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DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY: |
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1. |
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41813
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Personnel Appointments, Human Resources.
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Attachments: |
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Personnel Appointments
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2. |
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41814
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Personnel Changes, Human Resources.
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Attachments: |
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Personnel Changes
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FYI NOTIFICATION |
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1. |
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34688
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Outstanding Agenda Items, Commissioners Court.
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Attachments: |
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Outstanding Agenda Items
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2. |
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41691
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P–Card Disbursements, Auditor.
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Attachments: |
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Procurement Card Disbursement
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3. |
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41761
|
Collin Central Appraisal District 2017 Proposed Budget, County Judge.
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Attachments: |
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Letter
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2017 Proposed Budget
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4. |
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41790
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Voluntary Terminations, Human Resources.
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Attachments: |
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Voluntary Terms
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May '16 Turnover
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5. |
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41752
|
Refund in the amount of $11,132.01 for overpayment to Key Government Finance, Information Technology.
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Attachments: |
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Telecom Refund
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1. |
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Call to order. The court will convene in open session for consideration of the following business matters: |
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2. |
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Public Comments. |
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3. |
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Presentation/Recognition: |
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a. |
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41754
|
Certificate of Compliance for the Collin County Jail from the Texas Commission on Jail Standards to acknowledge the excellent work of the Collin County Sheriff's Office for 29 consecutive years, County Judge.
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Attachments: |
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Letter
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4. |
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Consent agenda to approve: |
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a. |
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41698
|
Disbursements for the period ending July 5, 2016, Auditor.
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Attachments: |
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Court Order
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EFT Disbursements
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Disbursements
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b. |
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41705
|
Tax refunds totaling $117,221.53, Tax Assessor Collector.
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Attachments: |
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Court Order
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SUMMARY SHEET 7-11-16
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c. |
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Advertisement(s): |
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1. |
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41760
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Design and Fabrication of Early Voting Workstations (IFB No. 2016-265), Elections.
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Attachments: |
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Court Order
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Memo
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Bid Packet
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2. |
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41708
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Road Materials: Aggregate Materials (IFB No. 2016-129), Public Works.
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Attachments: |
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Court Order
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memo
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2016-129 Packet
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3. |
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41719
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Road Materials, Cement Treated Base and Cement Stabilized Backfill (IFB No. 2016-115), Public Works.
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Attachments: |
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Court Order
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memo
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Bid Packet 2016-115
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4. |
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41734
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Road Striping (IFB No. 2016-126), Public Works.
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Attachments: |
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Court Order
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memo
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Packet 2016-126
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5. |
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41742
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Services: Mowing and String/Tree Trimming (IFB No. 2016-262), Public Works.
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Attachments: |
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Court Order
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memo
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Packet
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6. |
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41795
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Printing, General Office Forms (IFB No. 2016-125), Purchasing.
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Attachments: |
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Court Order
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Memo
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Bid Packet
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d. |
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Award(s): |
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1. |
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41771
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Tax Statement Preparation and Mailing Services (IFB No. 2016-184) to DMP BPO, Tax Assessor Collector.
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Attachments: |
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Court Order
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Memo to Award Tax Statement Preparation and Printing - DMP BPO
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Contract Data-Revised 2
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Bid Tab
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Letter for Award Solicitation Revised
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Form 1295
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e. |
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Agreement(s): |
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1. |
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41758
|
Professional Services Contract with PIA (Public Information Associates) to administer RHP 18 anchor duties required by the Medicaid 1115 Waiver and grant an exemption from the bidding process per Local Government Code 262.024(a)(4), Administrative Services.
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Attachments: |
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Court Order
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Agreement
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1295 Form
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f. |
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Change Order(s):
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1. |
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41720
|
No. 4 to Equipment, Lease: Road Construction and Right-of-Way Maintenance Equipment (IFB No. 2014-121) with Holt Cat to add various items and extend the contract for one (1) year through and including September 30, 2017 and further authorize the Purchasing Agent to finalize and execute same, Public Works.
