Agenda


AI-52069		1.
Commissioners Court
Meeting Date:	05/09/2022
Personnel Appointments
Submitted By:	Nicole Gillespie
Department:	Administrative Services

Information
Department Action
Personnel Appointments, Human Resources.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Personnel Appointments, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Appointments


AI-52044			1.
Commissioners Court
Meeting Date:	05/09/2022
Inter-County Account Transfers 04/22/2022
Submitted For:	Linda Riggs	Submitted By:	Gina Robbins
Department:	Auditor
Request Type:	FYI	Agenda Area:	Miscellaneous

Information
Department Action
Notification of Inter-County Account Transfers transmitted April 22, 2022 to meet the daily operational needs of The County.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
As per attached.
Auditor's Office Action
As per attached.
Commissioners Court
Intra-County account transfers transmitted on April 22, 2022, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Memo
Inter-County Account Transfers 04/22/2022


AI-52050			2.
Commissioners Court
Meeting Date:	05/09/2022
Addenda 1 & 2, RFQ 2022-207
Department:	Purchasing
Request Type:	FYI	Agenda Area:	Miscellaneous

Information
Department Action
FYI notification of Addenda 1 & 2 to RFQ 2022-207, Architectural Services for New Healthcare, Parking Garage and Medical Examiner Facilities. jdg
Purchasing Department Action
FYI notification of Addenda 1 & 2 to RFQ 2022-207, Architectural Services for New Healthcare, Parking Garage and Medical Examiner Facilities. jdg
HR and/or IT Action

Budget Department Action
No action by Budget.
Auditor's Office Action
No action by Auditor.
Commissioners Court
Addendum No. 1 & No. 2 to Architectural Services for New Healthcare, Parking Garage and Medical Examiner Facilities (RFQ No. 2022-207) to make various changes to the Request for Qualifications, Purchasing.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	GTARPAHCB-2132-040010059-809508
2:	GTARPAHCG-2132-040010059-809508
3:	GTARPAME-2132-040010059-809508

Fund Transfers

Remarks:

Attachments
Addendum 1
Addendum 2


AI-51903			3.a.
Commissioners Court
Meeting Date:	05/09/2022
FY 2021 Bulletproof Vest Partnership Award
Submitted For:	Linda Riggs
Department:	Auditor
Request Type:	FYI	Agenda Area:	Ntfy/Bdgt Amendment

Information
Department Action
This is to request Commissioners Court to accept the Bulletproof Vest Partnership grant in the amount of $87,451.28 with a required county match of $87,451.28. This budget is to set up the FY 2022 portion of the grant in the amount of $16,061 with a required county match of $16,061. The remaining balance of $71,390.28 will be the FY 2023 portion.The Bulletproof Vest Partnership grant is funded by the U.S. Department of Justice, Office of Justice Programs. The award is for 50% reimbursement of qualified bulletproof vests purchased for law enforcement employees. The remaining 50% of the purchased vests is provided by county match funds. The grant period is April 29, 2021 through September 30, 2023. The grant application was approved on Court Order 2021-500-05-24.
Purchasing Department Action
Purchasing policies and procedures will apply.
HR and/or IT Action

Budget Department Action
FY 2021 Bulletproof Vest Grant Program Award in the amount of $87,451.28 with a required county match of $87,451.28. Grant funds to cover 50% of qualified bullet proof vests with the remaining 50% to be covered by county match funds. Budget establishment for FY 2022 portion of the grant is $16,061 with a county match of $16,061. See attached Auditor’s budget amendment. Grant period is April 29, 2021 through September 30, 2023. (2101)-Federal Grants Fund.
Auditor's Office Action
Budget amendment has been processed in the amount of $16,061 as per attached. This amendment is for the FY 2022 portion of the grant. Grant period is April 29, 2021 through September 30, 2023.
Commissioners Court
$16,061 to establish the budget for the 2022 portion of the FY2021 Bulletproof Vest Partnership grant, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$16,061

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	GT333A-2101-950599063-XXXXXX

Fund Transfers

Remarks:

