Agenda


AI-53187			1.
Commissioners Court
Meeting Date:	11/14/2022
Award of Services: Sex Offender Services
Submitted For:	Yoon Kim	Submitted By:	Cindy Powell
Department:	Adult Probation
Request Type:	DECISIONS MANDATED	Agenda Area:	Miscellaneous

Information
Department Action
FYI notification to Commissioners Court of award for RFP 2022-444, Sex Offender Services contract to Fletcher Counseling, Inc., Frederick Liles Arnold, and Sereneco Wellness Center.
Purchasing Department Action
FYI Notification of Award of RFP 2022-444, Services, Counseling: CSCD: Sex Offender Counseling Additional Need to (1) Fletcher Counseling, Inc, (2) Sereneco Wellness Center LLC, and (3) Frederick Liles Arnold. ED
HR and/or IT Action

Budget Department Action
No county funds required. Budget is State Funded. No action by Budget & Finance.
Auditor's Office Action
No action by Auditor.
Commissioners Court
Award of Services, Counseling: CSCD: Sex Offender Counseling Additional Need (RFP No. 2022-444) to various vendors, Adult Probation.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Memo
Contract Data
Evaluation Summary
Fletcher contract signed
Lies contract signed
Sereneco contract


AI-53199			2.
Commissioners Court
Meeting Date:	11/14/2022
Personnel Appointments
Submitted By:	Hilari Monk
Department:	Administrative Services
Request Type:	DECISIONS MANDATED	Agenda Area:	Miscellaneous

Information
Department Action
Personnel Appointments, Human Resources.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Personnel Appointments, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Personnel Appointments


AI-53200			3.
Commissioners Court
Meeting Date:	11/14/2022
Personnel Changes
Submitted By:	Hilari Monk
Department:	Administrative Services
Request Type:	DECISIONS MANDATED	Agenda Area:	Miscellaneous

Information
Department Action
Personnel Changes, Human Resources.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Personnel Changes, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Personnel Changes


AI-53167			1.
Commissioners Court
Meeting Date:	11/14/2022
Inter-County Account Transfers 10/27/2022
Submitted For:	Linda Riggs	Submitted By:	Gina Robbins
Department:	Auditor
Request Type:	FYI	Agenda Area:	Miscellaneous

Information
Department Action
Notification of Inter-County Account Transfers transmitted October 27, 2022 to meet the daily operational needs of The County.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
As per attached.
Auditor's Office Action
As per attached.
Commissioners Court
Intra-County account transfers transmitted on October 27, 2022, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Memo
Inter-County Account Transfers 10/27/2022


AI-53152			2.
Commissioners Court
Meeting Date:	11/14/2022
Addenda No. 1 - 2, RFP 2022-210 Digital Imaging Services
Submitted By:	Hunter Alley
Department:	Purchasing
Request Type:	FYI	Agenda Area:	Miscellaneous

Information
Department Action
FYI notification of Addenda 1 - 2 to RFP No. 2022-210 Digital Imaging Services.
Purchasing Department Action
FYI notification of Addenda 1 - 2 to RFP No. 2022-210 Digital Imaging Services. ha
HR and/or IT Action

Budget Department Action
No action by Budget.
Auditor's Office Action
No action by Auditor.
Commissioners Court
Addendum No. 1 & No. 2 to Digital Imaging Services (RFP No. 2022-210) to make various changes to the Request for Proposal, Purchasing.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Addendum No. 1
Addendum No. 2


AI-53183			3.
Commissioners Court
Meeting Date:	11/14/2022
FYI Change Order No. 8 to Ratcliff Constructors for Construction, Collin County Adult Detention Facility, Phase 1 Addition
Submitted For:	Bill Burke	Submitted By:	Lisa Bunch
Department:	Construction Projects
Request Type:	FYI	Agenda Area:	Miscellaneous

Information
Department Action
FYI to Commissioners Court for contract change order No. 8 to Ratcliff Constructors for IFB 2021-239, Construction, Collin County Adult Detention Facility, Phase 1. This change order was previously approved by the County Administrator per Court Order No. 2007-180-02-27. PCO 21 – Engineer requested credit to remove sanitary sewer manhole. Lateral sanitary feeders shown in as-builts do not exist. ($6,952.00) PCO 22 – Owner requested Credit for bond charges on previous change orders. Recent information shows to add bond costs only when the original contract value is exceeded. We will review and add bond costs at the end of the project. ($2,477.61) PCO 23 – Owner requested Add to install security grating at the end of a storm drain to prevent unwanted access to the secure area. $1,649.91 PCO 24 – Owner requested credit to change trench drains in inmate showers to floor drains. ($5,721.57) PCO 26 – Contractor requested credit to reduce planned conduit size to match exiting condition and connection point. ($6,486.49) PCO 28 – Owner requested credit to remove badge reader cards from the contract. Owner required chain of custody and background checks from the contractor. The contractor could not comply with these requirements. ($4,000.00) Total for this change order – ($23,987.76) or 0.06% of contract Total changes for this contract – ($172,244.25) or 0.45% of contract
Purchasing Department Action
FYI notification to Commissioners Court of Contract Change Order No. 8 to Ratcliff Constructors, L.P. for IFB 2021-239, Construction, Collin County Adult Detention Facility, Phase 1 Addition per the attached documents. This change order was previously approved by the County Administrator per Court Order No. 2007-180-02-27. jdg
HR and/or IT Action

Budget Department Action
Change Order No. 8 in the amount of ($23,987.76) to IFB 2021-239, Construction, Collin County Adult Detention Facility, Phase I Addition with Ratcliff Constructors, L.P. New Contract total is $38,087,755.75. 2007 Bond Fund (4020).
Auditor's Office Action
Bond funds available.
Commissioners Court
Change Order No. 8 to Construction, Collin County Adult Detention Facility, Phase 1 Addition (IFB No. 2021-239) with Ratcliff Constructors, L.P. to make various changes to the contract, Construction & Projects.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

($23,987.76)

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	FI07JAIL-4020-400308002-809101

Fund Transfers

Remarks:

CREDIT.

