Agenda


AI-50602		1.
Commissioners Court
Meeting Date:	07/19/2021
Personnel Appointments
Submitted By:	Hilari Monk
Department:	Administrative Services
Request Type:	DECISIONS MANDATED

Information
Department Action
Personnel Appointments, Human Resources.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Personnel Appointments, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Personnel Appointments


AI-50600			1.
Commissioners Court
Meeting Date:	07/19/2021
Addendum No. 1 IFB 2021-229 Fujitsu Document Scanners, Lexmark Printers and Accessories
Submitted By:	Tyler Connelly
Department:	Purchasing
Request Type:	FYI	Agenda Area:	Miscellaneous

Information
Department Action
FYI Notification of Addendum No. 1 to IFB 2021-229 Fujitsu Document Scanners, Lexmark Printers and Accessories. TC
Purchasing Department Action
FYI Notification of Addendum No. 1 to IFB 2021-229 Fujitsu Document Scanners, Lexmark Printers and Accessories. TC
HR and/or IT Action

Budget Department Action
No action by Budget & Finance.
Auditor's Office Action
No action by Auditor.
Commissioners Court
Addendum No. 1 to Fujitsu Document Scanners, Lexmark Printers and Accessories (IFB No. 2021-229) to make various changes to the Invitation for Bid, Purchasing.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Addendum no. 1


AI-50561			2.a.
Commissioners Court
Meeting Date:	07/19/2021
TVC VETERANS COURT BA FY21-22
Submitted For:	Linda Riggs
Department:	Auditor
Request Type:	FYI	Agenda Area:	Ntfy/Bdgt Amendment

Information
Department Action
This is an FYI notification to Commissioners Court of establishing the budget for the TVC Veterans Treatment Court grant GT-VTC21-002 for $500,000. The grant award was accepted on Court Order 2021-539-06-07. The grant period is 7/01/2021 through 6/30/2022.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
Budget Establishment for the 2021-2022 Veterans Treatment Court Grant in the amount of $500,000. Grant period is July 1, 2021 through June 30, 2022. See attached Auditor's budget amendment for details. (2580) - State Grants Fund.
Auditor's Office Action
Budget amendment has been processed in the amount of $500,000 as per attached. Grant period is July 1, 2021 through June 30, 2022.
Commissioners Court
$500,000 to establish the budget for the FY2021-2022 Veterans Treatment Court Grant, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

500,000.00

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	2580-25296-9096-44-00-0000-434020

Fund Transfers

Remarks:

"See attached documents for complete budget amendment"

Attachments
MEMO
REVENUE BA FY21-22
EXPEND BA FY21-22
NOGA FY21-22
CO 2021-539-06-07


AI-50562			2.b.
Commissioners Court
Meeting Date:	07/19/2021
TVC VALOR BA FY21-FY22
Submitted For:	Linda Riggs
Department:	Auditor
Request Type:	FYI	Agenda Area:	Ntfy/Bdgt Amendment

Information
Department Action
This is an FYI notification to Commissioners Court of establishing the budget for the TVC VALOR grant GT-VMH21-000 for $250,000. The grant award was accepted on Court Order 2021-538-06-07. The grant period is 7/01/2021 through 6/30/2022.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
Budget Establishment for the 2021-2022 VALOR Mental Health Grant in the amount of $250,000. Grant period is July 1, 2021 through June 30, 2022. See attached Auditor's budget amendment for details. (2580) - State Grants Fund.
Auditor's Office Action
Budget amendment has been processed in the amount of $250,000 as per attached. Grant period is July 1, 2021 through June 30, 2022.
Commissioners Court
$250,000 to establish the budget for the FY2021-2022 Veterans Mental Health Grant, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

250,000

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	2580-25296-9167-44-00-0000-434020

Fund Transfers

Remarks:

"See attached documents for complete budget amendment"

Attachments
MEMO
REVENUE BA FY21-22
EXPEND BA FY21-22
NOGA FY21-22
CO 2021-538-06-07


AI-50579			2.c.
Commissioners Court
Meeting Date:	07/19/2021
TRANSFER OF FUNDS - FEDERAL FORFEITURE FUNDS (1065) - 22 COURT BAILIFF UNIFORMS, PATCHES & BADGES
Submitted For:	Jim Skinner	Submitted By:	Rebecca Zimmerman
Department:	Sheriff's Office
Request Type:	FYI	Agenda Area:	Ntfy/Bdgt Amendment

