Agenda

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AGENDA

Commissioners Court Jack Hatchell Administration Building 4th Floor, 2300 Bloomdale Road, McKinney May 9, 2016 1:30 P.M.

NOTICE OF A REGULAR MEETING

Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:

Invocation – Judge Self Pledge of Allegiance – Commissioner Fletcher Pledge of Allegiance to the Texas Flag – Commissioner Williams

COMMISSIONERS COURT MEETING


				DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:

		1.	41533	Personnel Changes, Human Resources.

				Attachments:
				Personnel Changes

		2.	41534	Elected Official Appointments, Human Resources.

				Attachments:
				Elected Official - Appointments

				FYI NOTIFICATION

		1.	34688	Outstanding Agenda Items, Commissioners Court.

				Attachments:
				Outstanding Agenda Items

		2.	41490	Employee Fund Insurance update, Auditor.

				Attachments:
				memo
				Employee Insurance Fund Update

		3.	41532	Texas Indigent Defense Audit Response, County Judge.

				Attachments:
				Letter - TIDC

1.				Call to order. The court will convene in open session for consideration of the following business matters:

2.				Public Comments.

3.				Presentation/Recognition.

4.				Consent agenda to approve:

	a.		41482	Disbursements for the period ending May 3, 2016, Auditor.

				Attachments:
				Court Order
				EFT Disbursements
				Disbursements

	b.			Award(s):

		1.	41516	Data Backup Expansion (RFP No. 2016-186), Information Technology.

				Attachments:
				Court Order
				Evaluation Round 1 Court Copy
				Evaluation Round 2 Court Copy
				Evaluation Best and Final Court Copy

	c.			Amendment(s):

		1.	41444	No. 1 to Audio Visual for JP Courtrooms (RFP No. 2015-245) with Lantek Communications to make various changes to the contract and further authorize the Purchasing Agent to finalize and execute same, Information Technology.

				Attachments:
				Court Order
				Lantek-Contract Amendment Memo
				Amendment No. 1
				Lantek-Change Order 1
				1295 Form-Lantek

		2.	41508	No. 2 to Services, IT, Peoplesoft HCM 9.2 Upgrade (RFP No. 2014-106) with Apex IT to add travel expenses to the contract and further authorize the Purchasing Agent to finalize and execute same, Information Technology.

				Attachments:
				Court Order
				PeopleSoft 9.2 Upgrade Contract Amendment - Court Memo
				Amendment No. 2
				1295 Form

		3.	41442	No. 2 to the Inter-Governmental Cooperative Reimbursement Agreement (Contract No. 582-14-40119) with the Texas Commission on Environmental Quality (TCEQ) for the Local Initiative Project (LIP) Program to decrease funding for Fiscal Years 2014, 2015 and 2016, thereby decreasing the Total Maximum TCEQ Obligation from $667,744 to $327,904, Special Projects.

				Attachments:
				Court Order
				agenda memo
				Amendment No. 2

	d.			Change Order(s):

		1.	41484	No. 1 to Supplies: OEM Toner Cartridges for Laser and Inkjet Printers (IFB No. 2015-344) with Enhanced Laser Products to delete various line items from the contract and further authorize the Purchasing Agent to finalize and execute same, Budget.

				Attachments:
				Court Order
				Memo
				Change Order
				Enhanced Laser Email
				Purchasing Memo
				Spreadsheet
				1295 Form

		2.	41488	No. 1 to Supplies: OEM Toner Cartridges for Laser and Inkjet Printers (IFB No. 2015-344) with Office Depot to add Lexmark High-Yield Black/Color Waste Toner Cartridge (Line Item #35) to the contract and further authorize the Purchasing Agent to finalize and execute same, Budget.

				Attachments:
				Court Order
				Memo
				Change Order
				Purchasing Memo
				Spreadsheet
				1295 Form

		3.	41486	No. 1 to Supplies: OEM Toner Cartridges for Laser and Inkjet Printers (IFB No. 2015-344) with Staples to add various line items to the contract and further authorize the Purchasing Agent to finalize and execute same, Budget.

				Attachments:
				Court Order
				Memo
				Change Order
				Purchasing Memo
				Spreadsheet
				1295 Form

		4.	41487	No. 1 to Supplies: OEM Toner Cartridges for Laser and Inkjet Printers (IFB No. 2015-344) with The Office Pal to add various line items to the contract and further authorize the Purchasing Agent to finalize and execute same, Budget.