Attachments
Memo
PCO 21
PCO 22
PCO 23
PCO 24
PCO 26
PCO 28
Change Order 8


AI-53147			4.a.
Commissioners Court
Meeting Date:	11/14/2022
CJD Forensic Evidence Testing FY 2023 Budget Establishment
Submitted For:	Linda Riggs
Department:	Auditor
Request Type:	FYI	Agenda Area:	Ntfy/Bdgt Amendment

Information
Department Action
This is notification of establishing the budget for the District Attorney’s Forensic Evidence Testing Program for FY 2023 in the amount of $145,960. This State funding is provided through the Office of the Governor (OOG) Criminal Justice Division (CJD). The grant period is from September 1, 2022, through August 31, 2023. The grant award was accepted on 10/24/2022 court on agenda #53068.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
Establishment of the budget in the amount of $145,960 for the FY 2023 District Attorney Testing of Forensic Evidence Grant Program. Grant period is September 1, 2022 through August 31, 2023. (2580) - State Grants Fund.
Auditor's Office Action
Budget amendment has been processed in the amount of $145,960 as per attached. Grant period is September 1, 2022 through August 31, 2023.
Commissioners Court
$145,960 to establish the budget for the FY2023 District Attorney Testing of Forensic Evidence Grant through the Office of the Governor, Public Safety Office, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	GT277W 2580-350019168-434020

Fund Transfers

Remarks:

Attachments
MEMO
MUNIS PROOF
REVENUES
EXPENDITURES
CONTRACT BUDGET
COURT ORDER


AI-53150		1.a.
Commissioners Court
Meeting Date:	11/14/2022
Disbursements
Submitted By:	Hilari Monk
Department:	Administrative Services
Request Type:	CONSENT

Information
Department Action
Disbursements for the period ending November 8, 2022, Auditor.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Disbursements for the period ending November 8, 2022, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order 2022-1223-11-14
Disbursements


AI-53151		1.b.
Commissioners Court
Meeting Date:	11/14/2022
Indigent Defense Disbursements
Submitted By:	Hilari Monk
Department:	Administrative Services
Request Type:	CONSENT

Information
Department Action
Indigent Defense Disbursements, Auditor.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Indigent Defense Disbursements, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order 2022-1224-11-14
Disbursements


AI-53172			1.c.
Commissioners Court
Meeting Date:	11/14/2022
Property Tax Refunds
Submitted By:	Angela Chaney
Department:	Tax Assessor/Collector
Request Type:	CONSENT	Agenda Area:	Tax Refunds

Information
Department Action
Property Tax Refunds Totaling $177,934.29.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget and Finance.
Auditor's Office Action
All refunds have been audited. Records can be reviewed at the Tax office.
Commissioners Court
Tax refunds totaling $177,934.29, Tax Assessor-Collector.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order 2022-1225-11-14
CC SUMMARY SHEET


AI-53176			1.d.1.
Commissioners Court
Meeting Date:	11/14/2022
Advertise for Bid IFB 2023-080
Submitted For:	Jon Kleinheksel	Submitted By:	Tammi Koch
Department:	Public Works
Request Type:	CONSENT	Agenda Area:	Advertisement

Information
Department Action
Public Works requests Commissioners Court approval to advertise for bid IFB 2023-080; Body Repair and Painting for Light, Medium and Heavy Duty Vehicles.
Purchasing Department Action
Request Commissioners Court consideration and any action regarding approval of specifications for IFB 2023-080, Services: Body Repair And Painting For Light, Medium & Heavy Duty Vehicles, and advertise for same. jdg
HR and/or IT Action

Budget Department Action
Budgeted funds available for IFB 2023-080 Services: Body Repair and Painting for Light, Medium & Heavy Duty Vehicles. (0001)-General Fund and (1010)-Road and Bridge Fund.
Auditor's Office Action
Funds available in the General Fund and the Road and Bridge Fund.
Commissioners Court
Services: Body Repair and Painting for Light, Medium & Heavy Duty Vehicles (IFB No. 2023-080), Public Works.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$747,200.00

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	0001-44001-0009-60-30-0000-637562-
2:	1010-75001-0001-68-30-0000-637562-

Fund Transfers

Remarks:

Attachments
Court Order 2022-1226-11-14
memo
Legal Notice
Bid Packet


AI-53143			1.e.1.
Commissioners Court
Meeting Date:	11/14/2022
Digital Imaging Services Award Recommendation
Submitted For:	Caren Skipworth	Submitted By:	L'Cena Parsons
Department:	Information Technology
Request Type:	CONSENT	Agenda Area:	Award

Information
Department Action
The Collin County Information Technology department requests consideration and any action regarding approval of award recommendation for 2022-210, Digital Imaging Services. This is for our annual outsource scanning services.
Purchasing Department Action
Request Commissioners Court consideration and any action regarding approval to award RFP 2022-210, Digital Imaging Services to the best-evaluated response per attached documentation. ha
HR and/or IT Action

Budget Department Action
Budgeted funds available for the award of RFP 2022-210, Digital Imaging Services. General Fund (0001).
Auditor's Office Action
Funds available in the General Fund.
Commissioners Court
Digital Imaging Services (RFP No. 2022-210), Information Technology.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	0001-06030-0001-41-30-0000-626406

Fund Transfers

Remarks:

Attachments
Court Order 2022-1227-11-14
2022-210 Memo


AI-53154			1.e.2.
Commissioners Court
Meeting Date:	11/14/2022
FY 2023 Liebert Units - Tower Maintenance
Submitted For:	Jim Skinner	Submitted By:	Lawana Downs
Department:	Sheriff's Office
Request Type:	CONSENT	Agenda Area:	Award

Information
Department Action
We Respectfully request Commissioners Court consideration and any action regarding approval to (1) allow an exemption from the competitive bidding process per Local Government Code 262.024 (7) (a) for Vertiv Corporation as the sole source provider of OEM factory trained and certified maintenance service on all Liebert/Vertiv UPS products in the United States; (2) award contract 2023-096, UPS Tower Maintenance to Vertiv Corporation.
Purchasing Department Action
Request Commissioners Court consideration and any action regarding approval to (1) allow an exemption from the competitive bidding process per Local Government Code 262.024 (7) (a) for Vertiv Corporation as the sole source provider of OEM factory trained and certified maintenance service on all Liebert/Vertiv UPS products in the United States; and (2) award contract 2023-096, UPS Tower Maintenance in the amount of $73,689.56 to Vertiv Corporation. ED
HR and/or IT Action

