Agenda

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AGENDA

Commissioners Court Jack Hatchell Administration Building 4th Floor, 2300 Bloomdale Road, McKinney February 13, 2017 1:30 P.M.

NOTICE OF A REGULAR MEETING

Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:

Invocation – Commissioner Fletcher Pledge of Allegiance – Commissioner Williams Pledge of Allegiance to the Texas Flag – Commissioner Hill

COMMISSIONERS COURT MEETING


					FYI NOTIFICATION

		1.		34688	Outstanding Agenda Items, Commissioners Court.

					Attachments:
					Outstanding Agenda Items

		2.			Addenda:

			a.	42611	No. 1, 2, 3 and 4 to Supplies: Veterinary and Animal Care (IFB No. 2017-074) to make various changes to the Invitation for Bid, Purchasing.

					Attachments:
					Addendum No. 1
					Addendum No. 2
					Addendum No. 3
					Revised - Special Conditions and Specifications
					Addendum No. 4

			b.	42711	No. 1 and 2 to Collin County Courthouse Parking Lot Gate Replacement (IFB No. 2017-087) to make various changes to the Information for Bid, Purchasing.

					Attachments:
					Addendum 1
					Attachment A
					Addendum 2
					Attachment B, Pre-Bid Sign-In Sheet
					Attachment C, Pre-Bid Questions & Answers
					Construction Agreement Revised
					Special Specification Revised

		3.			Notification of budget adjustment(s)/amendment(s):

			a.	42730	$649 to establish the budget for the purchase of Microsoft EA license for MDC to be used in the Interdiction vehicle utilizing the Drug Forfeiture Fund, Sheriff.

					Attachments:
					Memo

			b.	42725	$4,830 to establish the budget for the purchase of Level 4 Ballistic Door Panels for the Interdiction vehicle utilizing the Drug Forfeiture Fund, Sheriff.

					Attachments:
					Memo
					Additional Backup

			c.	42699	$20,406 to establish the budget for the purchase of Honor Guard Uniforms utilizing the Drug Forfeiture Fund, Sheriff.

					Attachments:
					Memo
					Quote

		4.		42680	P–Card Disbursements, Auditor.

					Attachments:
					Procurement Card

		5.		42687	Creation of a Felony Prosecutor position with associated costs for training, equipment and furniture; budget amendment in the amount of $101,136 to establish a budget utilizing the Pre-Trial Intervention Fund (049), District Attorney.

		6.		42701	Voluntary Terminations, Human Resources.

					Attachments:
					Voluntary Terms
					December Turnover

1.					Call to order. The court will convene in open session for consideration of the following business matters:

2.					Public Comments.

3.					Presentation/Recognition:

	a.			42755	Retirement plaque for Brenda Terrell presented by Judge Payton, Human Resources.

4.					Consent agenda to approve:

	a.			42673	Disbursements for the period ending February 7, 2017, Auditor.

					Attachments:
					Court Order
					EFT Disbursements
					Disbursements

	b.			42637	Tax refunds totaling $1,777,371.85, Tax Assessor/Collector.

					Attachments:
					Court Order
					Summary sheet 2-13-17

	c.				Advertisement(s):

		1.		42731	Sale of Mobile Shelving (IFB No. 2017-134) per Local Government Code 263.152, Purchasing.

					Attachments:
					Court Order
					Memo
					Bid Packet

	d.				Award(s):

		1.		42733	Professional Services, General Landscape Architectural Services for County Buildings and Property (RFQ No. 2017-064) and further authorize the Purchasing Agent to finalize and execute the Landscape Architectural Services Agreement, Construction & Projects.

					Attachments:
					Court Order
					Memo

	e.				Agreement(s):

		1.		42684	Interlocal Agreement with the City of Farmersville for The Charles J. Rike Memorial Library for FY2017 library services to be paid in quarterly installments for an annual amount of $14,308.33 beginning October 1, 2016 through and including September 30, 2017, Budget.

					Attachments:
					Court Order
					Communication Letter
					Funding Chart
					Agreement

		2.		42455	Interlocal Cooperation Agreement with the McKinney Municipal Utility District No. 1 and No. 2 (Trinity Falls) for Traffic Regulation in Special Districts, Engineering.

					Attachments:
					Court Order
					Department Memo
					Location Map
					Interlocal Cooperation Agreement

		3.			Interlocal Agreement(s) for Dispatch Services through and including September 30, 2017, Sheriff:

			a.	42692	City of Anna to be paid in quarterly installments for an annual amount of $79,365.82.

