Agenda


AI-53841			1.
Commissioners Court
Meeting Date:	04/10/2023
Addendum No. 1 & 2, IFB 2023-073, Elections Specialized Printing
Submitted By:	Susan Hayes
Department:	Purchasing
Request Type:	FYI	Agenda Area:	Miscellaneous

Information
Department Action
FYI Notification of Addenda No. 1 & No. 2 to IFB 2023-073 Elections Specialized Printing.
Purchasing Department Action
FYI Notification of Addenda No. 1 & No. 2 to IFB 2023-073 Elections Specialized Printing. slh
HR and/or IT Action

Budget Department Action
No action by Budget Department.
Auditor's Office Action
No action by Auditor.
Commissioners Court
Addendum No. 1 & No. 2 to Elections Specialized Printing (IFB No. 2023-073) to make various changes to the Invitation For Bid, Purchasing.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Addendum No. 1
Addendum No. 2


AI-53828			2.a.
Commissioners Court
Meeting Date:	04/10/2023
ESTABLISH FY23 ICAC SO BUDGET
Submitted For:	Linda Riggs	Submitted By:	Sharon Fitzwater
Department:	Auditor
Request Type:	FYI	Agenda Area:	Ntfy/Bdgt Amendment

Information
Department Action
This is notification of establishing the Sheriff’s office budget for the FY23 Internet Crimes Against Children (ICAC) Interlocal Agreement in the amount of $6,000. The grant period is from October 1, 2022 through September 30, 2023. These federal funds are provided through the City of Dallas Police Department.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
Budget Establishment of the FY 2023 Internet Crimes Against Children Interlocal Agreement in the amount of $6,000. See Auditor's Budget Amendment for details.
Auditor's Office Action
Budget amendment has been processed in the amount of $6,000 as per attached. Grant period is October 1, 2022 through September 30, 2023.
Commissioners Court
$6,000 to establish the budget for the FY2023 Internet Crimes Against Children Grant and Interlocal Agreement, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

6000.00

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	GT053I-2899-500019045-XXXXXX

Fund Transfers

Attachments
MEMO
MUNIS PROOF
REVENUE
EXPENDITURES
AWARD


AI-53810		1.a.
Commissioners Court
Meeting Date:	04/10/2023
Disbursements
Submitted By:	Hilari Monk
Department:	Administrative Services
Request Type:	CONSENT

Information
Department Action
Disbursements for the period ending April 4, 2023, Auditor.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Disbursements for the period ending April 4, 2023, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order 2023-282-04-10
Disbursements


AI-53811		1.b.
Commissioners Court
Meeting Date:	04/10/2023
Indigent Defense Disbursements
Submitted By:	Hilari Monk
Department:	Administrative Services
Request Type:	CONSENT

Information
Department Action
Indigent Defense Disbursements, Auditor.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Indigent Defense Disbursements, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order 2023-283-04-10
Disbursements


AI-53820			1.c.1.
Commissioners Court
Meeting Date:	04/10/2023
Advertisement RFP 2023-204 Transportation of Election Equipment
Submitted For:	Bruce Sherbet	Submitted By:	Bruce Sherbet
Department:	Elections
Request Type:	CONSENT	Agenda Area:	Advertisement

Information
Department Action
Request Commissioners Court consideration and approval of Advertisement RFP 2023-204 for Transportation of Election Equipment.
Purchasing Department Action
Request Commissioners Court consideration and any action regarding approval of specifications for RFP 2023-204, Transportation of Election Equipment and advertise for same. gz
HR and/or IT Action

Budget Department Action
Budgeted funds available for RFP 2023-204 Transportation of Election Equipment. (0001) - General Fund 05001 Elections M&O Category..
Auditor's Office Action
Funds available in the General Fund Elections M&O Category.
Commissioners Court
Transportation of Election Equipment (RFP No. 2023-204), Elections.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	M&O

Fund Transfers

Remarks:

Attachments
Court Order 2023-284-04-10
Department Memo
Legal notice
Bid packet


AI-53722			1.d.1.
Commissioners Court
Meeting Date:	04/10/2023
Contract 2023-212, Additional Funds and Award 2 ton Sign Truck
Submitted For:	Jon Kleinheksel	Submitted By:	Tammi Koch
Department:	Public Works
Request Type:	CONSENT	Agenda Area:	Award

Information
Department Action
Public Works requests Commissioners Court approval for a budget amendment in the amount of $15,043 to cover the cost increase for one (1) 2023 Ford F550 Sign Truck for Road and Bridge approved in the 2022 budget. Public Works recommends the award of (1) F550 Sign Truck utilizing the TIPS USA contract to Silsbee Ford.
Purchasing Department Action
Request Commissioners Court consideration and any action regarding approval to award contract 2023-212, Vehicle, Sign Truck for Road & Bridge, to Silsbee Ford, Inc. through their TIPS USA cooperative contract No. 210907, for the purchase of one (1) Ford F550 sign truck for the amount of $94,152.05 and budget adjustment for same. MD
HR and/or IT Action

Budget Department Action
Budgeted funds available for the award of Contract No. 2023-212 Vehicle-Ford F550, Road and Bridge to Silsbee Ford, Inc. through TIPS Cooperative Contract No. 210907. Budget amendment in the amount $15,043 to cover cost increase. See attached budget amendment for details. (1010) - Road and Bridge Fund.
Auditor's Office Action
Funds available in the Road and Bridge Fund. Budget amendment will be processed upon approval.
Commissioners Court
Vehicle, Sign Truck for Road & Bridge (Contract No. 2023-212) to Silsbee Ford, Inc. through TIPS USA Cooperative Contract No. 210907, and budget amendment in the amount of $15,043 for same, Public Works.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

94,152.05

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	BDJ7515-1010-750010001-809070
2:	1010-10001-0001-68-30-0000-698801-

Fund Transfers

Remarks:

Attachments
Court Order 2023-285-04-10
Department Memo
Tabulation
2252 Certification
Form 1295
Journal Proof with Notes


AI-53818			1.e.1.
Commissioners Court
Meeting Date:	04/10/2023
No. 12 to Ratcliff Constructors for Construction, Collin County Adult Detention Facility
Submitted For:	Bill Burke	Submitted By:	Lisa Bunch
Department:	Construction Projects
Request Type:	CONSENT	Agenda Area:	Change Order

Information
Department Action
Request Commissioners Court consideration and approval for contract change order No. 12 to Ratcliff Constructors for IFB 2021-239, Construction, Collin County Adult Detention Facility, Phase 1. PCO 18 – Add to connect to existing storm drain. Storm drain, found during construction, ran under the existing building. Part of the cost includes redesign of grade beams to avoid the existing drain. $107,231.30 PCO 40 – City of McKinney required exploratory digging to determine responsibility for water leak. It was determined that the City was responsible for, the leak, but they will not pay for the exploration. $1,277.16 PCO 42 – City required change of floor drains at tier level floor drains. Cost is for material only. $4,272.10 PCO 46 – Owner requested change to add bond beams to open the masonry wall from the exterior. This will allow better access to buildout the shell space in the future. $3,030.80 Total for this change order – $115,811.36 or 0.30% of contract Total changes for this contract – ($1,486.19) or 0.001% of contract
Purchasing Department Action
Request Commissioners Court consideration and any action regarding approval of Contract Change Order No. 12 to Ratcliff Constructors, L.P. for IFB 2021-239, Construction, Collin County Adult Detention Facility, Phase 1 Addition per the attached documents. Further, authorize the Purchasing Agent to execute the contract change order. jdg
HR and/or IT Action

Budget Department Action
Budgeted funds available for Change Order No. 12 to IFB 2021-239, Construction, Collin County Adult Detention Facility, Phase 1 with Ratcliff Constructors, L. P. in the amount of $115,811.36. New contract total is $38,258,513.81. 2007 Bond Fund (4020).
Auditor's Office Action
Bond funds available.
Commissioners Court
No. 12 to Construction, Collin County Adult Detention Facility, Phase 1 Addition (IFB No. 2021-239) with Ratcliff Constructors, L.P. to provide various changes to the contract, and further authorize the Purchasing Agent to finalize and execute same, Construction & Projects.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$115,811.36