Attachments
MEMO
MUNIS PROOF
REVENUES
EXPENDITURES
CONTRACT BUDGET
COURT ORDER


AI-51954			3.b.
Commissioners Court
Meeting Date:	05/09/2022
Establish CJD Body Worn Camera FY2022 Budget
Submitted For:	Linda Riggs	Submitted By:	Ashley Burns
Department:	Auditor
Request Type:	FYI	Agenda Area:	Ntfy/Bdgt Amendment

Information
Department Action
This is notification of establishing the budget for the OOG CJD Body Worn Camera Grant for FY 2022 in the amount of $22,785 with a cash match from the Sheriff’s Office for $7,595. This State funding is provided through the Office of the Governor (OOG) Criminal Justice Division (CJD). The grant period is from March 1, 2022, through February 28, 2023. The grant award was accepted on 4/18/2022 court on agenda #51941.
Purchasing Department Action
Purchasing policies and procedures will apply.
HR and/or IT Action

Budget Department Action
Establishment of the budget for the FY 2022 OOG CJD Body Worn Camera Grant in the amount of $22,785 with a $7,595 match. See Auditor's attached Budget Amendment for details.
Auditor's Office Action
Budget amendment has been processed in the amount of $30,380 as per attached. Grant period is March 1, 2022 through February 28, 2023.
Commissioners Court
$30,380 to establish the budget for the FY2022 CJD Body Worn Camera grant through the Office of the Governor, Criminal Justice Division, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

22,785

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	GT366A-2101-500019185-XXXXXX

Fund Transfers

Attachments
MEMO
MUNIS PROOF
Revenue Budget
EXPENDITURES
CONTRACT BUDGET
COURT ORDER


AI-52031		1.a.
Commissioners Court
Meeting Date:	05/09/2022
Disbursements
Submitted By:	Hilari Monk
Department:	Administrative Services
Request Type:	CONSENT

Information
Department Action
Disbursements for the period ending May 3, 2022, Auditor.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Disbursements for the period ending May 3, 2022, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order 2022-414-05-09
Disbursements


AI-52032		1.b.
Commissioners Court
Meeting Date:	05/09/2022
Indigent Defense Disbursements
Submitted By:	Hilari Monk
Department:	Administrative Services
Request Type:	CONSENT

Information
Department Action
Indigent Defense Disbursements, Auditor.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Indigent Defense Disbursements, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order 2022-415-05-09
Disbursements


AI-52042			1.c.
Commissioners Court
Meeting Date:	05/09/2022
Property Tax Refunds
Submitted By:	Angela Chaney
Department:	Tax Assessor/Collector
Request Type:	CONSENT	Agenda Area:	Tax Refunds

Information
Department Action
Property Tax Refunds totaling $2,324,854.90
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget & Finance.
Auditor's Office Action
Refunds have been audited. Records can be reviewed at the Tax Offie.
Commissioners Court
Tax refunds in the amount of $2,324,854.90, Tax Assessor-Collector.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order 2022-416-05-09
CC SUMMARY SHEET


AI-52053			1.d.1.
Commissioners Court
Meeting Date:	05/09/2022
Award: Justice Center Special Housing Unit Security Barriers
Submitted For:	Bill Burke	Submitted By:	Lisa Bunch
Department:	Construction Projects
Request Type:	CONSENT	Agenda Area:	Award

Information
Department Action
Request Commissioners Court consideration and approval to award: JOC 2022-136 to the lowest responsive bidder in the amount of $124,601.84. The lowest bid came in over budget so we also request approval of a budget amendment in the amount of $79,602. to cover the shortfall and provide contingency for the project. This is an FY22 approved Permanent Improvement Project.
Purchasing Department Action
Request Commissioners Court consideration and any action regarding approval to award JOC Quote 2022-136, Justice Center Special Housing Unit Security Barriers, Option 1, to RS Commercial Construction, LLC, the lowest and best bidder meeting specifications, through the Buy Board Cooperative Job Order Contracting (JOC) Contract 581-19. Further authorize the Purchasing Agent to execute the Construction Contract. jdg
HR and/or IT Action

