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AGENDA
 
Collin County Commissioners Court
Jack Hatchell Administration Building
4th Floor, 2300 Bloomdale Road, McKinney
November 7, 2022, 1:30 P.M.
 
NOTICE OF A REGULAR MEETING
 
Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:
 

Call to order. The court will convene in open session for consideration of the following business matters:

 
Invocation – Commissioner Hale

Pledge of Allegiance – Commissioner Webb

Pledge of Allegiance to the Texas Flag – Commissioner Fletcher
 
 
             
  DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:
 
1. 53156   Personnel Appointments, Human Resources.
 
Attachments:
Personnel Appointments
 
2. 53157   Personnel Changes, Human Resources.
 
Attachments:
Personnel Changes
 
  FYI NOTIFICATION:
 
1. 53103   Intra-County account transfers transmitted October 13, 2022, Auditor. 
 
Attachments:
Memo
Inter-County Account Transfers 10/13/2022
 
2. 53132   Engagement letter with Pattillo, Brown & Hill, LLP for FY2022 Juvenile Probation Audit, Auditor. 
 
Attachments:
memo for Engagement Letter with Juv. Prob
Juvenile Engagement Letter FY22 (003)
 
3. 53133   Engagement letter with Pattillo, Brown & Hill, LLP for FY2022 CSCD Audit, Auditor. 
 
Attachments:
memo for Engagement Letter for CSCD
Audit Engagement Letter 2022 - CSCD_signed
 
4. 53145   Voluntary terminations, Human Resources. 
 
Attachments:
Voluntary Terminations September FY2022
 
5. 53146   Turnover, Human Resources. 
 
Attachments:
Turnover September FY2022
 
  COMMISSIONERS COURT BUSINESS:
 
  Public comments related to an item on the Agenda.

If a member of the public would like to address the Court, a properly completed Public Comment Form must be submitted prior to the start of the meeting.  Each speaker shall be limited to a maximum of three (3) minutes for public comments.
 
1.   Consent Agenda Items:
 
a. 53105   Disbursements for the period ending November 1, 2022, Auditor.
 
Attachments:
Court Order 2022-1187-11-07
Court Order 2022-1188-11-07
Disbursements
 
b. 53106   Indigent Defense Disbursements, Auditor.
 
Attachments:
Court Order 2022-1189-11-07
Disbursements
 
c.   Award(s):
 
1. 53088   Garage, Overhead & Sliding Door Maintenance & Repairs (Contract No. 2022-160) to various vendors, Facilities. 
 
Attachments:
Court Order 2022-1190-11-07
MEMO
Contract Data
Bid Tabulation
Award Letter - Primary
Award Letter - Secondary
1295 Form - DH Pace Company, Inc.
1295 Form - Tex-Oma Builder Supply Co.
2252 Form - DH Pace Company, Inc.
2252 Form - Tex-Oma Builder Supply Co.
 
d.   Agreement(s):
 
1. 53107   Letter of engagement for professional services with Banowsky, P.C., grant an exemption from the bid process per Texas Local Government Code 262.024(a)(4), and further authorize the Purchasing Agent to finalize and execute same, Administrative Services.
 
Attachments:
Court Order 2022-1190-11-07
Engagement Letter
2252
1295
 
2. 53114   Interlocal Agreement with the City of Celina for the Celina Public Library in the amount of $21,462, effective October 1, 2022 through and including September 30, 2023, Budget. 
 
Attachments:
Court Order 2022-1192-11-07
Memo
Agreement
Libraries Approved Quarterly Breakdown
 
3. 53119   Interlocal Agreement with the City of Farmersville for the Charles J. Rike Memorial Library in the amount of $34,340, effective October 1, 2022 through and including September 30, 2023, Budget. 
 
Attachments:
Court Order 2022-1193-11-07
Memo
Agreement
Libraries Approved Quarterly Breakdown
 
4. 53113   Interlocal Agreement with the City of Princeton for the Princeton Community Library in the amount of $30,048, effective October 1, 2022 through and including September 30, 2023, Budget. 
 
Attachments:
Court Order 2022-1194-11-07
Memo
Agreement
Libraries Approved Quarterly Breakdown
 
5. 53131   Interlocal Agreement for Animal Control and Animal Shelter Services (Contract No. 2023-077) with Magnolia Pointe Municipal Utility District No. 1, Development Services.
 
