #12 CommCourt (Pre-Approvals).pdf
2020 12 12 Small Busines Grant Invoice #11 Approved for Payment with Business Details.pdf
2020 12 18 Small Busines Grant Invoice #12 Approved for Payment with Business Details.pdf
2020 Small Business Invoice Approved Payments.pdf
Court Order No. 2020-2055-12-21
PO Tracking - Covid 19 PPE.pdf
OUTSIDE AGENCIES
St. Paul Memo to Court.pdf
Town of St Paul - PPE Expenses - List as of 12-15-20.pdf.pdf
Town of St Paul - PPE Expenses - Receipts as of 12-15-20.pdf
Court Order No. 2020-2056-12-21
public safety distribution amended



AGENDA

Commissioners Court Jack Hatchell Administration Building 4th Floor, 2300 Bloomdale Road, McKinney December 21, 2020 1:30 P.M.

NOTICE OF A REGULAR MEETING

Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:

Invocation – Judge Hill Pledge of Allegiance – Commissioner Williams Pledge of Allegiance to the Texas Flag – Commissioner Fletcher

COMMISSIONERS COURT MEETING


					DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:

		1.		AI-49597 Notification Only	Personnel Appointments, Human Resources.

					FYI NOTIFICATION

		1.		AI-49567 Notification Only	P-card disbursements, Auditor.

		2.		AI-49568 Notification Only	Intra-County account transfers transmitted on December 3, 2020, Auditor.

		3.		AI-49589 Notification Only	Change Order No. 3 to Construction, Roof Replacement, Collin County Central Plant (IFB No. 2020-132) with Nations Roof Central, LLC to credit unused material and labor, Construction & Projects.

		4.			Notification of budget adjustment(s)/amendment(s), Auditor:

			a.	AI-49585 Notification Only	$39,104.60 to establish the budget for the FY2020 UASI - Election Cybersecurity Grant, Auditor.

1.					Call to order. The court will convene in open session for consideration of the following business matters:

2.					Public Comments.

3.					Presentation/Recognition.

4.					Consent agenda to approve:

	a.			AI-49569 Approved	Disbursements for the period ending December 15, 2020, Auditor.

	b.			AI-49570 Approved	Indigent Defense Disbursements, Auditor.

	c.			AI-49489 Approved	Tax refunds totaling $1,713,548.31, Tax Assessor-Collector.

	d.				Award(s):

		1.		AI-49577 Approved	Vehicle, Police Interceptor SUV (Contract No. 2021-112) to Silsbee Ford, Inc. through Goodbuy Cooperative Contract No. 20-8F000, Public Works.

		2.		AI-49578 Approved	Vehicle, Police Interceptor SUV (Contract No. 2021-111) to Silsbee Ford, Inc. through Goodbuy Cooperative Contract No. 20-8F000, Public Works.

		3.		AI-49580 Approved	Vehicles, F-150 First Responders (Contract No. 2021-114) to Caldwell Country Ford, LLC d/b/a Rockdale Country Ford through Buyboard Cooperative Contract No. 601-19, Public Works.

		4.		AI-49581 Approved	Vehicle, F-150 First Responder (Contract No. 2021-117) to Caldwell Country Ford, LLC d/b/a Rockdale Country Ford through Buyboard Cooperative Contract No. 601-19, Public Works.

	e.				Agreement(s):

		1.		AI-49555 Approved	Lease Agreement with RDNPLN, LLC for property located at 8585 John Wesley Drive, Suite 200, Frisco, Texas commencing January 1, 2021 through and including December 31, 2023, Construction & Projects.

		2.		AI-49537 Approved	Interlocal Agreement for Animal Control and Animal Shelter Services with Van Alstyne Municipal Utility District No. 2 effective October 1, 2020 through and including September 30, 2021, Development Services.

	f.				Amendment(s):

		1.		AI-49587 Approved	Amendment to the 2020 Joint Law Enforcement Operations Task Force from the US Department of Justice, United States Marshals Service to decrease the funding amount by $12,914.41, Sheriff.

	g.				Change Order(s):

		1.		AI-49579 Approved	No. 1 to Equipment, Lease: Road Construction and Right of Way Maintenance Equipment (IFB No. 2019-303) with RD Offutt Company d/b/a RDO Equipment Co. to extend the contract for one (1) year through and including October 27, 2021, and further authorize the Purchasing Agent to finalize and execute same, Public Works.

	h.				Receive and File, Auditor:

		1.		AI-49582 Approved	Investment Report (3rd Quarter FY2020).

	i.				Miscellaneous

		1.		AI-49431 Approved	Adoption of the 2021 Investment Policy, Auditor.

		2.		AI-49575 Approved	Redesignation of Private Roads 5724, 5725, 5726, 5727, 5728, 5729, 5730, 5731, 5732, 5733, 5734, and 5735 with associated address updates, GIS/Rural Addressing.

		3.		AI-49576 Approved	Declare the attached list of Collin County property as surplus, authorize the Purchasing Agent to sell via on-line auction, and authorize advertising for same, Purchasing.

		4.		AI-49598 Approved	Personnel Appointments, Human Resources.

		5.		AI-49599 Approved	Personnel Changes, Human Resources.

					GENERAL DISCUSSION

					Presentation, discussion and any action regarding:

5.				AI-49614 Approved	Vacancy in Constable, Precinct 1, Commissioners Court.

6.				AI-48410 No Action Taken	COVID-19 Update, Administrative Services.

7.				AI-48414 Approved	Utilization of CARES funding, Commissioners Court.

12.					Consideration, discussion and any action regarding Boards & Commissions Appointments, Commissioners Court.

					EXECUTIVE SESSION (upon recess of GENERAL DISCUSSION)

					Executive Session, in accordance with Chapter 551 of the Government Code.

					Any action resulting from the executive session.

					The court reserves the right to convene into executive session throughout this meeting.

					Adjourn.



					___________________________ Chris Hill COUNTY JUDGE COLLIN COUNTY, T E X A S

					CERTIFICATION:

					I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2020 at _______ o'clock _____.M.



					___________________________ Stacey Kemp, County Clerk Collin County, T E X A S



					___________________________ Deputy

					NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.