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AGENDA
 
Collin County Commissioners Court
Jack Hatchell Administration Building
4th Floor, 2300 Bloomdale Road, McKinney
November 14, 2022, 1:30 P.M.
 
NOTICE OF A REGULAR MEETING
 
Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:
 

Call to order. The court will convene in open session for consideration of the following business matters:

 
Invocation – Commissioner Webb

Pledge of Allegiance – Judge Hill

Pledge of Allegiance to the Texas Flag – Commissioner Hale
 
 
             
  DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:
 
1. 53187   Award of Services, Counseling: CSCD: Sex Offender Counseling Additional Need (RFP No. 2022-444) to various vendors, Adult Probation. 
 
Attachments:
Memo
Contract Data
Evaluation Summary
Fletcher contract signed
Lies contract signed
Sereneco contract
 
2. 53199   Personnel Appointments, Human Resources. 
 
Attachments:
Personnel Appointments
 
3. 53200   Personnel Changes, Human Resources. 
 
Attachments:
Personnel Changes
 
  FYI NOTIFICATION:
 
1. 53167   Intra-County account transfers transmitted on October 27, 2022, Auditor. 
 
Attachments:
Memo
Inter-County Account Transfers 10/27/2022
 
2. 53152   Addendum No. 1 & No. 2 to Digital Imaging Services (RFP No. 2022-210) to make various changes to the Request for Proposal, Purchasing. 
 
Attachments:
Addendum No. 1
Addendum No. 2
 
3. 53183   Change Order No. 8 to Construction, Collin County Adult Detention Facility, Phase 1 Addition (IFB No. 2021-239) with Ratcliff Constructors, L.P. to make various changes to the contract, Construction & Projects. 
 
Attachments:
Memo
PCO 21
PCO 22
PCO 23
PCO 24
PCO 26
PCO 28
Change Order 8
 
4.   Notification of budget adjustment(s)/amendment(s):
 
a. 53147   $145,960 to establish the budget for the FY2023 District Attorney Testing of Forensic Evidence Grant through the Office of the Governor, Public Safety Office, Auditor. 
 
Attachments:
MEMO
MUNIS PROOF
REVENUES
EXPENDITURES
CONTRACT BUDGET
COURT ORDER
 
  COMMISSIONERS COURT BUSINESS:
 
  Public comments related to an item on the Agenda.

If a member of the public would like to address the Court, a properly completed Public Comment Form must be submitted prior to the start of the meeting.  Each speaker shall be limited to a maximum of three (3) minutes for public comments.
 
1.   Consent Agenda Items:
 
a. 53150   Disbursements for the period ending November 8, 2022, Auditor.
 
Attachments:
Court Order 2022-1223-11-14
Disbursements
 
b. 53151   Indigent Defense Disbursements, Auditor.
 
Attachments:
Court Order 2022-1224-11-14
Disbursements
 
c. 53172   Tax refunds totaling $177,934.29, Tax Assessor-Collector. 
 
Attachments:
Court Order 2022-1225-11-14
CC SUMMARY SHEET
 
d.   Advertisement(s):
 
1. 53176   Services: Body Repair and Painting for Light, Medium & Heavy Duty Vehicles (IFB No. 2023-080), Public Works. 
 
Attachments:
Court Order 2022-1226-11-14
memo
Legal Notice
Bid Packet
 
e.   Award(s):
 
1. 53143   Digital Imaging Services (RFP No. 2022-210), Information Technology. 
 
Attachments:
Court Order 2022-1227-11-14
2022-210 Memo
 
2. 53154   UPS Tower Maintenance (Contract No. 2023-096) to Vertiv Corporation and grant an exemption from the competitive bid process per Local Government Code 262.024(7)(a) for Vertiv Corporation as the sole source provider of OEM; factory trained and certified maintenance service on all Liebert/Vertiv UPS products in the United States, Sheriff.
 
