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AGENDA

Commissioners Court Jack Hatchell Administration Building 4th Floor, 2300 Bloomdale Road, McKinney March 5, 2018 6:00 P.M.

NOTICE OF A REGULAR MEETING

Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:

Invocation – Commissioner Webb Pledge of Allegiance – Judge Self Pledge of Allegiance to the Texas Flag – Commissioner Fletcher

COMMISSIONERS COURT MEETING


					DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:

		1.		44488	Acceptance of additional grant funding in the amount of $14,607 from the Texas Juvenile Justice Department for the FY 2018 Grant R - Diversion Alternative Plan and further extend the grant period for 90 days, Juvenile Probation.

					Attachments:
					Memorandum
					Award Extension Approval
					Grant Review Form

		2.		44574	Personnel Appointments, Human Resources.

					Attachments:
					Personnel Appointments

		3.		44575	Personnel Changes, Human Resources.

					Attachments:
					Personnel Changes

					FYI NOTIFICATION

		1.		34688	Outstanding Agenda Items, Commissioners Court.

					Attachments:
					Outstanding Agenda Items

		2.			Addenda:

			a.	44555	No. 1 to Construction, Roof Recovery for Collin County Justice Center (IFB No. 2018-116) to make various changes to the Invitation for Bid, Purchasing.

					Attachments:
					Addendum One
					Attachment A
					Attachment B
					Drawing R1.5, Addendum 1
					004100-Bid Form Rev. 1

			b.	44556	No. 1 to Kitchen Equipment for Collin County Jail (IFB No. 2018-102) to make various changes to the Invitation for Bid, Purchasing.

					Attachments:
					Addendum One
					Attachment A
					4.0 Special Conditions and Specifications, Rev. 1

		3.		44552	Turnover, Human Resources.

					Attachments:
					January Turnover

		4.		44551	Voluntary Terminations, Human Resources.

					Attachments:
					Voluntary Terminations

		5.		44456	County overtime for the pay period ended February 25, 2018, Human Resources.

					Attachments:
					Overtime Total
					Open Positions
					FY18 Budget vs Actual for Court 03.05.18

1.					Call to order. The court will convene in open session for consideration of the following business matters:

2.					Public Comments.

3.					Presentation/Recognition.

4.					Consent agenda to approve:

	a.			44539	Disbursements for the period ending February 27, 2018, Auditor.

					Attachments:
					Court Order
					Disbursements

	b.			44540	Indigent Defense Disbursements, Auditor.

					Attachments:
					Court Order
					FY2018 Court Appointed Representation for period ending 02.20.18 for 03....

	c.			44458	Tax refunds totaling $1,858,420, Tax Assessor/Collector.

					Attachments:
					Court Order
					Summary sheet 3/5/18

	d.				Advertisement(s):

		1.		44544	Construction, Collin County Elections Machine Chargers (IFB No. 2018-169), Construction & Projects.

					Attachments:
					Court Order
					Memo
					Bid Packet

		2.		44406	General Road Maintenance (IFB No. 2018-006), Public Works.

					Attachments:
					Court Order
					Memo
					Bid_Packet

	e.				Award(s):

		1.		44537	Base Bid and Alternate 1 for Construction, Modifications to Sheriff’s Office Lobby (IFB No. 2018-068) to I.S. Construction Group, LLC., budget amendment in the amount of $80,000 and further authorize the Purchasing Agent to finalize and execute the Construction Agreement, Construction & Projects.

					Attachments:
					Court Order
					Memo
					Contract Data
					Bid Tabulation
					Form 1295
					Chapter 2252 Certification
					Chapter 2270 Verification
					Letter to Award
					Construction Agreement

		2.		44538	Collin County Adventure Camp Pool Resurface (COOP Quote No. 2018-168) to Sunbelt Pools, Inc. and budget amendment in the amount of $54,278 for same, Construction & Projects.

					Attachments:
					Court Order
					Memo
					Pricing spreadsheet
					Award letter
					1295 form
					2270 form
					2252 form

		3.		44466	Annual Contract for Desktop, Surface Pros, and MDC's (Contract No. 2018-064) to various vendors, Information Technology.

