Agenda

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AGENDA

Commissioners Court Jack Hatchell Administration Building 4th Floor, 2300 Bloomdale Road, McKinney June 15, 2020 1:30 P.M.

NOTICE OF A REGULAR MEETING

Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:

Invocation – Commissioner Webb Pledge of Allegiance – Commissioner Hale Pledge of Allegiance to the Texas Flag – Commissioner Fletcher

COMMISSIONERS COURT MEETING


					FYI NOTIFICATION

		1.		48541	Intra-County account transfers transmitted on May 27, 2020, Auditor.

					Attachments:
					Memo
					Inter-County Account Transfers 05.27.2020

		2.		48551	P-Card disbursements, Auditor.

					Attachments:
					Disbursements

		3.		48547	County overtime for the pay period ended May 31, 2020, Human Resources.

					Attachments:
					Overtime Review.pdf
					Overtime Details Reasons.pdf
					Open Positions Summary.pdf
					Budget vs Actual for Court 6.8.20 - Paydate 6.5.20.pdf

		4.			Notification of budget adjustment(s)/amendment(s), Auditor:

			a.	48443	$19,743 to establish the budget for the DSHS FY2020 Women, Infant, and Children (WIC) Grant, Auditor.

					Attachments:
					Memo
					Munis Proof
					Revenues
					Expenditures
					Contract Budget
					Court Order

1.					Call to order. The court will convene in open session for consideration of the following business matters:

2.					Public Comments.

3.					Consent agenda to approve:

	a.			48542	Disbursements for the period ending June 9, 2020, Auditor.

					Attachments:
					Court Order
					Disbursements

	b.			48543	Indigent Defense Disbursements, Auditor.

					Attachments:
					Court Order
					Indigent Defense Disbursements

	c.				Tax Refund(s):

		1.		48463	Tax refunds totaling $1,057,883.50, Tax Assessor-Collector.

					Attachments:
					Court Order
					SUMMARY SHEET 6-15-2020

	d.				Advertisement(s):

		1.		48544	Mowing - Various County Locations (IFB No. 2020-275), Facilities.

					Attachments:
					Court Order
					Memo Mowing Services
					Legal notice
					Bid packet

		2.		48560	Firearms, Conducted Electrical Weapons and Accessories (IFB No. 2020-294), Sheriff.

					Attachments:
					Court Order
					MEMO
					Legal Notice
					Bid Packet

	e.				Award(s):

		1.		48558	Aggregate Grade 3 & 4, Type D (Contract No. 2020-162) to Hanson Aggregates, LLC, utilizing Denton County Cooperative Contract No. 20-2586 for Surface Treatment Aggregate, Public Works.

					Attachments:
					Court Order
					memo
					Bid tab
					Denton contract data
					1295 form
					2252 form

		2.		48559	Aggregate Grade 3 & 4, Type B (Contract No. 2020-304) to Vulcan Construction Materials, LLC., utilizing Dallas County Cooperative Contract No. 2018-057-6750 for aggregates, Public Works.

					Attachments:
					Court Order
					memo
					Collin bid pricing
					Dallas court order
					Dallas bid tab
					1295 form
					2252 form

	f.				Agreement(s):

		1.		48556	Advance Funding Agreement and Resolution for bridge replacement or rehabilitation off the state system for a bridge located at CR 696 at Brushy Creek, and budget adjustment in the amount of $72,547 for same, Engineering.

					Attachments:
					Court Order
					Resolution
					agenda memo
					Signed Agreement
					Journal Proof

	g.				Amendment(s):

		1.		48550	No. 1 to Interlocal Purchase Agreement (Agreement No. 2015-263) with the Town of St. Paul to extend the contract for five (5) years through and including September 30, 2025, and further authorize the Purchasing Agent to finalize and execute same, Purchasing.

					Attachments:
					Court Order
					Amendment
					2015 Court Order
					2015 Agreement

		2.		48539	No. 1 to Interlocal Agreement for Jail Services (Agreement No. 2018-405) with the City of Wylie to extend the contract for one (1) year through and including September 30, 2020, and further authorize the Purchasing Agent to finalize and execute same, Sheriff.

					Attachments:
					Court Order
					Memo
					Amendment
					FY20 Jail Services Billing
					Original Contract

		3.		48540	No. 1 to Interlocal Agreement for Jail Services (Agreement No. 2018-394) with the City of Farmersville to extend the contract for one (1) year through and including September 30, 2020, and further authorize the Purchasing Agent to finalize and execute same, Sheriff.