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	FI07JAIL-4020-400308002-809101

Fund Transfers

Remarks:

Attachments
Court Order 2023-286-04-10
Memo
PCO 18
PCO 40
PCO 42
PCO 46
Change Order 12
2252 Certification
Form 1295


AI-53807			1.f.1.
Commissioners Court
Meeting Date:	04/10/2023
FY 2023 - Establish the Budget for Additional Lucas Deputies
Submitted For:	Jim Skinner	Submitted By:	Lawana Downs
Department:	Sheriff's Office
Request Type:	CONSENT	Agenda Area:	Budget Adj/Amend

Information
Department Action
We respectfully request Commissioners Court consideration to establish the budget for Lucas deputies. In Commissioners Court Order 2023-133-02-20, AI 53483, the positions were approved without a budget for the equipment.
Purchasing Department Action
Purchasing policies and procedures will apply.
HR and/or IT Action

Budget Department Action
Budget Adjustment totaling $329,090 is attached to fund equipment for the (2) approved Deputy positions for the City of Lucas Interlocal Agreement for Law Enforcement. General Fund (0001).
Auditor's Office Action
Funds available in the General Fund. Budget amendment will be processed upon approval.
Commissioners Court
$329,090 for the purchase of equipment for two (2) Deputy positions for the City of Lucas, Sheriff.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

329,090

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	BAI5003-0001-500010001-809002
2:	BAI5003-0001-500010001-809004
3:	BAI5003-0001-500010001-809070
4:	0001-50001-0001-64-30-0000-668704-

Fund Transfers

Remarks:

Budget amendments to follow from the Budget Office.

Remarks:

FY 2023 Budget Adjustment Totaling $329,090.

Attachments
Court Order 2023-287-04-10
Memo
Lucas Deputies Cost
Journal Proof


AI-53827			1.f.2.
Commissioners Court
Meeting Date:	04/10/2023
FY 2023 - State Forfeiture Fund (1036) Budget Reallocation
Submitted For:	Jim Skinner	Submitted By:	Rebecca Zimmerman
Department:	Sheriff's Office
Request Type:	CONSENT	Agenda Area:	Budget Adj/Amend

Information
Department Action
The Sheriff's Office respectfully requests to reallocate unused budgeted funds within the State Forfeiture Fund (1036) to the fuel line item for Interdiction Unit# 55620 and for the payment to the District Attorney's Office on case #21144927.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
Reallocation of Sheriff's Office State Forfeiture Funds (1036) in the amount of $2,005. Budget Adjustment is attached for details.
Auditor's Office Action
$2,005 for the reallocation of Sheriff's Office State Forfeiture Funds, Sheriff.
Commissioners Court
$2,005 for the reallocation of the Sheriff's Office State Forfeiture Funds, Sheriff.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$2005.00

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	1036-50001-0006-64-30-0000-626101-
2:	1036-50001-0006-64-30-0000-668704-

Fund Transfers

Remarks:

FY 2023 Budget Adjustment Totaling $2,005.

Attachments
Court Order 2023-288-04-10
MEMO
JOURNAL PROOF


AI-53836			1.g.1.
Commissioners Court
Meeting Date:	04/10/2023
Commissioners Court Meeting Minutes March 6, 2023
Submitted By:	Bridget Rivera
Department:	County Clerk
Request Type:	CONSENT	Agenda Area:	Minutes

Information
Department Action
Commissioners Court Meeting Minutes March 6, 2023
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget.
Auditor's Office Action
No action by Auditor.
Commissioners Court
March 6, 2023.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Commissioners Court Meeting Minutes March 6, 2023


AI-53839			1.g.2.
Commissioners Court
Meeting Date:	04/10/2023
Commissioners Court Meeting Minutes March 20, 2023
Submitted By:	Bridget Rivera
Department:	County Clerk
Request Type:	CONSENT	Agenda Area:	Minutes