					Attachments:
					Court Order
					Memo
					Interlocal Agreement
					Attachment A - VPN Policy

			b.	42689	City of Celina to be paid in quarterly installments for an annual amount of $55,309.81.

					Attachments:
					Court Order
					Memo
					Interlocal Agreement
					Attachment A - VPN policy

			c.	42686	Town of Fairview to be paid in quarterly installments for an annual amount of $67,704.50.

					Attachments:
					Court Order
					Memo
					Interlocal Agreement
					Attachment A - VPN

			d.	42693	City of Farmersville to be paid in quarterly installments for an annual amount of $36,070.44.

					Attachments:
					Court Order
					Memo
					Interlocal Agreement
					Attachment A - VPN Policy

			e.	42691	City of Josephine to be paid in quarterly installments for an annual amount of $10,230.82.

					Attachments:
					Court Order
					Memo
					Interlocal Agreement
					Attachment A - VPN Policy

			f.	42690	City of Lavon to be paid in quarterly installments for an annual amount of $24,997.61.

					Attachments:
					Court Order
					Memo
					Interlocal Agreement
					Attachment A - VPN Policy

			g.	42688	City of Melissa to be paid in quarterly installments for an annual amount of $57,383.14.

					Attachments:
					Court Order
					Memo
					Interlocal Agreement
					Attachment A - VPN Policy

			h.	42723	City of Princeton to be paid in quarterly installments for an annual amount of $87,197.38.

					Attachments:
					Court Order
					Memo
					Interlocal Agreement
					Attachment A - VPN Policy

			i.	42724	Farmersville ISD to be paid in quarterly installments for an annual amount of $397.74.

					Attachments:
					Court Order
					Memo
					Interlocal Agreement
					Attachment A - VPN Policy

			j.	42695	Blue Ridge Volunteer Fire Department with no annual payment.

					Attachments:
					Court Order
					Memo
					Interlocal Agreement
					Attachment A - VPN Policy

			k.	42694	Nevada Volunteer Fire Department with no annual payment.

					Attachments:
					Court Order
					Memo
					Interlocal Agreement
					Attachment A - VPN Policy

			l.	42697	Westminster Volunteer Fire Department with no annual payment.

					Attachments:
					Court Order
					Memo
					Interlocal Agreement
					Attachment A - VPN Policy

			m.	42696	Weston Volunteer Fire Department with no annual payment.

					Attachments:
					Court Order
					Memo
					Interlocal Agreement
					Attachment A - VPN Policy

	f.				Amendment(s):

		1.		42679	No. 10 to the Interlocal Agreement with the City of Frisco for the Facility Construction and Use of an Animal Shelter to set the rate for FY2017 for an annual amount of $219,624 to be effective October 1, 2016 through and including September 30, 2017 and further authorize the Purchasing Agent to finalize and execute same, Development Services.

					Attachments:
					Court Order
					Memo
					Contract
					Original Agreement
					Rates FY17

	g.				Contract Renewal(s):

		1.		42746	Herbicide Treatment of Roadside Right-of-Way and Encroachments (IFB No. 2016-052) with Edko, LLC to extend the contract for one (1) year through and including February 28, 2018, Public Works.

					Attachments:
					Court Order
					Memo
					Renewal
					1295

	h.				Budget adjustment(s)/amendment(s):

		1.		42698	$43,366 to purchase the equipment required to upgrade the AFIS equipment in order to maintain connectivity to the State, Sheriff.

					Attachments:
					Court Order
					Memo
					Quote

	i.				Receive and File, Auditor:

		1.		42714	Investment Report (4th Quarter FY2016).

					Attachments:
					Court Order
					FY2016 4th Qtrly Investment Report

	j.				Filing of the Minute(s), County Clerk:

		1.		42720	January 23, 2017.

					Attachments:
					Minutes

	k.				Miscellaneous

		1.		42710	Re-designation of Ball Avenue to Feagins Drive (with associated address updates), GIS/Rural Addressing.

					Attachments:
					Court Order
					Req Memo
					Petition
					Req Letter
					Map

		2.		42748	Donate one (1) LED light bar and one (1) rear deck light assembly for a Crown Victoria to the Farmersville ISD Police Department per LGC V.T.C.A. 263.152 4(B), Public Works.

					Attachments:
					Court Order
					Memo
					Request

		3.		42685	Partial road closure (right lanes) of County Roads 132, 134, 135, 138, 176, 177, 178 and 179 on March 26, 2017 to facilitate the Texas High School Cycling League (THSCL) bicycle race, Public Works.