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Attachments: |
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Court Order
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Memo
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Change Order 4
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Spreadsheet
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Form 1295
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g. |
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Contract Renewal(s): |
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1. |
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41736
|
Professional Services, General Civil Engineering for County Buildings and Property (SOQ No. 2016-080) with Civil Consulting Group, PLLC to extend the contract for one (1) year through and including September 30, 2017, Construction & Projects.
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Attachments: |
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Court Order
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Memo
|
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CCG Renewal Agreement
|
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Form 1295
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2. |
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41776
|
Interlocal Agreement for Fire Inspection and Fire Plan Review Services for Commercial Buildings (Agreement No. 2015-121) with the Town of Saint Paul to extend the contract for one (1) year through and including September 30, 2017, Fire Marshal.
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Attachments: |
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Court Order
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memo to court
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Renewal
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3. |
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41775
|
Services, Emergency Medical Ambulance (RFP No. 2013-016) with American Med Response Ambulance Serv, Inc. to extend the contract for one (1) year through and including October 31, 2017, Fire Marshal.
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Attachments: |
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Court Order
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memo to court
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EMS-AMR-signed renewal
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1295 Form
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4. |
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41721
|
Equipment, Lease: Road Construction and Right of Way Maintenance Equipment (IFB No. 2014-121) with Hertz Equipment Rentals to extend the contract for one (1) year through and including September 30, 2017, Public Works.
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Attachments: |
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Court Order
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memo
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Renewal 3
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Form 1295
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5. |
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41726
|
Equipment, Lease: Road Construction and Right of Way Maintenance Equipment (IFB No. 2014-121) with United Rentals to extend the contract for one (1) year through and including September 30, 2017, Public Works.
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Attachments: |
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Court Order
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memo
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Renewal 3
|
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Form 1295
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6. |
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41715
|
Maintenance, Roads, Crack Sealing Services (IFB No. 2015-161) with Curtco, Inc. to extend the contract for one (1) year through and including September 30, 2017, Public Works.
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Attachments: |
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Court Order
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memo
|
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Renewal 1
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|
Form 1295
|
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7. |
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41716
|
Road Maintenance, Microsurfacing (IFB No. 2015-077) with Viking Construction Inc. to extend the contract for one (1) year through and including September 30, 2017, Public Works.
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Attachments: |
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Court Order
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memo
|
|
Renewal 1
|
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Form 1295
|
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8. |
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41710
|
Road Materials, Asphaltic Concrete (IFB No. 2014-324) with APAC-Texas, Inc. to extend the contract for one (1) year through and including September 30, 2017, Public Works.
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Attachments: |
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Court Order
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memo
|
|
Renewal 2
|
|
Form 1295
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9. |
|
41711
|
Road Materials, Asphaltic Concrete (IFB No. 2014-324) with Austin Asphalt to extend the contract for one (1) year through and including September 30, 2017, Public Works.
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Attachments: |
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Court Order
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memo
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Renewal 2
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Form 1295
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10. |
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41712
|
Road Materials, Flexbase, Delivery (IFB No. 2015-102) with Martin Marietta Materials to extend the contract for one (1) year through and including September 30, 2017, Public Works.
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Attachments: |
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Court Order
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memo
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Renewal 1
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1295 Form
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11. |
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41713
|
Road Materials, Flexbase, Pickup (IFB No. 2015-103) with Martin Marietta Materials to extend the contract for one (1) year through and including September 30, 2017, Public Works.
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Attachments: |
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Court Order
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memo
|
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Renewal 1 of 2
|
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Form 1295
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12. |
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41714
|
Fuels (IFB No. 01113-12) with Martin Eagle Oil, Inc. to extend the contract for one (1) year through and including September 30, 2017, Public Works.
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Attachments: |
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Court Order
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memo
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Renewal Letter
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Form 1295
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h. |
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Ratification(s):
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1. |
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41810
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Disbursements for the period ending June 28, 2016, Auditor.
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Attachments: |
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Court Order
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EFT Disbursements
|
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Disbursements
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2. |
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41747
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Consent to Assignment and Assumption for Compensation Consultant (RFP No. 2016-167) to change the name from Hay Group, Inc. to Korn Ferry Hay Group, Inc., Purchasing.
