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AGENDA
 
Commissioners Court
Jack Hatchell Administration Building
4th Floor, 2300 Bloomdale Road, McKinney
December 7, 2020
1:30 P.M.
 
NOTICE OF A REGULAR MEETING
 
Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:
 
Invocation – Commissioner Fletcher

Pledge of Allegiance – Judge Hill

Pledge of Allegiance to the Texas Flag – Commissioner Hale
 

COMMISSIONERS COURT MEETING

 
             
  DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:
 
1. 49529   Personnel Changes, Human Resources. 
 
Attachments:
Personnel Changes
Order to Move Salary
 
  FYI NOTIFICATION
 
1. 49486   Intra-County account transfers transmitted on November 12, 2020, Auditor. 
 
Attachments:
Memo
Inter-County Account Transfers_11.12.2020
 
2. 49508   Amendment No. 3 to Surveillance Camera Systems (RFP No. 2019-131) with Knight Security Systems, LLC to add equipment to the contract, Construction & Projects. 
 
Attachments:
Memo
Proposal
Contract Amendment 3
 
3. 49506   County overtime for the pay period ended November 15, 2020, Human Resources.
 
Attachments:
Overtime Review.pdf
Overtime Details Reasons.pdf
Open Positions Summary.pdf
Election Overtime Approval.pdf
Budget vs Actual for Paydate 11.20.20.pdf
 
4. 49518   Turnover, Human Resources. 
 
Attachments:
October Turnover
 
5. 49519   Voluntary Terminations, Human Resources. 
 
Attachments:
Voluntary Terms
 
6. 49505   Notification of Facility Certification for the John R. Roach Juvenile Detention Center pursuant to Texas Administrative Code 343.206 and Texas Family Code 51.25, Juvenile Probation.
 
Attachments:
Juvenile Order.pdf
 
7.   Notification of budget adjustment(s)/amendment(s), Auditor:
 
a. 49421   $11,595,442 for CARES Act Funds, Auditor. 
 
Attachments:
Court Memo CARES Act BA#6 FY2021
Court Order 2020 985 10 05
PAJ1143 PAJ1132 MUNIS
CARES - Return from Cities
 
b. 49509   $6,000 for CARES Act Funds, Auditor.
 
Attachments:
Court Memo CARES Act BA#7 FY2021
Court Order 2020 1108 11 02
PAJ439 MUNIS
 
c. 49449   $156,465 to establish the budget for the FY2021 District Attorney Testing of Forensic Evidence grant, Auditor. 
 
Attachments:
Memo
Munis Proof
Award Acceptance CO
 
d. 49487   $15,059 to establish the budget for the FY2019 Justice Assistance Grant (JAG), Auditor. 
 
Attachments:
Memo
Munis Proof
Revenues
Expenditures
Contract Budget
Court Order
 
1.   Call to order. The court will convene in open session for consideration of the following business matters:
 
2.   Public Comments.
 
3.   Presentation/Recognition.
 
4.   Consent agenda to approve:
 
a. 49497   Disbursements for the period ending December 1, 2020, Auditor.
 
Attachments:
Court Order 2020-1179-12-07
Disbursements
 
b. 49498   Indigent Defense Disbursements, Auditor.
 
Attachments:
Court Order 2020-1180-12-07
Indigent Defense Disbursements
 
c. 49488   Tax refunds totaling $321,467.54, Tax Assessor-Collector. 
 
Attachments:
Court Order 2020-1181-12-07
Summary sheet 12/7/2020
 
d.   Award(s):
 
1. 49472   Vehicles, Dump Trucks (Contract No. 2021-045) to Southwest International Trucks, Inc. through Sourcewell Cooperative Contract No. 060920-NVS, Public Works. 
 
Attachments:
Court Order 2020-1182-12-07
memo
Tabulation
2252 Certification
Form 1295
 
2. 49473   Vehicle, Water Truck (Contract No. 2021-046) to Southwest International Trucks, Inc. through the Sourcewell Cooperative Contract No. 060920-NVS, Public Works. 
 
Attachments:
Court Order 2020-1183-12-07
memo
Tabulation
2252 Certification
Form 1295
 
e.   Agreement(s):
 
1. 49512   Memorandum of Understanding between North Texas Regional Veterans Court and Simply Safe Drug Testing LLC for alcohol monitoring and reporting operations, 296th District Court. 
 
Attachments:
Court Order 2020-1184-12-07
Approval Memo
Simply Safe MOU
 
2. 49503   Interlocal Agreement with the City of Lucas for the construction of West Lucas Road from FM 1378 (Country Club Road) to FM 2551 (Angel Parkway) (2018 Bond Project No. RI18007), Engineering. 
 
