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AGENDA
 
Commissioners Court
Jack Hatchell Administration Building
4th Floor, 2300 Bloomdale Road, McKinney
October 19, 2020
1:30 P.M.
 
NOTICE OF A REGULAR MEETING
 
Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:
 
Invocation – Commissioner Hale

Pledge of Allegiance – Judge Hill

Pledge of Allegiance to the Texas Flag – Commissioner Williams
 

COMMISSIONERS COURT MEETING

 
             
  DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:
 
1. 49298   Personnel Appointments, Human Resources. 
 
Attachments:
Personnel Appointments
 
2. 49299   Personnel Changes, Human Resources. 
 
Attachments:
Personnel Changes
 
  FYI NOTIFICATION
 
1. 49247   Intra-County transfers transmitted on September 30, 2020, Auditor. 
 
Attachments:
Memo
Inter-County Account Transactions 09.30.2020
 
2. 49304   County overtime for the pay period ended October 4, 2020, Human Resources.
 
Attachments:
Budget vs Actual for Paydate 9.25.20 FINAL.pdf
Budget vs Actual for Paydate 10.9.20.pdf
Election Overtime Approval.pdf
Open Positions Summary.pdf
Overtime Details Reasons.pdf
 
3.   Notification of budget adjustment(s)/amendment(s), Auditor:
 
a. 49285   $27,311 for the continuation of increased salaries for two (2) Deputy Sheriffs and fund the salaries of two (2) Professional Standards Deputies, utilizing Federal Forfeiture funds, Sheriff. 
 
Attachments:
MEMO
Salary and Benefit Detail
SALARY BREAKDOWN
Journal Proof
 
1.   Call to order. The court will convene in open session for consideration of the following business matters:
 
2.   Public Comments.
 
3.   Presentation/Recognition.
 
4.   Consent agenda to approve:
 
a. 49249   Disbursements for the period ending October 13, 2020, Auditor.
 
Attachments:
Court Order 2020-1018-10-19
Disbursements
 
b. 49250   Indigent Defense Disbursements, Auditor.
 
Attachments:
Court Order 2020-1019-10-19
Disbursements
 
c.   Award(s):
 
1. 49279   Construction, Controls Replacement, 900 & 920 Park Blvd Buildings, Plano (IFB No. 2020-344) to Dallas Mechanical Group, LLC and further authorize the Purchasing Agent to finalize and execute construction agreement for same, Construction & Project. 
 
Attachments:
Court Order 2020-1020-10-19
Memo
Contract Data
Tabulation
Form 1295
2252 Certification
Construction Agreement
Letter to Award
 
2. 49276   Maintenance: VMware (Coop Quote No. 2020-425) to Mvation Worldwide, Inc. through GSA Contract No. GS-35F-0119Y, Information Technology. 
 
Attachments:
Court Order 2020-1021-10-19
Court Memo
Contract Award Data
Bid Tab Summary
Award Letter
2252 Form
1295 Form (Redacted)
 
d.   Agreement(s):
 
1. 49277   Interlocal Cooperation Agreement with the North Texas Municipal Water District concerning construction of Park Boulevard extension, Special Projects. 
 
Attachments:
Court Order 2020-1022-10-19
agenda memo
Agreement
 
e.   Amendment(s):
 
1. 49245   No. 1 to Interlocal Agreement for Dispatch Services (Agreement No. 2020-219) with Farmersville ISD to extend the contract for one (1) year through and including September 30, 2021, make various changes to the contract, and further authorize the Purchasing Agent to finalize and execute same, Sheriff. 
 
Attachments:
Court Order 2020-1023-10-19
Memo
Amendment
Dispatch Fees
 
2. 49258   No. 1 to Interlocal Agreement for Dispatch Services (Agreement No. 2019-392) with Farmersville Fire Department to extend the contract for one (1) year through and including September 30, 2021, make various changes to the contract, and further authorize the Purchasing Agent to finalize and execute same, Sheriff. 
 
Attachments:
Court Order 2020-1024-10-19
Memo
Amendment
Dispatch Fees
 
3. 49269   No. 1 to Interlocal Agreement for Dispatch Services (Agreement No. 2020-033) with the City of Melissa to extend the contract for one (1) year through and including September 30, 2021, make various changes to the contract, and further authorize the Purchasing Agent to finalize and execute same, Sheriff. 
 
Attachments:
Court Order 2020-1025-10-19
Memo
Amendment
Dispatch Fees
 
4. 49261   No. 5 to Election Voting System & Services (Contract No. 2018-241) with Election Systems & Software, LLC to add hourly rate for elections services, and further authorize the Purchasing Agent to finalize and execute same, Elections. 
 
Attachments:
Court Order 2020-1026-10-19
dept memo
November 3, 2020 Contractor Estimate
November and December Runoffs Contractor Estimate
Amend No. 5
1295
2252
 
5. 49262   No. 11 to Voter Registration & Early Voting Software (Contract No. 02376-09) with VOTEC Corporation to add Mail Ballot Activity Portal and further authorize the Purchasing Agent to finalize and execute same, Elections. 
 