Budget Department Action
Budgeted funds available in the amount of $73,689.56 for the award of Contract 2023-096, UPS Tower Maintenance. General Fund (0001).
Auditor's Office Action
Funds available in the General Fund.
Commissioners Court
UPS Tower Maintenance (Contract No. 2023-096) to Vertiv Corporation and grant an exemption from the competitive bid process per Local Government Code 262.024(7)(a) for Vertiv Corporation as the sole source provider of OEM; factory trained and certified maintenance service on all Liebert/Vertiv UPS products in the United States, Sheriff.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$73,689.56

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	0001-50003-0001-64-30-0000-637501

Fund Transfers

Remarks:

Attachments
Court Order 2022-1228-11-14
Memo
Sole Source Declaration
Sole Source Letter
Vertiv Quote
2252 Certification
1295 Form redacted


AI-53226			1.f.1.
Commissioners Court
Meeting Date:	11/14/2022
Engagement Letter - Legal Services
Submitted By:	Hilari Monk
Department:	Administrative Services
Request Type:	CONSENT	Agenda Area:	Agreement

Information
Department Action
Letter of engagement for legal services with Abernathy, Roeder, Boyd, and Hullett, a Professional Corporation and grant an exemption from the bid process per Texas Local Government Code 262.024(a)(4).
Purchasing Department Action
Request Commissioners Court consideration and any action to (1) grant an exemption from the bid process per V.T.C.A. Local Government Code 262.024(a)(4) for professional services; (2) approve agreement 2023-117 Letter of Engagement for Abernathy, Roeder, Boyd & Hullett, a Professional Corporation; and (3) authorize Purchasing Agent to execute same. mlm
HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Letter of engagement for legal services with Abernathy, Roeder, Boyd, and Hullett, P.C. and grant an exemption from the bid process per Texas Local Government Code 262.024(a)(4), and further authorize the Purchasing Agent to finalize and execute same, Administrative Services.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order 2022-1229-11-14
Engagement Letter
2252
1295 Redacted


AI-53144			1.f.2.
Commissioners Court
Meeting Date:	11/14/2022
City of Allen for the 2018 Bond Project 0I18PG254, Molsen Farm Acquisition III project
Submitted For:	Clarence Daugherty	Submitted By:	Dawn Redwine
Department:	Engineering
Request Type:	CONSENT	Agenda Area:	Agreement

Information
Department Action
Commissioners Court approved the funding recommendations for the 2018 Parks and Open Space Bond, 4th Series, Project Funding Assistance Program on October 10, 2022 (CO# 2022-1112-10-10). The City of Allen’s Molsen Farm Acquisition III project was granted $500,000.00 in funding. Action Requested: It is recommended that the Commissioners Court approve and execute the attached Interlocal Agreement between Collin County and the City of Allen for the Molsen Farm Acquisition III project, ($500,000.00) bond project OI18PG24.
Purchasing Department Action
Request Commissioners Court consideration and any action regarding approval of an Interlocal Agreement between Collin County and the City of Allen concerning the Molsen Farm Acquisition III Project; Bond Project OI18PG24. Further, authorize the County Judge to execute same. MD Collin County's participation is a NTE $500,000.00.
HR and/or IT Action

Budget Department Action
Budgeted funds available in the amount of $500,000 for the Interlocal Agreement with the City of Allen for the Molsen Farm Acquisition III Project (OI18PG24). Funding to come from the 2018 Parks and Open Space Fourth Series Project Funding Assistance Program. 2018 Bond Fund (4029).
Auditor's Office Action
Bond funds available.
Commissioners Court
Interlocal Agreement with the City of Allen concerning the Molsen Farm Acquisition III Project, 2018 Bond Project No. OI18PG24, Engineering.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

500,000

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	OI18PG24-4029-750600044-626550

Fund Transfers

Remarks:

Attachments
Court Order 2022-1230-11-14
Memo
ILA
Funding Court Order


AI-53142			1.g.1.
Commissioners Court
Meeting Date:	11/14/2022
FY23 Maintenance Renewal Authorization - HRIS WAF - Secure and Confidential
Submitted By:	Greg Elliott
Department:	Information Technology
Request Type:	CONSENT	Agenda Area:	Amendment

Information
Department Action
At the request of the Purchasing Department, Information Technology is requesting Commissioner Court to authorize the renewal of the maintenance contract for the HRIS Web Application Firewall. The FY23 renewal is included as part of the non-departmental maintenance budget request. The support cost is $89,462.
Purchasing Department Action
Requesting Commissioners Court consideration and any action regarding approval of Amendment No. 2 to Contract No. 2019-083, HRIS Web Application Firewall to renew the contract through and including December 16, 2023 in the amount of $89,462.00, and authorization for Purchasing Agent to execute the same. mlm Expenditures: FY22 $86,856.00; FY21 $85,153.00; FY20 $85,153.00
HR and/or IT Action

Budget Department Action
Budgeted funds available in the amount of $89,462 for Amendment No. 2 to Contract 2019-083, HRIS Web Application Firewall in Non-Departmental Maintenance. Renewal term goes through December 16, 2023. General Fund (0001).
Auditor's Office Action
Funds available in the General Fund.
Commissioners Court
No. 2 to HRIS Web Application Firewall (Contract No. 2019-083) to renew the contract through and including December 16, 2023 in the amount of $89,462, and further authorize the Purchasing Agent to finalize and execute same, Information Technology.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

89,462

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	0001-10001-0001-41-30-0000-637503

Fund Transfers

Remarks:

Attachments
Court Order 2022-1231-11-14
Amendment


AI-53080			1.g.2.
Commissioners Court
Meeting Date:	11/14/2022
Group Benefit/Insurance for Medical, Pharmacy, Dental, Vision, COBRA, FSA, Retiree Health, & Stop Loss Coverage for Medical & Pharmacy Benefits
Submitted By:	Angie Hoesing
Department:	Human Resources
Request Type:	CONSENT	Agenda Area:	Amendment