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Attachments: |
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Court Order
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Assignment and Assumption
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Back up
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1295 Form
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i. |
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Budget adjustment(s)/amendment(s):
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1. |
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41756
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$45,000 for PTR monitoring for the remainder of FY 2016, Sheriff.
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Attachments: |
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Court Order
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Memo
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Budget Amend. Request
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2. |
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41800
|
$16,000,000 for the acquisition of Right-of-Way for the Collin County Outer Loop (CCOL) from the Collin/Denton County Line to State Highway 289, Special Projects.
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Attachments: |
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Court Order
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agenda memo
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j. |
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Receive and File, Auditor:
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1. |
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41765
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Monthly Financial Reports for May 2016.
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Attachments: |
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Court Order
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Memo for Monthly Financial Reports for May 2016
|
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May 2016 Balance Sheet
|
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May 2016 Revenues, Expenditures and Changes in Fund Balance
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May 2016 Cash and Investments
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May 2016 Year to Date Schedule of Transfers
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May 2016 Schedule of Long Term Debt
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May 2016 Commissioners Court Expenditures Budgets
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May 2016 Employee Insurance Fund
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Employee Medical as of May 2016
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2. |
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Final Audit Result(s): |
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|
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a. |
41737
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Development Services (4th Quarter FY2014).
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Attachments: |
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Court Order
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41737 - Final Audit Dev Svs - 4th Qtr FY14 - Brown
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b. |
41738
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Juvenile Probation (3rd & 4th Quarter FY2014).
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Attachments: |
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Court Order
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41738 - Final Audit Juv Prob - 3rd & 4th Qtrs. FY14 - Hadnot
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c. |
41740
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Sheriff's Office (3rd & 4th Quarter FY2014).
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Attachments: |
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Court Order
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41740 - Final Audit Sheriff - 3rd & 4th Qtrs. FY14 - Box
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d. |
41739
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Constable, Precinct 2 (1st Quarter FY2015) and Change of Office.
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Attachments: |
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Court Order
|
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41739 - Final Audit Constable 2 Change of Office 10.01.14 - 12.01.14 - Edwards
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|
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e. |
41741
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Justice of the Peace, Precinct 1 (1st, 2nd & 3rd Quarter FY2015).
|
|
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Attachments: |
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Court Order
|
|
41741 - Final Audit JP 1 - 1st, 2nd & 3rd Qtrs. FY15 - Raleeh
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|
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k. |
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|
Filing of the Minute(s), County Clerk:
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1. |
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41731
|
June 6, 2016.
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|
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Attachments: |
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Minutes
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2. |
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41749
|
June 13, 2016 Special Session.
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|
|
Attachments: |
|
Minutes
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3. |
|
41750
|
June 13, 2016.
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|
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Attachments: |
|
Minutes
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4. |
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41772
|
June 20, 2016.
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Attachments: |
|
Minutes
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l. |
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Miscellaneous
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1. |
|
41777
|
Acknowledgment of the issuance of the Arlington Higher Education Finance Corporation Education Revenue Bonds (Responsive Education Solutions) Series 2016A, Administrative Services.
|
|
|
Attachments: |
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Court Order
|
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Letter
|
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Certificate
|
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RES - Certificate of Public Hearing
|
|
|
|
2. |
|
41767
|
Acknowledgment of the issuance of the New Hope Cultural Education Facilities Finance Corporation Education Revenue Bonds (Compass Academy Charter School, Inc.) Series 2016A and Series 2016B, Administrative Services.
|
|
|
Attachments: |
|
Court Order
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|
Letter
|
|
Certificate
|
|
Compass Academy - Certificate of Hearing Officer (New Hope)
|
|
|
|
3. |
|
41763
|
Acknowledgment of the issuance of the Pottsboro Higher Education Finance Corporation Education Revenue Bonds (Imagine International Academy of North Texas) Series 2016A, Administrative Services.
|
|
|
Attachments: |
|
Court Order
|
|
Backup
|
|
|
|
4. |
|
41745
|
Broker/Dealer List for 2016, Auditor.
|
|
|
Attachments: |
|
Court Order
|
|
Broker Dealer list memo for court
|
|
FY16 Broker Dealer List
|
|
|
|
5. |
|
41784
|
Re-plat of Sunset Point Subdivision (Block A) lots 4 and 5 into one (1) lot 4R, Engineering.