				Attachments:
				Court Order
				Memo
				Change Order
				Purchasing Memo
				Spreadsheet
				1295 Form

		5.	41485	No. 1 to Supplies: OEM Toner Cartridges for Laser and Inkjet Printers (IFB No. 2015-344) with United Ribbon to delete Lexmark High-Yield Black Toner Cartridge (Line Item #24) from the contract and further authorize the Purchasing Agent to finalize and execute same, Budget.

				Attachments:
				Court Order
				Memo
				Change Order
				MSE Toner Warranty
				Purchasing Memo
				Spreadsheet
				1295 Form

		6.	41507	No. 4 to Road Materials, Emulsified Asphalt (IFB No. 08365-12) with Ergon Asphalt and Emulsions, Inc. to reduce the pricing for various items and further authorize the Purchasing Agent to finalize and execute same, Public Works.

				Attachments:
				Court Order
				Memo
				Ergon CO4
				Ergon Request for Price Reduction
				Form 1295

	e.			Contract Renewal(s):

		1.	41448	Cement Treated Subgrade (IFB No. 2015-108) with Martin Marietta to extend the contract for one (1) year through and including March 31, 2017, Public Works.

				Attachments:
				Court Order
				Memo
				Martin Marietta Renewal 1
				Form 1295

	f.			Receive and File, Auditor:

		1.	41513	Monthly Financial Reports for March 2016.

				Attachments:
				Court Order
				Memo for Monthly Financial Reports for March
				March 2016 Balance Sheet.
				March 2016 Revenues, Expenditures and Changes in Fund Balance
				March 2016 Cash and Investments
				March 2016 Year to Date Schedule of Transfers
				March 2016 Schedule of Long Term Debt
				March 2016 Commisioners Court Expenditure Budgets
				March 2016 Employee Insurance Fund

		2.	41515	Investment Report (1st Quarter FY2016).

				Attachments:
				Court Order
				FY16 1st Qtrly Investment Report

	g.			Filing of the Minute(s), County Clerk:

		1.	41505	April 18, 2016.

				Attachments:
				Minutes

	h.			Miscellaneous

		1.	41519	Acknowledgment of the issuance of New Hope Cultural Education Facilities Finance Corporation Retirement Facility Revenue Bonds (Legacy at Willow Bend Project) Series 2016, Administrative Services.

				Attachments:
				Court Order
				Letter
				Resolution
				Backup Documents

		2.	41541	Acknowledgment of Children's Health, Children's Medical Center Plano participation in the "340 B program", Commissioners Court.

				Attachments:
				Court Order
				Letter of Acknowledgement
				Certification of Contract

		3.	41520	Re-plat of The Hills of Lone Star (Phase 4/East Fork North) lots 7 and 8 into one (1) lot 7/8R, Engineering.

				Attachments:
				Court Order
				Department Memo
				Replat
				Location Map

		4.	41535	Personnel Appointments, Human Resources.

				Attachments:
				Court Order
				Personnel Appointments

		5.	41536	Personnel Changes, Human Resources.

				Attachments:
				Court Order
				Personnel Changes

				GENERAL DISCUSSION

				Presentation, discussion and any action regarding:

5.			41464	Transit Services for Rural Collin County presented by Denton County Transportation Authority (DCTA), Engineering.

				Attachments:
				Presentation

6.			41492	Adoption of an Order authorizing the sale of fireworks for Memorial Day, Fire Marshal.

				Attachments:
				Court Order
				Memo

7.			41556	Application to the Economic Development Administration for Economic Development District Designation for the North Central Texas Region, County Judge.

				Attachments:
				Letter
				CEDS Approval Letter-signed
				Suggested Support Letters for County Judges

8.				Possible future agenda items by Commissioners Court without discussion.

				EXECUTIVE SESSION (upon recess of GENERAL DISCUSSION)

				Executive Session, in accordance with Chapter 551 of the Government Code, to discuss the following subjects:

				Economic Development Negotiations (551.087)

			41551	New construction at Watters Creek Office Park, Administrative Services.

				Any action resulting from the executive session.

				The court reserves the right to convene into executive session throughout this meeting.

				Adjourn.



				___________________________ Keith Self COUNTY JUDGE COLLIN COUNTY, T E X A S

				CERTIFICATION:

				I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2016 at _______ o'clock _____.M.



				___________________________ Stacey Kemp, County Clerk Collin County, T E X A S



				___________________________ Deputy

				NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.