Agenda

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AGENDA

Commissioners Court Jack Hatchell Administration Building 4th Floor, 2300 Bloomdale Road, McKinney July 11, 2016 1:30 P.M.

NOTICE OF A REGULAR MEETING

Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:

Invocation – Commissioner Webb Pledge of Allegiance – Judge Self Pledge of Allegiance to the Texas Flag – Commissioner Fletcher

COMMISSIONERS COURT MEETING


					DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:

		1.		41813	Personnel Appointments, Human Resources.

					Attachments:
					Personnel Appointments

		2.		41814	Personnel Changes, Human Resources.

					Attachments:
					Personnel Changes

					FYI NOTIFICATION

		1.		34688	Outstanding Agenda Items, Commissioners Court.

					Attachments:
					Outstanding Agenda Items

		2.		41691	P–Card Disbursements, Auditor.

					Attachments:
					Procurement Card Disbursement

		3.		41761	Collin Central Appraisal District 2017 Proposed Budget, County Judge.

					Attachments:
					Letter
					2017 Proposed Budget

		4.		41790	Voluntary Terminations, Human Resources.

					Attachments:
					Voluntary Terms
					May '16 Turnover

		5.		41752	Refund in the amount of $11,132.01 for overpayment to Key Government Finance, Information Technology.

					Attachments:
					Telecom Refund

1.					Call to order. The court will convene in open session for consideration of the following business matters:

2.					Public Comments.

3.					Presentation/Recognition:

	a.			41754	Certificate of Compliance for the Collin County Jail from the Texas Commission on Jail Standards to acknowledge the excellent work of the Collin County Sheriff's Office for 29 consecutive years, County Judge.

					Attachments:
					Letter

4.					Consent agenda to approve:

	a.			41698	Disbursements for the period ending July 5, 2016, Auditor.

					Attachments:
					Court Order
					EFT Disbursements
					Disbursements

	b.			41705	Tax refunds totaling $117,221.53, Tax Assessor Collector.

					Attachments:
					Court Order
					SUMMARY SHEET 7-11-16

	c.				Advertisement(s):

		1.		41760	Design and Fabrication of Early Voting Workstations (IFB No. 2016-265), Elections.

					Attachments:
					Court Order
					Memo
					Bid Packet

		2.		41708	Road Materials: Aggregate Materials (IFB No. 2016-129), Public Works.

					Attachments:
					Court Order
					memo
					2016-129 Packet

		3.		41719	Road Materials, Cement Treated Base and Cement Stabilized Backfill (IFB No. 2016-115), Public Works.

					Attachments:
					Court Order
					memo
					Bid Packet 2016-115

		4.		41734	Road Striping (IFB No. 2016-126), Public Works.

					Attachments:
					Court Order
					memo
					Packet 2016-126

		5.		41742	Services: Mowing and String/Tree Trimming (IFB No. 2016-262), Public Works.

					Attachments:
					Court Order
					memo
					Packet

		6.		41795	Printing, General Office Forms (IFB No. 2016-125), Purchasing.

					Attachments:
					Court Order
					Memo
					Bid Packet

	d.				Award(s):

		1.		41771	Tax Statement Preparation and Mailing Services (IFB No. 2016-184) to DMP BPO, Tax Assessor Collector.

					Attachments:
					Court Order
					Memo to Award Tax Statement Preparation and Printing - DMP BPO
					Contract Data-Revised 2
					Bid Tab
					Letter for Award Solicitation Revised
					Form 1295

	e.				Agreement(s):

		1.		41758	Professional Services Contract with PIA (Public Information Associates) to administer RHP 18 anchor duties required by the Medicaid 1115 Waiver and grant an exemption from the bidding process per Local Government Code 262.024(a)(4), Administrative Services.

					Attachments:
					Court Order
					Agreement
					1295 Form

	f.				Change Order(s):

		1.		41720	No. 4 to Equipment, Lease: Road Construction and Right-of-Way Maintenance Equipment (IFB No. 2014-121) with Holt Cat to add various items and extend the contract for one (1) year through and including September 30, 2017 and further authorize the Purchasing Agent to finalize and execute same, Public Works.

					Attachments:
					Court Order
					Memo
					Change Order 4
					Spreadsheet
					Form 1295

	g.				Contract Renewal(s):

		1.		41736	Professional Services, General Civil Engineering for County Buildings and Property (SOQ No. 2016-080) with Civil Consulting Group, PLLC to extend the contract for one (1) year through and including September 30, 2017, Construction & Projects.

