Agenda

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AGENDA

Commissioners Court Jack Hatchell Administration Building 4th Floor, 2300 Bloomdale Road, McKinney April 2, 2018 1:30 P.M.

NOTICE OF A REGULAR MEETING

Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:

Invocation – Judge Self Pledge of Allegiance – Commissioner Fletcher Pledge of Allegiance to the Texas Flag – Commissioner Williams

COMMISSIONERS COURT MEETING


					DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:

		1.		44689	Personnel Changes, Human Resources.

					Attachments:
					Personnel Changes

					FYI NOTIFICATION

		1.		34688	Outstanding Agenda Items, Commissioners Court.

					Attachments:
					Outstanding Agenda Items

		2.			Addenda:

			a.	44662	No. 1 to Construction, Collin County Adult Detention Center Generator After-Market Emissions Control (IFB No. 2018-117) to make various changes to the Invitation for Bid, Purchasing.

					Attachments:
					Addendum 1
					Section 262250
					Attachment A-Pre Bid Sign In Sheet
					Attachment B-Pre Bid Meeting Clarifications
					Section 004100-Bid Form Rev. 1

			b.	44670	No. 1 to Emergency Medical, Ambulance Service (RFP No. 2018-139) to make changes to the Request for Proposal, Purchasing.

					Attachments:
					Addendum No. 1
					Attachment No. 3
					Attachment No. 4

		3.		44663	Change Order No. 2 to Construction, Collin County Adventure Camp Roof Replacements (IFB No. 2017-320) with JJ Red Commercial Roofing, LLC to extend the project completion date by 20 calendar days due to weather, Construction & Projects.

					Attachments:
					Memo
					Contractor's Change Order Request
					Contract Change Order 2

		4.		44610	P–Card Disbursements, Auditor.

					Attachments:
					P-Card Disbursements

		5.		44684	Turnover, Human Resources.

					Attachments:
					February Turnover

		6.		44683	Voluntary Terminations, Human Resources.

					Attachments:
					Voluntary Terms

		7.		44602	County overtime for the pay period ended March 25, 2018, Human Resources.

					Attachments:
					Overtime Total
					Open Positions
					FY18 Budget vs Actual for Court 04.02.18
					Deputy Sheriff Vacancies 2007 - 2018 for Court 4.02.18
					Det Officer Vacancies 2007 - 2018 for Court 4.02.18

1.					Call to order. The court will convene in open session for consideration of the following business matters:

2.					Public Comments.

3.					Presentation/Recognition.

4.					Consent agenda to approve:

	a.			44649	Disbursements for the period ending March 27, 2018, Auditor.

					Attachments:
					Court Order
					Disbursements

	b.			44650	Indigent Defense Disbursements, Auditor.

					Attachments:
					Court Order
					FY2018 Court Appointed Representation for period ending 03.20.18 for 04....

	c.			44625	Tax refunds totaling $1,172,932.42, Tax Assessor/Collector.

					Attachments:
					Court Order
					Summary sheet 4/2/18

	d.				Advertisement(s):

		1.		44667	Construction, Collin County Aggregate Rinse Stations (IFB No. 2018-147) and budget amendment in the amount of $21,900 for same, Construction & Projects.

					Attachments:
					Court Order
					Memo
					Bid Packet

	e.				Agreement(s):

		1.		44652	Agreement with Tollway/Outer Loop, L.P. for the design and construction of the future eastbound service road for the Outer Loop from Huddleston Parkway to the existing northbound lanes of the Dallas North Tollway, Special Projects.

					Attachments:
					Draft Court Order
					agenda memo
					Cambridge Letter & Agreement

	f.				Change Order(s):

		1.		44681	No. 3 to Uninterruptible Power Supply (UPS) Systems (IFB No. 2017-182) with Daniel A. Newman dba Power Systems Engineering for the electrical, installation and assembly of the UPS’s that will be placed in the courthouse and further authorize the Purchasing Agent to finalize and execute same, Facilities.

					Attachments:
					Court Order
					chgorderUPSpurchaseorder
					Change_Order_3
					Vendor pricing documentation
					1295 form
					2270 form
					2252_form

	g.				Budget adjustment(s)/amendment(s):

		1.		44682	$188,640 to move the insurance check received for the repair/replacement of the YMCA roof into an expenditure account, Human Resources.

					Attachments:
					Court Order
					Memo

	h.				Receive and File, Auditor:

		1.		44674	Monthly Financial Reports for November 2017.

					Attachments:
					Court Order
					Memo for Monthly Financial Reports for November
					November 2017 Balance Sheet
					November 2017 Revenues, Expenditures and Changes in Fund Balance
					November 2017 Cash and Investments
					November 2017 Year to Date Schedule of Transfers
					November 2017 Schedule of Long Term Debt
					November 2017 Commissioners Court Approved Expenditures Budgets
					November 2017 Employee Insurance Fund
					Employee Medical

	i.				Filing of the Minute(s), County Clerk:

		1.		44655	March 12, 2018.

					Attachments:
					Minutes

	j.				Miscellaneous

		1.		44643	Final Plat for the Moss 670 Addition, Engineering.

					Attachments:
					Court Order
					Department Memo
					Final Plat
					Location Map

		2.		44680	Termination of the Interlocal Cooperation Contract with the North Central Texas Trauma Regional Advisory Council (NCTTRAC), return the Mobile Medical Unit (MMU) Assets and further execute the Program Property Disposal Request, Health Care.

					Attachments:
					Court Order
					MMU Transfer Court Memo
					DSHS MMU Transfer Record
					DSHS MMU Transfer Docs
					Original Order
					Original Interlocal Agreement

		3.		44664	Acceptance of the Dining Alliance rebate check in the amount of $262.30 to be deposited in the Going the Extra Mile Employee Incentive Program line item and budget amendment for same, Purchasing.

					Attachments:
					Court Order
					Agenda Memo-Dining Alliance Rebate
					Agenda Backup-Dining Alliance Rebate

		4.		44668	Grant application and resolution for the FY 2018 UASI DFWA LETPA Grant through the Office of the Governor, Homeland Security Grants Division, Sheriff.

					Attachments:
					Court Order
					Memo
					Grant Summary Form
					eGrants Application
					Resolution
					Funding Announcement
					Conditions and Responsibilities
					Certifications and Requirements
					Grant review committee form

		5.		44690	Personnel Appointments, Human Resources.

					Attachments:
					Court Order
					Personnel Appointments

		6.		44694	Personnel Changes, Human Resources.

					Attachments:
					Court Order
					Personnel Changes

					GENERAL DISCUSSION

					Presentation, discussion and any action regarding:

5.				44713	Jail Population Committee update, Commissioner, Precinct 2.

6.					Possible future agenda items by Commissioners Court without discussion.

					EXECUTIVE SESSION (upon recess of GENERAL DISCUSSION)

					Executive Session, in accordance with Chapter 551 of the Government Code, to discuss the following subjects:

					Real Estate (551.072)

				44648	Justice of the Peace and Constable Precinct 2 Office, Administrative Services.

					Any action resulting from the executive session.

					The court reserves the right to convene into executive session throughout this meeting.

					Adjourn.



					___________________________ Keith Self COUNTY JUDGE COLLIN COUNTY, T E X A S

					CERTIFICATION:

					I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2018 at _______ o'clock _____.M.



					___________________________ Stacey Kemp, County Clerk Collin County, T E X A S



					___________________________ Deputy

					NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.