Agenda

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AGENDA

Commissioners Court Jack Hatchell Administration Building 4th Floor, 2300 Bloomdale Road, McKinney May 7, 2018 1:30 P.M.

NOTICE OF A REGULAR MEETING

Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:

Invocation – Commissioner Fletcher Pledge of Allegiance – Commissioner Williams Pledge of Allegiance to the Texas Flag – Commissioner Thomas

COMMISSIONERS COURT MEETING


					DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:

		1.		44858	Personnel Appointments, Human Resources.

					Attachments:
					Appointments

					FYI NOTIFICATION

		1.		34688	Outstanding Agenda Items, Commissioners Court.

					Attachments:
					Outstanding Agenda Items

		2.			Notification of budget adjustment(s)/amendment(s):

			a.	44826	$3,000 to reduce the budget for the District Attorney's Victim Assistance Coordinator Program for FY 2018, Auditor.

					Attachments:
					BA Memo
					BA Revenues
					BA Expenditures
					BA Worksheet
					BA Project Adj History
					BA Project Bud Details
					BA Auditor Letter
					BA OOG email

			b.	44787	$14,345 to purchase a Plate Hunter with software, hardware and installation utilizing the Drug Forfeiture Fund, Sheriff.

					Attachments:
					Department memo
					Quote for Plate Hunter

			c.	44823	$27,256 to reduce the budget for the Sheriff's Office Crime Victim Advocate Program for FY 2018, Auditor.

					Attachments:
					BA Memo
					BA Revenues
					BA Expenditures
					BA Worksheet
					BA Project Adj History
					BA Project Bud Details
					BA Auditor Letter
					BA OOG email

		3.		44741	P–Card Disbursements, Auditor.

					Attachments:
					Disbursements

		4.		44831	Donation of $5,520 to the Collin County Council on Family Violence to cover the cost of printing Crime Victim Assistance Brochures utilizing the District Attorney State Forfeiture Fund and budget amendment for same, District Attorney.

		5.		44817	Sole Source Designations, Purchasing.

					Attachments:
					sole source designation spreadsheet
					LGC 262 re SS
					Example memo to CC

		6.		44811	Voluntary Terminations, Human Resources.

					Attachments:
					Voluntary Terms

		7.		44812	Turnover, Human Resources.

					Attachments:
					March Turnover

		8.		44745	County overtime for the pay period ended April 22, 2018, Human Resources.

					Attachments:
					Overtime Total
					Open Positions
					FY18 Budget vs Actual for Court 05.7.18

1.					Call to order. The court will convene in open session for consideration of the following business matters:

2.					Public Comments.

3.					Presentation/Recognition:

	a.			44723	Proclamation designating May 2018 as Motorcycle Safety and Awareness Month in Collin County, Commissioner, Precinct 1.

					Attachments:
					Proclamation

	b.				Service Pins, Human Resources.

4.					Consent agenda to approve:

	a.			44793	Disbursements for the period ending May 1, 2018, Auditor.

					Attachments:
					Court Order
					Court Order 2
					Disbursements

	b.			44794	Indigent Defense Disbursements, Auditor.

					Attachments:
					Court Order
					Disbursements

	c.			44731	Tax refunds totaling $2,394,249.04, Tax Assessor/Collector.

					Attachments:
					Court Order
					Backup

	d.				Advertisement(s):

		1.		44828	Vending Services (IFB No. 2018-172), Facilities.

					Attachments:
					Court Order
					advertiseforbidsvendingservices19
					Bid Packet 2018-172

		2.		44829	Audio Visual For District Clerk’s Jury Room (RFP No. 2018-231), Information Technology.

					Attachments:
					Court Order
					AV-District Clerk-Jury
					Bid Packet

		3.		44796	Equipment Trailers (IFB No. 2018-143), Public Works.

					Attachments:
					Court Order
					Memo
					Bid_packet

		4.		44824	Road Materials, Asphaltic Concrete (IFB No. 2018-173), Public Works.

					Attachments:
					Court Order
					Memo
					Bid Packet 2018-173

		5.		44825	Roads, Crack Sealing Services (IFB No. 2018-190), Public Works.

					Attachments:
					Court Order
					Memo
					Bid Packet_2018_190

	e.				Award(s):

		1.		44790	Construction, Collin County Elections Machine Chargers (IFB No. 2018-169) to KE Industrial, LLC, budget amendment in the amount of $40,720 and further authorize the Purchasing Agent to finalize and execute the Construction Agreement, Construction & Projects.