					Attachments:
					Court Order
					Memo
					CCG Renewal Agreement
					Form 1295

		2.		41776	Interlocal Agreement for Fire Inspection and Fire Plan Review Services for Commercial Buildings (Agreement No. 2015-121) with the Town of Saint Paul to extend the contract for one (1) year through and including September 30, 2017, Fire Marshal.

					Attachments:
					Court Order
					memo to court
					Renewal

		3.		41775	Services, Emergency Medical Ambulance (RFP No. 2013-016) with American Med Response Ambulance Serv, Inc. to extend the contract for one (1) year through and including October 31, 2017, Fire Marshal.

					Attachments:
					Court Order
					memo to court
					EMS-AMR-signed renewal
					1295 Form

		4.		41721	Equipment, Lease: Road Construction and Right of Way Maintenance Equipment (IFB No. 2014-121) with Hertz Equipment Rentals to extend the contract for one (1) year through and including September 30, 2017, Public Works.

					Attachments:
					Court Order
					memo
					Renewal 3
					Form 1295

		5.		41726	Equipment, Lease: Road Construction and Right of Way Maintenance Equipment (IFB No. 2014-121) with United Rentals to extend the contract for one (1) year through and including September 30, 2017, Public Works.

					Attachments:
					Court Order
					memo
					Renewal 3
					Form 1295

		6.		41715	Maintenance, Roads, Crack Sealing Services (IFB No. 2015-161) with Curtco, Inc. to extend the contract for one (1) year through and including September 30, 2017, Public Works.

					Attachments:
					Court Order
					memo
					Renewal 1
					Form 1295

		7.		41716	Road Maintenance, Microsurfacing (IFB No. 2015-077) with Viking Construction Inc. to extend the contract for one (1) year through and including September 30, 2017, Public Works.

					Attachments:
					Court Order
					memo
					Renewal 1
					Form 1295

		8.		41710	Road Materials, Asphaltic Concrete (IFB No. 2014-324) with APAC-Texas, Inc. to extend the contract for one (1) year through and including September 30, 2017, Public Works.

					Attachments:
					Court Order
					memo
					Renewal 2
					Form 1295

		9.		41711	Road Materials, Asphaltic Concrete (IFB No. 2014-324) with Austin Asphalt to extend the contract for one (1) year through and including September 30, 2017, Public Works.

					Attachments:
					Court Order
					memo
					Renewal 2
					Form 1295

		10.		41712	Road Materials, Flexbase, Delivery (IFB No. 2015-102) with Martin Marietta Materials to extend the contract for one (1) year through and including September 30, 2017, Public Works.

					Attachments:
					Court Order
					memo
					Renewal 1
					1295 Form

		11.		41713	Road Materials, Flexbase, Pickup (IFB No. 2015-103) with Martin Marietta Materials to extend the contract for one (1) year through and including September 30, 2017, Public Works.

					Attachments:
					Court Order
					memo
					Renewal 1 of 2
					Form 1295

		12.		41714	Fuels (IFB No. 01113-12) with Martin Eagle Oil, Inc. to extend the contract for one (1) year through and including September 30, 2017, Public Works.

					Attachments:
					Court Order
					memo
					Renewal Letter
					Form 1295

	h.				Ratification(s):

		1.		41810	Disbursements for the period ending June 28, 2016, Auditor.

					Attachments:
					Court Order
					EFT Disbursements
					Disbursements

		2.		41747	Consent to Assignment and Assumption for Compensation Consultant (RFP No. 2016-167) to change the name from Hay Group, Inc. to Korn Ferry Hay Group, Inc., Purchasing.

					Attachments:
					Court Order
					Assignment and Assumption
					Back up
					1295 Form

	i.				Budget adjustment(s)/amendment(s):

		1.		41756	$45,000 for PTR monitoring for the remainder of FY 2016, Sheriff.

					Attachments:
					Court Order
					Memo
					Budget Amend. Request

		2.		41800	$16,000,000 for the acquisition of Right-of-Way for the Collin County Outer Loop (CCOL) from the Collin/Denton County Line to State Highway 289, Special Projects.

					Attachments:
					Court Order
					agenda memo

	j.				Receive and File, Auditor:

		1.		41765	Monthly Financial Reports for May 2016.

					Attachments:
					Court Order
					Memo for Monthly Financial Reports for May 2016
					May 2016 Balance Sheet
					May 2016 Revenues, Expenditures and Changes in Fund Balance
					May 2016 Cash and Investments
					May 2016 Year to Date Schedule of Transfers
					May 2016 Schedule of Long Term Debt
					May 2016 Commissioners Court Expenditures Budgets
					May 2016 Employee Insurance Fund
					Employee Medical as of May 2016

		2.			Final Audit Result(s):

			a.	41737	Development Services (4th Quarter FY2014).