Budget Department Action
Budgeted funds available in the amount of $124,601.84 for the award of JOC Quote 2022-136, Justice Center Special Housing Unit Security Barriers, Option 1. Budget Adjustment included in the amount of $79,602 to cover project budget shortfall including $20,000 for contingency. 2007 Bond Funds (4009 & 4012) and Permanent Improvement Fund (0499).
Auditor's Office Action
Bond funds available and funds available in the Permanent Improvement Fund.
Commissioners Court
Justice Center Special Housing Unit Security Barriers (Quote No. 2022-136) to RS Commercial Construction LLC, through Buy Board Cooperative Job Order Contracting, Contract No. 581-19, and further authorize the Purchasing Agent to finalize and execute same, Construction Projects.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

124,601.84

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	FI07K4001-4012-40038002-809101
2:	FI07K4001-4009-400308002-809101
3:	FA07K4001-0499-400108002-809101

Fund Transfers

Trans Amt:

$79,602.

From:

BPCONTNG

To:

FA07K4001

Dept. Name:

Construction/Projects

Additional Line Items:

Remarks:

FY 2022 BUDGET ADJUSTMENT TOTALING $79,602.

Attachments
Court Order 2022-417-05-09
Memo
Journal Proof
Contract Data
Tabulation
Form 1295
2252 Certification
Letter to Award
Construction Contract


AI-52011			1.e.1.
Commissioners Court
Meeting Date:	05/09/2022
Approval of Agreement to Contribute ROW Funds to TxDOT for SH 5 from South of SH 121 to South of Melissa Road
Submitted For:	Clarence Daugherty	Submitted By:	Dawn Redwine
Department:	Engineering
Request Type:	CONSENT	Agenda Area:	Agreement

Information
Department Action
The Texas Department of Transportation has developed plans to make improvements to SH 5 from South of SH121 to South of Melissa Road. As is always TxDOT’s policy, before they can start acquiring ROW, they are requiring Collin County provide 10% of the cost of the ROW and utility relocation. For this project that amounts to $4,705.80. Recommended Action: It is requested that the Commissioners Court 1. Approve the attached agreement with the Texas Department of Transportation, 2. Authorize the County Judge to execute the agreement, 3. Authorize a budget adjustment to transfer $4,705.80 from project RI18016 to a new project set up by the Auditor, and; 4. Authorize payment of this amount when the agreement is fully executed and the funds have been transferred into the appropriate new account.
Purchasing Department Action
Request Commissioners Court consideration and any action regarding approval of an Agreement to Contribute Right-of-Way Funds (Fixed Price) for certain highway improvements on Highway No. 5 from South of S.H. 121 to South of Melissa Rd. and further authorize the County Judge to execute same. md Collin County's 10% participation is a NTE $4,705.80.
HR and/or IT Action

Budget Department Action
Funds available in the amount of $4,705.80 for the Agreement to Contribute Right of Way (Fixed Price) with TxDOT for SH5 from South of S.H. 121 to South of Melissa Road (RI18023). Collin County's participation is not to exceed $4,705.80. Budget Adjustment totaling $4,706 is included. 2018 Bond Fund (4022).
Auditor's Office Action
Bond funds available.
Commissioners Court
Agreement to Contribute Right of Way Funds (Fixed Price) with TxDOT for highway improvements on SH 5 from South of SH 121 to South of Melissa Rd., and budget adjustment in the amount of $4,706 for same, Engineering.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

4,705.80

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	RI18023-4022-750300013-809682

Fund Transfers

Remarks:

FY 2022 Budget Adjustment Totaling $4,706.

Attachments
Court Order 2022-418-05-09
FULLY EXEC-RCSJ 0047-04-034 - Collin County Agreement.pdf
Memo
Journal Proof


AI-52026			1.e.2.
Commissioners Court
Meeting Date:	05/09/2022
Approval of Agreement to Contribute ROW Funds with TxDOT for SH 5 from South of CR 275 to South of SH 121
Submitted For:	Clarence Daugherty	Submitted By:	Dawn Redwine
Department:	Engineering
Request Type:	CONSENT	Agenda Area:	Agreement