Information
Department Action
Consideration and approval to renew contract #2019-267 Group Benefit/Insurance for Medical, Pharmacy, Dental, Vision, COBRA, Flexible Spending Account (FSA), Retiree Health Administration, & Stop Loss Coverage for Medical & Pharmacy Benefits with United Healthcare Services, Inc.
Purchasing Department Action
Request Commissioners Court consideration and any action regarding approval of Amendment No. 3 to Contract No. 2019-267, Group Benefit/Insurance for Medical, Pharmacy, Dental, Vision, COBRA, Flexible Spending Account (FSA), Retiree Health Administration, & Stop Loss Coverage for Medical & Pharmacy Benefits, with United Healthcare Services, Inc., authorize Purchasing Agent to execute same. mlm Renewal 1 of 2
HR and/or IT Action

Budget Department Action
Budgeted funds available (Fund 5505- Emp Insurance)
Auditor's Office Action
Funds available in the Employee Insurance Fund.
Commissioners Court
No. 3 to Group Benefit/Insurance for Medical Pharmacy, Dental, Vision, COBRA, FSA, Retiree Health & Stop Loss (Contract No. 2019-267) with United Healthcare Services, Inc. to extend the contract for one (1) year through and including December 31, 2023, increase the stop loss administrative fee by 10%, and further authorize the Purchasing Agent to finalize and execute same, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	5505-03001-0036-88-30-0000-615960

Fund Transfers

Attachments
Court Order 2022-1232-11-14
Memo
Contract Modification Sheet
Amendment No. 3
2252


AI-53178			1.g.3.a.
Commissioners Court
Meeting Date:	11/14/2022
Ambulance Service - Interlocal Agreement with City of Farmersville - Contract Amendment #4
Submitted For:	Jason Browning	Submitted By:	Brandi Bullard
Department:	Fire Marshal
Request Type:	CONSENT	Agenda Area:	Amendment

Information
Department Action
Honorable Court, I respectfully request the Court to consider and approve Amendment #4 to the Ambulance Service Interlocal Agreement with City of Farmersville for Collin County to provide EMS services through American Medical Response (AMR).
Purchasing Department Action
Request Commissioners Court consideration and any action regarding the approval of Amendment No. 4 to the Interlocal Agreement for contract number 2019-088, Ambulance Service Agreement, City of Farmersville, at the amended rate for the period November 1, 2022, through and including October 31, 2023, and authorize Purchasing Agent to execute same. LM
HR and/or IT Action

Budget Department Action
Amendment No. 4 to Interlocal Agreement No. 2019-088 Ambulance Services Agreement with the City of Farmersville. Renewal for one (1) year at the new amended rate. Agreement period November 1, 2022 through October 31, 2023.
Auditor's Office Action
Revenues included in the FY 2023 Estimates.
Commissioners Court
City of Farmersville (Contract No. 2019-088).

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$29,145.96

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	Revenue

Fund Transfers

Remarks:

Attachments
Court Order 2022-1233-11-14
Memo - Amb Svcs for Farmersville
Contract Modification Farmersville
Original Agreement
EMS Fee Schedule


AI-53166			1.g.3.b.
Commissioners Court
Meeting Date:	11/14/2022
Ambulance Service - Interlocal Agreement with City of Josephine - Contract Amendment #4
Submitted For:	Jason Browning	Submitted By:	Brandi Bullard
Department:	Fire Marshal
Request Type:	CONSENT	Agenda Area:	Amendment

Information
Department Action
Honorable Court, I respectfully request the Court to consider and approve Amendment #4 to the Ambulance Service Interlocal Agreement with City of Josephine for Collin County to provide EMS services through American Medical Response (AMR).
Purchasing Department Action
Request Commissioners Court consideration and any action regarding the approval of Amendment No. 4 to the Interlocal Agreement for contract number 2019-089, Ambulance Service Agreement, City of Josephine, at the amended rate for the period November 1, 2022, through and including October 31, 2023, and authorize Purchasing Agent to execute same. LM
HR and/or IT Action

Budget Department Action
Amendment No. 4 to Interlocal Agreement No. 2019-089 Ambulance Services Agreement with the City of Josephine. Renewal for one (1) year at the new amended rate. Agreement period November 1, 2022 through October 31, 2023.
Auditor's Office Action
Revenues included in the FY 2023 Estimates.
Commissioners Court
City of Josephine (Contract No. 2019-089).

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$15,756.90

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	Revenue

Fund Transfers

Remarks:

Attachments
Court Order 2022-1234-11-14
Memo - Amb Svcs for Josephine
Amendment No. 4
Original Agreement
EMS Fee Schedule


AI-53164			1.g.3.c.
Commissioners Court
Meeting Date:	11/14/2022
Ambulance Service - Interlocal Agreement with City of Lowry Crossing - Contract Amendment #4
Submitted For:	Jason Browning	Submitted By:	Brandi Bullard
Department:	Fire Marshal
Request Type:	CONSENT	Agenda Area:	Amendment

Information
Department Action
Honorable Court, I respectfully request the Court to consider and approve Amendment #4 to the Ambulance Service Interlocal Agreement with City of Lowry Crossing for Collin County to provide EMS services through American Medical Response (AMR).
Purchasing Department Action
Request Commissioners Court consideration and any action regarding the approval of Amendment No. 4 to the Interlocal Agreement for contract number 2019-090, Ambulance Service Agreement, City of Lowry Crossing, at the amended rate for the period November 1, 2022, through and including October 31, 2023, and authorize Purchasing Agent to execute same. LM
HR and/or IT Action

Budget Department Action
Amendment No. 4 to Interlocal Agreement No. 2019-090 Ambulance Services Agreement with the City of Lowry Crossing. Renewal for one (1) year at the new amended rate. Agreement period November 1, 2022 through October 31, 2023.
Auditor's Office Action
Revenues included in the FY 2023 Estimates.
Commissioners Court
City of Lowry Crossing (Contract No. 2019-090).