					Attachments:
					Court Order
					41737 - Final Audit Dev Svs - 4th Qtr FY14 - Brown

			b.	41738	Juvenile Probation (3rd & 4th Quarter FY2014).

					Attachments:
					Court Order
					41738 - Final Audit Juv Prob - 3rd & 4th Qtrs. FY14 - Hadnot

			c.	41740	Sheriff's Office (3rd & 4th Quarter FY2014).

					Attachments:
					Court Order
					41740 - Final Audit Sheriff - 3rd & 4th Qtrs. FY14 - Box

			d.	41739	Constable, Precinct 2 (1st Quarter FY2015) and Change of Office.

					Attachments:
					Court Order
					41739 - Final Audit Constable 2 Change of Office 10.01.14 - 12.01.14 - Edwards

			e.	41741	Justice of the Peace, Precinct 1 (1st, 2nd & 3rd Quarter FY2015).

					Attachments:
					Court Order
					41741 - Final Audit JP 1 - 1st, 2nd & 3rd Qtrs. FY15 - Raleeh

	k.				Filing of the Minute(s), County Clerk:

		1.		41731	June 6, 2016.

					Attachments:
					Minutes

		2.		41749	June 13, 2016 Special Session.

					Attachments:
					Minutes

		3.		41750	June 13, 2016.

					Attachments:
					Minutes

		4.		41772	June 20, 2016.

					Attachments:
					Minutes

	l.				Miscellaneous

		1.		41777	Acknowledgment of the issuance of the Arlington Higher Education Finance Corporation Education Revenue Bonds (Responsive Education Solutions) Series 2016A, Administrative Services.

					Attachments:
					Court Order
					Letter
					Certificate
					RES - Certificate of Public Hearing

		2.		41767	Acknowledgment of the issuance of the New Hope Cultural Education Facilities Finance Corporation Education Revenue Bonds (Compass Academy Charter School, Inc.) Series 2016A and Series 2016B, Administrative Services.

					Attachments:
					Court Order
					Letter
					Certificate
					Compass Academy - Certificate of Hearing Officer (New Hope)

		3.		41763	Acknowledgment of the issuance of the Pottsboro Higher Education Finance Corporation Education Revenue Bonds (Imagine International Academy of North Texas) Series 2016A, Administrative Services.

					Attachments:
					Court Order
					Backup

		4.		41745	Broker/Dealer List for 2016, Auditor.

					Attachments:
					Court Order
					Broker Dealer list memo for court
					FY16 Broker Dealer List

		5.		41784	Re-plat of Sunset Point Subdivision (Block A) lots 4 and 5 into one (1) lot 4R, Engineering.

					Attachments:
					Court Order
					Department memo
					Replat
					Location Map

		6.		41744	Resolution supporting the redesignation of State Spur 195 as FM 543 from County Road 206 to FM 455 and the designation of FM 543 as State Spur 195 from US 75 to State Highway 5, Engineering.

					Attachments:
					Court Order
					Memo
					resolution
					Map

		7.		41792	Amendment to the contract with the Texas Department of State Health Services for Contract No. 2016-001265, Amendment 02: CPS – Cities Readiness Initiative Grant to accept the increase of grant funds from $128,650 to $257,300 and extend the contract through and including June 30, 2017, Homeland Security.

					Attachments:
					Court Order
					Memo
					Contract
					Amendment
					General Provisions
					Budget Summary
					Grant review committee form

		8.		41793	Purchase an iPhone 6s with accessories and service for the Sheriff's Fusion Center, Information Technology.

					Attachments:
					Court Order
					Kelley Stone's iPhone

		9.		41723	Reimbursement of fencing materials in the amount of $4,763.27 to Mrs. Pat Durbin for property along CR 610, Public Works.

					Attachments:
					Court Order
					memo
					Letter
					Hold Harmless Agreement

		10.		41753	Termination of the contract for Services: Mowing and String/Tree Trimming (IFB No. 2015-268) with EcoCutter, Public Works.

					Attachments:
					Court Order
					memo
					Mowing Termination Letter
					Termination Email

		11.		41786	Acceptance of a donation of artifacts to the Collin County Farm Museum from Mrs. Patricia Bunger, Special Projects.

					Attachments:
					Court Order
					Department Memo

		12.		41785	Adoption of the revised Facility Usage Agreement and Myers Park & Event Center Policies, Special Projects.

					Attachments:
					Court Order
					Department Memo
					Revised Facility Usage Agreement
					Revised Policies

		13.		41780	Authorization to initiate condemnation proceedings to acquire the right-of-way needed at the Collin County Outer Loop and US Highway 75 Interchange, Special Projects.