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|
|
Attachments: |
|
Court Order
|
|
Department memo
|
|
Replat
|
|
Location Map
|
|
|
|
6. |
|
41744
|
Resolution supporting the redesignation of State Spur 195 as FM 543 from County Road 206 to FM 455 and the designation of FM 543 as State Spur 195 from US 75 to State Highway 5, Engineering.
|
|
|
Attachments: |
|
Court Order
|
|
Memo
|
|
resolution
|
|
Map
|
|
|
|
7. |
|
41792
|
Amendment to the contract with the Texas Department of State Health Services for Contract No. 2016-001265, Amendment 02: CPS – Cities Readiness Initiative Grant to accept the increase of grant funds from $128,650 to $257,300 and extend the contract through and including June 30, 2017, Homeland Security.
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|
|
Attachments: |
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Court Order
|
|
Memo
|
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Contract
|
|
Amendment
|
|
General Provisions
|
|
Budget Summary
|
|
Grant review committee form
|
|
|
|
8. |
|
41793
|
Purchase an iPhone 6s with accessories and service for the Sheriff's Fusion Center, Information Technology.
|
|
|
Attachments: |
|
Court Order
|
|
Kelley Stone's iPhone
|
|
|
|
9. |
|
41723
|
Reimbursement of fencing materials in the amount of $4,763.27 to Mrs. Pat Durbin for property along CR 610, Public Works.
|
|
|
Attachments: |
|
Court Order
|
|
memo
|
|
Letter
|
|
Hold Harmless Agreement
|
|
|
|
10. |
|
41753
|
Termination of the contract for Services: Mowing and String/Tree Trimming (IFB No. 2015-268) with EcoCutter, Public Works.
|
|
|
Attachments: |
|
Court Order
|
|
memo
|
|
Mowing Termination Letter
|
|
Termination Email
|
|
|
|
11. |
|
41786
|
Acceptance of a donation of artifacts to the Collin County Farm Museum from Mrs. Patricia Bunger, Special Projects.
|
|
|
Attachments: |
|
Court Order
|
|
Department Memo
|
|
|
|
12. |
|
41785
|
Adoption of the revised Facility Usage Agreement and Myers Park & Event Center Policies, Special Projects.
|
|
|
Attachments: |
|
Court Order
|
|
Department Memo
|
|
Revised Facility Usage Agreement
|
|
Revised Policies
|
|
|
|
13. |
|
41780
|
Authorization to initiate condemnation proceedings to acquire the right-of-way needed at the Collin County Outer Loop and US Highway 75 Interchange, Special Projects.
|
|
|
Attachments: |
|
Court Order
|
|
agenda memo
|
|
Condemnation Court Order
|
|
location map
|
|
|
|
14. |
|
41746
|
Removal of the project to Construct a Box Culvert on County Road 564 at Branch of Pilot Grove Creek (Bond Project No. 07-0041) from construction consideration, Special Projects.
|
|
|
Attachments: |
|
Court Order
|
|
Department Memo
|
|
Location Map
|
|
|
|
15. |
|
41762
|
Sale of two (2) surplus right-of-way parcels (totaling 0.427 acres) adjacent to Wilmeth Road (County Road 161) to W/J Wilmeth Ridge, LP at CCAD value, which is $21,350 and further abandon a 30 foot road easement that is no longer required, Special Projects.
|
|
|
Attachments: |
|
Court Order
|
|
Memo
|
|
Location Map
|
|
Request letter
|
|
.053 Acre Tract Exhibit
|
|
.374 Acre tract Exhibit
|
|
Plat Exhibit
|
|
|
|
16. |
|
41757
|
Water and Sewer Line Easement to the City of Anna for a 30 foot water and sewer line easement across County owned property adjacent to the Collin County Outer Loop east of U.S. Highway No. 75, Special Projects.