Attachments:
Court Order 2022-1195-11-07
Memo
Agreement
 
6. 53136   Interlocal Agreement with the Town of Fairview concerning the construction of the Stacy Road to Monarch Park Trail Connection project, 2018 Bond Project No. OI18PG25, Engineering. 
 
Attachments:
Court Order 2022-1196-11-07
Memo
ILA
Funding Court Order
 
7. 53115   Assessment Collection Services Agreement between the Collin County Tax Assessor-Collector and the City of Princeton for the Eastridge Public Improvement District, Tax Assessor-Collector. 
 
Attachments:
Court Order 2022-1197-11-07
Memo
Interlocal Agreement
 
8. 53116   Assessment Collection Services Agreement between the Collin County Tax Assessor-Collector and the City of Princeton for the Winchester Public Improvement District No. 2, Tax Assessor-Collector. 
 
Attachments:
Court Order 2022-1198-11-07
Memo
Interlocal Agreement
 
e.   Amendment(s):
 
1. 53120   No. 1 to Cyber Insurance Coverage (Contract No. 2022-288) with Harding-Conley-Drawert-Tinch Insurance Agency, Inc. to modify contract dates to ensure no lapse in coverage, and further authorize the Purchasing Agent to finalize and execute same, Human Resources. 
 
Attachments:
Court Order 2022-1199-11-07
Memo
Amendment
2252
1295
 
2. 53111   No. 2 to Interlocal Agreement for Jail Services (Contract No. 2020-366) with the City of Celina to extend the contract for one (1) year through and including September 30, 2023, set the rate for FY2023, and further authorize the Purchasing Agent to finalize and execute same, Sheriff. 
 
Attachments:
Court Order 2022-1200-11-07
Amendment
Memo
Original Agreement
FY 2023 Fees
 
3. 53137   No. 3 to Interlocal Agreement: COVID-19 Emergency Rental Assistance Program (Contract No. 2021-393) with the City of Allen to increase administration cost reimbursement from 10% to 10.3%, and further authorize the Purchasing Agent to finalize and execute same, Administrative Services. 
 
Attachments:
Court Order 2022-1201-11-07
Department Memo
Amendment No. 3
Interlocal Agreement
 
f.   Change Order(s):
 
1. 53087   No. 2 to Equipment, Lease: Road Construction & ROW Maintenance Equipment (IFB No. 2019-303) with Herc Rentals, Inc. to extend the contract for one (1) year through and including October 27, 2023, change Line 6, and further authorize the Purchasing Agent to finalize and execute same, Public Works. 
 
Attachments:
Court Order 2022-1202-11-07
Change Order
memo
Revised bid tab
1295 form
2252 form
 
2. 53090   No. 2 to Equipment, Lease: Road Construction & ROW Maintenance Equipment (IFB No. 2019-303) with Star Tractor, Ltd. to extenx the contract for one (1) year through and including October 27, 2023, make various changes to the contract, and further authorize the Purchasing Agent to finalize and execute same, Public Works. 
 
Attachments:
Court Order 2022-1203-11-07
Change Order
memo
Revised bid tab
1295 form
2252 form
 
g.   Contract Renewal(s):
 
1. 53014   Interlocal Agreement for Jail Services, Out of County Housing (Contract No. 2022-071) with Red River County to extend the contract for one (1) year through and including September 30, 2023, Sheriff.
 
Attachments:
Court Order 2022-1204-11-07
Memo
Extension
Original Agreement
 
h.   Receive and File, Auditor:
 
1. 53127   District Clerk (3rd & 4th Quarters FY2020). 
 
Attachments:
Court Order 2022-1205-11-07
Comprehensive Audit - 3rd & 4th Qtrs FY20 - Finley
 
2. 53126   Justice of the Peace, Precinct 1 (FY2020).
 
Attachments:
Court Order 2022-1206-11-07
Comprehensive Audit - FY20 - JP1 - Raleeh
 
3. 53124   Justice Center & Minimum Security Kitchens Inventory (1st & 2nd Quarters FY2021). 
 
Attachments:
Court Order 2022-1207-11-07
Audit Report - SO JC & MS Kitchens FY21 - Qtr Inventory Audit - Skinner
 
4. 53125   Constable, Precinct 1 (FY2021). 
 
