Agenda

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AGENDA

Commissioners Court Jack Hatchell Administration Building 4th Floor, 2300 Bloomdale Road, McKinney April 23, 2018 1:30 P.M.

NOTICE OF A REGULAR MEETING

Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:

Invocation – Judge Self Pledge of Allegiance – Commissioner Fletcher Pledge of Allegiance to the Texas Flag – Commissioner Williams

COMMISSIONERS COURT MEETING


				DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:

		1.	44780	Personnel Changes, Human Resources.

				Attachments:
				Personnel Changes

				FYI NOTIFICATION

		1.	34688	Outstanding Agenda Items, Commissioners Court.

				Attachments:
				Outstanding Agenda Items

1.				Call to order. The court will convene in open session for consideration of the following business matters:

2.				Public Comments.

3.				Presentation/Recognition.

4.				Consent agenda to approve:

	a.		44736	Disbursements for the period ending April 17, 2018, Auditor.

				Attachments:
				Court Order
				Disbursements

	b.		44737	Indigent Defense Disbursements, Auditor.

				Attachments:
				Court Order
				Disbursements

	c.			Advertisement(s):

		1.	44701	Specifications and advertise for Construction, Road: Dallas North Tollway Southbound Frontage Road, US 380 to FM 428 (IFB No. 2018-203) and budget amendment in the amount of $18,862,710 for same, Special Projects.

				Attachments:
				Court Order
				Department_Memo
				Legal_Notice
				location map

	d.			Award(s):

		1.	44762	New Camera Installation and Intercom System Upgrade at Collin County Detention Facility (IFB No. 2018-150) to Sigma Surveillance, Inc. DBA STS360, budget amendment in the amount of $10,000 and further authorize the Purchasing Agent to finalize and execute the Construction Contract, Construction & Projects.

				Attachments:
				Court Order
				Memo
				Contract Data
				Bid Tabulation
				Form 1295
				Chapter 2270 Verification
				Chapter 2252 Certification
				Letter to Award
				Construction Contract

	e.			Agreement(s):

		1.	44750	Lake Patrol Contract for 2018 and Amendment to the Solicitation/Modification of Contract (to extend the receipt date to April 27, 2018) with the United States Army Corps of Engineers, Fort Worth District to provide additional patrol of Lake Lavon, Sheriff.

				Attachments:
				Court Order
				MEMO
				Grant Summary Form
				Lake Patrol Letter
				Lake Patrol Contract 2018
				Lake Patrol Contract
				Amendment/Modification of Contract

	f.			Amendment(s):

		1.	44747	Amendment No. 1 for Assistance to Obtain Federal Financial Participation for SCAAP Funding (Contract No. 2017-198) with Justice Benefits, Incorporated to extend the contract for one (1) year through and including May 7, 2019 and further authorize the Purchasing Agent to finalize and execute same, Sheriff.

				Attachments:
				Court Order
				Memo
				Contract Amendment No. 1
				1295
				HB89
				Chapter 2252

	g.			Change Order(s):

		1.	44752	No. 1 to Collin County Adventure Camp Pool Resurface (COOP No. 2018-168) with Sunbelt Pools, Inc. to modify the main drains and sumps, budget amendment in the amount of $6,754 and further authorize the Purchasing Agent to finalize and execute same, Construction & Projects.

				Attachments:
				Court Order
				Memo
				Change_Order 1
				Change_order_quote
				1295_form
				2252_form
				2270_form

	h.			Contract Renewal(s):

		1.	44765	Services: Pest Control (IFB No. 2017-217) with Graham Pest Control, Inc. to extend the contract for one (1) year through and including September 30, 2019, Facilities.

				Attachments:
				Court Order
				Memo
				Renewal Letter
				1295
				2270
				2252

	i.			Ratification of the County Judge's prior approval:

		1.	44788	Discretionary exemption to the bid process per VTCA LGC 262.024(a)(2) “an item necessary to preserve or protect the public health or safety of the residents of the county” to assist IT with network and systems restoration, Purchasing.

