Agenda

Print Agenda Return

AGENDA

Commissioners Court Jack Hatchell Administration Building 4th Floor, 2300 Bloomdale Road, McKinney January 9, 2017 1:30 P.M.

NOTICE OF A REGULAR MEETING

Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:

Invocation – Commissioner Hill Pledge of Allegiance – Commissioner Webb Pledge of Allegiance to the Texas Flag – Judge Self

COMMISSIONERS COURT MEETING


				DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:

		1.	42597	Personnel Appointments, Human Resources.

				Attachments:
				Personnel Appointments

				FYI NOTIFICATION

		1.	34688	Outstanding Agenda Items, Commissioners Court.

				Attachments:
				Outstanding Agenda Items

		2.	42584	Mileage rate adjustment from $0.54 to $0.535 per mile effective January 1, 2017 set by the IRS, Auditor.

				Attachments:
				IRS mileage memo
				2017 Standard Mileage Rates for Business

		3.	42559	P–Card Disbursements, Auditor.

				Attachments:
				Procurement Card

		4.	42596	Voluntary Terminations, Human Resources.

				Attachments:
				Voluntary Terminations
				Turnover

1.				Call to order. The court will convene in open session for consideration of the following business matters:

2.				Public Comments.

3.				Presentation/Recognition:

	a.			Service Pins, Human Resources.

4.				Consent agenda to approve:

	a.		42532	Disbursements for the period ending January 3, 2017, Auditor.

				Attachments:
				Court Order
				EFT Disbursements
				Disbursements

		1.	42601	Blackard and Paxton Litigation.

				Attachments:
				Court Order
				Paxton Disbursements

	b.		42534	Tax refunds totaling $888,672.56, Tax Assessor/Collector.

				Attachments:
				Court Order
				Summary sheet 1/9/2016

	c.			Advertisement(s):

		1.	42589	Collin County Courthouse Parking Lot Gate Replacement (IFB No. 2017-087), Construction & Projects.

				Attachments:
				Court Order
				Gate Memo
				Bid Packet

	d.			Award(s):

		1.	42393	Collin County Maintenance for Cisco Hardware (COOP No. 2017-068) to Netsync Network Solutions, Inc., approval of an agreement with Key Government Finance, Inc. and further authorize the Purchasing Agent to finalize and execute the Payment Plan Agreement and the County Judge to finalize and execute the Purchaser's Certificate, Information Technology.

				Attachments:
				Court Order
				Memo
				Contract Data
				Bid Tabulation
				1295 Form

		2.	42568	Image Network Attached Storage Solution (RFP No. 2016-332), Information Technology.

				Attachments:
				Court Order
				Evaluation Round 1 (Court Copy)

	e.			Agreement(s):

		1.	42562	Memorandum of Understanding with Granicus, Inc. and Indecomm Global Services for Electronic Recording and further authorize the Purchasing Agent to finalize and execute same, County Clerk.

				Attachments:
				Court Order
				Memo.pdf
				Memorandum of Understanding
				1295 Form-Indecomm
				1295 Form-Granicus

		2.	42588	Consent to Assignment and Assumption of Contracts for Road Materials, Asphaltic Concrete (IFB No. 2014-324) to change the name from APAC-Texas, Inc. to Oldcastle Materials Texas, Inc. and further authorize the Purchasing Agent to finalize and execute same, Purchasing.

				Attachments:
				Court Order
				Assignment and Assumption of Contracts
				Vendor Backup
				Form 1295

		3.	42560	Consulting Services Agreement with Black & Veatch Corporation for the phase III implementation and completion of the P25 trunked radio system replacement project, grant an exemption from the bidding process in accordance with Local Government Code 262.024(a)(4) and further authorize the Purchasing Agent to finalize and execute same, Sheriff.

				Attachments:
				Court Order
				1295

	f.			Budget adjustment(s)/amendment(s):

		1.	42561	$53,303,839 for the encumbrance rollover from FY2016 to FY2017, Auditor.

				Attachments:
				Court Order
				Memo FY 2017
				BA Rollover FY 2017
				EN Rollover FY 2017

	g.			Miscellaneous

		1.	42585	Revised list of payables to be released outside of the normal process of accounts payable check runs and without an early release approval to avoid late charges and penalties, Auditor.

				Attachments:
				Court Order
				List of Payables Early Release Memo FY2017
				Listing of payables to Commissioners CT_release without early release
				Listing of payables to Commissioners CT_release without early release FY2017 -marked up version

		2.	42587	Grant application for the FY 2018 Cities Readiness Initiative (CRI) Grant through the Texas Department of State Health Services (TDSHS), Emergency Management.

				Attachments:
				Court Order
				Memo
				Budget
				Grant Summary
				Grant Review Committee Form

		3.	42586	Grant application for the FY 2018 Public Health Emergency Preparedness (PHEP) Grant through the Texas Department of State Health Services (TDSHS), Emergency Management.

				Attachments:
				Court Order
				Grant Summary
				Memo
				Budget
				Grant Review Committee Form

		4.	42577	Re-designation of Private Road 5595 to Schwartz Lane (with associated address updates), GIS/Rural Addressing.

				Attachments:
				Court Order
				Request Memo
				Petition
				ReqLetterSchwartz
				ReqLetterIvie
				Map-12P2

		5.	42581	Trim brush and tree limbs on private property at the southeast corner of CR 409 and CR 412 to restore line of sight visibility for approaching traffic, Public Works.

				Attachments:
				Court Order
				memo
				Photos
				Temporary A.A.

		6.	42576	Acceptance of a rebate check in the amount of $17,467.16 for participation in The Local Government Purchasing Cooperative and BuyBoard Program to be deposited in the Going the Extra Mile Employee Incentive Program and budget amendment for same, Purchasing.

				Attachments:
				Court Order
				Agenda Memo BuyBoard Rebate
				Agenda Backup BuyBoard Rebate

		7.	42598	Personnel Appointments, Human Resources.

				Attachments:
				Court Order
				Personnel Appointments

		8.	42599	Personnel Changes, Human Resources.

				Attachments:
				Court Order
				Personnel Changes

				GENERAL DISCUSSION

				Presentation, discussion and any action regarding:

5.			42580	85th Legislative Agenda for 2017, Commissioners Court.

				Attachments:
				Court Order
				84th proposed leg 2
				Outer Loop Bill
				Texas Veterans Recovery Pilot Program
				County Fee Record

6.				Possible future agenda items by Commissioners Court without discussion.

				EXECUTIVE SESSION (upon recess of GENERAL DISCUSSION)

				Executive Session, in accordance with Chapter 551 of the Government Code.

				Any action resulting from the executive session.

				The court reserves the right to convene into executive session throughout this meeting.

				Adjourn.



				___________________________ Keith Self COUNTY JUDGE COLLIN COUNTY, T E X A S

				CERTIFICATION:

				I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2017 at _______ o'clock _____.M.



				___________________________ Stacey Kemp, County Clerk Collin County, T E X A S



				___________________________ Deputy

				NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.