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AGENDA
 
Commissioners Court
Jack Hatchell Administration Building
4th Floor, 2300 Bloomdale Road, McKinney
September 19, 2016
1:30 P.M.
 
NOTICE OF A REGULAR MEETING
 

Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION.  Following is the agenda for said meeting:
 

Invocation – Judge Self

Pledge of Allegiance – Commissioner Fletcher

Pledge of Allegiance to the Texas Flag – Commissioner Williams
 

COMMISSIONERS COURT MEETING
 
             
  DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:
 
1. 42069   Amendment No. 1, 2, 3 and 5 to Services: Offender Specimen Collection and Drug Testing (RFP No. 2015-200) with Treatment Assessment Screening Center, Inc. to make various changes to the contract, Adult Probation.
 
Attachments:
Contract Amendment - 1
Contract Amendment - 2
Contract Amendment - 3
Contract Amendment - 5
1295 Form
 
2. 42041   Contract renewal for Services: Psychological Evaluations, Juveniles (RFP No. 2013-200) with Robert D. Lackey DBA Spartan Psychological Consulting to extend the contract for one (1) year through and including September 30, 2017, Juvenile Probation.
 
Attachments:
Memorandum
Renewal
Form 1295
 
  FYI NOTIFICATION
 
1. 34688   Outstanding Agenda Items, Commissioners Court.
 
Attachments:
Outstanding Agenda Items
 
2. 42164   Addendum No. 3 to Detention Center Slider Door Replacement (IFB No. 2016-267) to make various changes to the Invitation for Bid, Purchasing.
 
Attachments:
Addendum 3
Section 4.0 Revision 2
Attachment D Revised
Pre-Bid Sign In Sheet
Bid Questions
 
3.   Notification of budget adjustment(s)/amendment(s), Auditor:
 
a. 42064   ($3,293) funds from the FY2013 Balance were not used before expiring (Chapter 19 Fund).
 
Attachments:
Budget Memo
FY15 BA Revenue
FY15 BA Expense
Funds Availability Summary
Reconciliation
 
b. 42127   $17,753 to establish the budget for the 2017 Drug Enforcement Administration (DEA) Grant to cover overtime expenses for one (1) task force member.
 
Attachments:
BA Memo
DEA Revenue Budget
DEA Expense Budget
DEA Local Agreement
DEA Court Order
 
c. 42112   $78,778 to increase the budget for the FY 2017 IDCU / Surveillance and Epidemiology grant program.
 
Attachments:
Memo
Revenue
Expenditure
Contract Budget
Grant review committee form
 
d. 42085   $152,828 to establish the budget for the FY 2017 TB Prevention and Control (State) funding.
 
Attachments:
Memo
Revenue
Expenditure
Contract Budget
 
e. 42063   $182,384 reimbursed by the Secretary of State (Chapter 19 Fund) for education, travel and temporary election employees.
 
Attachments:
Budget Memo
FY16 BA Revenue
FY16 BA Expense
Funds Availability Summary
 
1.   Call to order. The court will convene in open session for consideration of the following business matters:
 
2.   Public Comments.
 
3.   Presentation/Recognition:
 
a. 42055   Certificate presented to Commissioner Susan Fletcher for completion of the Commissioners Court Leadership Academy Class VI, 2015-2016, Texas A&M AgriLife Extension Service.
 
b.   Service Pins, Human Resources.
 
4.   Consent agenda to approve:
 
a. 42061   Disbursements for the period ending September 13, 2016, Auditor.
 
Attachments:
Court Order
EFT Disbursements
Disbursements
 
b.   Advertisement(s):
 
1. 42130   Parking Lot Striping (IFB No. 2016-330), Facilities.
 
Attachments:
Court Order
advertiseforbidsparkinglotstriping2017
Bid Packet
 
2. 42152   Security Gate Repair Parts and Services (IFB No. 2016-295), Facilities.
 
Attachments:
Court Order
advertiseforbidssecuritygatepartsrepairs2017
Bid Packet
 
c.   Award(s):
 
1. 42033   Road Materials, Cement Treated Base and Cement Stabilized Backfill (IFB No. 2016-115) to Martin Marietta Materials, Inc., Public Works.
 
Attachments:
Court Order
memo
Contract Award Data
Spreadsheet FY17 2016-115
Award Letter -2
Form 1295
 
2. 42054   Road Striping (IFB No. 2016-126) to Flat Line, Inc., Public Works.
 
Attachments:
Court Order
memo
Contract Award Data
Evaluation Spreadsheet
Award Letter -1
Form 1295
 
3. 42034   Supplies: Culverts, Bands, Steel, Drop Structures (IFB No. 2016-231) to Contech Engineered Solutions Inc., dba Contech Engineered Solutions, LLC, Public Works.
 