					Attachments:
					Court Order
					Dept Memo
					Contract Data
					Tabulation
					Award Letter - GTS
					Award Letter - SHI
					Award Letter HiEd
					GTS - 1295
					GTS - HB89
					2252 - GTS
					SHI - 1295
					SHI - HB89
					2252 - SHI
					Hied - 1295
					Hied - HB89
					2252 - HiEd

		4.		44529	Vehicles, Public Safety (Contract No. 2018-039C) to Silsbee Ford, Inc. and Sam Pack’s Five Star Ford, LTD, Public Works.

					Attachments:
					Court Order
					memo
					Ford Justification
					Tabulation
					Form 1295 Sam Pack
					Form 1295 Silsbee
					2270 Verification Silsbee
					Form 2270 Verification Sam Pack
					2252 Certification Silsbee
					2252 Certification Sam Pack
					Acct and Project No

	f.				Agreement(s):

		1.		44487	Amended and Restated Lease Agreement with the City of Frisco for property located at 6101 Frisco Square Blvd., Suite 2000, Frisco, Texas, commencing on January 1, 2018 and terminating December 31, 2018, Construction & Projects.

					Attachments:
					Draft Court Order
					Memo
					Lease
					Rental Rates
					Exhbit A2
					Exhibit A2 zoom

		2.		44543	Agreement with the Weston Fire Department for Firefighting and Fire Protection Services to be paid in two (2) installments for an annual amount of $50,289.68 effective October 1, 2017 through and including September 30, 2018, Fire Marshal.

					Attachments:
					Court Order
					memo to court
					Agreement FF Weston
					Backup

		3.		44473	Interlocal Agreement with the Princeton Volunteer Fire Department for Dispatch Services effective through and including September 30, 2018, Sheriff.

					Attachments:
					Court Order
					Memo Princeton
					Interlocal Agreement
					Backup

	g.				Amendment(s):

		1.		44545	No. 3 to the lease agreement with the Collin County Health Care Trust Foundation and Collin County for property located at 825 North McDonald Street, McKinney, Texas to extend the lease for a period of five (5) years effective April 1, 2018 through and including March 31, 2023, Construction & Projects.

					Attachments:
					Court Order
					Memo
					Amendment 3
					Amendment 2
					Amendment 1
					Lease

	h.				Budget adjustment(s)/amendment(s):

		1.		44558	$3,200 for a full topographical survey and landscape plan for Architectural Services to Relocate the Tax Office from 920 East Park Blvd. to 900 East Park Blvd., Plano, Texas, Construction & Projects.

					Attachments:
					Court Order
					Memo
					Quote

		2.		44527	$7,263 to reallocate funds for the Spay/Neuter Program, Development Services.

					Attachments:
					Court Order
					Memo
					Back-up

	i.				Receive and File, Auditor:

		1.			Final Audit Result(s):

			a.	44530	Community Supervision and Corrections Department (3rd and 4th Quarter FY2016).

					Attachments:
					Court Order
					Final Audit - CSCD - 3rd & 4th Qtrs FY16 - Kim

			b.	44518	Constable, Precinct 3 (3rd and 4th Quarter FY2016).

					Attachments:
					Court Order
					Final Audit - Constable 3 - 3rd & 4th Qtrs FY16 - Knapp

			c.	44519	Justice of the Peace, Precinct 3-1 (3rd and 4th Quarter FY2016).

					Attachments:
					Court Order
					Final Audit - JP 3-1 - 3rd & 4th Qtrs FY16 - Ruckel

			d.	44520	Justice of the Peace, Precinct 4 (3rd and 4th Quarter FY2016).

					Attachments:
					Court Order
					JP 4 - 3rd & 4th Qtrs FY16 - Yarbrough

			e.	44522	Juvenile Probation (3rd and 4th Quarter FY2016).

					Attachments:
					Court Order
					Juv Prob - 3rd & 4th Qtrs FY16 - Hadnot

			f.	44521	Medical Examiner (3rd and 4th Quarter FY2016).

					Attachments:
					Court Order
					Med Exam - 3rd & 4th Qtrs FY16 - Rohr

		2.			FY2017 Annual Inventory:

			a.	44549	Central Plant and Janitorial Supplies.

					Attachments:
					Court Order
					Final Audit - Inventory Central Plant Janitorial FY17 - James

			b.	44550	Central Supply and Concession Supplies.

					Attachments:
					Court Order
					FInal Audit - Inventory Central Supply FY17 - Arris

			c.	44532	Computer Storeroom.