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$12,621.31

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	Revenue

Fund Transfers

Remarks:

Attachments
Court Order 2022-1235-11-14
Memo - Amb Svcs for Lowry Crossing
Amendment No. 4
Original Agreement
EMS Fee Schedule


AI-53173			1.g.3.d.
Commissioners Court
Meeting Date:	11/14/2022
Ambulance Service - Interlocal Agreement with City of Melissa - Contract Amendment #4
Submitted For:	Jason Browning	Submitted By:	Brandi Bullard
Department:	Fire Marshal
Request Type:	CONSENT	Agenda Area:	Amendment

Information
Department Action
Honorable Court, I respectfully request the Court to consider and approve Amendment #4 to the Ambulance Service Interlocal Agreement with City of Melissa for Collin County to provide EMS services through American Medical Response (AMR).
Purchasing Department Action
Request Commissioners Court consideration and any action regarding the approval of Amendment No. 4 to the Interlocal Agreement for contract number 2019-091, Ambulance Service Agreement, City of Melissa, at the amended rate for the period November 1, 2022, through and including October 31, 2023, and authorize Purchasing Agent to execute same. LM
HR and/or IT Action

Budget Department Action
Amendment No. 4 to Interlocal Agreement No. 2019-091 Ambulance Services Agreement with the City of Melissa. Renewal for one (1) year at the new amended rate. Agreement period November 1, 2022 through October 31, 2023.
Auditor's Office Action
Revenues included in the FY 2023 Estimates.
Commissioners Court
City of Melissa (Contract No. 2019-091).

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$121,240.59

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	Revenue

Fund Transfers

Remarks:

Attachments
Court Order 2022-1236-11-14
Memo - Amb Svcs for Melissa
Amendment No. 4
Original Agreement
EMS Fee Schedule


AI-53162			1.g.3.e.
Commissioners Court
Meeting Date:	11/14/2022
Ambulance Service - Interlocal Agreement with City of Princeton - Contract Amendment #4
Submitted For:	Jason Browning	Submitted By:	Brandi Bullard
Department:	Fire Marshal
Request Type:	CONSENT	Agenda Area:	Amendment

Information
Department Action
Honorable Court, I respectfully request the Court to consider and approve Amendment #4 to the Ambulance Service Interlocal Agreement with City of Princeton for Collin County to provide EMS services through American Medical Response (AMR).
Purchasing Department Action
Request Commissioners Court consideration and any action regarding the approval of Amendment No. 4 to the Interlocal Agreement for contract number 2019-093, Ambulance Service Agreement, City of Princeton, at the amended rate for the period November 1, 2022, through and including October 31, 2023, and authorize Purchasing Agent to execute same. LM
HR and/or IT Action

Budget Department Action
Amendment No. 4 to Interlocal Agreement No. 2019-093 Ambulance Services Agreement with the City of Princeton. Renewal for one (1) year at the new amended rate. Agreement period November 1, 2022 through October 31, 2023.
Auditor's Office Action
Revenues included in the FY 2023 Estimates.
Commissioners Court
City of Princeton (Contract No. 2019-093).

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$186,026.13

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	Revenue

Fund Transfers

Remarks:

Attachments
Court Order 2022-1237-11-14
ILA Ambulance Princeton Memo
Amendment No. 4
Original Agreement
EMS Fee Schedule


AI-53091			1.h.1.
Commissioners Court
Meeting Date:	11/14/2022
Renewal and Change Order IFB 2019-303 RDO
Submitted For:	Jon Kleinheksel	Submitted By:	Tammi Koch
Department:	Public Works
Request Type:	CONSENT	Agenda Area:	Change Order

Information
Department Action
Public Works requests Commissioners Court approval to renew Contract IFB 2019-303, Equipment, Lease: Road Construction and Right-of-Way Maintenance Equipment with RD Offutt Company dba RDO Equipment Co.
Purchasing Department Action
Request Commissioners Court consideration and action regarding approval of change order No. 2 to IFB 2019-303, Equipment Lease: Road Construction and Right-of-Way Maintenance Equipment with RD Offutt Company dba RDO Equipment Co. to 1) extend the contract for the period October 28, 2022 continuing through and including October 27, 2023, 2) modify awarded lines per the attached documentation, and 3) include a price redetermination per section 4.6 of the contract per the attached documentation, and further allow Purchasing Agent to execute same. gz Renewal 3 of 3 FY23 YTD $0; FY22 $0; FY21 $0; FY20 $0
HR and/or IT Action

Budget Department Action
Budgeted funds available for Change Order No.2 to IFB 2019-303 Equipment, Lease: Road Construction & ROW Equipment with RD Offutt Company d/b/a RDO Equipment Co. Change order to extend contract for one (1) year period and make various changes to the contract. Contract period October 28, 2022 through October 27, 2023. (1010)-Road and Bridge Fund.
Auditor's Office Action
Funds available in the Road and Bridge Fund.
Commissioners Court
No. 2 to Equipment, Lease: Road Construction & ROW Maintenance Equipment (IFB No. 2019-303) with RD Offutt Company d/b/a RDO Equipment Co. to extend the contract for one (1) year through and including October 27, 2023, make various changes to the contract, and further authorize the Purchasing Agent to finalize and execute same, Public Works.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$140,000

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	1010-75001-0001-68-30-0000-626510-

Fund Transfers

Remarks:

Attachments
Court Order 2022-1238-11-14
Change Order No. 2
memo
Revised bid tab
Vendor letter and backup documentation
1295 form
2252 form


AI-53092			1.h.2.
Commissioners Court
Meeting Date:	11/14/2022
Renewal and Change Order IFB 2019-303 Holt
Submitted For:	Jon Kleinheksel	Submitted By:	Tammi Koch
Department:	Public Works
Request Type:	CONSENT	Agenda Area:	Change Order

