Agenda

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AGENDA

Commissioners Court Jack Hatchell Administration Building 4th Floor, 2300 Bloomdale Road, McKinney December 11, 2017 1:30 P.M.

NOTICE OF A REGULAR MEETING

Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:

Invocation – Commissioner Thomas Pledge of Allegiance – Commissioner Webb Pledge of Allegiance to the Texas Flag – Judge Self

COMMISSIONERS COURT MEETING


				DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:

		1.	44167	Personnel Changes, Human Resources.

				Attachments:
				Personnel Changes

				FYI NOTIFICATION

		1.	34688	Outstanding Agenda Items, Commissioners Court.

				Attachments:
				Outstanding Agenda Items

		2.	44194	Addendum No. 1 to Construction, Bridge: County Road 613 over Groves Creek (IFB No. 2017-357) to make various changes to the Invitation for Bids, Purchasing.

				Attachments:
				Addendum No. 1

		3.	44189	Amendment No. 2 to Frontier Parkway Improvements (AGR No. 2016-229) with Birkhoff, Hendricks & Carter L.L.P. to increase the fee for part B.9 and decrease the fee for part B.7, Engineering.

				Attachments:
				Department Memo
				Amendment No. 2
				Chapter 2252 Certification
				Chapter 2270 Verification

		4.	44089	P–Card Disbursements, Auditor.

				Attachments:
				P-Card Disbursements

		5.	44067	County overtime for the pay period ended December 3, 2017, Human Resources.

				Attachments:
				Overtime Total
				Open Positions
				FY18 Budget vs Actual for Court 12.11.17

1.				Call to order. The court will convene in open session for consideration of the following business matters:

2.				Public Comments.

3.				Presentation/Recognition:

	a.			Service Pins, Human Resources.

4.				Consent agenda to approve:

	a.		44129	Disbursements for the period ending December 5, 2017, Auditor.

				Attachments:
				Court Order
				Disbursements

	b.		44161	Indigent Defense Disbursements, Auditor.

				Attachments:
				Court Order
				FY2018 Court Appointed Representation for period ending 11.28.17 for 12....

	c.			Advertisement(s):

		1.	44196	Tasers and Accessories (IFB No. 2018-053), Sheriff.

				Attachments:
				Court Order
				Department Memo
				IFB 2018-053 Bid Packet

	d.			Award(s):

		1.	44175	Construction, Bridge: County Road 613 at Groves Creek (IFB No. 2017-357) to Ashlar Contracting Company, budget amendment in the amount of $31,366 and further authorize the Purchasing Agent to finalize and execute the Construction Agreement, Engineering.

				Attachments:
				Court Order
				Memo
				Contract Data
				Location Map
				Engineers Recommendation
				Construction Agreement
				Award Letter
				2270 Verification
				252 Certification
				Form 1295

		2.	44118	Forcepoint Hardware and Software (Contract No. 2017-321) to CDW Government LLC, Information Technology.

				Attachments:
				Court Order
				Dept Memo
				Contract Data
				Evaluation Spreadsheet
				1295
				Chapter 2270 Certification
				Chapter 2252 Verification

		3.	44173	Wireless, Voice and Data Services (Contract No. 2018-012) to AT&T Corp, Information Technology.

				Attachments:
				Court Order
				Department Memo
				Plan Pricing
				Device Pricing
				1295
				Chapter 2270 Verification
				Chapter 2252 Certification

		4.	44185	Vehicles, Light and Medium Duty Trucks (Contract No. 2018-087A) to Silsbee Ford, Inc., Public Works.

				Attachments:
				Court Order
				Department Memo
				Ford Justification
				Sam Pack Quote
				Grande Truck Center
				Silsbee Ford
				Chapter 2252 Certification
				Chapter 2270 Verification
				Form 1295

		5.	44186	Vehicles, Public Safety (Contract No. 2018-039A) to Silsbee Ford, Inc., Public Works.

				Attachments:
				Court Order
				memo
				Ford Justification
				Sam Pack Ford
				Rockdale Country Ford
				Silsbee Ford
				Chapter 2252 Certification
				Chapter 2270 Verification
				Form 1295

		6.	44182	Services, Fencing, Labor & Materials, All Inclusive (IFB No. 2017-363) to Bobby G. Robinson dba Robinson Fence, Public Works.

				Attachments:
				Court Order
				memo
				Spreadsheet pricing
				Contract_Data
				Award Letter
				2252 certification
				1295 form
				2270 form

		7.	44183	Services, Onsite Grinding, Mulching and Removal of Debris (IFB No. 2017-347) to Camo Farms, Inc., Public Works.

				Attachments:
				Court Order
				memo
				Contract Data
				Spreadsheet
				Award Letter
				1295
				Chapter 2270 Verification
				Chapter 2252 Certification

	e.			Agreement(s):

		1.	44180	Lease Agreement with RDNPLN, LLC (Frisco Printing & Graphics Center) for property located at 8585 John Wesley Drive, Suite 200, Frisco, Texas for a period of three (3) years beginning January 1, 2018 through and including December 31, 2020, Construction & Projects.

				Attachments:
				Draft Court Order
				Memo
				Lease
				Form 1295
				Chapter 2270 Verification
				Chapter 2252 Certification

		2.	44195	Sanitary Sewer Easement Agreement to grant an easement to the City of McKinney on County owned property along the south side of Honey Creek, Engineering.