					Attachments:
					Court Order
					Memo
					Amendment
					FY20 Jail Services Billing
					Original Contract

	h.				Contract Renewal(s):

		1.		48519	Transportation of Election Equipment (RFP No. 2019-208) with Lord's Relocation Services, Inc. dba All Points Pioneer to extend the contract for one (1) year through and including September 30, 2021, Elections.

					Attachments:
					Court Order
					Department Memo
					Renewal 1 - letter
					Renewal 1 - 1295 form
					Renewal 1 - 2252 form

		2.		48530	Janitorial Supplies (Coop Quote NO. 2020-141) with Unipack Corp. to extend the contract for one (1) year through and including June 30, 2021, Facilities.

					Attachments:
					Court Order
					Memo Unipack Corp
					Contract Renewal Document
					1295 Form
					Chapter 2252 Certification

		3.		48533	Janitorial Supplies (Coop Quote No. 2020-141) with Complete Supply Inc. to extend the contract for one (1) year through and including June 30, 2021, Facilities.

					Attachments:
					Court Order
					Memo Complete Supply
					Contract Renewal Document
					1295 Form
					Chapter 2252 Certification

		4.		48534	Janitorial Supplies (Coop Quote No. 2020-141) with Ferguson Enterprises Inc. to extend the contract for one (1) year through and including June 30, 2021, Facilities.

					Attachments:
					Court Order
					Memo Ferguson
					Contract Renewal Document
					Chapter 2252 Certification

		5.		48535	Janitorial Supplies (Coop Quote No. 2020-141) with Mavich, LLC to extend the contract for one (1) year through and including June 30, 2021, Facilities.

					Attachments:
					Court Order
					Memo Mavich
					Contract Renewal Document
					1295 Form
					Chapter 2252 Certification

		6.		48536	Janitorial Supplies (Coop Quote No. 2020-141) with Empire Paper Company to extend the contract for one (1) year through and including June 30, 2021, Facilities.

					Attachments:
					Court Order
					Memo Empire Paper
					Contract Renewal Document
					1295 Form
					Chapter 2252 Certification

		7.		48538	Janitorial Supplies (Coop Quote No. 2020-141) with Pollock Paper Distributors to extend the contract for one (1) year through and including June 30, 2021, Facilities.

					Attachments:
					Court Order
					Memo Pollock Paper
					Contract Renewal Document
					Chapter 2252 Certification

		8.		48518	WEX Fleet Fuel Cards (Contract No. 2019-284) with WEX Bank to extend the contract for one (1) year through and including July 21, 2021, Public Works.

					Attachments:
					Court Order
					WEX Memo
					Contract Renewal Document
					Coop Contract Extension
					Coop Award
					Coop Evaluation
					Chapter 2252 Certification

		9.		48520	Roads, Crack Sealing Services (IFB No. 2018-190) with Tommy G. Rose dba Rose Contracting to extend the contract for one (1) year through and including September 30, 2021, Public Works.

					Attachments:
					Court Order
					Memo
					Renewal 2 - letter
					Renewal 2 - 1295 form
					Renewal 2 - 2252 form

		10.		48525	Culverts, Bands, Drop Structures (IFB No. 2018-261) with Contech Engineered Solutions, LLC to extend the contract for one (1) year through and including September 30, 2021, Public Works.

					Attachments:
					Court Order
					memo
					Renewal 2 - letter
					Renewal 2 - 1295 form
					Renewal 2 - 2252 form

		11.		48526	Road Materials, Emulsified Asphalt (IFB No. 2018-288) with Ergon Asphalt & Emulsions, Inc. to extend the contract for one (1) year through and including September 30, 2021, Public Works.

					Attachments:
					Court Order
					memo
					Renewal 2 - letter
					Renewal 2 - 1295 form
					Renewal 2 - 2252 form

		12.		48527	General Road, Reconstruction & Improvements (IFB No. 2019-227) with Tommy G. Rose dba Rose Contracting to extend the contract for one (1) year through and including August 18, 2021, Public Works.

					Attachments:
					Court Order
					memo
					Renewal 1 - letter
					Renewal 1 - 1295 form
					Renewal 1 - 2252 form

		13.		48528	General Road, Reconstruction & Improvements (IFB No. 2019-227) with Wopac Construction, Inc. to extend the contract for one (1) year through and including August 18, 2021, Public Works.

					Attachments:
					Court Order
					memo
					Renewal 1 - letter
					Renewal 1 - 1295 form
					Renewal 1 - 2252 form

		14.		48529	Liquid Asphalt Application Services (IFB No. 2019-276) with Tommy G. Rose dba Rose Contracting to extend the contract for one (1) year through and including August 18, 2021, Public Works.