Information
Department Action
Public Works requests Commissioners Court approval to renew Contract IFB 2019-303, Equipment, Lease: Road Construction and Right-of-Way Maintenance Equipment with BD Holt Co. dba Holt Texas, Ltd.
Purchasing Department Action
Request Commissioners Court consideration and action regarding approval of change order No. 3 to IFB 2019-303, Equipment Lease: Road Construction and Right-of-Way Maintenance Equipment with BD Holt Co. dba Holt Texas, Ltd. to 1) extend the contract for the period October 28, 2022 continuing through and including October 27, 2023, and 2) include a price redetermination per section 4.6 of the contract per the attached documentation, and further allow Purchasing Agent to execute same. gz Renewal 3 of 3 FY23 YTD $0; FY22 $0; FY21 $0; FY20 $85,022.00
HR and/or IT Action

Budget Department Action
Budgeted funds available for Change Order No.3 to IFB 2019-303 Equipment, Lease: Road Construction & ROW Equipment with BD Holt Co. dba Holt Texas, Ltd. Change order to extend contract for one (1) year period and make various changes to the contract. Contract period October 28, 2022 through October 27, 2023. (1010)-Road and Bridge Fund.
Auditor's Office Action
Funds available in the Road and Bridge Fund.
Commissioners Court
No. 3 to Equipment, Lease: Road Construction & ROW Maintenance Equipment (IFB No. 2019-303) with BD Holt Co. d/b/a Holt Texas, Ltd. to extend the contract for one (1) year through and including October 27, 2023, make various changes to the contract, and further authorize the Purchasing Agent to finalize and execute same, Public Works.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$140,000

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	1010-75001-0001-68-30-0000-626510-

Fund Transfers

Remarks:

Attachments
Court Order 2022-1239-11-14
memo
Change Order No. 3
Revised bid tab
Vendor letter and backup documentation
1295 form
2252 form


AI-53168			1.i.1.
Commissioners Court
Meeting Date:	11/14/2022
Budget Amendment for JP #4 Printers and Scanners
Submitted By:	Taylor Francis
Department:	Justice of the Peace, Precinct 4
Request Type:	CONSENT	Agenda Area:	Budget Adj/Amend

Information
Department Action
We will need to transfer $3,500.00 from the Justice Court Technology Shared Fund to the JP4 fund. The funds are to cover the increase in price for the printers that were approved in March 2022. We were only able to purchase four of the six printers we ordered at that time due to this increase. The price went from $484.00 per printer to $718.00. We also need to replace a broken scanner with a new one. In addition, we would like to order another scanner for use in the courtroom since we are back to in-person hearings.
Purchasing Department Action
No action by Purchasing at this time.
HR and/or IT Action

Budget Department Action
Funds available for budget amendment in the amount of $3,500 for the purchase of two (2) printers and two (2) scanners in Justice of the Peace, Pct. 4. (1028) - JP Court Tech Fund.
Auditor's Office Action
Funds available in the Justice Court Tech Fund. Budget amendment will be processed upon approval.
Commissioners Court
$3,500 for the purchase of two (2) printers and two (2) scanners, Justice of the Peace, Precinct 4.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$3,500

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	1028-24040-0001-44-30-0000-668704-

Fund Transfers

Remarks:

Attachments
Court Order 2022-1240-11-14
Memo 10.31.22
Journal Proof with Notes


AI-53159			1.j.1.
Commissioners Court
Meeting Date:	11/14/2022
Commissioners Court Meeting Minutes, October 17, 2022
Submitted By:	Bridget Rivera
Department:	County Clerk
Request Type:	CONSENT	Agenda Area:	Minutes

Information
Department Action
Commissioners Court Meeting Minutes, October 17, 2022
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget.
Auditor's Office Action
No action by Auditor.
Commissioners Court
October 17, 2022.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Commissioners Court Meeting Minutes, October 17, 2022


AI-53170			1.j.2.
Commissioners Court
Meeting Date:	11/14/2022
Commissioners Court Meeting Minutes, October 24, 2022
Submitted By:	Bridget Rivera
Department:	County Clerk
Request Type:	CONSENT	Agenda Area:	Minutes

Information
Department Action
Commissioners Court Meeting Minutes, October 24, 2022
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget.
Auditor's Office Action
No action by Auditor.
Commissioners Court
October 24, 2022.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Commissioners Court Meeting Minutes, October 24, 2022


AI-53188			1.k.1.
Commissioners Court
Meeting Date:	11/14/2022
Approval to Apply for TVC Grant - Veterans Court
Submitted For:	John Roach, Jr.	Submitted By:	Charla Kiser
Department:	296th District Court
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Requesting approval to apply for the Veterans Treatment Court Grant Renewal through the Texas Veterans Commission.
Purchasing Department Action
Request Commissioners Court consideration and any action regarding approval to apply for Texas Veterans Commission grant for the North Texas Regional Veterans Court program for $400,000 with no County match required. The grant period is July 1, 2023 through June 30, 2024. gz
HR and/or IT Action
No HR involvement. Contract positions.
Budget Department Action
FY 2023-2024 North Texas Regional Veteran’s Court Grant totaling $400,000 in state funding. Funding to include five contract positions, travel for the judge, indirect costs for 125 participants, counseling/treatment services, alcohol abstinence monitoring and basic living expenses such as transportation, emergency living and employment assistance. No county match is required. Grant term is July 1, 2023 through June 30, 2024.
Auditor's Office Action
Grant application has been reviewed by the grant review committee as per attached. State grant funds in the amount of $400,000 with no county match required. Grant period is July 1, 2023 through June 30, 2024.
Commissioners Court
Grant application for the FY2023-2024 North Texas Regional Veterans Court Grant in the amount of $400,000, through the Texas Veterans Commission, 296th District Court.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order 2022-1243-11-14
TVC Funding Announcement
Veterans Court Memo to Apply
VTC Grant Summary Form
VTC Grant Application Renewal
VTC Budget
Grant Review Committee Form


AI-53189			1.k.2.
Commissioners Court
Meeting Date:	11/14/2022
Approval to Apply for TVC Grant - VALOR
Submitted For:	John Roach, Jr.	Submitted By:	Charla Kiser
Department:	296th District Court
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Requesting approval to apply for renewal of our VALOR Mental Health Grant through Texas Veterans Commission.
Purchasing Department Action
Request Commissioners Court consideration and any action regarding approval to apply for Texas Veterans Commission grant for VALOR Mental Health for $300,000.00 with no County match required. Grant period is July 1, 2023 - June 30, 2024. gz
HR and/or IT Action

