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AGENDA
 
Commissioners Court
Jack Hatchell Administration Building
4th Floor, 2300 Bloomdale Road, McKinney
July 10, 2017
1:30 P.M.
 
NOTICE OF A REGULAR MEETING
 

Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION.  Following is the agenda for said meeting:
 

Invocation – Judge Self

Pledge of Allegiance – Commissioner Williams

Pledge of Allegiance to the Texas Flag – Commissioner Hill
 

COMMISSIONERS COURT MEETING
 
             
  DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:
 
1. 43353   Advertise for Services, CSCD: Evaluation and Counseling for Felony/Misdemeanor Offenders (SCORE) (RFP No. 2017-243), Adult Probation.
 
Attachments:
Dept Memo
RFP Packet
 
2. 43390   Personnel Appointments, Human Resources.
 
Attachments:
Personnel Appointments
 
3. 43391   Personnel Changes, Human Resources.
 
Attachments:
Personnel Changes
 
  FYI NOTIFICATION
 
1. 34688   Outstanding Agenda Items, Commissioners Court.
 
Attachments:
Outstanding Agenda Items
 
2. 43300   P–Card Disbursements, Auditor.
 
Attachments:
P-Card Disbursements
 
3. 43308   County overtime for the pay period ended July 2, 2017, Human Resources.
 
Attachments:
Overtime Total
Open Positions
SO Budget vs Actual 7.10.17 Court
 
4. 43367   Voluntary Terminations, Human Resources.
 
Attachments:
Voluntary Terminations
May Turnover
 
1.   Call to order. The court will convene in open session for consideration of the following business matters:
 
2.   Public Comments.
 
3.   Presentation/Recognition:
 
a. 43389   Designation of Collin County as a Purple Heart County, County Judge.
 
Attachments:
Email
Proclamation
 
4.   Consent agenda to approve:
 
a. 43358   Disbursements for the period ending July 3, 2017, Auditor.
 
Attachments:
Court Order
Disbursements
 
b. 43359   Indigent Defense Disbursements, Auditor.
 
Attachments:
Court Order
FY2017 Court Appointed Representation Disbursements 7.10.17 Court
 
c. 43362   Tax refunds totaling $354,595.34, Tax Assessor/Collector.
 
Attachments:
Court Order
Summary sheet 7/10/17
 
d.   Advertisement(s):
 
1. 43352   Construction, Demand Response Load Transfer, Collin County Central Plant (IFB No. 2017-242), Construction & Projects.
 
Attachments:
Court Order
Memo
Generator ROI
Copy of Generator ROI
Bid Packet
 
2. 43349   Transportation of Election Equipment (IFB No. 2017-237), Elections.
 
Attachments:
Court Order
Department Memo
IFB 2017-237 Bid Packet
 
3. 43357   Services: Pest Control (IFB No. 2017-217), Facilities.
 
Attachments:
Court Order
advertiseforbidspestcontrolservices2018
Court Packet
 
4. 43336   Insurance, Third Party Administration (RFP No. 2017-254), Human Resources.
 
Attachments:
Court Order
Memo
Bid Packet
 
5. 43368   Insurance, Workers’ Compensation Excess Liability (RFP No. 2017-270), Human Resources.
 
Attachments:
Court Order
Court Memo
Bid Package
 
6. 43377   Equipment, Lease: Road Construction and Right of Way Maintenance Equipment (IFB No. 2017-244), Public Works.
 
Attachments:
Court Order
memo
Bid Packet
 
7. 43350   Polygraph Testing (RFP No. 2017-168), Sheriff.
 
Attachments:
Court Order
Memo
RFP Packet
 
e.   Award(s):
 
1. 43375   Tax Statement Preparation and Mailing Service (RFP No. 2017-202) to VariVerge, Tax Assessor/Collector.
 
Attachments:
Draft Court Order
Award Tax Statement Preparation, RFP 2017-202
Contract Data
Evaluation-Round 1
Letter for Award-Tax Statement Preparation and Mailing Service
1295 Form
 
f.   Amendment(s):
 
1. 43354   No. 2 to the Personal Services Agreement with Jennifer Smith for a Program Manager to oversee and administer the Veterans Court Program to include various changes to the scope of services, increase the annual contract amount to $73,000, extend the contract through and including June 30, 2018 and further authorize the Purchasing Agent to finalize and execute same, 296th District Court.
 
Attachments:
Draft Court Order
Amendment No. 2
Revised Exhibit A
Revised Exhibit C
1295 Form
Agreement
 
2. 43269   No. 3 to the Inter-Governmental Cooperative Reimbursement Agreement for the Low Income Vehicle Repair Assistance, Retrofit and Accelerated Vehicle Retirement Program (LIRAP) (Contract No. 582-12-20275) with the Texas Commission on Environmental Quality (TCEQ) to extend the expiration date from August 31, 2017 to June 28, 2019, Special Projects.
 
Attachments:
Court Order
agenda memo
Amendment No. 3
 
3. 43344   No. 7 to Physician Services (AGR No. 07335-10) with Dr. James Shupe to extend the contract for one (1) year through and including September 30, 2018 and further authorize the Purchasing Agent to finalize and execute same, County Clerk.
 
Attachments:
Court Order
Memo
Amendment No. 7
1295 Form
 
g.   Change Order(s):
 
1. 43373   No. 1 to Construction, Health Care Services Pavement Replacement (IFB No. 2016-306) with IronHorse Unlimited, Inc. for additional concrete and asphalt removal and further authorize the Purchasing Agent to finalize and execute same, Construction & Projects.
 