Information
Department Action
The Texas Department of Transportation has developed plans to make improvements to SH 5 from South of CR 275 to South of SH 121. As is always TxDOT’s policy, before they can start acquiring ROW, they are requiring Collin County provide 10% of the cost of the ROW and utility relocation. For this project that amounts to $500,815.90. Recommended Action: It is requested that the Commissioners Court 1. Approve the attached agreement with the Texas Department of Transportation, 2. Authorize the County Judge to execute the agreement, 3. Authorize a budget adjustment to transfer $500,816 from project RI18016 to a new project set up by the Auditor, and; 4. Authorize payment of this amount when the agreement is fully executed and the funds have been transferred into the appropriate new account.
Purchasing Department Action
Request Commissioners Court consideration and any action regarding approval of an Agreement to Contribute Right of Way Funds (Fixed Price) for certain highway improvements on Highway No. 5 from South of CR 275 to South of SH 121 for right of way acquisition and reimbursable utility adjustments; further authorize the County Judge to execute same. MD Collin County's 10% participation is a NTE $500,815.90
HR and/or IT Action

Budget Department Action
Funds available in the amount of $500,815.90 for the Agreement to Contribute Right of Way (Fixed Price) with TxDOT for SH 5 from South of CR 275 to South of SH 121 (RI18024). Collin County's participation is not to exceed $500,815.90. Budget Adjustment totaling $500,816 is included. 2018 Bond Fund (4022).
Auditor's Office Action
Bond funds available.
Commissioners Court
Agreement to contribute right of way funds (fixed price) with TxDOT for SH 5 from South of CR 275 to South of SH 121, and budget adjustment in the amount of $500,816 for same, Engineering.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

500,815.90

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	RI18024-4022-750300013-809682

Fund Transfers

Remarks:

FY 2022 Budget Adjustment Totaling $500,816.

Attachments
Court Order 2022-419-05-09
FULLY EXEC-SH 5-RCSJ-0047-04-035-AGREEMENT-Collin County-5.19.22.pdf
Memo
Journal Proof


AI-52056			1.f.1.
Commissioners Court
Meeting Date:	05/09/2022
Change Order No. 1 to Replace Food Pass Doors and Locks, CC Adult Detention Facility, RS Commercial Construction
Submitted For:	Bill Burke	Submitted By:	Lisa Bunch
Department:	Construction Projects
Request Type:	CONSENT	Agenda Area:	Change Order

Information
Department Action
FYI to Commissioners' Court for Change Order No. 1 to Replace Food Pass Doors and Locks, Collin County Adult Detention Facility, JOC 2022-150, RS Commercial Construction, LLC. PCO 1 – Contractor request to add 52 days to the contract to adjust for longer than expected lead times on material. These added days have no cost associated with them. $0 Total for this Change Order – $0.00 or 0.00% of contract Total Change Orders for the Project – $0.00 or 0.00% of contract
Purchasing Department Action
FYI notification to Commissioners Court of Contract Change Order No. 1 to RS Commercial Construction, LLC, Replace Food Pass Doors and Locks, Collin County Adult Detention Facility, JOC Quote 2022-150, per the attached documents. jdg
HR and/or IT Action

Budget Department Action
Change Order No. 1 in the amount of $0 to JOC Quote 2022-150, Replace Food Pass Doors and Locks, Collin County Adult Detention Facility with RS Commercial Construction, LLC to add 52 days to the contract to adjust for longer lead times on materials. No action by Budget.
Auditor's Office Action
No action by Auditor.
Commissioners Court
No. 1 to Replace Food Pass Doors and Locks, Collin County Detention Facility (JOC Quote No. 2022-150) with RS Commercial Construction, LLC to add fifty-two (52) days to the contract completion time, and further authorize the Purchasing Agent to finalize and execute same, Construction & Projects.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

NO FISCAL IMPACT.