Information
Department Action
Commissioners Court Meeting Minutes March 20, 2023
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget.
Auditor's Office Action
No action by Auditor.
Commissioners Court
March 20, 2023.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Commissioners Court Meeting Minutes March 20, 2023


AI-53835			1.g.3.
Commissioners Court
Meeting Date:	04/10/2023
Commissioners Court Meeting Minutes, March 27, 2023
Submitted By:	Krystal Garner
Department:	County Clerk
Request Type:	CONSENT	Agenda Area:	Minutes

Information
Department Action
Commissioners Court Meeting Minutes March 27, 2023
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget.
Auditor's Office Action
No action by Auditor.
Commissioners Court
March 27, 2023.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Commissioners Court Meeting Minutes, March 27, 2023


AI-53834			1.h.1.
Commissioners Court
Meeting Date:	04/10/2023
Deletion of Sprinkler Heads
Submitted By:	Hilari Monk
Department:	Commissioners Court
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Deletion of sprinkler heads in inmate housing and holding cells.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Deletion of sprinkler heads in inmate housing and holding cells of the medical/mental addition to the Detention Center, County Judge.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order 2023-292-04-10
Letter to Architect
Texas Commission on Jail Standards Approval Letter
Backup Correspondence


AI-53813			1.h.2.
Commissioners Court
Meeting Date:	04/10/2023
SCRAM System Devices and Monitoring Services Sole Source Designation
Submitted For:	Yoon Kim	Submitted By:	Cindy Powell
Department:	Adult Probation
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Request for Commissioners Court to designate Recovery Monitoring Solutions Corporation as the sole source provider of SCRAM System devices and monitoring services for Collin County CSCD.
Purchasing Department Action
Request Commissioners Court consideration and any action regarding approval to allow an exemption from the competitive bidding process per Local Government Code 262.024 (7) (a) for Recovery Monitoring Solutions Corporation as the sole source provider of SCRAM System devices and monitoring services for Collin County. ED
HR and/or IT Action

Budget Department Action
Funding to come from Fund 6050. (Judicial District - CSCD)
Auditor's Office Action
Funds available in the Judicial District - CSCD Fund.
Commissioners Court
Designate Recovery Monitoring Solutions Corporation as the sole source provider of the SCRAM System devices and monitoring services and grant an exemption from the competitive bid process per Texas Local Government Code 262.024(7)(a), CSCD.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	6050-61001-0053-64-30-0000-626440-

Fund Transfers

Remarks:

Attachments
Court Order 2023-293-04-10
Memo
Sole Source Declaration
Sole Source Letter


AI-53802			1.h.3.
Commissioners Court
Meeting Date:	04/10/2023
Danbri Properties Manufactured Housing Rental Community – Infrastructure Development Plan (IDP)
Submitted For:	Clarence Daugherty	Submitted By:	Mike Sullivan
Department:	Engineering
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Danbri Properties, LLC, owner and developer of Danbri Properties, a Manufactured Housing Rental Community, requests Commissioners Court consider approval of the Infrastructure Development Plan (IDP). The manufactured home rental community is located at on Live Oak Rd, PID# 1880511, and does not lie within any cities ETJ; see location map attached. The manufactured housing rental community consists of 2.508 total acres, divided into ten (10) spaces. The owner has submitted an IDP for review. The Drainage plan has been reviewed and approved. A concrete fire lane is required for the community. The fire lane will be constructed to Collin County Standards. On-site sewage systems are suitable for the development. Water will be supplied to the manufactured home rental community by Culleoka Water Supply Company. The 100-year flood plain does not encroach on the manufactured housing rental community. There will be no plat for filing or dedication of roads. Collin County Engineering will inspect the Fire Ln Construction. Development Services will permit and inspect the onsite sewage facility. ACTION We recommend Commissioners Court approval of the Danbri Properties Manufactured Housing Rental Community Infrastructure Development Plan.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget.
Auditor's Office Action
No action by Auditor.
Commissioners Court
Danbri Properties Manufactured Housing Rental Community Infrastructure Development Plan, Engineering.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order 2023-294-04-10
Agenda Memo
map
IDP