Attachments:
Court Order 2022-1228-11-14
Memo
Sole Source Declaration
Sole Source Letter
Vertiv Quote
2252 Certification
1295 Form redacted
 
f.   Agreement(s):
 
1. 53226   Letter of engagement for legal services with Abernathy, Roeder, Boyd, and Hullett, P.C. and grant an exemption from the bid process per Texas Local Government Code 262.024(a)(4), and further authorize the Purchasing Agent to finalize and execute same, Administrative Services. 
 
Attachments:
Court Order 2022-1229-11-14
Engagement Letter
2252
1295 Redacted
 
2. 53144   Interlocal Agreement with the City of Allen concerning the Molsen Farm Acquisition III Project, 2018 Bond Project No. OI18PG24, Engineering. 
 
Attachments:
Court Order 2022-1230-11-14
Memo
ILA
Funding Court Order
 
g.   Amendment(s):
 
1. 53142   No. 2 to HRIS Web Application Firewall (Contract No. 2019-083) to renew the contract through and including December 16, 2023 in the amount of $89,462, and further authorize the Purchasing Agent to finalize and execute same, Information Technology.
 
Attachments:
Court Order 2022-1231-11-14
Amendment
 
2. 53080   No. 3 to Group Benefit/Insurance for Medical Pharmacy, Dental, Vision, COBRA, FSA, Retiree Health & Stop Loss (Contract No. 2019-267) with United Healthcare Services, Inc. to extend the contract for one (1) year through and including December 31, 2023, increase the stop loss administrative fee by 10%, and further authorize the Purchasing Agent to finalize and execute same, Human Resources. 
 
Attachments:
Court Order 2022-1232-11-14
Memo
Contract Modification Sheet
Amendment No. 3
2252
 
3.   No. 4 to Interlocal Agreement for Ambulance Services to extend the contract for one (1) year through and including October 31, 2023, set the rate for FY2023, and further authorize the Purchasing Agent to finalize and execute same, Fire Marshal:
 
a. 53178   City of Farmersville (Contract No. 2019-088).
 
Attachments:
Court Order 2022-1233-11-14
Memo - Amb Svcs for Farmersville
Contract Modification Farmersville
Original Agreement
EMS Fee Schedule
 
b. 53166   City of Josephine (Contract No. 2019-089).
 
Attachments:
Court Order 2022-1234-11-14
Memo - Amb Svcs for Josephine
Amendment No. 4
Original Agreement
EMS Fee Schedule
 
c. 53164   City of Lowry Crossing (Contract No. 2019-090).
 
Attachments:
Court Order 2022-1235-11-14
Memo - Amb Svcs for Lowry Crossing
Amendment No. 4
Original Agreement
EMS Fee Schedule
 
d. 53173   City of Melissa (Contract No. 2019-091).
 
Attachments:
Court Order 2022-1236-11-14
Memo - Amb Svcs for Melissa
Amendment No. 4
Original Agreement
EMS Fee Schedule
 
e. 53162   City of Princeton (Contract No. 2019-093).
 
Attachments:
Court Order 2022-1237-11-14
ILA Ambulance Princeton Memo
Amendment No. 4
Original Agreement
EMS Fee Schedule
 
h.   Change Order(s):
 
1. 53091   No. 2 to Equipment, Lease: Road Construction & ROW Maintenance Equipment (IFB No. 2019-303) with RD Offutt Company d/b/a RDO Equipment Co. to extend the contract for one (1) year through and including October 27, 2023, make various changes to the contract, and further authorize the Purchasing Agent to finalize and execute same, Public Works. 
 
Attachments:
Court Order 2022-1238-11-14
Change Order No. 2
memo
Revised bid tab
Vendor letter and backup documentation
1295 form
2252 form
 
2. 53092   No. 3 to Equipment, Lease: Road Construction & ROW Maintenance Equipment (IFB No. 2019-303) with BD Holt Co. d/b/a Holt Texas, Ltd. to extend the contract for one (1) year through and including October 27, 2023, make various changes to the contract, and further authorize the Purchasing Agent to finalize and execute same, Public Works. 
 