Attachments
Court Order 2022-420-05-09
Memo
PCO 1
Change Order 1


AI-51905			1.g.1.
Commissioners Court
Meeting Date:	05/09/2022
Bulletproof Vest Partnership 2021 Match Budget
Submitted For:	Linda Riggs
Department:	Auditor
Request Type:	CONSENT	Agenda Area:	Budget Adj/Amend

Information
Department Action
This is a request to establish the match budget for the Bulletproof Vest Partnership 2021 grant in the amount of $87,451.28. This budget is to set up FY 2022 portion of this grant in the amount of $16,061.The budget period is April 29, 2021 through September 30, 2022. The grant application was approved on Court Order 2021-500-05-24.
Purchasing Department Action
No action by Purchasing at this time.
HR and/or IT Action

Budget Department Action
Establishment of the FY 2022 grant match budget in the amount of $16,061 for the FY 2021 Bulletproof Vest Grant Program. Grant budget period is April 29, 2021 through September 30, 2022. See attached Auditor’s budget amendment. (2101)-Federal Grants Fund.
Auditor's Office Action
Match budget amendment amount of $16,061 has been entered and is awaiting approval upon Commissioners Court approval. Grant period is April 29, 2021 through September 30, 2022.
Commissioners Court
$16,061 to establish the FY 2022 grant match for the FY 2021 Bulletproof Vest Grant program, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$16,061

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	0001-Various Accounts

Fund Transfers

Remarks:

Attachments
Court Order 2022-421-05-09
MEMO
MUNIS PROOF
MATCH
CONTRACT BUDGET
COURT ORDER


AI-52029			1.g.2.
Commissioners Court
Meeting Date:	05/09/2022
Budget Amendment Spay & Neuter Funds
Department:	Development Services
Request Type:	CONSENT	Agenda Area:	Budget Adj/Amend

Information
Department Action
We respectfully request Commissioners’ Court approve the revised budget amendment for donations received and deposited from November 2, 2021-November 22, 2021 to be transferred to our Spay/Neuter line item to fund the Spay/Neuter Program.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
Funds available for Budget Amendment in the amount of $4,925.00 for donations received and deposited from November 2, 2021 to November 22, 2021. See attached Budget Amendment. (5991)-Animal Shelter Fund.
Auditor's Office Action
Funds available in the Animal Shelter Fund. Budget amendment will be processed upon approval. Year to date FY 2022 recorded = $18,976.78 through November 30, 2021. Inception to date donations recorded = $1,014,804.21 through November 30, 2021.
Commissioners Court
$4,925 to reallocate funds for the Spay/Neuter Program, Development Services.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

4,925

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	5991-83002-0047-64-30-0000-626583-

Fund Transfers

Remarks:

Attachments
Court Order 2022-422-05-09
Memo
Back-up
MUNIS


AI-52040			1.h.1.
Commissioners Court
Meeting Date:	05/09/2022
Collin County Monthly Financial Reports for December 2021
Submitted For:	Linda Riggs	Submitted By:	Patricia Campbell
Department:	Auditor
Request Type:	CONSENT	Agenda Area:	Receive/File

Information
Department Action
Please review and accept the Collin County Monthly Financial Reports for December 2021.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
As per attached.
Auditor's Office Action
As per attached.
Commissioners Court
Month financial reports for December 2021.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order 2022-423-05-09
Memo for Monthly Financial Statements for December 2021
Dec. 2021 Balance Sheet
Dec. 2021 Revenues, Expenditures and Changes in Fund Balance
Dec. 2021 Cash and Investments
Dec. 2021 Year to Date Schedule of Transfers
Dec. 2021 Schedule of Long Term Debt
Dec. 2021 Commissioners Court Approved Expenditures Budgets
Dec. 2021 Employee Insurance Fund
Employee Medical Claims Report


AI-52047			1.h.2.
Commissioners Court
Meeting Date:	05/09/2022
Collin County Monthly Financial Reports for January 2022
Submitted For:	Linda Riggs	Submitted By:	Patricia Campbell
Department:	Auditor
Request Type:	CONSENT	Agenda Area:	Receive/File