Information
Department Action
The Collin County Sheriff’s Office is notifying the Commissioners Court of a budget amendment to purchase 22 Court Bailiff uniforms, patches and badges. Federal Forfeiture funds (1065) will be utilized in this purchase not to exceed $11,000.00.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
Funds available in the amount of $11,000 in the Sheriff's Office Federal Forfeiture Fund (1065) for the purchase of Court Bailiff uniforms, patches and badges.
Auditor's Office Action
Funds available in the Sheriff Forfeiture Fund.
Commissioners Court
$11,000 for the purchase of 22 Court Bailiff uniforms, patches and badges, utilizing the Sheriff's Office Federal Forfeiture Fund, Sheriff.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$11,000.00

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	1065-50001-0055-64-30-0000-626503

Fund Transfers

Remarks:

Attachments
MEMO
JOURNAL PROOF


AI-50583		3.a.
Commissioners Court
Meeting Date:	07/19/2021
Disbursements
Submitted By:	Hilari Monk
Department:	Administrative Services
Request Type:	CONSENT

Information
Department Action
Disbursements for the period ending July 13, 2021, Auditor.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Disbursements for the period ending July 13, 2021, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order 2021-689-07-19
Disbursements


AI-50584		3.b.
Commissioners Court
Meeting Date:	07/19/2021
Indigent Defense Disbursements
Submitted By:	Hilari Monk
Department:	Administrative Services
Request Type:	CONSENT

Information
Department Action
Indigent Defense Disbursements, Auditor.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Indigent Defense Disbursements, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order 2021-690-07-19
Indigent Defense Disbursements


AI-50573			3.c.1.
Commissioners Court
Meeting Date:	07/19/2021
FY2021 - Award 2021-229 Fujitsu Document Scanners, Lexmark Printers and Accessories
Submitted For:	Caren Skipworth	Submitted By:	Christina Divers
Department:	Information Technology
Request Type:	CONSENT	Agenda Area:	Award

Information
Department Action
Request Commissioners Court consideration and any action to award IFB 2021-229 Fujitsu Document Scanners, Lexmark Printers and Accessories, to the lowest and best bidders per the attached contract data sheet.
Purchasing Department Action
Request Commissioners Court consideration and any action to award IFB 2021-229 Fujitsu Document Scanners, Lexmark Printers and Accessories, to the lowest and best bidders per the attached contract data sheet. TC
HR and/or IT Action

Budget Department Action
Request for approval to award IFB 2021-229, Fujitsu Document Scanners, Lexmark Printers and Accessories. Funding is budgeted as a part of the adopted budget for new equipment and replacement equipment on an as needed basis.
Auditor's Office Action
Budgeted funds available in various funds.
Commissioners Court
Fujitsu Document Scanners, Lexmark Printers and Accessories (IFB No. 2021-229) to various vendors, Information Technology.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	various

Fund Transfers

Remarks:

Attachments
Court Order 2021-691-07-19
Memo
Contract Data
Award Spreadsheet
Bid Tabulation
Award Letter
Award Letter
Award Letter
Award Letter
1295
1295
1295
1295
2252
2252
2252
2252


AI-50557			3.d.1.
Commissioners Court
Meeting Date:	07/19/2021
NCTCOG Aerial Photography Interlocal Agreement
Submitted By:	Bret Fenster
Department:	Information Technology
Request Type:	CONSENT	Agenda Area:	Agreement

Information
Department Action
The Information Technology Department respectfully requests Commissioners Court approval for entering into a license agreement with NCTCOG which will allow Collin County the use of cooperatively purchased, digital aerial photography for mapping, providing to vendors and web publishing.
Purchasing Department Action
Requesting Commissioners Court consideration and any action regarding approval to enter into an Interlocal Agreement with North Central Texas Council of Governments (NCTCOG) for the 2021 biennial digital aerial photography licensing agreement and authorization for County Judge to execute the same. MRM
HR and/or IT Action

Budget Department Action
Budgeted funds available in the amount of $50,445 for the Interlocal Agreement with NCTCOG to allow Collin County the use of cooperatively purchased digital photography for mapping, providing to vendors and web publishing. Budget Adjustment attached to move the funding into the appropriate expenditure account. General Fund (0001).
Auditor's Office Action
Funds available in the General Fund. Budget amendment will be processed upon approval.
Commissioners Court
Interlocal Agreement/License Agreement with the North Central Texas Council of Governments for the use of digital aerial photography, and budget adjustment for same, Information Technology.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