				Attachments:
				Court Order
				systems outage exemption

	j.			Budget adjustment(s)/amendment(s):

		1.	44735	$98,602 to reallocate funds to correct the negative balance in the City of Frisco’s 2007 Bond Project No. 07-024, El Dorado from Preston to Custer, Engineering.

				Attachments:
				Court Order
				Memo

	k.			Filing of the Minute(s), County Clerk:

		1.	44761	April 2, 2018.

				Attachments:
				Minutes

	l.			Miscellaneous

		1.	44768	Early Voting Calendar of locations, dates and times for the May 22, 2018 Primary Runoff Elections, Elections.

				Attachments:
				Court Order
				Department Memo
				Early voting Calendar 2018 Primary Runoff

		2.	44706	Purchase 146 Laserfiche Forms Licenses for Jail Standards Compliance and budget amendment in the amount of $21,102 for same, Information Technology.

				Attachments:
				Court Order
				Backup

		3.	44767	Acceptance of the donations of artifacts to the Collin County Farm Museum and add items into inventory as property of Collin County, Special Projects.

				Attachments:
				Court Order
				Agenda Memo
				Equipment Condition

		4.	44781	Personnel Appointments, Human Resources.

				Attachments:
				Court Order
				Personnel Appointments

		5.	44782	Personnel Changes, Human Resources.

				Attachments:
				Court Order
				Personnel Changes

				GENERAL DISCUSSION

				Presentation, discussion and any action regarding:

5.			44769	Public Hearing – Consideration and any action for the issuance of a Mass Gathering permit for the Vintage Market Days 2018 event on May 11 – 13, 2018 at Myers Park & Event Center in accordance to Health and Safety Code Chapter 751, Special Projects.

				Attachments:
				Court Order
				Agenda Memo
				Mass Gathering Application
				Facility Usage Agreement
				Performer Contract
				Sample Vendor Contract
				Sample Sponsorship Agreement
				Vendor Booth Plan
				Parking Map
				Developmental Services Memo
				Fire Marshal Memo
				Sheriff's Office Memo

6.			44728	Acceptance of the Comprehensive Annual Financial Report for the fiscal year ended September 30, 2017, Auditor.

				Attachments:
				Court Order
				FY2017 CAFR memo for court
				Comprehensive Annual Financial Report FY2017

7.			44729	Acceptance of the Juvenile Probation Department Financial and Compliance Audit Reports for the year ended August 31, 2017, Auditor.

				Attachments:
				Court Order
				2017 Juv. Prob. Audit Report memo for court
				Juvenile Probation Annual Financial Report FY2017

8.			44730	Acceptance of the Community Supervision and Corrections Department Financial Statements and Supplementary Information for the year ended August 31, 2017, Auditor.

				Attachments:
				Court Order
				2017 CSCD Audit Report memo for court
				CSCD Annual Financial Report FY2017

9.			44732	Acceptance of the Single Audit Report for the year ended September 30, 2017, Auditor.

				Attachments:
				Court Order
				FY2017 Single Audit memo for court
				Single Audit Report FY2017

10.				Possible future agenda items by Commissioners Court without discussion.

				WORKSHOP 3:00 P.M. (Upon completion of Regular Commissioners Court Agenda)

	1.		44758	Update to Subdivision Regulations, Engineering.

				Attachments:
				SUB REGS - Updated2012.pdf_policy edits.pdf
				subdivisions
				Cities and Towns and MUD

				EXECUTIVE SESSION (upon recess of GENERAL DISCUSSION)

				Executive Session, in accordance with Chapter 551 of the Government Code, to discuss the following subjects:

				Legal (551.071)

			44744	Claim by Suzanne Wooten, Administrative Services.

				Any action resulting from the executive session.

				The court reserves the right to convene into executive session throughout this meeting.

				Adjourn.



				___________________________ Keith Self COUNTY JUDGE COLLIN COUNTY, T E X A S

				CERTIFICATION:

				I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2018 at _______ o'clock _____.M.



				___________________________ Stacey Kemp, County Clerk Collin County, T E X A S



				___________________________ Deputy

				NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.