Information
Department Action
Please review and accept the Collin County Monthly Financial Reports for January 2022.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
As per attached.
Auditor's Office Action
As per attached.
Commissioners Court
Monthly financial reports for January 2022.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order 2022-424-05-09
Memo for Monthly Financial Statements for January 2022
Jan. 2022 Balance Sheet
Jan. 2022 Revenues, Expenditures and Changes in Fund Balance
Jan. 2022 Cash and Investments
Jan. 2022 Year to Date Schedule of Transfers
Jan. 2022 Schedule of Long Term Debt
Jan. 2022 Commissioners Court Approved Expenditures Budgets
Jan. 2022 Employee Insurance Fund
Employee Medical Claims Report


AI-52052			1.h.3.
Commissioners Court
Meeting Date:	05/09/2022
Collin County Monthly Financial Reports for February 2022
Submitted For:	Linda Riggs	Submitted By:	Patricia Campbell
Department:	Auditor
Request Type:	CONSENT	Agenda Area:	Receive/File

Information
Department Action
Please review and accept Collin County Monthly Financial Reports for February 2022.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
As per attached.
Auditor's Office Action
As per attached.
Commissioners Court
Monthly financial reports for February 2022.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order 2022-425-05-09
Memo for Monthly Financial Statements for February 2022
Feb. 2022 Balance Sheet
Feb. 2022 Revenues, Expenditures and Changes in Fund Balance
Feb. 2022 Cash and Investments
Feb. 2022 Year to Date Schedule of Transfers
Feb. 2022 Schedule of Long Term Debt
Feb. 2022 Commissioners Court Approved Expenditures Budgets
Feb. 2022 Employee Insurance Fund
Employee Medical Claims Report


AI-52033			1.i.1.
Commissioners Court
Meeting Date:	05/09/2022
Commissioners Court Meeting Meeting Minutes, April 11, 2022.
Department:	County Clerk
Request Type:	CONSENT	Agenda Area:	Minutes

Information
Department Action
Commissioners Court Meeting Meeting Minutes, April 11, 2022.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget & Finance.
Auditor's Office Action
No action by Auditor.
Commissioners Court
April 11, 2022.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Commissioners Court Meeting Meeting Minutes, April 11, 2022.


AI-52028			1.j.1.
Commissioners Court
Meeting Date:	05/09/2022
County Clerk's Request for Cash Drawers
Submitted For:	Linda Riggs	Submitted By:	Patricia Campbell
Department:	Auditor
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Please review and accept the County Clerk's Request for Cash Drawers.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget & Finance.
Auditor's Office Action
As per attached.
Commissioners Court
Establish two (2) cash drawers in the amount of $100 each for County Clerk Land and Vitals, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order 2022-427-05-09
County Clerk's office cash drawers memo 04.2022
County Clerk Cash Drawer Request 04.2022


AI-52058			1.j.2.
Commissioners Court
Meeting Date:	05/09/2022
Collin County Sheriffs Office- Inmate Commissary Account Payments
Submitted For:	Jim Skinner	Submitted By:	Katie Elder
Department:	Sheriff's Office
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
I am requesting approval to use the Collin County Sheriff’s Office, Fund 734 – Inmate Commissary Account Number 700020134, to make payment for the following monthly invoices: Pacific Concepts, Inmate property storage bags. Requesting permission to order. Quote QT00006571 attached for the amount of $6,425.14 Total amount invoiced $6,425.14 Victory Supply, Score Inmate Clothing. Requesting permission to order. Quote 0043502 attached for the amount of $8,682.59 Total amount invoiced $8,682.59 Total requesting to disperse from the Collin County Sheriff’s Office, Fund 734 – Inmate Commissary Account Number 700020134, $15,107.73
Purchasing Department Action
No action by Purchasing. Purchasing processes and procedures will apply to all purchases at or exceeding $50,000.
HR and/or IT Action

Budget Department Action
Payments in the amount of $15,107.73 from Commissary.
Auditor's Office Action
Commissary funds.
Commissioners Court
Payment of various invoices in the amount of $15,107.73 utilizing Inmate Commissary Funds, Sheriff.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

2,121,988.50

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	700020134

Fund Transfers

Remarks:

Attachments
Court Order 2022-428-05-09
Memo
Quote 1
Quote 2
Register


AI-52067			1.j.3.
Commissioners Court
Meeting Date:	05/09/2022
Personnel Appointments
Submitted By:	Nicole Gillespie
Department:	Administrative Services
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Personnel Appointments, Human Resources.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Personnel Appointments, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order 2022-429-05-09
Appointments