Budget Department Action
FY 2023-2024 VALOR Mental Health Grant in the amount of $300,000 in State funds with no County match required. Funding will cover five contractual positions, client services, supplies and other indirect costs. The grant period is July 1, 2023 through June 30, 2024.
Auditor's Office Action
Grant application has been reviewed by the grant review committee as per attached. The VALOR program will provide veteran-specific treatment and services for offenders who need a supervised, intensive, and structured treatment program to successfully reintegrate into civilian society. Funding will be utilized to provide operational supplies, counseling and treatment services, transportation (as needed) to/from the facility, staff to provide and support intensive programming. State funds in the amount of $300,000.00 with no county funds required. Grant period is 7/1/2023 - 6/30/2024.
Commissioners Court
Grant application for the FY2023-2024 VALOR Mental Health Grant in the amount of $300,000, through the Texas Veterans Commission, 296th District Court.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order 2022-1244-11-14
VALOR Memo to Apply
VALOR Grant Summary Form
VALOR Grant Application Renewal
VALOR Budget
Grant Review Committee Form


AI-53177		1.k.3.
Commissioners Court
Meeting Date:	11/14/2022
Re-appointment of Jason Browning as the County Fire Marshal
Submitted By:	Nicole Gillespie
Department:	Administrative Services

Information
Department Action
Re-appointment of Jason Browning as the County Fire Marshal for a two (2) year term, Administrative Services.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Re-appointment of Jason Browning as the County Fire Marshal for a two (2) year term, Administrative Services.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order 2022-1245-11-14


AI-53148			1.k.4.
Commissioners Court
Meeting Date:	11/14/2022
Adoption of Amended Grant Policy
Submitted By:	Linda Riggs
Department:	Auditor
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Requesting authorization of Commissioners Court to approve the updated version of the Grant Policy. This policy is specifically addressing the ongoing issue with departments who have hired employees with grant funds.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action
Human Resources has developed an automated report through PeopleSoft. The Budget department is completing the data entry in PeopleSoft with the grant information. Once that is done, the report will be scheduled to go out monthly.
Budget Department Action
No action by Budget.
Auditor's Office Action
Requesting approval of attached Amended Grant Policy.
Commissioners Court
Adoption of the amended Grant Policy, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order 2022-1246-11-14
Memo - Grant Policy
Grant Policy Redlined
Grant Policy Final


AI-53245			1.k.5.
Commissioners Court
Meeting Date:	11/14/2022
Payroll Deduction Policy
Submitted By:	Hilari Monk
Department:	Administrative Services
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Payroll deduction policy, Human Resources.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Payroll deduction policy, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order 2022-1247-11-14


AI-53201			1.k.6.
Commissioners Court
Meeting Date:	11/14/2022
Personnel Appointments
Submitted By:	Hilari Monk
Department:	Administrative Services
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Personnel Appointments, Human Resources.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Personnel Appointments, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order 2022-1248-11-14
Personnel Appointments


AI-53202			1.k.7.
Commissioners Court
Meeting Date:	11/14/2022
Personnel Changes
Submitted By:	Hilari Monk
Department:	Administrative Services
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Personnel Changes, Human Resources.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Personnel Changes, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order 2022-1249-11-14
Personnel Changes


AI-33858		2.
Commissioners Court
Meeting Date:	11/14/2022
RTC Monthly Update
Department:	Administrative Services
Request Type:	GENERAL

Information
Department Action
RTC monthly update, Commissioner, Precinct 4.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Regional Transportation Council monthly update, Commissioner, Precinct 4.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Agenda


AI-53112
Commissioners Court
Meeting Date:	11/14/2022
Pickrell et al v. Collin County, Texas et al 3:22-cv-02425-D
Submitted By:	Cynthia Jacobson
Department:	Human Resources
Request Type:	EXECUTIVE	Agenda Area:	Legal

Information
Department Action
Pickrell et al v. Collin County, Texas et al 3:22-cv-02425-D
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Pickrell et al v. Collin County, Texas et al 3:22-cv-02425-D, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
No file(s) attached.



AGENDA

Collin County Commissioners Court Jack Hatchell Administration Building 4th Floor, 2300 Bloomdale Road, McKinney November 14, 2022, 1:30 P.M.

NOTICE OF A REGULAR MEETING

Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:

Call to order. The court will convene in open session for consideration of the following business matters:

Invocation – Commissioner Webb Pledge of Allegiance – Judge Hill Pledge of Allegiance to the Texas Flag – Commissioner Hale


					DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:

		1.		AI-53187 Notification Only	Award of Services, Counseling: CSCD: Sex Offender Counseling Additional Need (RFP No. 2022-444) to various vendors, Adult Probation.

		2.		AI-53199 Notification Only	Personnel Appointments, Human Resources.

		3.		AI-53200 Notification Only	Personnel Changes, Human Resources.

					FYI NOTIFICATION:

		1.		AI-53167 Notification Only	Intra-County account transfers transmitted on October 27, 2022, Auditor.

		2.		AI-53152 Notification Only	Addendum No. 1 & No. 2 to Digital Imaging Services (RFP No. 2022-210) to make various changes to the Request for Proposal, Purchasing.

		3.		AI-53183 Notification Only	Change Order No. 8 to Construction, Collin County Adult Detention Facility, Phase 1 Addition (IFB No. 2021-239) with Ratcliff Constructors, L.P. to make various changes to the contract, Construction & Projects.

		4.			Notification of budget adjustment(s)/amendment(s):

			a.	AI-53147 Notification Only	$145,960 to establish the budget for the FY2023 District Attorney Testing of Forensic Evidence Grant through the Office of the Governor, Public Safety Office, Auditor.

					COMMISSIONERS COURT BUSINESS:

					Public comments related to an item on the Agenda. If a member of the public would like to address the Court, a properly completed Public Comment Form must be submitted prior to the start of the meeting. Each speaker shall be limited to a maximum of three (3) minutes for public comments.