50,445

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	0001-06050-0001-64-30-0000-626401

Fund Transfers

Remarks:

Attachments
Court Order 2021-692-07-19
Memo
ILA
Journal Proof


AI-50569			3.d.2.
Commissioners Court
Meeting Date:	07/19/2021
ILA Purchasing Cooperative with Grayson County
Department:	Purchasing
Request Type:	CONSENT	Agenda Area:	Agreement

Information
Department Action
ILA Purchasing agreement between Grayson County and Collin County
Purchasing Department Action
Request Commissioners Court consideration and any action to enter into an Interlocal Agreement with Grayson County as authorized by the Interlocal Cooperation Act, V.T.C.A. Government Code, Chapter 791, and further allow the County Judge to execute the same. sc
HR and/or IT Action

Budget Department Action
As per attached. No action by Budget & Finance.
Auditor's Office Action
No action by Auditor.
Commissioners Court
Interlocal Cooperative Purchasing Agreement with Grayson County per Texas Local Government Code 791, Purchasing.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order 2021-693-07-19
ILA


AI-50578			3.e.1.
Commissioners Court
Meeting Date:	07/19/2021
Renewal - Fuels - IFB 2017-128
Submitted For:	Jon Kleinheksel	Submitted By:	Tammi Koch
Department:	Public Works
Request Type:	CONSENT	Agenda Area:	Contract Renewal

Information
Department Action
Public Works requests Commissioners Court approval to renew IFB 2017-128, Fuels with Petroleum Traders Corporation.
Purchasing Department Action
Request Commissioners Court consideration and any action regarding approval to renew 2017-128, Fuels with Petroleum Traders Corporation for the period October 1, 2021 through September 30, 2022. ha Contract Renewal 4 of 5 FY21 Expenditures to date – $541,038.95 FY20 Expenditures $673,288.73
HR and/or IT Action

Budget Department Action
Budgeted funds available upon adoption of the FY 2022 Budget for the renewal of IFB 2017-128 Fuels with Petroleum Traders Corporation. Contract extension for one (1) year to include terms, conditions and pricing set forth in the original award. Contract period October 1, 2021 through September 30, 2022. (0001)-General Fund and (1010)-Road and Bridge Fund.
Auditor's Office Action
Funds available in the General Fund. Budget anticipated to be approved for FY22.
Commissioners Court
Fuels (IFB No. 2017-128) with Petroleum Traders Corporation to extend the contract for one (1) year through and including September 30, 2022, Public Works.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$1,944,783.00

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	0001-44001-0009-60-30-0000-626101-
2:	1010-75001-0001-68-30-0000-626101-

Fund Transfers

Remarks:

Budgeted funds available upon adoption of the FY 2022 Budget.

Attachments
Court Order 2021-694-07-19
memo
Renewal Letter
2252 Certification
1295 Form


AI-50596			3.f.1.
Commissioners Court
Meeting Date:	07/19/2021
FY 2021 Transfer of Funds - SO ADMIN 50001
Submitted By:	Marie Chacon
Department:	Sheriff's Office
Request Type:	CONSENT	Agenda Area:	Budget Adj/Amend

Information
Department Action
Sheriff’s Office respectfully requesting approval of the budget adjustments attached transferring existing savings from completed projects into the One-Time purchases line item for possible funding carryover from FY 2021 to FY 2022.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
Funds available in the amount of $31,682 in completed projects for sweeping into the Sheriff's One Time Expenditure Line for possible carryover into FY 2022. Budget Adjustment is attached. General Fund (0001).
Auditor's Office Action
Funds available in the General Fund.
Commissioners Court
$31,682 for possible carryover into FY2022, Sheriff.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$31,682

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	Budget Adjustment Attached

Fund Transfers

Remarks:

Attachments
Draft Court Order
Memo
Savings Detail
Journal Proof


AI-50581			3.g.1.
Commissioners Court
Meeting Date:	07/19/2021
Commissioners Court Meeting Minutes, June 28, 2021
Department:	County Clerk
Request Type:	CONSENT	Agenda Area:	Minutes