AI-52068			1.j.4.
Commissioners Court
Meeting Date:	05/09/2022
Personnel Changes
Submitted By:	Nicole Gillespie
Department:	Administrative Services
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Personnel Changes, Human Resources.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Personnel Changes, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order 2022-430-05-09
Personnel Changes


AI-52013		2.
Commissioners Court
Meeting Date:	05/09/2022
Authorization to Sell Bonds
Submitted By:	Monika Arris
Department:	Budget/Finance
Request Type:	GENERAL

Information
Department Action
Bond presentation and request for approval to authorize sale of $60 million in Proposition A (Road Bonds), $24 million in Proposition B (Road Bonds) and $2 million in Proposition C (Parks and Open Space Bonds) for a total of $86 million.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
Requesting approval to authorize the sale of $60 million in Proposition A Road Bonds for Freeways, $24 million in Proposition B Road Bonds for Thoroughfares and $2 million in Proposition C Parks and Open Space Bonds.
Auditor's Office Action
No action by Auditor.
Commissioners Court
Bond presentation and approval to authorize the sale of $60,000,000 in Proposition A road bonds for freeways, $24,000,000 in Proposition B road bonds for thoroughfares, and $2,000,000 in Proposition C parks & open space bonds for a total bond sale of $86,000,000, Budget.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order 2022-431-05-09
Presentation


AI-52017		2.b.
Commissioners Court
Meeting Date:	05/09/2022
Parameters Order for Series 2022 Bonds
Submitted By:	Monika Arris
Department:	Budget/Finance
Request Type:	GENERAL

Information
Department Action
Consideration and any action of an order authorizing the issuance and sale from time to time of one or more series of Collin County, Texas, Limited Tax Permanent Improvement Bonds in an aggregate principal amount not to exceed $86,000,000; Providing for the award of the sale thereof in accordance with specified parameters; and levying a tax and providing for the security for and payment of said bonds
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
The County is issuing $86.0 million of voter authorized bonds. Request approval of Parameter Bond Order allowing the bonds to be priced at any time and in any interest rate environment that is advantageous to the County limited by the parameters set by Commissioners Court. As is customary, the Authorized Officers are the County Judge and County Administrator and the authority to issue the Bonds expires after 180 days, unless extended by the Commissioners Court.
Auditor's Office Action
No action by Auditor.
Commissioners Court
Parameters order for series 2022 bonds, Budget.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order 2022-431-05-09
presentation
Bond Order



AGENDA

Collin County Commissioners Court Jack Hatchell Administration Building 4th Floor, 2300 Bloomdale Road, McKinney May 9, 2022, 1:30 P.M.

NOTICE OF A REGULAR MEETING

Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:

Call to order. The court will convene in open session for consideration of the following business matters:

Invocation – Commissioner Webb Pledge of Allegiance – Commissioner Williams Pledge of Allegiance to the Texas Flag – Commissioner Hale


					DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:

		1.		AI-52069 Notification Only	Personnel Appointments, Human Resources.

					FYI NOTIFICATION:

		1.		AI-52044 Notification Only	Intra-County account transfers transmitted on April 22, 2022, Auditor.

		2.		AI-52050 Notification Only	Addendum No. 1 & No. 2 to Architectural Services for New Healthcare, Parking Garage and Medical Examiner Facilities (RFQ No. 2022-207) to make various changes to the Request for Qualifications, Purchasing.

		3.			Notification of budget adjustment(s)/amendment(s):

			a.	AI-51903 Notification Only	$16,061 to establish the budget for the 2022 portion of the FY2021 Bulletproof Vest Partnership grant, Auditor.

			b.	AI-51954 Notification Only	$30,380 to establish the budget for the FY2022 CJD Body Worn Camera grant through the Office of the Governor, Criminal Justice Division, Auditor.

					COMMISSIONERS COURT BUSINESS:

					Public Comments. If a member of the public would like to address the Court, a properly completed Public Comment Form must be submitted prior to the start of the meeting. Each speaker shall be limited to a maximum of three (3) minutes for public comments.