				Attachments:
				Court Order
				agenda memo
				Easement Agreement

	f.			Ratification of the County Judge's prior approval:

		1.	44193	Obtain box culverts from NRG and approval of the Bill of Sale Agreement with Buckthorn Wind Project LLC to pay $1.00 for the box culverts and budget amendment in the amount of $5,800 to purchase the equipment necessary for retrieval of the culverts, Public Works.

				Attachments:
				Court Order
				Memo
				authorized
				Bill of Sale
				backup
				material description
				crane quote
				Dakota Riggers Quote
				Budget Adjustment

	g.			Budget adjustment(s)/amendment(s):

		1.	44143	$8,413 to reallocate funds for the Spay/Neuter Program, Development Services.

				Attachments:
				Court Order
				Memo
				Back-up

		2.	44174	$72,854 to move funding for two (2) magistration clerks to the Justice of the Peace, Precinct 1 budget, Justice of the Peace, Precinct 1.

				Attachments:
				Court Order
				Memo
				Budget Adjustment
				FY18 Adopted Improvement

	h.			Receive and File, Auditor:

		1.	44163	Investment Report (4th Quarter FY2017).

				Attachments:
				Court Order
				FY17 Q4 Qtrly Investment Memo
				FY17 Q4 Qtrly Investment Report

	i.			Filing of the Minute(s), County Clerk:

		1.	44164	November 20, 2017.

				Attachments:
				Minutes

	j.			Miscellaneous

		1.	44085	Acknowledgement of the issuance of the New Hope Cultural Education Facilities Finance Corporation Hospital Revenue Bonds (Children's Health System of Texas Project) Series 2017A, Administrative Services.

				Attachments:
				Court Order
				Memo
				Backup

		2.	44139	Recognize the designation of the County Court at Law No. 7 as a Felony DWI/Drug Court as of January 1, 2018 and budget amendment in the amount of $31,137.50 to establish the budget for same, County Court at Law 7.

				Attachments:
				Draft Court Order
				Memo

		3.	44105	Final Plat for Eisenhower Estates, Lot 1 Block A, Engineering.

				Attachments:
				Court Order
				memo
				Location Map
				Final Plat

		4.	44191	Re-plat of Lots 13R and 14R of The Hills of Lone Star, Phase 6/East Fork South, Engineering.

				Attachments:
				Court Order
				Memo
				Location Map
				Replat
				Anna vesting letter
				Original Plat

		5.	44142	Amend the Construction Standards to add Carrier ICP AC Systems as a preferred manufacturer specifically for the 900 and 920 Buildings in Plano, Facilities.

				Attachments:
				Court Order
				constructionstandardscarrieramendment
				construction standards

		6.	43948	Amended list of equipment manufacturers for IT procurement standards, Information Technology.

				Attachments:
				Court Order
				Dept Memo
				Revised IT Standards
				Revised IT Standards - Redline

		7.	44181	Amend the FY 2018 Fee Schedule to update fees collected by Public Works effective January 1, 2018, Public Works.

				Attachments:
				Court Order
				memo
				backup
				Public Works FY 2018 Fees

		8.	44184	Trimming and removing brush and tree limbs on private property at the northwest corner of CR 581 and CR 579 to restore line of sight visibility for approaching traffic, Public Works.

				Attachments:
				Court Order
				memo
				Agreement
				photos

		9.	44207	Personnel Appointments, Human Resources.

				Attachments:
				Court Order
				Personnel Appointments

		10.	44208	Personnel Changes, Human Resources.

				Attachments:
				Court Order
				Personnel Changes

				GENERAL DISCUSSION

				Presentation, discussion and any action regarding:

5.			44097	Public Hearing – Replat of Lots 12R and 13R in the Lone Star Ranch Subdivision, Engineering.

				Attachments:
				Court Order
				Memo
				replat
				Public Hearing Notice
				Letters to landowners
				Location Map

6.			44131	Acknowledge clarification of the Tax Abatement obligations of Owner, TR Legacy Circle, LLC, Budget.

				Attachments:
				Court Order
				Clarification Letter
				Tax Abatement Amendment 2014
				Original Tax Abatement Agreement

7.			44176	Budget amendment in the amount of $11,786 to pay the Texas Department of Transportation (TxDOT) the remaining balance of the County’s 10% Right of Way participation on SH78 at Business 78 to FM6, Engineering.

				Attachments:
				Court Order
				agenda memo
				TxDOT request

8.			44172	Budget amendment in the amount of $306,088 to pay the Texas Department of Transportation (TxDOT) the remaining balance of the County’s 10% Right of Way participation on SH78 at Spring Creek Parkway to SH205, Engineering.

				Attachments:
				Court Order
				agenda memo
				TxDOT request for Additional Funds

9.			44188	Budget amendment in the amount of $339,500 to reallocate revenues into the appropriate project codes, Engineering.

				Attachments:
				Court Order
				agenda memo

10.				Possible future agenda items by Commissioners Court without discussion.

				EXECUTIVE SESSION (upon recess of GENERAL DISCUSSION)

				Executive Session, in accordance with Chapter 551 of the Government Code, to discuss the following subjects:

				Legal (551.071)

			44135	EEOC conciliation agreement proposal relating to Ronald Welch, Human Resources.

				Any action resulting from the executive session.

				The court reserves the right to convene into executive session throughout this meeting.

				Adjourn.



				___________________________ Keith Self COUNTY JUDGE COLLIN COUNTY, T E X A S

				CERTIFICATION:

				I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2017 at _______ o'clock _____.M.



				___________________________ Stacey Kemp, County Clerk Collin County, T E X A S



				___________________________ Deputy

				NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.