Attachments:
Court Order 2022-1208-11-07
Comprehensive Audit - FY21 - Constable Pct.1 - Williams
 
5. 53121   Sheriff Office Justice Center Kitchen Inventory (2nd Quarter FY2022). 
 
Attachments:
Court Order 2022-1209-11-07
Audit Report - SO JC Kitchen Inventory Audit - 2nd Qtr FY22 Qtr - Skinner
 
i.   Filing of the Minute(s), County Clerk:
 
1. 53099   September 26, 2022.
 
Attachments:
Commissioners Court Meeting Minutes September 26, 2022
 
2. 53072   October 3, 2022. 
 
Attachments:
Commissioners Court Meeting Minutes October 3, 2022
 
3. 53128   October 10, 2022. 
 
Attachments:
Commissioners Court Meeting Minutes October 10, 2022
 
j.   Miscellaneous:
 
1. 53089   Designation of the 2023 Commissioners Court regular term meeting dates and times, Commissioners Court.
 
Attachments:
Court Order 2022-1213-11-07
Proposed 2023 Court Dates
 
2. 53118   Dallas Regional Mobility Coalition membership and payment of annual dues in the amount of $11,250.00, Commissioner, Precinct 4.
 
Attachments:
Court Order 2022-1214-11-07
Invoice
 
3. 53138   Redesignation of Private Roads 5847, 5848, 5849, 5850, 5851, 5852, 5853 & 5854, GIS/Rural Addressing. 
 
Attachments:
Court Order 2022-1215-11-07
Request Memo - Est of McK
Site Map - PR Names
Petitions - 8 - signed
Letter to Owner
Map 14G3
 
4. 53139   Redesignation of Private Road 5855 as Hideaway Trail with associated address updates, GIS/Rural Addressing. 
 
Attachments:
Court Order 2022-1216-11-07
Request Memo - Hideaway Trl
Address Map
Petition signed
Letter to Owner
Map 8K1
 
5. 53013   Amended list of equipment manufacturers for IT procurement standards, Information Technology. 
 
Attachments:
Court Order 2022-1217-11-07
Court Memo
Standards List - Final
Standards List - Redlined
 
6. 53117   Reject all proposals received for County Website Solution (RFP No. 2022-299), Information Technology. 
 
Attachments:
Court Order 2022-1218-11-07
Court Memo
 
7. 53053   Add two (2) seized vehicles to the Sheriff's Office fleet to be used for investigative purposes, and budget amendment in the amount of $10,000 for fuel, maintenance, and make ready fees utilizing State Forfeiture Funds, Sheriff. 
 
Attachments:
Court Order 2022-1219-11-07
MEMO
Journal Proof
 
8. 53153   Personnel Appointments, Human Resources.
 
Attachments:
Court Order 2022-1220-11-07
Personnel Appointments
 
9. 53155   Personnel Changes, Human Resources.
 
Attachments:
Court Order 2022-1221-11-07
Personnel Changes
 
2.   Executive Session Items:
 
  Executive Session, in accordance with Chapter 551 of the Government Code, to discuss the following subjects:
 
  Real Estate (551.072)
 
53140   Right of way acquisition for the Collin County Outer Loop from FM 2478 to US 75, Engineering. 
 
Attachments:
Court Order 2022-1222-11-07
 
  Any action resulting from the executive session.
 
  The Commissioners Court reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Chapter 551, Open Meetings, Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074, 551.0745, 551.075 and 551.076, or to seek the advice of its attorney and/or other attorneys representing Collin County on any matter in which the duty of the attorney to the Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with chapter 551 of the Texas Government Code or as otherwise may be permitted under chapter 551.
 
  Public Comments not related to an item on the Agenda.

If a member of the public would like to address the Court, a properly completed Public Comment Form must be submitted prior to the start of the meeting.  Each speaker shall be limited to a maximum of three (3) minutes for public comments.
 
Adjourn.
 
   
 
___________________________
Chris Hill
COUNTY JUDGE
COLLIN COUNTY, T E X A S
 
CERTIFICATION:
 
I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2022 at _______ o'clock _____.M.
 
   
 
___________________________
Stacey Kemp, County Clerk
Collin County, T E X A S
 
   
 
___________________________
Deputy
 
NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.
 

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