Attachments:
Court Order 2020-1185-12-07
Memo
Interlocal Agreement
CO 2020-231-03-16
CO 2020-640-07-13
 
f.   Amendment(s):
 
1. 49481   No. 7 to Software and Implementation Services for an ERP Financial System (Agreement No. 2015-192) with Tyler Technologies, Inc. to make various changes to the contract, and further authorize the Purchasing Agent to finalize and execute same, Information Technology. 
 
Attachments:
Court Order 2020-1186-12-07
Department Memo
Amendment No. 7
2252 Certification
 
g.   Contract Renewal(s):
 
1. 49563   Motor Vehicle License Agreement with Toyota Motor Credit Corporation (TMCC) to extend the contract, County Judge. 
 
Attachments:
Court Order 2020-1187-12-07
Agreement
Verification Certificate_Bond 2021
Agreement VS Confirmation
 
h.   Filing of the Minute(s), County Clerk:
 
1. 49490   November 9, 2020. 
 
Attachments:
Commissioners Court Meeting Minutes, November 9, 2020
 
2. 49491   November 9, 2020, Special Session. 
 
Attachments:
Commissioners Court Special Session Meeting Minutes, November 9, 2020
 
3. 49495   November 11, 2020, Special Session. 
 
Attachments:
Commissioners Court Canvass Election Special Session Meeting Minutes, November 11, 2020
 
i.   Miscellaneous
 
1. 49501   Accept the roads within Hills of Lone Star Phase 7B_Northgate for county maintenance, Engineering. 
 
Attachments:
Court Order 2020-1191-12-07
memo
map
plat
 
2. 49517   Redesignation of Private Road 5723 to Branch Road with associated address updates, GIS/Rural Addressing. 
 
Attachments:
Court Order 2020-1192-12-07
BranchRd Req Memo
AddressMap BranchRd
BranchRd-Petition
Req Letter
Map 5M3
 
3. 49530   Personnel Appointments, Human Resources.
 
Attachments:
Court Order 2020-1193-12-07
Personnel Appointments
 
4. 49531   Personnel Changes, Human Resources.
 
Attachments:
Court Order 2020-1194-12-07
Personnel Changes
Personnel Changes
 
  GENERAL DISCUSSION
 
  Presentation, discussion and any action regarding:
 
5. 49493   Public Hearing - FY 2021 Preservation, Restoration, and Records Archive Plan, District Clerk. 
 
Attachments:
Court Order 2020-1195-12-07
Memo
FY'21 Preservation, Restoration, and Records Archive Plan
 
6. 48410   COVID-19 Update, Administrative Services.
 
Attachments:
Facilities Update 12-1-2020
Vaccine Provider Update
 
7. 48414   Utilization of CARES funding, Commissioners Court.
 
Attachments:
COVID Spending
2020 12 02 ZoomGrants EHLA Weekly Metrics.pdf
2020 12 02 Small Business ZoomGrants Weekly Metrics.pdf
2020 11 20 Small Busines Grant Invoice #9 CommCourt.pdf
2020 11 20 Small Busines Grant Invoice #9 Approved for Payment with Business Details.pdf
PO Tracking - Covid 19 PPE.pdf
Non-Insured Testing Data.pdf through 11-30.pdf
Non-Insured Testing Data through 11-24-2020
District Courts Funding Request
OUTSIDE AGENCIES
Emergency Services Costs
Agape Affidavit - Childcare
Agape Affidavit - Internet
Agape Affidavit - Office Sanitation
Agape Affidavit - Housing Sanitation
 
  EXECUTIVE SESSION
(upon recess of GENERAL DISCUSSION)
 
  Executive Session, in accordance with Chapter 551 of the Government Code, to discuss the following subjects:
 
  Personnel (551.074)
 
  To deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee.
 
49551   Vacancy in Constable, Precinct 1, Commissioners Court. 
 
  Legal (551.071)
 
49504   Mediation settlement for motor vehicle incident, Human Resources. 
 
Attachments:
Court Order 2020-1196-12-07
 
  Any action resulting from the executive session.
 
  The court reserves the right to convene into executive session throughout this meeting.
 
  Adjourn.
 
   
 
  ___________________________
Chris Hill
COUNTY JUDGE
COLLIN COUNTY, T E X A S
 
  CERTIFICATION:
 
  I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2020 at _______ o'clock _____.M.
 
   
 
  ___________________________
Stacey Kemp, County Clerk
Collin County, T E X A S
 
   
 
  ___________________________
Deputy
 
  NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.
 

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