Attachments:
Court Order
memo
Contract Award Data
Spreadsheet 2016-231
Award Letter -1
1295 Form
 
d.   Agreement(s):
 
1. 42040   Interlocal Cooperation Agreement with the Branch Volunteer Fire Department for the recycling program, Public Works.
 
Attachments:
Court Order
memo
Agreement
 
2. 42129   Consent to Assignment and Assumption for Food: Bread Products (IFB No. 04201-12) to change the name from Earthgrains Baking Companies, LLC (formerly known as Earthgrains Baking Companies, Inc.) to Bimbo Bakeries USA, Inc. and further authorize the Purchasing Agent to finalize and execute same, Sheriff.
 
Attachments:
Court Order
Memo
Assignment and Assumption
Letter
 
3.   Interlocal Agreement for Jail Services from October 1, 2016 through and including September 30, 2017, Sheriff:
 
a. 42135   City of Anna.
 
Attachments:
Court Order
Memo
Agreement
 
b. 42136   City of Celina.
 
Attachments:
Court Order
Memo
Agreement
 
c. 42137   Town of Fairview.
 
Attachments:
Court Order
Memo
Agreement
 
d. 42138   City of Farmersville.
 
Attachments:
Court Order
Memo
Agreement
 
e. 42141   City of Lavon.
 
Attachments:
Court Order
Memo
Agreement
 
f. 42142   City of McKinney.
 
Attachments:
Court Order
Memo
Agreement
 
g. 42143   City of Melissa.
 
Attachments:
Court Order
Memo
Agreement
 
h. 42144   City of Murphy.
 
Attachments:
Court Order
Memo
Agreement
 
i. 42145   City of Parker.
 
Attachments:
Court Order
Memo
Agreement
 
j. 42146   City of Princeton.
 
Attachments:
Court Order
Memo
Agreement
 
k. 42147   Town of Prosper.
 
Attachments:
Court Order
Memo
Agreement
 
l. 42148   Town of St. Paul.
 
Attachments:
Court Order
Memo
Agreement
 
m. 42149   City of Wylie.
 
Attachments:
Court Order
Memo
Agreement
 
e.   Amendment(s):
 
1. 42162   No. 11 to the Agreement, Interlocal with the North Texas Municipal Water District (NTMWD) for Participation in Collin County Clean-Up Day to extend the contract for one (1) year through and including September 30, 2017 and further authorize the Purchasing Agent to finalize and execute same, Public Works.
 
Attachments:
Court Order
memo
Amendment No. 11
 
f.   Contract Renewal(s):
 
1. 42170   Professional Services, Engineering, Mechanical, Electrical, and Plumbing (MEP) (RFQ No. 2015-011) with Halff Associates, Inc. to extend the contract for one (1) year through and including September 30, 2017, Construction & Projects.
 
Attachments:
Court Order
Department Memo
Contract Renewal
Form 1295
 
2. 42171   Professional Services: Right-of-Way Acquisition Services (RFP No. 2015-033) with Amec Foster Wheeler Environment & Infrastructure, Inc. to extend the contract for one (1) year through and including September 30, 2017, Engineering.
 
Attachments:
Court Order
Department Memo_Eng
Contract Renewal
Form 1295
 
3. 42168   Professional Services, Geotechnical and Materials Testing (RFQ No. 2014-264) with Alliance Geotechnical Group Inc. to extend the contract for one (1) year through and including September 30, 2017, Purchasing.
 
Attachments:
Court Order
Department Memo_C&P
Department Memo_Eng
Contract Renewal
Form 1295
 
4. 42125   Supplies: Jail and Personal Inmate (IFB No. 2014-122) with Bob Barker Company, Inc. to extend the contract for one (1) year through and including September 30, 2017, Sheriff.
 
Attachments:
Court Order
Memo
Renewal
1295 Form
 
5. 42124   Supplies: Jail and Personal Inmate (IFB No. 2014-122) with Phoenix Trading Inc. dba Amercare Products Inc. to extend the contract for one (1) year through and including September 30, 2017, Sheriff.
 
Attachments:
Court Order
Memo
Renewal
1295 Form
 
6. 42126   Supplies: Jail and Personal Inmate (IFB No. 2014-122) with Tabb Textiles Co., Inc. to extend the contract for one (1) year through and including September 30, 2017, Sheriff.
 
