Agenda

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AGENDA

Commissioners Court Jack Hatchell Administration Building 4th Floor, 2300 Bloomdale Road, McKinney October 10, 2016 1:30 P.M.

NOTICE OF A REGULAR MEETING

Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:

Invocation – Judge Self Pledge of Allegiance – Commissioner Fletcher Pledge of Allegiance to the Texas Flag – Commissioner Williams

COMMISSIONERS COURT MEETING


					DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:

					FYI NOTIFICATION

		1.		34688	Outstanding Agenda Items, Commissioners Court.

					Attachments:
					Outstanding Items

		2.			Addenda:

			a.	42246	No. 1 and 2 to Construction, Myers Park Maintenance/Storage Building (IFB No. 2016-317) to make various changes to the Invitation for Bid, Purchasing.

					Attachments:
					Addendum One
					Pre Bid Sign In Sheet
					Section 4.0 Revised
					Attachment K Revised
					Attachment P
					Attachment Q
					Addendum Two
					Section 4.0 Revision 2
					Bid Questions

			b.	42244	No. 1 and 2 to Online Auctioneering Services (RFP 2016-302) to make various changes to the Request for Proposal, Purchasing.

					Attachments:
					Addendum 1
					RFP Specifications Revised
					Addendum 2
					RFP Specifications Revision 2
					RFP Questions & Answers

			c.	42225	No. 1, 2 and 3 to Replacement of Vehicle Lifts at Service Center (IFB No. 2016-119) to make various changes to the Invitation for Bid, Purchasing.

					Attachments:
					Addendum One
					Pre-Bid Sign In Sheet
					Bid Questions
					Addendum Two
					Section 4.0 Revised
					Site Walk Sign In Sheet
					Addendum Three
					Section 4.0 Revision 2
					Bid Questions Revised

		3.		42259	Personnel Appointments, Human Resources.

					Attachments:
					Legal Appointments

		4.		42260	Personnel Changes, Human Resources.

					Attachments:
					Legal Changes

1.					Call to order. The court will convene in open session for consideration of the following business matters:

2.					Public Comments.

3.					Presentation/Recognition:

	a.			42254	Certificate of Achievement for Excellence in Financial Reporting to the County Auditor, Auditor.

					Attachments:
					Certificate - Award from GFOA 10.2016

	b.				Service Pins, Human Resources.

4.					Consent agenda to approve:

	a.			42209	Disbursements for the period ending October 4, 2016, Auditor.

					Attachments:
					Court Order
					FY2016 Disbursements
					FY2017 Disbursements

	b.			42245	Tax refunds totaling $306,143.64, Tax Assessor/Collector.

					Attachments:
					Court Order
					CC SUMMARY 10/10/16

	c.				Advertisement(s):

		1.		42198	Insurance, Stop Loss for Medical and Pharmacy (RFP No. 2016-297), Human Resources.

					Attachments:
					Court Order
					Bid Packet

	d.				Award(s):

		1.		42236	Road Materials, Emulsified Asphalt (IFB No. 2016-296) to various vendors, Public Works.

					Attachments:
					Court Order
					memo
					Contract Data Award - 1
					Spreadsheet
					Wright Asphalt Award Letter -1
					Ergon Award Letter - 1
					Texas Road Recyclers Award Letter - 1.0
					Western Emulsions Award Letter 1.0
					1295 - Wright Asphalt
					1295 - Ergon
					1295 Texas Road Recyclers
					1295 - Western Emulsions

		2.		42154	Services, Fencing, Labor & Materials, All Inclusive (IFB No. 2016-165) to Bobby Robinson, Robinson Fence, Public Works.

					Attachments:
					Court Order
					memo
					Contract Award Data
					Spreadsheet - Court 1
					Award Letter
					Form 1295

		3.		42179	Cellular Antenna System for Myers Park Show Barn (RFP No. 2016-207), Special Projects.

					Attachments:
					Court Order
					Level 2 Court - 1
					Award Letter - 1

	e.				Agreement(s):

		1.		42224	Agreement to Contribute Right of Way Funds (Fixed Price) with the Texas Department of Transportation (TxDOT) for highway improvements on FM 455 at Bilderback Creek and Honey Creek and budget amendment in the amount of $37,730 for same, Engineering.

					Attachments:
					Court Order
					Memo
					Location Map
					TxDOT transmittal Letter
					Agreement to Contribute ROW Funds

		2.		42238	Interlocal Jail Services Agreement with the City of Lucas from October 1, 2016 through and including September 30, 2017, Sheriff.

					Attachments:
					Court Order
					Memo
					Agreement

	f.				Amendment(s):

		1.		42239	No. 2 to Teen Court Services (Contract No. 2014-140) with the City of Frisco to extend the contract for one (1) year through and including September 30, 2017and further authorize the Purchasing Agent to finalize and execute same, Administrative Services.