1.					Consent Agenda Items:

	a.			AI-53150 Approved	Disbursements for the period ending November 8, 2022, Auditor.

	b.			AI-53151 Approved	Indigent Defense Disbursements, Auditor.

	c.			AI-53172 Approved	Tax refunds totaling $177,934.29, Tax Assessor-Collector.

	d.				Advertisement(s):

		1.		AI-53176 Approved	Services: Body Repair and Painting for Light, Medium & Heavy Duty Vehicles (IFB No. 2023-080), Public Works.

	e.				Award(s):

		1.		AI-53143 Approved	Digital Imaging Services (RFP No. 2022-210), Information Technology.

		2.		AI-53154 Approved	UPS Tower Maintenance (Contract No. 2023-096) to Vertiv Corporation and grant an exemption from the competitive bid process per Local Government Code 262.024(7)(a) for Vertiv Corporation as the sole source provider of OEM; factory trained and certified maintenance service on all Liebert/Vertiv UPS products in the United States, Sheriff.

	f.				Agreement(s):

		1.		AI-53226 Approved	Letter of engagement for legal services with Abernathy, Roeder, Boyd, and Hullett, P.C. and grant an exemption from the bid process per Texas Local Government Code 262.024(a)(4), and further authorize the Purchasing Agent to finalize and execute same, Administrative Services.

		2.		AI-53144 Approved	Interlocal Agreement with the City of Allen concerning the Molsen Farm Acquisition III Project, 2018 Bond Project No. OI18PG24, Engineering.

	g.				Amendment(s):

		1.		AI-53142 Approved	No. 2 to HRIS Web Application Firewall (Contract No. 2019-083) to renew the contract through and including December 16, 2023 in the amount of $89,462, and further authorize the Purchasing Agent to finalize and execute same, Information Technology.

		2.		AI-53080 Approved	No. 3 to Group Benefit/Insurance for Medical Pharmacy, Dental, Vision, COBRA, FSA, Retiree Health & Stop Loss (Contract No. 2019-267) with United Healthcare Services, Inc. to extend the contract for one (1) year through and including December 31, 2023, increase the stop loss administrative fee by 10%, and further authorize the Purchasing Agent to finalize and execute same, Human Resources.

		3.			No. 4 to Interlocal Agreement for Ambulance Services to extend the contract for one (1) year through and including October 31, 2023, set the rate for FY2023, and further authorize the Purchasing Agent to finalize and execute same, Fire Marshal:

			a.	AI-53178 Approved	City of Farmersville (Contract No. 2019-088).

			b.	AI-53166 Approved	City of Josephine (Contract No. 2019-089).

			c.	AI-53164 Approved	City of Lowry Crossing (Contract No. 2019-090).

			d.	AI-53173 Approved	City of Melissa (Contract No. 2019-091).

			e.	AI-53162 Approved	City of Princeton (Contract No. 2019-093).

	h.				Change Order(s):

		1.		AI-53091 Approved	No. 2 to Equipment, Lease: Road Construction & ROW Maintenance Equipment (IFB No. 2019-303) with RD Offutt Company d/b/a RDO Equipment Co. to extend the contract for one (1) year through and including October 27, 2023, make various changes to the contract, and further authorize the Purchasing Agent to finalize and execute same, Public Works.

		2.		AI-53092 Approved	No. 3 to Equipment, Lease: Road Construction & ROW Maintenance Equipment (IFB No. 2019-303) with BD Holt Co. d/b/a Holt Texas, Ltd. to extend the contract for one (1) year through and including October 27, 2023, make various changes to the contract, and further authorize the Purchasing Agent to finalize and execute same, Public Works.

	i.				Budget adjustment(s)/amendment(s):

		1.		AI-53168 Approved	$3,500 for the purchase of two (2) printers and two (2) scanners, Justice of the Peace, Precinct 4.

	j.				Filing of the Minute(s), County Clerk:

		1.		AI-53159 Approved	October 17, 2022.

		2.		AI-53170 Approved	October 24, 2022.

	k.				Miscellaneous:

		1.		AI-53188	Grant application for the FY2023-2024 North Texas Regional Veterans Court Grant in the amount of $400,000, through the Texas Veterans Commission, 296th District Court.

		2.		AI-53189	Grant application for the FY2023-2024 VALOR Mental Health Grant in the amount of $300,000, through the Texas Veterans Commission, 296th District Court.

		3.		AI-53177 Approved	Re-appointment of Jason Browning as the County Fire Marshal for a two (2) year term, Administrative Services.

		4.		AI-53148 Approved	Adoption of the amended Grant Policy, Auditor.

		5.		AI-53245 Approved	Payroll deduction policy, Human Resources.

		6.		AI-53201 Approved	Personnel Appointments, Human Resources.

		7.		AI-53202 Approved	Personnel Changes, Human Resources.

2.					General Discussion Items:

					Presentation, discussion and any action regarding:

	a.			AI-33858 No Action Taken	Regional Transportation Council monthly update, Commissioner, Precinct 4.

3.					Executive Session Items:

					Executive Session, in accordance with Chapter 551 of the Government Code, to discuss the following subjects:

					Legal (551.071)

				AI-53112 No Action Taken	Pickrell et al v. Collin County, Texas et al 3:22-cv-02425-D, Human Resources.

					Any action resulting from the executive session.

					The Commissioners Court reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Chapter 551, Open Meetings, Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074, 551.0745, 551.075 and 551.076, or to seek the advice of its attorney and/or other attorneys representing Collin County on any matter in which the duty of the attorney to the Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with chapter 551 of the Texas Government Code or as otherwise may be permitted under chapter 551.

					Public Comments not related to an item on the Agenda. If a member of the public would like to address the Court, a properly completed Public Comment Form must be submitted prior to the start of the meeting. Each speaker shall be limited to a maximum of three (3) minutes for public comments.

Adjourn.



___________________________ Chris Hill COUNTY JUDGE COLLIN COUNTY, T E X A S

CERTIFICATION:

I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2022 at _______ o'clock _____.M.



___________________________ Stacey Kemp, County Clerk Collin County, T E X A S



___________________________ Deputy

NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.