|
|
|
Attachments: |
|
Court Order
|
|
Memo
|
|
Letter-City of Anna
|
|
Location Map
|
|
Water & Sewer Easement B & Exhibit
|
|
Water & Sewer Easement C & Exhibit
|
|
ROW Deed & Exhibit D
|
|
|
|
17. |
|
41770
|
Declare Argyle Security as the sole source provider of programing, service and integration for the electronic security systems to include door control, communications and video surveillance in the Collin County Detention Center, Minimum Security and Juvenile Detention per Local Government Code 262.024(a)(7)(A), Purchasing.
|
|
|
Attachments: |
|
Court Order
|
|
Sole Source Memo
|
|
Sole Source Letter
|
|
Affidavit
|
|
2005 Court Order
|
|
|
|
18. |
|
41815
|
Personnel Appointments, Human Resources.
|
|
|
Attachments: |
|
Court Order
|
|
Personnel Appointments
|
|
|
|
19. |
|
41816
|
Personnel Changes, Human Resources.
|
|
|
Attachments: |
|
Court Order
|
|
Changes
|
|
|
|
|
|
|
GENERAL DISCUSSION
|
|
|
|
|
|
|
Presentation, discussion and any action regarding: |
|
5. |
|
|
|
41703
|
Update on the North Texas Groundwater Conservation District, Administrative Services.
|
|
|
Attachments: |
|
Presentation
|
|
6. |
|
|
|
41828
|
Order Authorizing The Issuance And Sale Of Collin County, Texas, Limited Tax Refunding And Improvement Bonds, Series 2016 In An Aggregate Principal Amount Not To Exceed $4,700,000; Providing For The Award Of The Sale Thereof In Accordance With Specified Parameters; Levying A Tax And Providing For The Security For And Payment Of Said Bonds; Approving The Official Statement, Bond Purchase Agreement, Paying Agent/Registrar Agreement And Escrow Agreement; And Enacting Other Provisions Relating To The Subject, Budget.
|
|
|
Attachments: |
|
Court Order
|
|
Court Communication
|
|
Order
|
|
Preliminary Official Statement
|
|
bond sale history
|
|
Series 2016 Limited Tax Refunding and Improvement Bonds
|
|
7. |
|
|
|
41829
|
Order Authorizing The Issuance And Sale Of Collin County, Texas Unlimited Tax Road And Refunding Bonds, Series 2016, In An Aggregate Principal Amount Of Not To Exceed $55,935,000; Providing For The Award Of The Sale Thereof In Accordance With Specified Parameters; Levying A Tax And Providing For The Security For And Payment Of Said Bonds; Approving The Official Statement, Bond Purchase Agreement, Paying Agent/Registrar Agreement And Escrow Agreement And Enacting Other Provisions Relating To The Subject, Budget.
|
|
|
Attachments: |
|
Court Order
|
|
Court Communication
|
|
Order
|
|
Preliminary Official Statement
|
|
bond sale history
|
|
Road Project Detail
|
|
Series 2016 Unlimited Tax Road and Refunding Bonds
|
|
8. |
|
|
|
|
Possible future agenda items by Commissioners Court without discussion.
|
|
|
|
|
|
|
EXECUTIVE SESSION
(upon recess of GENERAL DISCUSSION) |
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Executive Session, in accordance with Chapter 551 of the Government Code, to discuss the following subjects: |
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Real Estate (551.072) |
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41759
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Ground Lease of surplus county property located at the southeast corner of Community and Bloomdale, Administrative Services.
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41781
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Award from the Special Commissioners Hearing regarding Parcel 40-13R1 for ROW required for the Dallas North Tollway Phase 4 extension, Special Projects.
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41755
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Counter offer for the purchase of Parcel 40-7R1 required for the future Dallas North Tollway (DNT) extension north of U.S. Highway 380, Special Projects.
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Attachments: |
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Court Order
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Any action resulting from the executive session.
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The court reserves the right to convene into executive session throughout this meeting.
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Adjourn.
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___________________________
Keith Self
COUNTY JUDGE
COLLIN COUNTY, T E X A S
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CERTIFICATION: |
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I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2016 at _______ o'clock _____.M.
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___________________________
Stacey Kemp, County Clerk
Collin County, T E X A S
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___________________________
Deputy
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NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.
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