					Attachments:
					Court Order
					Amendment No. 2
					Original Agreement

		2.		42249	No. 3 to Law Enforcement Services (AGR No. 2015-149) with the City of Lucas for a total reimbursement cost for year two (2) in the amount of $96,378, commencing October 1, 2016 through and including September 30, 2017 and further authorize the Purchasing Agent to finalize and execute same, Sheriff.

					Attachments:
					Court Order
					Memo
					Amendment
					Agreement

	g.				Contract Renewal(s):

		1.		42172	Professional Services, Engineering, General Civil Engineering Consulting (RFQ No. 2015-266) with Lamb-Star Engineering, L.P. to extend the contract for one (1) year through and including September 30, 2017, Engineering.

					Attachments:
					Court Order
					Department Memo
					Contract Renewal
					Form 1295

	h.				Receive and File, Auditor:

		1.		42231	Monthly Financial Reports for August 2016.

					Attachments:
					Court Order
					Memo for Monthly Financial Reports for August
					August 2016 Balance Sheet
					August 2016 Revenues Expenditures and Changes in Fund Balance
					August 2016 Cash and Investments
					August 2016 Year to Date Schedule of Transfers
					August 2016 Schedule of Long Term Debt
					August 2016 Commissioners Court Approved Expenditures Budgets
					August 2016 Employee Insurance Fund
					Employee Medical as of 08-2016

	i.				Filing of the Minute(s), County Clerk:

		1.		42251	September 19, 2016.

					Attachments:
					Minutes

		2.		42256	September 26, 2016.

					Attachments:
					Minutes

	j.				Miscellaneous

		1.		42280	Order providing for the delegation of authority to the Director of the North Central Texas Fusion Center to execute Interlocal Agreements, Memorandums of Understandings and similar instruments for sharing data with other local jurisdictions; imposing conditions to such delegation of signature authority, Administrative Services.

					Attachments:
					Court Order
					Order

		2.		42252	Sale of property located in North Ridge Estates, Blue Ridge, Texas (Lot 3, Block 1, North Ridge Estates, Volume 4116, Page 2414) as recorded in the Collin County Deed Records to Alicia Hamman upon the payment of $5,350, County Judge.

					Attachments:
					Draft Court Order
					Letter
					Financial Impact of Bid Acceptance
					Resale Deed

		3.		42230	Adoption of the Collin County Comprehensive Emergency Management Plan, Emergency Management.

					Attachments:
					Court Order
					Memo
					Jurisdiction Preparedness Profile
					Subchapter E

		4.		42253	Reimbursement of fencing materials in the amount of $11,380.59 to Mr. Louis Gigliotti for property along CR 526, Public Works.

					Attachments:
					Court Order
					memo
					Request
					reimbursement cost
					Agreement-Release of Waiver & Liability

		5.		42189	FY2017 Compensation Plan, Human Resources.

					Attachments:
					Court Order
					Memo
					FY 2017 Pay Plan

		6.		42261	Personnel Appointments, Human Resources.

					Attachments:
					Court Order
					Appointments

		7.		42262	Personnel Changes, Human Resources.

					Attachments:
					Court Order
					HR Changes

					GENERAL DISCUSSION

					Presentation, discussion and any action regarding:

5.				42235	Budget amendment in the amount of $80,116 to pay a portion of the salary supplement for the 5th Circuit Court of Appeals Court Justices, Auditor.

					Attachments:
					Court Order
					memo
					supplement recommended amount

6.				42247	Private Grant Application for Secured Communications Private Law Enforcement Grant through Secured Communications, LLC, Sheriff.

					Attachments:
					Court Order
					Private Grant Application
					Memo
					Grant Summary Form
					Grant review committee form
					Grant review committee form

7.				42229	Adoption of the Collin County Hazard Mitigation Action Plan, Emergency Management.

					Attachments:
					Court Order
					Memo
					Table of Contents
					Slip Sheet
					DPS memo
					Plan Resolution

8.					Possible future agenda items by Commissioners Court without discussion.

					EXECUTIVE SESSION (upon recess of GENERAL DISCUSSION)

					Executive Session, in accordance with Chapter 551 of the Government Code, to discuss the following subjects:

					Security (551.076)

					Any action resulting from the executive session.

					The court reserves the right to convene into executive session throughout this meeting.

					Adjourn.



					___________________________ Keith Self COUNTY JUDGE COLLIN COUNTY, T E X A S

					CERTIFICATION:

					I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2016 at _______ o'clock _____.M.



					___________________________ Stacey Kemp, County Clerk Collin County, T E X A S



					___________________________ Deputy

					NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.