Information
Department Action
Commissioners Court Meeting Minutes, June 28, 2021
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget & Finance.
Auditor's Office Action
No action by Auditor.
Commissioners Court
June 28, 2021.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Commissioners Court Meeting Minutes, June 28, 2021


AI-50598			3.h.1.
Commissioners Court
Meeting Date:	07/19/2021
Hills of Lone Star Phase 2B_Re-plat lot 13/14R
Submitted For:	Clarence Daugherty	Submitted By:	Mike Sullivan
Department:	Engineering
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Lone Star Partners, owner and developer of the Hills of Lone Star phase 2B, request Commissioners Court consideration of the attached re-plat of lot 13/14R. Lots 13 and 14 will be combined creating one lot of 5.015 acres. This re-plat does not affect any On Site Sewage Facilities and does not require a public hearing. The plat generally meets the County’s SUBDIVISION RULES as outlined in Section 1.05 of the Collin County Subdivision Regulations and authorized under Local Government Code (LGC) 232, however the developer will be required to make the necessary technical edits. Those items will be outlined in a detailed punch list to the developer within 10 days following Court’s conditional approval and will cite the reference in the County’s Subdivision Regulations and LGC. ACTION *We request Commissioners Court consideration for the approval of the Re-plat of The Hills of Lone Star phase 2B, lot 13/14R with the condition that the developer make the necessary technical edits, based on LGC 232.001 and 232.003.***
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget.
Auditor's Office Action
No action by Auditor.
Commissioners Court
Re-plat of The Hills of Lone Star Phase 2B, Lot 13/14R, Engineering.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order 2021-696-07-19
memo
map
plat


AI-50599			3.h.2.
Commissioners Court
Meeting Date:	07/19/2021
Final Plat and Street Sign Plan for Colina Creek Estates phase 6
Submitted For:	Clarence Daugherty	Submitted By:	Mike Sullivan
Department:	Engineering
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
547 Land Development LLC, owner and developer of Colina Creek Estates Phase 6, requests Commissioners Court consider approval of the attached Final Plat and signage plan. Located off FM 547, approximately 2.8 miles South of Farmersville; see location map attached. The Subdivision consists of thirty nine (39) residential lots ranging from 1.0 acre to 2.0 acres. Not all lots front on an existing road, therefore road construction is required. The plat generally meets the County’s SUBDIVISION RULES as outlined in Section 1.05 of the Collin County Subdivision Regulations and authorized under Local Government Code (LGC) 232, however the developer will be required to make the necessary technical edits. Those items will be outlined in a detailed punch list to the developer within 10 days following Court’s conditional approval and will cite the reference in the County’s Subdivision Regulations and LGC. In addition, the owner has submitted a street sign plan for the development. The plan was prepared by a Texas licensed professional engineer according to the Manual on Uniform Traffic Control Devices (MUTCD). The Engineering department has reviewed and concurs with the submitted street sign plan. ACTION *We request Commissioners Court consideration for:* *1) The approval of the Final Plat of Colina Creek Estates phase 6,* with the condition that the developer make the necessary technical edits, based on LGC 232.001 and 232.003, and 2) Approval of the street sign plan for Colina Creek Estates phase 6.**
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget.
Auditor's Office Action
No action by Auditor.
Commissioners Court
Final plat and sign plan for Colina Creek Estates Phase 6, Engineering.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order 2021-697-07-19
memo
map
plat
sign plan


AI-50601			3.h.3.
Commissioners Court
Meeting Date:	07/19/2021
Redesignation of County Road 84 as Vest Ln
Submitted By:	Ramona Luster
Department:	Information Technology
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Request redesignation of County Road 84 as Vest Ln. Pursuant to the Collin County Addressing Policy, Court Order No. 2002-247-04-08 Section A-3, the City of Celina has renamed and re-addressed their annexed sections of County Road 84. Related: 9-1-1 correction for addresses assigned on a private road that was not built (Bosh Hideaway Rnch), also to Vest Ln.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget.
Auditor's Office Action
No action by Auditor.
Commissioners Court
Redesignation of County Road 84 as Vest Lane with associated address updates, GIS/Rural Addressing.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order 2021-698-07-19
Request Memo
Celina Resolution
Map 14C2
Affected Parcels List
Letters to Owners