Attachments:
Court Order
Memo
PCO 1
Drawing
Change Order No. 1
 
h.   Contract Renewal(s):
 
1. 43330   Services, Detention Slider Door Repairs (IFB No. 2017-161) with ISI Detention Contracting Group Inc. dba Argyle Security Group to extend the contract for one (1) year through and including September 30, 2018, Facilities.
 
Attachments:
Court Order
argyledetentionsliderdoorscontractrenewal2018
Contract Renewal
Form 1295
 
i.   Budget adjustment(s)/amendment(s):
 
1. 43339   $3,000 to transfer funds to Education and Conference, 417th District Court.
 
Attachments:
Court Order
Drug Court Training
 
2. 43404   $3,000 to cover negative balance and education and conference expenses, Justice of the Peace, Precinct 3-1.
 
Attachments:
Court Order
JP31 Budget amendment
 
j.   Receive and File, Auditor:
 
1. 43345   Monthly Financial Reports for May 2017.
 
Attachments:
Court Order
Memo for Monthly Financial Reports for May 2017
May 2017 Balance Sheet
May 2017 Revenues, Expenditures and Changes in Fund Balance
May 2017 Cash and Investments
May 2017 Year to Date Schedule of Transfers
May 2017 Schedule of Long Term Deb
May 2017 Commissioners Court Approved Expenditures Budgets
May 2017 Employee Insurance Fund
Employee Insurance as of May 2017
 
k.   Filing of the Minute(s), County Clerk:
 
1. 43341   June 12, 2017.
 
Attachments:
Minutes
 
2. 43364   June 19, 2017.
 
Attachments:
Minutes
 
l.   Miscellaneous
 
1. 43135   Acknowledgment of continuing education credits for Commissioner, Precinct 2, Administrative Services.
 
Attachments:
Court Order
Local Government Code Sec 81.0025
Reporting Form
 
2. 43318   Broker/Dealer List for 2017, Auditor.
 
Attachments:
Court Order
2017 Memo for Broker/Dealer List
2017 Broker/Dealer List
 
3. 43392   Personnel Appointments, Human Resources.
 
Attachments:
Court Order
Personnel Appointments
 
4. 43393   Personnel Changes, Human Resources.
 
Attachments:
Court Order
Personnel Changes
 
  GENERAL DISCUSSION
 
  Presentation, discussion and any action regarding:
 
5. 43159   Utilization of savings from the completed Image Network Storage Solution Project to cover funding for the Email Archive Replacement Project and budget amendment in the amount of $80,000 for same, Information Technology.
 
Attachments:
Court Order
Email Archive Replacement Project
Budget Memo
 
6. 43160   Utilization of savings from the completed Courtroom Audio Equipment Project to cover funding for the Websense Upgrade Project and budget amendment in the amount of $80,000 for same, Information Technology.
 
Attachments:
Court Order
Request for “Websense Upgrade Project” approval and Budget Amendment
Memo - Budget
 
7. 43161   Utilization of savings from the completed EOL Switch/Router Replacement Project to cover funding for an Open DNS Project and budget amendment in the amount of $130,000 for same, Information Technology.
 
Attachments:
Court Order
Request for “Open DNS Project” approval and Budget Amendment
Memo - Budget
 
8. 43162   Utilization of savings from the completed EOL Switch/Router Replacement Project to cover funding for the Upgrade Nagios Project and budget amendment in the amount of $9,000 for same, Information Technology.
 
Attachments:
Court Order
Request for “Upgrade Nagios Project” approval and Budget Amendment
Memo - Budget
 
9. 43163   Utilization of savings from the completed IBM System x3650 Project to cover funding for the Print Server Replacement Project and budget amendment in the amount of $17,000 for same, Information Technology.
 
Attachments:
Court Order
Request for “Print Server Replacement Project” approval and Budget Amendment
Memo - Budget
 
10. 43173   Utilization of savings from the completed Lexmark Managed Print Services Project to cover funding for the Footprints Service Catalog Module Project and budget amendment in the amount of $17,500 for same, Information Technology.
 
Attachments:
Court Order
Request for “Footprints Service Catalog Module Project” approval and Budget Amendment
Memo - Budget
 
11. 43378   Compensation presentation, Human Resources.
 
Attachments:
Court Order
Decisions Slide 07102017
Comp Discussion
 
12.   Possible future agenda items by Commissioners Court without discussion.
 
  EXECUTIVE SESSION
(upon recess of GENERAL DISCUSSION)
 
  Executive Session, in accordance with Chapter 551 of the Government Code, to discuss the following subjects:
 
  Real Estate (551.072)
 
43376   Authorization to initiate condemnation proceedings to acquire the right-of-way needed for a portion of the Collin County Outer Loop between State Highway 289 (Preston Road) and the Dallas North Tollway (DNT), Special Projects.
 
Attachments:
Court Order
 
  Any action resulting from the executive session.
 
  The court reserves the right to convene into executive session throughout this meeting.
 
  Adjourn.
 
   
 
  ___________________________
Keith Self
COUNTY JUDGE
COLLIN COUNTY, T E X A S
 
  CERTIFICATION:
 
 
I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2017 at _______ o'clock _____.M.
 
   
 
  ___________________________
Stacey Kemp, County Clerk
Collin County, T E X A S
 
   
 
  ___________________________
Deputy
 
 
NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.
 

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