					Attachments:
					Court Order
					agenda memo
					Condemnation Court Order
					location map

		14.		41746	Removal of the project to Construct a Box Culvert on County Road 564 at Branch of Pilot Grove Creek (Bond Project No. 07-0041) from construction consideration, Special Projects.

					Attachments:
					Court Order
					Department Memo
					Location Map

		15.		41762	Sale of two (2) surplus right-of-way parcels (totaling 0.427 acres) adjacent to Wilmeth Road (County Road 161) to W/J Wilmeth Ridge, LP at CCAD value, which is $21,350 and further abandon a 30 foot road easement that is no longer required, Special Projects.

					Attachments:
					Court Order
					Memo
					Location Map
					Request letter
					.053 Acre Tract Exhibit
					.374 Acre tract Exhibit
					Plat Exhibit

		16.		41757	Water and Sewer Line Easement to the City of Anna for a 30 foot water and sewer line easement across County owned property adjacent to the Collin County Outer Loop east of U.S. Highway No. 75, Special Projects.

					Attachments:
					Court Order
					Memo
					Letter-City of Anna
					Location Map
					Water & Sewer Easement B & Exhibit
					Water & Sewer Easement C & Exhibit
					ROW Deed & Exhibit D

		17.		41770	Declare Argyle Security as the sole source provider of programing, service and integration for the electronic security systems to include door control, communications and video surveillance in the Collin County Detention Center, Minimum Security and Juvenile Detention per Local Government Code 262.024(a)(7)(A), Purchasing.

					Attachments:
					Court Order
					Sole Source Memo
					Sole Source Letter
					Affidavit
					2005 Court Order

		18.		41815	Personnel Appointments, Human Resources.

					Attachments:
					Court Order
					Personnel Appointments

		19.		41816	Personnel Changes, Human Resources.

					Attachments:
					Court Order
					Changes

					GENERAL DISCUSSION

					Presentation, discussion and any action regarding:

5.				41703	Update on the North Texas Groundwater Conservation District, Administrative Services.

					Attachments:
					Presentation

6.				41828	Order Authorizing The Issuance And Sale Of Collin County, Texas, Limited Tax Refunding And Improvement Bonds, Series 2016 In An Aggregate Principal Amount Not To Exceed $4,700,000; Providing For The Award Of The Sale Thereof In Accordance With Specified Parameters; Levying A Tax And Providing For The Security For And Payment Of Said Bonds; Approving The Official Statement, Bond Purchase Agreement, Paying Agent/Registrar Agreement And Escrow Agreement; And Enacting Other Provisions Relating To The Subject, Budget.

					Attachments:
					Court Order
					Court Communication
					Order
					Preliminary Official Statement
					bond sale history
					Series 2016 Limited Tax Refunding and Improvement Bonds

7.				41829	Order Authorizing The Issuance And Sale Of Collin County, Texas Unlimited Tax Road And Refunding Bonds, Series 2016, In An Aggregate Principal Amount Of Not To Exceed $55,935,000; Providing For The Award Of The Sale Thereof In Accordance With Specified Parameters; Levying A Tax And Providing For The Security For And Payment Of Said Bonds; Approving The Official Statement, Bond Purchase Agreement, Paying Agent/Registrar Agreement And Escrow Agreement And Enacting Other Provisions Relating To The Subject, Budget.

					Attachments:
					Court Order
					Court Communication
					Order
					Preliminary Official Statement
					bond sale history
					Road Project Detail
					Series 2016 Unlimited Tax Road and Refunding Bonds

8.					Possible future agenda items by Commissioners Court without discussion.

					EXECUTIVE SESSION (upon recess of GENERAL DISCUSSION)

					Executive Session, in accordance with Chapter 551 of the Government Code, to discuss the following subjects:

					Real Estate (551.072)

				41759	Ground Lease of surplus county property located at the southeast corner of Community and Bloomdale, Administrative Services.

				41781	Award from the Special Commissioners Hearing regarding Parcel 40-13R1 for ROW required for the Dallas North Tollway Phase 4 extension, Special Projects.

				41755	Counter offer for the purchase of Parcel 40-7R1 required for the future Dallas North Tollway (DNT) extension north of U.S. Highway 380, Special Projects.

					Attachments:
					Court Order

					Any action resulting from the executive session.

					The court reserves the right to convene into executive session throughout this meeting.

					Adjourn.



					___________________________ Keith Self COUNTY JUDGE COLLIN COUNTY, T E X A S

					CERTIFICATION:

					I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2016 at _______ o'clock _____.M.



					___________________________ Stacey Kemp, County Clerk Collin County, T E X A S



					___________________________ Deputy

					NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.