Attachments:
Court Order 2022-1239-11-14
memo
Change Order No. 3
Revised bid tab
Vendor letter and backup documentation
1295 form
2252 form
 
i.   Budget adjustment(s)/amendment(s):
 
1. 53168   $3,500 for the purchase of two (2) printers and two (2) scanners, Justice of the Peace, Precinct 4. 
 
Attachments:
Court Order 2022-1240-11-14
Memo 10.31.22
Journal Proof with Notes
 
j.   Filing of the Minute(s), County Clerk:
 
1. 53159   October 17, 2022. 
 
Attachments:
Commissioners Court Meeting Minutes, October 17, 2022
 
2. 53170   October 24, 2022. 
 
Attachments:
Commissioners Court Meeting Minutes, October 24, 2022
 
k.   Miscellaneous:
 
1. 53188   Grant application for the FY2023-2024 North Texas Regional Veterans Court Grant in the amount of $400,000, through the Texas Veterans Commission, 296th District Court. 
 
Attachments:
Court Order 2022-1243-11-14
TVC Funding Announcement
Veterans Court Memo to Apply
VTC Grant Summary Form
VTC Grant Application Renewal
VTC Budget
Grant Review Committee Form
 
2. 53189   Grant application for the FY2023-2024 VALOR Mental Health Grant in the amount of $300,000, through the Texas Veterans Commission, 296th District Court.
 
Attachments:
Court Order 2022-1244-11-14
VALOR Memo to Apply
VALOR Grant Summary Form
VALOR Grant Application Renewal
VALOR Budget
Grant Review Committee Form
 
3. 53177   Re-appointment of Jason Browning as the County Fire Marshal for a two (2) year term, Administrative Services.
 
Attachments:
Court Order 2022-1245-11-14
 
4. 53148   Adoption of the amended Grant Policy, Auditor. 
 
Attachments:
Court Order 2022-1246-11-14
Memo - Grant Policy
Grant Policy Redlined
Grant Policy Final
 
5. 53245   Payroll deduction policy, Human Resources. 
 
Attachments:
Court Order 2022-1247-11-14
 
6. 53201   Personnel Appointments, Human Resources.
 
Attachments:
Court Order 2022-1248-11-14
Personnel Appointments
 
7. 53202   Personnel Changes, Human Resources.
 
Attachments:
Court Order 2022-1249-11-14
Personnel Changes
 
2.   General Discussion Items:
 
  Presentation, discussion and any action regarding:
 
a. 33858   Regional Transportation Council monthly update, Commissioner, Precinct 4.
 
Attachments:
Agenda
 
3.   Executive Session Items:
 
  Executive Session, in accordance with Chapter 551 of the Government Code, to discuss the following subjects:
 
  Legal (551.071)
 
53112   Pickrell et al v. Collin County, Texas et al 3:22-cv-02425-D, Human Resources. 
 
  Any action resulting from the executive session.
 
  The Commissioners Court reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Chapter 551, Open Meetings, Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074, 551.0745, 551.075 and 551.076, or to seek the advice of its attorney and/or other attorneys representing Collin County on any matter in which the duty of the attorney to the Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with chapter 551 of the Texas Government Code or as otherwise may be permitted under chapter 551.
 
  Public Comments not related to an item on the Agenda.

If a member of the public would like to address the Court, a properly completed Public Comment Form must be submitted prior to the start of the meeting.  Each speaker shall be limited to a maximum of three (3) minutes for public comments.
 
Adjourn.
 
   
 
___________________________
Chris Hill
COUNTY JUDGE
COLLIN COUNTY, T E X A S
 
CERTIFICATION:
 
I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2022 at _______ o'clock _____.M.
 
   
 
___________________________
Stacey Kemp, County Clerk
Collin County, T E X A S
 
   
 
___________________________
Deputy
 
NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.
 

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