AI-53842			1.h.4.
Commissioners Court
Meeting Date:	04/10/2023
Waller’s Holler lots 3A & 3B- Road Frontage Variance Request
Submitted For:	Clarence Daugherty	Submitted By:	Mike Sullivan
Department:	Engineering
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Teresa Moreland, owner of lots 3A and 3B in the Waller’s Holler Subdivision, is requesting a variance to the Subdivision regulations with regards to the minimum road frontage requirements on existing county roads. The platted lots are located approximately 6.7 miles south of Princeton. There is a residence located at 6304 CR 437 on the platted lots. (See location map attached.) Mrs. Moreland would like to combine lots 3A and 3B and add the additional 1.2 acre parcel to make a combined 3.919 acre lot. Presently the lot to the west of lot 3A only has access via a road easement. Once combined, the entire tract would have road frontage on CR 437. Mrs. Moreland is requesting a variance from the current road frontage requirement of 100’ minimum per lot. The lots were platted back in 2003 before the County had road frontage requirements in place and therefore the current lots only have about 20’ of road frontage each. Once combined, the lots will have a combined road frontage of approximately 40’, which greatly enhances the road frontage. The Collin County Subdivision Regulations presently require 100’ of road frontage off existing County roads, therefore the proposed re-plat would not meet the road frontage requirement; however, the Engineering department is recommending this variance since the re-plat will result in an improvement to the road frontage for the entire lot. Staff recommends approval of this requested action because, contrary to most other lot actions, that further divide land, this action would combine lots into one lot and double the length of the road frontage. Upon approval of the variance, Mrs. Moreland will submit a re-plat to Collin County for subsequent court action. ACTION We request Commissioners Court consideration of the requested variance to the Collin County Subdivision Regulation regarding road frontage requirements and allow the proposed lot to have 40’ of road frontage.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget.
Auditor's Office Action
No action by Auditor.
Commissioners Court
Subdivision regulations variance request to allow 40' of road frontage on Lot 3A and Lot 3B of Waller's Holler, Engineering.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order 2023-295-04-10
memo
map
plat


AI-53829			1.h.5.
Commissioners Court
Meeting Date:	04/10/2023
Public Works Retitle Requests
Submitted By:	Michelle Talley
Department:	Human Resources
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Discussion, consideration, and any action on two (2) retitle requests from Public Works department to be effective April 17th, 2023. Public Works has requested to retitle one (1) Fuel Transport Agent to Equipment Operator. Both positions are in grade 533. In addition, the department has requested to retitle one (1) Environmental Construction Specialist position to Foreman. Both are in grade 537.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Retitle of two (2) Public Works positions, one (1) Fuel Transport Agent to an Equipment Operator and one (1) Environmental Construction Specialist to a Forman, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order 2023-296-04-10
Backup