					Attachments:
					Court Order
					Memo
					request
					map

		4.		42732	Adoption of a resolution authorizing the creation of the North Central Texas Regional 9-1-1 Emergency Communications District and Bylaws, Sheriff.

					Attachments:
					Court Order
					Memo
					Proposed Bylaws
					Resolution

		5.		42734	Grant application and resolution for the FY 2018 Justice Assistance Grant (JAG) Program through the Office of the Governor (OOG), Criminal Justice Division (CJD), Sheriff.

					Attachments:
					Court Order
					Memo
					Grant summary Forms
					eGrants Application
					Resolution
					NCTCOG
					DJ-JAG Announcement
					Grant Review Form - Purchasing Updated

		6.		42726	Relocation of the Communications Center at the Sheriff's Office and budget amendment in the amount of $399,142 for same, Sheriff.

					Attachments:
					Court Order

		7.		42719	Grant application and resolution for the FY 2018 Juvenile Justice and Delinquency Prevention (JJDP) Grant through the Office of the Governor (OOG), Criminal Justice Division (CJD), Teen Court.

					Attachments:
					Court Order
					FY 18 JJDP Teen Court - eGrants Application
					FY 18 JJDP Teen Court - Grant Summary Forms
					FY 18 JJDP Collin County Teen Court - NCTCOG Addendum
					Resolution
					JA-JuvenileJustice_Announce-com_PY18
					GRC Form with Purchasing Comments

		8.		42752	Personnel Appointments, Human Resources.

					Attachments:
					Court Order
					Personnel Appointments

		9.		42753	Personnel Changes, Human Resources.

					Attachments:
					Court Order
					Personnel Changes

					GENERAL DISCUSSION

					Presentation, discussion and any action regarding:

5.				42706	Public Hearing – Consideration and any action for the issuance of a "Mass Gathering" permit for the Garden Show 2017 event on March 18-19, 2017 at Myers Park & Event Center in accordance to the Health and Safety Code 751, Special Projects.

					Attachments:
					Court Order
					Memo for Mass Gathering Application
					Mass Gathering Application
					Attachment A ~ Facility Use Agreement
					Attachment B ~ Speaker List
					Attachment C ~ Sample Contracts
					Attachment D ~ Vendor Booth Floorplan
					Attachment E ~ Parking and Traffic Map
					Developmental Services Letter
					Fire Marshal Letter
					Sheriff Office Letter

6.				42728	Board/Committee Appointments, Commissioners Court:

					Attachments:
					Court Order

	a.				Historical Commission.

7.				42773	Conference of Urban Counties update, Commissioner, Precinct 3.

					Attachments:
					Backup

8.				33858	RTC monthly update, Commissioner, Precinct 4.

9.				42768	Texas Transportation Forum update, County Judge.

					Attachments:
					Pages from utp-2017
					Pages from 2017 UTP
					Presentation

10.				42580	85th Legislative Agenda for 2017, Commissioners Court.

					Attachments:
					County Judges and Commissioners Association of Texas 2016 Resolutions

11.					Possible future agenda items by Commissioners Court without discussion.

					EXECUTIVE SESSION (upon recess of GENERAL DISCUSSION)

					Executive Session, in accordance with Chapter 551 of the Government Code, to discuss the following subjects:

					Legal (551.071)

				42708	Jeffory Blackard v. Kent A. Schaffer, et al., Cause No. 380-00320-2017, Commissioners Court.

				42712	Collin County Felony Indigent Defense Plan and Texas Local Government Code Sec. 74.093, Commissioners Court.

				42745	Consult with legal counsel on matters relating to Texas Open Meetings Act, ch 551 Tx. Gov't Code, County Judge.

					Real Estate (551.072)

				42749	Right-of-Way Acquisition for the Dallas North Tollway - Phase 4A from U.S. Highway No. 380 north to F.M. Highway 428 – Settlement offer from Prosper Commercial Joint Venture, Special Projects.

					Attachments:
					Court Order

					Any action resulting from the executive session.

					The court reserves the right to convene into executive session throughout this meeting.

					Adjourn.



					___________________________ Keith Self COUNTY JUDGE COLLIN COUNTY, T E X A S

					CERTIFICATION:

					I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2017 at _______ o'clock _____.M.



					___________________________ Stacey Kemp, County Clerk Collin County, T E X A S



					___________________________ Deputy

					NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.