					Attachments:
					Court Order
					memo
					Renewal_1 - letter
					Renewal 1 - 1295 form
					Renewal 1 - 2252 form

		15.		48531	Asphaltic Concrete (IFB No. 2019-302) with RK Hall, LLC to extend the contract for one (1) year through and including September 30, 2021, Public Works.

					Attachments:
					Court Order
					memo
					Renewal 1 - letter
					Renewal 1 - 1295 form
					Renewal 1 - 2252 form

		16.		48532	Asphaltic Concrete (IFB No. 2019-302) with Oldcastle Materials Texas, Inc. dba Texas Bit to extend the contract for one (1) year through and including September 30, 2021, Public Works.

					Attachments:
					Court Order
					memo
					Renewal 1 - letter
					Renewal 1 - 1295 form
					Renewal 1 - 2252 form

	i.				Receive and File, Auditor:

		1.		48545	Monthly financial reports for April 2020.

					Attachments:
					Court Order
					Memo for Monthly Financial Reports for April 2020
					April 2020 Balance Sheet
					April 2020 Revenues, Expenditures and Changes in Fund Balance
					April 2020 Cash and Investments
					April 2020 Year to Date Schedule of Transfers
					April 2020 Schedule of Long Term Debt
					April 2020 Commissioners Court Approved Expenditures Budgets
					April 2020 Employee Insurance Fund
					Employee Medical April 2020

	j.				Filing of the Minute(s), County Clerk:

		1.		48552	May 18, 2020.

					Attachments:
					Commissioners Court Meeting Minutes, May 18, 2020

	k.				Miscellaneous

		1.		48511	Acknowledgment of the Woodloch Cultural Education Facilities Finance Corporation proposed loan to the Coram Deo Academy for the purpose to refinance existing debt, Administrative Services.

					Attachments:
					Court Order
					Certificate of Public Hearing
					Certificate for Resolution

		2.		48516	Layout for the remodel of Justice of the Peace and Constable Offices located at 920 E. Park Blvd., Plano, Texas, Construction & Projects.

					Attachments:
					Court Order
					Memo
					Layout

		3.		48555	Final plat for Princeton Lakeside Estates, Engineering.

					Attachments:
					Court Order
					Memo
					map
					plat
					Signage Plan

		4.		48510	Amended list of equipment manufacturers for IT procurement standards, Information Technology.

					Attachments:
					Court Order
					Dept Memo
					Standards List
					IT Standards - Red Line

		5.		48185	Trade in nine (9) VFC400 Vaccine Monitoring Data Logger Kits for the purchase of nine (9) new VFC400 Vaccine Monitoring Data Logger Kits for Healthcare from Control Solutions, Inc., Purchasing.

					Attachments:
					Court Order
					Memo
					Quote
					1295
					2252

		6.		48549	Acceptance of the FY2020 Coronavirus Emergency Supplemental Funding Program Grant in the amount of $58,008 through the Department of Justice, Office of Justice Programs, Sheriff.

					Attachments:
					Court Order
					Memo
					Grant Detail
					Award Report
					Financial Guide
					Uniform Guidance Implementation
					Post Award Instructions
					Approved Grant Summary
					Grant Review Committee Form

		7.		48565	Personnel Appointments, Human Resources.

					Attachments:
					Court Order
					Appointments

		8.		48566	Personnel Changes, Human Resources.

					Attachments:
					Court Order
					Personnel Changes

					GENERAL DISCUSSION

					Presentation, discussion and any action regarding:

5.				48410	COVID-19 Update, Administrative Services.

6.				48414	Utilization of CARES funding, Commissioners Court.

					Attachments:
					2020 06 15 High-Level Application Statistics.pdf
					2020-06-12 COVID Funding Spend.pdf
					Court Order 2020-400-05-11
					431- AI48414
					OUTSIDE AGENCIES
					Community Health Clinic Funding Request
					Veterans Center

7.				33858	Regional Transportation Council monthly update, Commissioner, Precinct 4.

					EXECUTIVE SESSION (upon recess of GENERAL DISCUSSION)

					Executive Session, in accordance with Chapter 551 of the Government Code.

					Any action resulting from the executive session.

					The court reserves the right to convene into executive session throughout this meeting.

					Adjourn.



					___________________________ Chris Hill COUNTY JUDGE COLLIN COUNTY, T E X A S

					CERTIFICATION:

					I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2020 at _______ o'clock _____.M.



					___________________________ Stacey Kemp, County Clerk Collin County, T E X A S



					___________________________ Deputy

					NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.