AI-53806			1.h.6.
Commissioners Court
Meeting Date:	04/10/2023
Office of Juvenile Justice & Delinquency Grant Application
Submitted By:	Nakeysa Moncier
Department:	Juvenile Probation
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
The Juvenile Probation Department respectfully requests commissioners court consideration and approval to apply for a grant through the U.S. Department of Justice, Office of Juvenile Justice & Delinquency Division. If awarded, grant funding will be used to support the department and juvenile court’s collaborative, evidence-based specialty court program called GEMS (Girl’s Empowerment, Mentoring, and Support) to pay for program and/or activities, JPO, equipment, furniture, outpatient and inpatient clinical services for program participants. The maximum award is not to exceed $524,178.94 and does not require a county match.
Purchasing Department Action
Request Commissioners Court consideration and any action regarding approval to apply for US Department of Justice Girls Empowerment Mentoring Program in the amount of $524,178.94 with no County match required. Grant period is 10/1/2023 through 9/30/2026. gz
HR and/or IT Action
Girls Empowerment Mentoring Program grant will cover the cost of a Juvenile Probation Officer (increase to headcount of 1) over 3 years. Estimated cost for the 3 years for just salary and fringe totals $245,480. Total budgeted for grant sufficient. Grant period is October 1, 2023 - September 30, 2026.
Budget Department Action
FY 2024 Girls Empowerment Mentoring Grant Program Application in the amount of $524,178.94 in federal funds with no county match required. Grant funds to cover one (1) position (addition to headcount by 1) funded at 100% as well as operating costs including counseling services, furniture, equipment and supplies. Grade, title and salary of positions are subject to HR approval upon grant award. Grant period is October 1, 2023 - September 30, 2026.
Auditor's Office Action
Grant application has been reviewed by the grant review committee as per attached. The program will reduce recidivism and improve public safety by helping reinvest resources that empower girls in the juvenile system and at-risk girls with the skills needed to lower engagement in risky behaviors, and further their own personal development. Federal funds in the amount of $524,178.94 with no required county match. Increase by 1 headcount. Grant period is 10/1/2023 through 9/30/2026.
Commissioners Court
Grant application for the FY2024 Girls Empowerment Mentoring Grant Program through the US Department of Justice, Office of Juvenile Justice & Delinquency Division, Juvenile Probation.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order 2023-297-04-10
Memo
Grant RFA
GEMS Program Abstract
Disclosure Form
Federal Assistance App
Budget
Grant review committee form
Grant Summary Forms


AI-53805			1.h.7.
Commissioners Court
Meeting Date:	04/10/2023
CR 577 Temporary Access Agreement
Submitted For:	Jon Kleinheksel	Submitted By:	Tammi Koch
Department:	Public Works
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Public Works requests Commissioners Court approval to conduct operations on private property to replace a crossroad culvert on CR 577.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget.
Auditor's Office Action
No action by Auditor.
Commissioners Court
County Road 577 crossroad culvert replacement, Public Works.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order 2023-298-04-10
memo
Map
Agreements


AI-53809			1.h.8.
Commissioners Court
Meeting Date:	04/10/2023
Amendment - Vehicle Usage and Take Home Vehicle Policy
Submitted For:	Jon Kleinheksel	Submitted By:	Tammi Koch
Department:	Public Works
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Public Works requests Commissioners Court approval to authorize the amended Vehicle Usage and Take Home Policy.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget.
Auditor's Office Action
No action by Auditor.
Commissioners Court
Adoption of the amended Vehicle Usage and Take Home Policy, Public Works.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order 2023-299-04-10
memo
Amendment
Policy


AI-53808			1.h.9.
Commissioners Court
Meeting Date:	04/10/2023
Rebate: The Home Depot
Submitted By:	Shay Purser
Department:	Purchasing
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Request Commissioners Court consideration and any action regarding the approval to accept a rebate from Home Depot, participating in The Home Depot’s Incentive Program through FY2022. The rebate check is in the amount of $101.50. Per the previous authorization of Court Order #2011-893-11-07, I request the rebate check to be deposited into account #0001-10001-0021-41-00-0000-481059 for the Going the Extra Mile Employee Incentive Program.
Purchasing Department Action
Request Commissioners Court consideration and any action regarding the approval to accept a rebate from Home Depot, participating in The Home Depot’s Incentive Program through FY2022. The rebate check is in the amount of $101.50. Per the previous authorization of Court Order #2011-893-11-07, I request the rebate check to be deposited into account #0001-10001-0021-41-00-0000-481059 for the Going the Extra Mile Employee Incentive Program. SP
HR and/or IT Action

Budget Department Action
Rebate in the amount of $101.50 deposited into revenue account. Budget amendment to record these budgeted funds to GEM Award expenditure account per CO#2011-893-11-07. (0001) - General Fund.
Auditor's Office Action
Budget amendment will be processed upon approval.
Commissioners Court
Accept the Home Depot Incentive Program rebate check in the amount of $101.50 to be deposited in the Going the Extra Mile Employee Incentive Program line item, and budget amendment for same, Purchasing.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