					Attachments:
					Court Order
					Memo
					Contract Data
					Bid Tabulation
					Form 1295
					Chapter 2252 Certification
					Chapter 2270 Verification
					Letter to Award
					Construction Agreement

		2.		44802	Adobe Enterprise Software (Contract No. 2018-119) to CDW Government LLC, Information Technology.

					Attachments:
					Court Order
					Court Memo
					Year 2 Quote
					HB89
					Chapter 2252

		3.		44801	Extractor and Scanner for Tax Office (IFB No. 2018-125) to RT Lawrence Corporation and budget amendment in the amount of $4,895 for same, Tax Assessor/Collector.

					Attachments:
					Court Order
					Award Memo - Extractor and Scanner, IFB 2018-125
					Budget Amendment
					Contract Data
					Bid Tabulation
					1295
					HB89
					Chapter 2252

	f.				Agreement(s):

		1.		44799	Amended and Restated Lease Agreement with the City of Frisco for property located at 6101 Frisco Square Blvd., Suite 2000, Frisco, Texas, commencing on January 1, 2018 and terminating December 31, 2018, Construction & Projects.

					Attachments:
					Court Order
					Memo
					Commercial Lease
					FY17 Rental Rates

	g.				Amendment(s):

		1.		44766	No. 1 to Insurance, Property, Boiler and Machinery (RFP No. 2017-271) with Arthur J. Gallagher Risk Management Services Inc. to add three (3) Health Care Trust Foundation buildings to the current property insurance policy effective June 6, 2018 through and including September 30, 2018 and further authorize the Purchasing Agent to finalize and execute same, Human Resources.

					Attachments:
					Court Order
					Memo
					Amendment No. 1
					Form 1295
					Form 2270
					Form 2252

	h.				Contract Renewal(s):

		1.		44770	Supplies: Plumbing (IFB No. 2016-113) with Johnson Burks Supply Co., Inc. to extend the contract for one (1) year through and including September 30, 2019, Facilities.

					Attachments:
					Court Order
					Memo
					Renewal Letter
					1295
					2270
					2252

	i.				Budget adjustment(s)/amendment(s):

		1.		44804	$7,239 to reallocate funds for the Spay/Neuter Program, Development Services.

					Attachments:
					Court Order
					Memo
					Back-up

		2.		44807	$11,490 to cover the cost of a substitute court reporter, Probate Court.

					Attachments:
					Court Order
					Memo
					Budget Amend. Request

	j.				Receive and File, Auditor:

		1.		44791	Monthly Financial Reports for January 2018.

					Attachments:
					Court Order
					Memo for Monthly Financial Reports for January
					January 2018 Balance Sheet
					January 2018 Revenues, Expenditures and Changes in Fund Balance
					January 2018 Cash and Investments
					January 2018 Year to Date Schedule of Transfers
					January 2018 Schedule of Long Term Debt
					January 2018 Commissioners Court Approved Expenditures Budgets
					January 2018 Emplolyee Insurance Fund
					Employee Medical

		2.		44813	Monthly Financial Reports for February 2018.

					Attachments:
					Court Order
					Memo for Monthly Financial Reports for February
					February 2018 Balance Sheet
					February 2018 Revenues, Expenditures and Changes in Fund Balance
					February 2018 Cash and Investments
					February 2018 Year to Date Schedule of Transfers
					February 2018 Schedule of Long Term Debt
					February 2018 Commissioners Court Approved Expenditures Budgets
					February 2018 Employee Insurance Fund

	k.				Filing of the Minute(s), County Clerk:

		1.		44777	April 9, 2018.

					Attachments:
					Minutes

		2.		44810	April 16, 2018.

					Attachments:
					Minutes

	l.				Miscellaneous

		1.		44789	Utilize education and conference funds for Commissioner John Thomas to attend the North and East Texas Judges and Commissioners Association Annual Conference in Frisco, Texas in compliance with the County's Exiting Elected Official Expenditure Policy, Commissioner, Precinct 3.

					Attachments:
					Court Order
					Memo
					Conference Overview
					Exiting Elected Official Expenditure Policy

		2.		44818	Final Plat for the Mainali Addition, Engineering.

					Attachments:
					Court Order
					Memo
					Location Map
					Final Plat

		3.		44822	Final Plat for the Webzuma Addition, Engineering.

					Attachments:
					Court Order
					Memo
					Location Map
					Final Plat

		4.		44815	Re-designation of Private Road 5645 to Country Ranch Road (with associated address updates), GIS/Rural Addressing.