1.					Consent Agenda Items:

	a.			AI-52031 Approved	Disbursements for the period ending May 3, 2022, Auditor.

	b.			AI-52032 Approved	Indigent Defense Disbursements, Auditor.

	c.			AI-52042 Approved	Tax refunds in the amount of $2,324,854.90, Tax Assessor-Collector.

	d.				Award(s):

		1.		AI-52053 Approved	Justice Center Special Housing Unit Security Barriers (Quote No. 2022-136) to RS Commercial Construction LLC, through Buy Board Cooperative Job Order Contracting, Contract No. 581-19, and further authorize the Purchasing Agent to finalize and execute same, Construction Projects.

	e.				Agreement(s):

		1.		AI-52011 Approved	Agreement to Contribute Right of Way Funds (Fixed Price) with TxDOT for highway improvements on SH 5 from South of SH 121 to South of Melissa Rd., and budget adjustment in the amount of $4,706 for same, Engineering.

		2.		AI-52026 Approved	Agreement to contribute right of way funds (fixed price) with TxDOT for SH 5 from South of CR 275 to South of SH 121, and budget adjustment in the amount of $500,816 for same, Engineering.

	f.				Change Order(s):

		1.		AI-52056 Approved	No. 1 to Replace Food Pass Doors and Locks, Collin County Detention Facility (JOC Quote No. 2022-150) with RS Commercial Construction, LLC to add fifty-two (52) days to the contract completion time, and further authorize the Purchasing Agent to finalize and execute same, Construction & Projects.

	g.				Budget adjustment(s)/amendment(s):

		1.		AI-51905 Approved	$16,061 to establish the FY 2022 grant match for the FY 2021 Bulletproof Vest Grant program, Auditor.

		2.		AI-52029 Approved	$4,925 to reallocate funds for the Spay/Neuter Program, Development Services.

	h.				Receive and File, Auditor:

		1.		AI-52040 Approved	Month financial reports for December 2021.

		2.		AI-52047 Approved	Monthly financial reports for January 2022.

		3.		AI-52052 Approved	Monthly financial reports for February 2022.

	i.				Filing of the Minute(s), County Clerk:

		1.		AI-52033 Approved	April 11, 2022.

	j.				Miscellaneous:

		1.		AI-52028 Approved	Establish two (2) cash drawers in the amount of $100 each for County Clerk Land and Vitals, Auditor.

		2.		AI-52058 Approved	Payment of various invoices in the amount of $15,107.73 utilizing Inmate Commissary Funds, Sheriff.

		3.		AI-52067 Approved	Personnel Appointments, Human Resources.

		4.		AI-52068	Personnel Changes, Human Resources.

2.					General Discussion Items:

					Presentation, discussion and any action regarding:

	a.			AI-52013 No Action Taken	Bond presentation and approval to authorize the sale of $60,000,000 in Proposition A road bonds for freeways, $24,000,000 in Proposition B road bonds for thoroughfares, and $2,000,000 in Proposition C parks & open space bonds for a total bond sale of $86,000,000, Budget.

	b.			AI-52017 Approved	Parameters order for series 2022 bonds, Budget.

3.					Executive Session Items:

					Executive Session, in accordance with Chapter 551 of the Government Code.

					Any action resulting from the executive session.

					The Commissioners Court reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Chapter 551, Open Meetings, Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074, 551.0745, 551.075 and 551.076, or to seek the advice of its attorney and/or other attorneys representing Collin County on any matter in which the duty of the attorney to the Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with chapter 551 of the Texas Government Code or as otherwise may be permitted under chapter 551.

					Public Comments. If a member of the public would like to address the Court, a properly completed Public Comment Form must be submitted prior to the start of the meeting. Each speaker shall be limited to a maximum of three (3) minutes for public comments.

Adjourn.



___________________________ Chris Hill COUNTY JUDGE COLLIN COUNTY, T E X A S

CERTIFICATION:

I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2022 at _______ o'clock _____.M.



___________________________ Stacey Kemp, County Clerk Collin County, T E X A S



___________________________ Deputy

NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.