101.00

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	0001-10001-0001-41-10-0000-504014-

Fund Transfers

Remarks:

Attachments
Court Order 2023-300-04-10
Memo
Check Details
Journal Proof with Notes


AI-53832			1.h.10.
Commissioners Court
Meeting Date:	04/10/2023
Grant Application for Law Enforcement Mental Health and Wellness Act (LEMHWA)
Submitted By:	Shannon Poe
Department:	Sheriff's Office
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Request Commissioners Court consideration and any action regarding approval to apply for Law Enformcement Mental Health and Wellness Act (LEMHWA) grant.
Purchasing Department Action
Request Commissioners Court consideration and any action regarding approval to apply for US Department of Justice Law Enforcement Mental Health and Wellness Act (LEMHWA) program for $91,044 with no County match required. The grant period is October 2, 2023 through September 30, 2025. gz
HR and/or IT Action

Budget Department Action
FY 2024 LEMHWP Grant in the amount of $91,044 in federal funds with no county match required. Funds will be used for a comprehensive wellness program and training. Grant period is October 2, 2023 through September 30, 2025.
Auditor's Office Action
Grant application has been reviewed by the grant review committee as per attached. Grant to provide programs and training for first responder wellness. Grant period is October 2, 2023 through September 30, 2025. Grant funds for $91,044 with no county match required.
Commissioners Court
Grant application for the Law Enforcement Mental Health and Wellness Act Program Grant through the U.S. Department of Justice, Office of Community Oriented Policing Services, Sheriff.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$91,044

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	TBD by Auditors

Fund Transfers

Remarks:

Attachments
Court Order 2023-301-04-10
Memo
Solicitation LEMHWA
Grant Summary Forms
Budget
Project Abstract
SF424
Grant Disclosure
Grant review committee form


AI-53843			1.h.11.
Commissioners Court
Meeting Date:	04/10/2023
Personnel Appointments
Submitted By:	Hilari Monk
Department:	Administrative Services
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Personnel Appointments, Human Resources.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Personnel Appointments, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order 2023-302-04-10
Personnel Appointments
Memo - SO


AI-53844			1.h.12.
Commissioners Court
Meeting Date:	04/10/2023
Personnel Changes
Submitted By:	Hilari Monk
Department:	Administrative Services
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Personnel Changes, Human Resources.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Personnel Changes, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order 2023-303-04-10
Personnel Changes



AGENDA

Collin County Commissioners Court Jack Hatchell Administration Building 4th Floor, 2300 Bloomdale Road, McKinney April 10, 2023, 1:30 P.M.

NOTICE OF A REGULAR MEETING

Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:

Call to order. The court will convene in open session for consideration of the following business matters:

Invocation – Commissioner Webb Pledge of Allegiance – Judge Hill Pledge of Allegiance to the Texas Flag – Commissioner Hale


					FYI NOTIFICATION:

		1.		AI-53841 Notification Only	Addendum No. 1 & No. 2 to Elections Specialized Printing (IFB No. 2023-073) to make various changes to the Invitation For Bid, Purchasing.

		2.			Notification of budget adjustment(s)/amendment(s):

			a.	AI-53828 Notification Only	$6,000 to establish the budget for the FY2023 Internet Crimes Against Children Grant and Interlocal Agreement, Auditor.

					COMMISSIONERS COURT BUSINESS:

					Public comments related to an item on the Agenda. If a member of the public would like to address the Court, a properly completed Public Comment Form must be submitted prior to the start of the meeting. Each speaker shall be limited to a maximum of three (3) minutes for public comments.