					Attachments:
					Court Order
					ReqMemo-CountryRanchRd
					Petition_CountryRanchRd
					Letter_CountryRanchRd
					Mapgrid-17L2

		5.		44814	Re-designation of Private Road 5646 to Stapleton Way (with associated address updates), GIS/Rural Addressing.

					Attachments:
					Court Order
					StapletonWay_ReqMemo
					StapletonWay_Petition
					StapletonWay_Letter
					Mapgrid-18M4

		6.		44784	Abandon a portion of County Road 953 in Snavely Acres subdivision and sell to Mr. Jimmy Copp for the appraised value and associated fees, Public Works.

					Attachments:
					Court Order
					Memo
					petition
					appraisal payment

		7.		44763	Consent to Assignment and Assumption of Contracts for Services: Body Repair and Painting of Light, Medium and Heavy Duty Vehicles (IFB No. 2015-145) to change the name from JD Ferguson Investments, Inc., DBA Metro Fleet Collision Repair to Collision Repair Unit 3, LLC, DBA Maaco Collision Repair & Auto Painting and further authorize the Purchasing Agent to finalize and execute same, Purchasing.

					Attachments:
					Court Order
					Consent to Assignment & Assumptionof Contracts
					Vendor Letter
					Form 1295
					2270 Verification
					2252 Certification

		8.		44808	Declare the attached list of Collin County property as surplus and authorize the Purchasing Agent to sell via on-line auction per V.T.C.A. Local Government Code 263 and authorize advertising for same, Purchasing.

					Attachments:
					Court Order
					Auction list

		9.		44710	Purchase a 15-passenger van and landscape trailer for the SCORE Program utilizing the Commissary Fund, Sheriff.

					Attachments:
					Court Order
					Memo
					Quotes - SCORE Van and Trailer

		10.		44834	Personnel Appointments, Human Resources.

					Attachments:
					Court Order
					Appointments

		11.		44835	Personnel Changes, Human Resources.

					Attachments:
					Court Order
					HR Changes

					GENERAL DISCUSSION

					Presentation, discussion and any action regarding:

5.				44827	Public Hearing – Replat of Lots 1BA and 1BB of the Pham Estates Subdivision, Engineering.

					Attachments:
					Court Order
					Memo
					Location Map
					Public Hearing Notice
					Land Owner Letters
					replat

6.				44753	Budget Process Enhancements, Commissioner, Precinct 3.

					Attachments:
					Presentation

7.				44743	2018 County Bond Election, Administrative Services.

					Attachments:
					Court Order
					Court Direction
					2018 Transportation Bond Program Narrative.pdf
					Cost Estimates by Year, 5-3-18, v3
					Collin Co TR Analysis 050318.pdf
					Collin Co Tax Rate Analyses 04-05-2018 Eye Chart 1
					Recent County Bond Elections
					Transportation Tab
					2018 Bond Program_Planning Board Recommendation
					PPT - Eng
					Planning Board Report - eng
					LARS - Eng
					Resolution - City of Allen
					43252_LARs_CityResponses_Combined - Eng
					Facilities Tab
					2007 Fac Bond Funds Ava for use Det or Crth Add
					Capital Facility Projects
					Space Study 2018 Executive Summary.doc
					Open Space Tab
					Open Space Funding History

8.					Board/Committee Appointments, Commissioners Court:

	a.			44836	Bail Bond Board.

					Attachments:
					Court Order
					Board Composition

	b.			44849	Child Protective Services Board.

					Attachments:
					Court Order

	c.			44844	LifePath Systems Board.

					Attachments:
					Court Order

9.				38983	North Central Texas Council of Governments (NCTCOG) Executive Board monthly update, County Judge.

10.					Possible future agenda items by Commissioners Court without discussion.

					EXECUTIVE SESSION (upon recess of GENERAL DISCUSSION)

					Executive Session, in accordance with Chapter 551 of the Government Code, to discuss the following subjects:

					Legal (551.071)

				44135	EEOC conciliation agreement proposal relating to Ronald Welch, Human Resources.

					Attachments:
					Court Order

					Any action resulting from the executive session.

					The court reserves the right to convene into executive session throughout this meeting.

					Adjourn.



					___________________________ Keith Self COUNTY JUDGE COLLIN COUNTY, T E X A S

					CERTIFICATION:

					I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2018 at _______ o'clock _____.M.



					___________________________ Stacey Kemp, County Clerk Collin County, T E X A S



					___________________________ Deputy

					NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.