AI-50409			3.h.4.
Commissioners Court
Meeting Date:	07/19/2021
FY 2021 AllPaid - Warrant Track Program
Submitted For:	Jim Skinner	Submitted By:	Lawana Downs
Department:	Sheriff's Office
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
The Sheriff's Office requests the Commisioners Court sign a letter of engagement with AllPaid. While this letter allows the County to engage in a variety of services that AllPaid provides, the Sheriff's Office wished only to engage in the Warrant Track program at this time. There is no cost to the County for this service.
Purchasing Department Action
Requesting Commissioners Court consideration and any action regarding (1) authorization for County Judge to execute Interlocal Agreement for Electronic Warrant Payment Services with the North Central Texas Council of Governments (NCTCOG); (2) approval of 2021-310, Electronic Warrant Payment Services, with AllPaid, Inc. through NCTCOG per the attached documentation; and (3) authorization for Purchasing Agent to execute Engagement Letter for services with AllPaid, Inc. This agreement will continue through and including January 14, 2022, and automatically renew for successive one-year terms until canceled by Collin County and/or NCTCOG. MRM
HR and/or IT Action

Budget Department Action
Interlocal Agreement between Collin County and the North Central Texas Council of Governments (NCTCOG) for Contract No. 2021-310, Electronic Warrant Payment Services, with AllPaid, Inc. through NCTCOG. Agreement effective through January 14, 2022 and to automatically renew for successive one-year terms until canceled by Collin County and/or NCTCOG. No budget impact to Collin County for this service.
Auditor's Office Action
No action by Auditor. No cost to County. Compensation to GPS and NCTCOG to be collected from card holder making the payment.
Commissioners Court
Interlocal Agreement for Electronic Warrant Payment Services with the North Central Texas Council of Governments (NCTCOG) and contract with AllPaid, Inc. through NCTCOG for same, and further authorize the Purchasing Agent to finalize and execute the engagement letter for services with AllPaid, Inc., Sheriff.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order 2021-699-07-19
Memo
Master Contract
ILA
Amendment No. 1
Amendment No. 2
Amendment No. 3
Interlocal Agreement
Engagement Letter
Summary of Councils
AllPaid Exchange Information
2252
1295 (Redacted)


AI-50603			3.h.5.
Commissioners Court
Meeting Date:	07/19/2021
Personnel Appointments
Submitted By:	Hilari Monk
Department:	Administrative Services
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Personnel Appointments, Human Resources.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Personnel Appointments, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order 2021-700-07-19
Court Order 2021-701-07-19
Appointments
SO - Appointment
SO Memo


AI-50604			3.h.6.
Commissioners Court
Meeting Date:	07/19/2021
Personnel Changes
Submitted By:	Hilari Monk
Department:	Administrative Services
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Personnel Changes, Human Resources.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Personnel Changes, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order 2021-702-07-19
Personnel Changes


AI-50564		4.
Commissioners Court
Meeting Date:	07/19/2021
Public Hearing-County Clerk FY 2022 Preservation, Restoration and Records Archive Plan
Submitted By:	Tonya Kellogg
Department:	County Clerk
Request Type:	GENERAL

Information
Department Action
The County Clerk requests a Public Hearing to be held on Monday, July 19, 2021, for the consideration and approval of the County Clerk's FY 2022 Preservation, Restoration and Records Archive Five-Year Plan.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget & Finance.
Auditor's Office Action
No action by Auditor.
Commissioners Court
Public Hearing - FY 2022 Preservation, Restoration and Records Archive Five-Year Plan, County Clerk.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order 2021-703-07-19
Memo
FY 2022 Five Year Plan


AI-50597			5.
Commissioners Court
Meeting Date:	07/19/2021
Public Hearing for the re-plat of lots 2A, 2B & 2C of Rolling Meadows
Submitted For:	Clarence Daugherty	Submitted By:	Mike Sullivan
Department:	Engineering
Request Type:	GENERAL

Information
Department Action
Canales Rental Property, LLC., owner of Rolling Meadows lot 2, is seeking to subdivide lot 2 into three lots, lot 2A, 2B and 2C. The resulting tracts range from 20. To 2.6 acres. Local Government Code 232.041 requires that notice be given to affected parties prior to a decision by the Commissioners Court. A notice was published on the County’s website for 30 days prior to the public hearing and letters were sent out to all landowners in Rolling Meadows, 30 days prior to the public hearing. ACTION Hold Public Hearing for the Re-plat of Lots 2A, 2B and 2C of Rolling Meadows, Consider Approval of Re-plat of Lots 2A, 2B and 2C of Rolling Meadows.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget.
Auditor's Office Action
No action by Auditor.
Commissioners Court
Public Hearing - Re-plat of Lots 2A, 2B and 2C of Rolling Meadows, Engineering.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order 2021-704-07-19
memo
map
plat