Attachments:
Court Order 2020-1027-10-19
Department Memo
Amendment No. 11
Proposal
1295
2252
 
f.   Change Order(s):
 
1. 49280   No. 1 to Construction, Roof Replacement, Collin County Central Plant (IFB No. 2020-132) with Nations Roof Central, LLC to make various changes to the contract, and further authorize the Purchasing Agent to finalize and execute same, Construction & Projects. 
 
Attachments:
Court Order 2020-1028-10-19
Memo
Change Order Proposal
Contract Change Order 1
 
g.   Contract Renewal(s):
 
1. 49268   Uniforms, Law Enforcement & Related Items (Contract No. 2017-288) with Galls, LLC to extend the contract for one (1) year through and including August 6, 2021, utilizing the City of Frisco Contract No. 1804-060 - Law Enforcement Uniforms, Purchasing. 
 
Attachments:
Court Order 2020-1029-10-19
Memo
Contract Renewal Letter - City of Frisco
2252 - GALLS, LLC
1295 Redacted - GALLS, LLC
 
h.   Budget adjustment(s)/amendment(s):
 
1. 49185   $36,456 to establish the budget for the FY 2021 Community Mental Health Program grant, Auditor. 
 
Attachments:
Court Order 2020-1030-10-19
Budget Memo
Munis Proof
Cash Match
Contract Budget
Court Order
 
2. 49264   $5,262 to reallocate funds for the Spay/Neuter Program, Development Services. 
 
Attachments:
Court Order 2020-1031-10-19
Memo
Back-up
MUNIS
 
i.   Filing of the Minute(s), County Clerk:
 
1. 49265   September 21, 2020. 
 
Attachments:
Commissioners Court Meeting Minutes, September 21, 2020
 
2. 49270   September 28, 2020. 
 
Attachments:
Commissioners Court Meeting Minutes, September 28, 2020
 
j.   Miscellaneous
 
1. 49017   Re-appointment of Jason Browning as the County Fire Marshal for a two (2) year term, Administrative Services.
 
Attachments:
Court Order 2020-1034-10-19
 
2. 49311   Designation of the 2021 Commissioners Court regular term meeting dates and times, Commissioners Court.
 
Attachments:
Court Order 2020-1035-10-19
Proposed Court Dates
 
3. 49284   Final plat and sign plan for Providence Point Phase 2, Engineering. 
 
Attachments:
Court Order 2020-1036-10-19
memo
map
plat
Street Sign Plan
 
4. 49300   Personnel Appointments, Human Resources.
 
Attachments:
Court Order 2020-1037-10-19
Personnel Appointments
 
5. 49301   Personnel Changes, Human Resources.
 
Attachments:
Court Order 2020-1038-10-19
Personnel Changes
 
  GENERAL DISCUSSION
 
  Presentation, discussion and any action regarding:
 
5. 49260   Public Hearing - FY 2021 Preservation, Restoration, and Records Archive Plan, District Clerk. 
 
Attachments:
Draft Court Order
Memo
FY 2021 Records Archive Plan
 
6. 49189   Property Assessed Clean Energy (PACE) financing, Commissioner, Precinct 4. 
 
7. 48410   COVID-19 Update, Administrative Services.
 
8. 48414   Utilization of CARES funding, Commissioners Court.
 
Attachments:
Court Order 2020-1040-10-19
Court Order
Court Order 2020-400-05-11
Court Order
Draft Court Order
Presentation
2020-10-14 COVID Spending Update.pdf
2020 10 09 Small Busines Grant Invoice #3 CommCourt.pdf
2020 10 09 Small Busines Grant Invoice #3 Approved for Payment with Business Details.pdf
2020 10 14 Small Business ZoomGrants Weekly Metrics with map.pdf
2020 10 14 ZoomGrants EHLA Weekly Metrics.pdf
PO Tracking - Covid 19 PPE.pdf
Facilities Quick Stats.docx
Non-Insured Testing Data (003).pdf
Collin CARES County Commission Staff Report 202000928.pdf
Collin CARES Flyer
Collin CARES Small Business Grant Flyer 2020 08 26 - English and Spanish.pdf
OUTSIDE AGENCIES
Relief Funds 2020.pdf
 
9. 33858   Regional Transportation Council monthly update, Commissioner, Precinct 4.
 
Attachments:
Agenda
 
  EXECUTIVE SESSION
(upon recess of GENERAL DISCUSSION)
 
  Executive Session, in accordance with Chapter 551 of the Government Code.
 
  Any action resulting from the executive session.
 
  The court reserves the right to convene into executive session throughout this meeting.
 
  Adjourn.
 
   
 
  ___________________________
Chris Hill
COUNTY JUDGE
COLLIN COUNTY, T E X A S
 
  CERTIFICATION:
 
  I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2020 at _______ o'clock _____.M.
 
   
 
  ___________________________
Stacey Kemp, County Clerk
Collin County, T E X A S
 
   
 
  ___________________________
Deputy
 
  NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.
 

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