1.					Consent Agenda Items:

	a.			AI-53810 Approved	Disbursements for the period ending April 4, 2023, Auditor.

	b.			AI-53811 Approved	Indigent Defense Disbursements, Auditor.

	c.				Advertisement(s):

		1.		AI-53820 Approved	Transportation of Election Equipment (RFP No. 2023-204), Elections.

	d.				Award(s):

		1.		AI-53722 Approved	Vehicle, Sign Truck for Road & Bridge (Contract No. 2023-212) to Silsbee Ford, Inc. through TIPS USA Cooperative Contract No. 210907, and budget amendment in the amount of $15,043 for same, Public Works.

	e.				Change Order(s):

		1.		AI-53818 Approved	No. 12 to Construction, Collin County Adult Detention Facility, Phase 1 Addition (IFB No. 2021-239) with Ratcliff Constructors, L.P. to provide various changes to the contract, and further authorize the Purchasing Agent to finalize and execute same, Construction & Projects.

	f.				Budget adjustment(s)/amendment(s):

		1.		AI-53807 Approved	$329,090 for the purchase of equipment for two (2) Deputy positions for the City of Lucas, Sheriff.

		2.		AI-53827 Approved	$2,005 for the reallocation of the Sheriff's Office State Forfeiture Funds, Sheriff.

	g.				Filing of the Minute(s), County Clerk:

		1.		AI-53836 Approved	March 6, 2023.

		2.		AI-53839 Approved	March 20, 2023.

		3.		AI-53835 Approved	March 27, 2023.

	h.				Miscellaneous:

		1.		AI-53834 Approved	Deletion of sprinkler heads in inmate housing and holding cells of the medical/mental addition to the Detention Center, County Judge.

		2.		AI-53813 Approved	Designate Recovery Monitoring Solutions Corporation as the sole source provider of the SCRAM System devices and monitoring services and grant an exemption from the competitive bid process per Texas Local Government Code 262.024(7)(a), CSCD.

		3.		AI-53802 Approved	Danbri Properties Manufactured Housing Rental Community Infrastructure Development Plan, Engineering.

		4.		AI-53842 Approved	Subdivision regulations variance request to allow 40' of road frontage on Lot 3A and Lot 3B of Waller's Holler, Engineering.

		5.		AI-53829 Approved	Retitle of two (2) Public Works positions, one (1) Fuel Transport Agent to an Equipment Operator and one (1) Environmental Construction Specialist to a Forman, Human Resources.

		6.		AI-53806 Approved	Grant application for the FY2024 Girls Empowerment Mentoring Grant Program through the US Department of Justice, Office of Juvenile Justice & Delinquency Division, Juvenile Probation.

		7.		AI-53805 Approved	County Road 577 crossroad culvert replacement, Public Works.

		8.		AI-53809 Approved	Adoption of the amended Vehicle Usage and Take Home Policy, Public Works.

		9.		AI-53808 Approved	Accept the Home Depot Incentive Program rebate check in the amount of $101.50 to be deposited in the Going the Extra Mile Employee Incentive Program line item, and budget amendment for same, Purchasing.

		10.		AI-53832 Approved	Grant application for the Law Enforcement Mental Health and Wellness Act Program Grant through the U.S. Department of Justice, Office of Community Oriented Policing Services, Sheriff.

		11.		AI-53843 Approved	Personnel Appointments, Human Resources.

		12.		AI-53844 Approved	Personnel Changes, Human Resources.

2.					Executive Session Items:

					Executive Session, in accordance with Chapter 551 of the Government Code.

					Any action resulting from the executive session.

					The Commissioners Court reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Chapter 551, Open Meetings, Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074, 551.0745, 551.075 and 551.076, or to seek the advice of its attorney and/or other attorneys representing Collin County on any matter in which the duty of the attorney to the Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with chapter 551 of the Texas Government Code or as otherwise may be permitted under chapter 551.

					Public Comments not related to an item on the Agenda. If a member of the public would like to address the Court, a properly completed Public Comment Form must be submitted prior to the start of the meeting. Each speaker shall be limited to a maximum of three (3) minutes for public comments.

Adjourn.



___________________________ Chris Hill COUNTY JUDGE COLLIN COUNTY, T E X A S

CERTIFICATION:

I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2023 at _______ o'clock _____.M.



___________________________ Stacey Kemp, County Clerk Collin County, T E X A S



___________________________ Deputy

NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.