AI-50612		6.
Commissioners Court
Meeting Date:	07/19/2021
FY 2022 Budget Outside Agency Presentation
Submitted By:	Monika Arris
Department:	Budget/Finance
Request Type:	GENERAL

Information
Department Action
Presentation by Life Path.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget and Finance.
Auditor's Office Action
No action by Auditor.
Commissioners Court
LifePath Budget Presentation, Budget.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
No file(s) attached.


AI-50438		7.
Commissioners Court
Meeting Date:	07/19/2021
2021 Law Enforcement Compensation Presentation
Submitted By:	Michelle Talley
Department:	Human Resources
Request Type:	GENERAL

Information
Department Action
Discussion and consideration of the 2021 Law Enforcement compensation presentation for FY2022.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget & Finance.
Auditor's Office Action
No action by Auditor.
Commissioners Court
2021 Law Enforcement Compensation Presentation, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Presentation


AI-50536		8.
Commissioners Court
Meeting Date:	07/19/2021
2021 Ancillary Benefits Presentation
Submitted By:	Michelle Talley
Department:	Human Resources
Request Type:	GENERAL

Information
Department Action
Discussion and consideration of the 2021 Ancillary Benefits Presentation.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget and Finance.
Auditor's Office Action
No action by Auditor.
Commissioners Court
2021 Ancillary Benefits Presentation, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Presentation


AI-50455		9.
Commissioners Court
Meeting Date:	07/19/2021
2021 Benefits Presentation
Submitted By:	Michelle Talley
Department:	Human Resources
Request Type:	GENERAL

Information
Department Action
Discussion and consideration of the 2021 Benefits Presentation.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget & Finance.
Auditor's Office Action
No action by Auditor.
Commissioners Court
2021 Benefits Presentation, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Presentation


AI-50535		10.
Commissioners Court
Meeting Date:	07/19/2021
2021 TCDRS Presentation
Submitted By:	Michelle Talley
Department:	Human Resources
Request Type:	GENERAL

Information
Department Action
Discussion and consideration of the 2021 TCDRS presentation.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget.
Auditor's Office Action
No action by Auditor.
Commissioners Court
2021 TCDRS Presentation, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Presentation


AI-33858		11.
Commissioners Court
Meeting Date:	07/19/2021
RTC Monthly Update
Department:	Administrative Services
Request Type:	GENERAL

Information
Department Action
RTC monthly update, Commissioner, Precinct 4.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Regional Transportation Council monthly update, Commissioner, Precinct 4.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Meeting Packet


AI-50591
Commissioners Court
Meeting Date:	07/19/2021
Justice Center Fence
Submitted By:	Shannon Poe
Department:	Sheriff's Office
Request Type:	EXECUTIVE	Agenda Area:	Security

Information
Department Action
The Sheriff's Office is notifying Commissioners Court that Inmate Commissary Funds are available and will be used to build a fence around the Justice Center.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Justice Center fence, Sheriff.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	Commissary Fund

Fund Transfers

Remarks:

Attachments
No file(s) attached.



AGENDA

Collin County Commissioners Court Jack Hatchell Administration Building 4th Floor, 2300 Bloomdale Road, McKinney July 19, 2021, 1:30 P.M.

NOTICE OF A REGULAR MEETING

Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:

Call to order. The court will convene in open session for consideration of the following business matters:

Invocation – Commissioner Webb Pledge of Allegiance – Commissioner Hale Pledge of Allegiance to the Texas Flag – Commissioner Fletcher


					DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:

		1.		AI-50602 Notification Only	Personnel Appointments, Human Resources.

					FYI NOTIFICATION:

		1.		AI-50600 Notification Only	Addendum No. 1 to Fujitsu Document Scanners, Lexmark Printers and Accessories (IFB No. 2021-229) to make various changes to the Invitation for Bid, Purchasing.