					Attachments:
					Court Order
					Final Audit - Inventory Computer Storeroom FY17 - Rains

			d.	44536	Equipment Service Parts.

					Attachments:
					Court Order
					FInal Audit - Annual Inventory PWorks Equip Serv Parts FY17 - Kleinheksel

			e.	44548	Information Technology-Handheld Items.

					Attachments:
					Court Order
					Final Audit - Inventory IT Handheld FY17 - Skipworth

			f.	44557	Public Works-Fuel.

					Attachments:
					Court Order
					Final Audit - Inventory PWorks Fuel FY17 - Kleinheksel

			g.	44534	Public Works – Stockpiles and Culverts.

					Attachments:
					Court Order
					Final Audit - Annual Inventory Stockpile Culverts FY17 - Kleinheksel

			h.	44553	Sheriff Office - Jail and Minimum Security Kitchens.

					Attachments:
					Court Order
					Final Audit - Annual Inventory Jail MS Kitchen FY17 - Skinner

			i.	44554	Sheriff's - Quartermaster.

					Attachments:
					Court Order
					Final Audit - Annual Inventory SO Quartermaster FY17 - Skinner

	j.				Filing of the Minute(s), County Clerk:

		1.		44511	February 12, 2018.

					Attachments:
					Minutes

		2.		44563	February 19, 2018.

					Attachments:
					Minutes

	k.				Miscellaneous

		1.		44476	Final Plat for McKinley Estates, Engineering.

					Attachments:
					Court Order
					Memo
					Location Map
					Final Plat

		2.		44528	Reimbursement for fencing materials in the amount of $4,567 to Mr. and Mrs. Nored for property along CR 465, Public Works.

					Attachments:
					Court Order
					memo
					request
					Waiver
					quote

		3.		44501	Consent to Assignment and Assumption of Contracts for Access Control and Time Collection Services (RFP No. 2016-044) to change the name from Kaba Workforce Solutions, LLC to dormakaba Workforce Solutions, LLC and further authorize the Purchasing Agent to finalize and execute same, Purchasing.

					Attachments:
					Court Order
					Assignment & Assumption Form
					1295 Form
					2270 Form
					2252 Form
					Backup

		4.		44482	Corrections to employee salary adjustments, Human Resources.

					Attachments:
					Court Order
					Corrections Jan 1 2018 Salary Adjustments

		5.		44576	Personnel Appointments, Human Resources.

					Attachments:
					Court Order
					Personnel Appointments

		6.		44577	Personnel Changes, Human Resources.

					Attachments:
					Court Order
					Personnel Changes

					GENERAL DISCUSSION

					Presentation, discussion and any action regarding:

5.				44564	Award Grounds Maintenance Equipment (IFB No. 2017-344) to various vendors, Public Works.

					Attachments:
					Court Order
					memo
					Award spreadsheet
					Contract_Data
					1295 form Eds Lawn
					1295 form Longhorn
					1295_form_Richardson
					1295 form TX Outdoor
					2252 form Eds Lawn
					2252 form Longhorn
					2252_form Richardson
					2252 form TX Outdoor
					2270 form Eds Lawn
					2270 form Longhorn
					2270 form Richardson
					2270 form TX Outdoor
					Award letter Eds Lawn
					Award letter Longhorn
					Award letter Richardson
					Award letter TX Outdoor

6.					Board/Committee Appointments, Commissioners Court:

	a.			44572	911 Governance Board, Administrative Services.

					Attachments:
					Court Order
					E-Mail
					2017 01 911 Bylaws (002)

	b.			44580	Election of CUC (Conference of Urban Counties) Members to the Public Power Pool Board of Directors.

					Attachments:
					Court Order
					Official Ballot

	c.			44587	Planning Board.

					Attachments:
					Court Order

7.					Possible future agenda items by Commissioners Court without discussion.

					EXECUTIVE SESSION (upon recess of GENERAL DISCUSSION)

					Executive Session, in accordance with Chapter 551 of the Government Code.

					Any action resulting from the executive session.

					The court reserves the right to convene into executive session throughout this meeting.

					Adjourn.



					___________________________ Keith Self COUNTY JUDGE COLLIN COUNTY, T E X A S

					CERTIFICATION:

					I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2018 at _______ o'clock _____.M.



					___________________________ Stacey Kemp, County Clerk Collin County, T E X A S



					___________________________ Deputy

					NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.