Attachments:
Court Order
Memo
Renewal
1295 Form
 
g.   Budget adjustment(s)/amendment(s):
 
1. 42059   $350,000 to establish a Legal Expense account to cover legal costs associated with the acquisition of right-of-way for the future Collin County Outer Loop/U.S. Highway 75 Interchange, Special Projects.
 
Attachments:
Court Order
Memo
 
2. 42165   $33,082,000 to allocate the 2016 bond funds to road and open space bond projects, Budget.
 
Attachments:
Court Order
budget amendment
transportation project details
 
h.   Receive and File, Auditor:
 
1. 42088   Investment Report (2nd Quarter FY2016).
 
Attachments:
Court Order
Qtrly Investment Rpt FY16 Q2
 
i.   Miscellaneous
 
1. 42160   County Collection days (first Saturday of the month) at the North Texas Municipal Water District (NTMWD) 121 Regional Disposal Facility, Public Works.
 
Attachments:
Court Order
Memo
Original Agreement
 
2. 42161   Increase the per vehicle rate from $14.01 to $14.99 for the Collin County Clean-Up Program for one (1) year through and including September 30, 2017, Public Works.
 
Attachments:
Court Order
memo
Original Agreement
 
3. 42155   Reimbursement of fencing materials in the amount of $3,531.06 to Mr. and Mrs. Jeff Tooker for property along CR 565, Public Works.
 
Attachments:
Court Order
memo
Backup
 
4. 42174   FY2017 Pay for Performance salary increases, Human Resources.
 
Attachments:
Court Order
PFP
 
5. 42175   FY2017 Non-Pay for Performance Annual Increases, Human Resources.
 
Attachments:
Court Order
2017 Non-PFP Increases
 
6. 42182   Personnel Appointments, Human Resources.
 
Attachments:
Court Order
Personnel Appointments
 
  GENERAL DISCUSSION
 
  Presentation, discussion and any action regarding:
 
5. 42106   Public Hearing – FY 2017 Preservation, Restoration and Records Archive Plan, District Clerk.
 
Attachments:
Court Order
Cover Letter
FY'17 Preservation Plan
 
6. 42173   Resolution supporting full reimbursement of County indigent defense expenditures, Commissioner, Pct. 1.
 
Attachments:
Court Order
Resolution
Summary of Indigent Defense Expenditures
 
7. 42109   Proposed FY 2017 Budget, County Judge.
 
8.   FY 2017 Budget
 
a. 42091   Public Hearing – Proposed FY 2017 Budget.
 
Attachments:
Presentation
5-year plan
Add-Delete List
 
b. 42092   Adoption of an order setting and approving the Fiscal Year 2017 Elected Officials salaries.
 
Attachments:
Court Order
Elected Officials Salaries
 
c. 42093   Adoption of an order setting and approving the FY 2017 Budget.
 
Attachments:
Court Order
 
d. 42094   Adoption of an order setting the maintenance and operating tax rate for Fiscal Year 2017.
 
Attachments:
Court Order
tax rate detail
tax rate detail
 
e. 42095   Adoption of an order setting the debt service tax rate for Fiscal Year 2017.
 
Attachments:
Court Order
tax rate detail
 
f. 42096   Adoption of an order setting the combined tax rate for FY 2017.
 
Attachments:
Court Order
tax rate details
 
g. 42097   Adoption of an order setting and approving the Collin County Fee Schedule for Fiscal Year 2017.
 
Attachments:
Court Order
FY 2017 Fee Schedule
Fee Changes Report
 
9. 42098   Restrictions on funds in compliance with Government Accounting Standards Board (GASB) Statement Number 54 for FY 2017, Budget.
 
Attachments:
Court Order
 
10.   Possible future agenda items by Commissioners Court without discussion.
 
  EXECUTIVE SESSION
(upon recess of GENERAL DISCUSSION)
 
  Executive Session, in accordance with Chapter 551 of the Government Code, to discuss the following subjects:
 
  Personnel (551.074)
 
  To deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee.
 
42176   FY 2017 salary increases for the County Administrator, Elections Administrator and County Extension Agents and all Directors reporting to the County Administrator, Human Resources.
 
Attachments:
Court Order No. 1
Court Order No. 2
Court Order No. 3
Executive Salaries
 
  Any action resulting from the executive session.
 
  The court reserves the right to convene into executive session throughout this meeting.
 
  Adjourn.
 
   
 
  ___________________________
Keith Self
COUNTY JUDGE
COLLIN COUNTY, T E X A S
 
  CERTIFICATION:
 
 
I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2016 at _______ o'clock _____.M.
 
   
 
  ___________________________
Stacey Kemp, County Clerk
Collin County, T E X A S
 
   
 
  ___________________________
Deputy
 
 
NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.
 

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