		2.			Notification of budget adjustment(s)/amendment(s):

			a.	AI-50561 Notification Only	$500,000 to establish the budget for the FY2021-2022 Veterans Treatment Court Grant, Auditor.

			b.	AI-50562 Notification Only	$250,000 to establish the budget for the FY2021-2022 Veterans Mental Health Grant, Auditor.

			c.	AI-50579 Notification Only	$11,000 for the purchase of 22 Court Bailiff uniforms, patches and badges, utilizing the Sheriff's Office Federal Forfeiture Fund, Sheriff.

					COMMISSIONERS COURT BUSINESS:

1.					Public Comments. If a member of the public would like to address the Court, a properly completed Public Comment Form must be submitted prior to the start of the meeting. Each speaker shall be limited to a maximum of three (3) minutes for public comments.

2.					Presentation/Recognition.

3.					Consent Agenda Items:

	a.			AI-50583 Approved	Disbursements for the period ending July 13, 2021, Auditor.

	b.			AI-50584 Approved	Indigent Defense Disbursements, Auditor.

	c.				Award(s):

		1.		AI-50573 Approved	Fujitsu Document Scanners, Lexmark Printers and Accessories (IFB No. 2021-229) to various vendors, Information Technology.

	d.				Agreement(s):

		1.		AI-50557 Approved	Interlocal Agreement/License Agreement with the North Central Texas Council of Governments for the use of digital aerial photography, and budget adjustment for same, Information Technology.

		2.		AI-50569 Approved	Interlocal Cooperative Purchasing Agreement with Grayson County per Texas Local Government Code 791, Purchasing.

	e.				Contract Renewal(s):

		1.		AI-50578 Approved	Fuels (IFB No. 2017-128) with Petroleum Traders Corporation to extend the contract for one (1) year through and including September 30, 2022, Public Works.

	f.				Budget adjustment(s)/amendment(s):

		1.		AI-50596 Pulled	$31,682 for possible carryover into FY2022, Sheriff.

	g.				Filing of the Minute(s), County Clerk:

		1.		AI-50581 Approved	June 28, 2021.

	h.				Miscellaneous:

		1.		AI-50598 Approved	Re-plat of The Hills of Lone Star Phase 2B, Lot 13/14R, Engineering.

		2.		AI-50599 Approved	Final plat and sign plan for Colina Creek Estates Phase 6, Engineering.

		3.		AI-50601 Approved	Redesignation of County Road 84 as Vest Lane with associated address updates, GIS/Rural Addressing.

		4.		AI-50409 Approved	Interlocal Agreement for Electronic Warrant Payment Services with the North Central Texas Council of Governments (NCTCOG) and contract with AllPaid, Inc. through NCTCOG for same, and further authorize the Purchasing Agent to finalize and execute the engagement letter for services with AllPaid, Inc., Sheriff.

		5.		AI-50603 Approved	Personnel Appointments, Human Resources.

		6.		AI-50604 Approved	Personnel Changes, Human Resources.

					General Discussion Items:

					Presentation, discussion and any action regarding:

4.				AI-50564 Approved	Public Hearing - FY 2022 Preservation, Restoration and Records Archive Five-Year Plan, County Clerk.

5.				AI-50597 Approved	Public Hearing - Re-plat of Lots 2A, 2B and 2C of Rolling Meadows, Engineering.

6.				AI-50612 No Action Taken	LifePath Budget Presentation, Budget.

7.				AI-50438 No Action Taken	2021 Law Enforcement Compensation Presentation, Human Resources.

8.				AI-50536 No Action Taken	2021 Ancillary Benefits Presentation, Human Resources.

9.				AI-50455 No Action Taken	2021 Benefits Presentation, Human Resources.

10.				AI-50535 No Action Taken	2021 TCDRS Presentation, Human Resources.

11.				AI-33858 No Action Taken	Regional Transportation Council monthly update, Commissioner, Precinct 4.

					Executive Session Items:

					Executive Session, in accordance with Chapter 551 of the Government Code, to discuss the following subjects:

					Security (551.076)

				AI-50591 No Action Taken	Justice Center fence, Sheriff.

					Any action resulting from the executive session.

					The court reserves the right to convene into executive session throughout this meeting.

Adjourn.



___________________________ Chris Hill COUNTY JUDGE COLLIN COUNTY, T E X A S

CERTIFICATION:

I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2021 at _______ o'clock _____.M.



___________________________ Stacey Kemp, County Clerk Collin County, T E X A S



___________________________ Deputy

NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.