Agenda

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AGENDA

Commissioners Court Jack Hatchell Administration Building 4th Floor, 2300 Bloomdale Road, McKinney December 18, 2017 1:30 P.M.

NOTICE OF A REGULAR MEETING

Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:

Invocation – Commissioner Webb Pledge of Allegiance – Judge Self Pledge of Allegiance to the Texas Flag – Commissioner Fletcher

COMMISSIONERS COURT MEETING


					DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:

		1.		44210	Engagement Letter with Pattillo, Brown & Hill, L.L.P. to perform the Community Supervision and Corrections Department annual audit for FY2017, Auditor.

					Attachments:
					memo for Engagement Letter for CSCD
					Engagement Letter with PB&H for CSCD for FY2017 Audit

		2.		44204	Engagement Letter with Pattillo, Brown & Hill, L.L.P. to perform the Juvenile Probation annual audit for FY2017, Auditor.

					Attachments:
					memo for Engagement Letter for Juvenile Probation
					Engagement Letter

		3.		44237	Personnel Changes, Human Resources.

					Attachments:
					Personnel Changes

					FYI NOTIFICATION

		1.		34688	Outstanding Agenda Items, Commissioners Court.

					Attachments:
					Outstanding Items

1.					Call to order. The court will convene in open session for consideration of the following business matters:

2.					Public Comments.

3.					Presentation/Recognition:

	a.			44171	Sheriff Skinner to present Life Saving Awards, Sheriff.

					Attachments:
					Memo

	b.				Service Pins, Human Resources.

4.					Consent agenda to approve:

	a.			44155	Disbursements for the period ending December 12, 2017, Auditor.

					Attachments:
					Court Order
					Disbursement

	b.			44162	Indigent Defense Disbursements, Auditor.

					Attachments:
					Court Order
					FY2018 Court Appointed Representation for period ending 12.05.17 for 12....

	c.			44133	Tax refunds totaling $239,396.18, Tax Assessor/Collector.

					Attachments:
					Court Order
					SUMMARY SHEET 12-18-17

	d.				Advertisement(s):

		1.		44201	Minimum Security Shower Pan Installation (IFB No. 2018-063), Construction & Projects.

					Attachments:
					Court Order
					Memo
					Bid_Packet

	e.				Award(s):

		1.		44149	Insurance, Stop Loss Medical and Pharmacy (RFP No. 2017-365), Human Resources.

					Attachments:
					Court Order

		2.		44232	Hardware Maintenance: IBM Intel Server and Storage (Contract No. 2018-062) to Sirius Computer Solutions, Inc., Information Technology.

					Attachments:
					Court Order
					Dept Memo
					Contract Data
					Tabulation
					Attachment A
					Award Letter
					1295
					2270 Certification
					2252 Certification

		3.		44117	Local Voice, Long Distance and Internet Services (Contract No. 2018-084) to AT&T Corp. and approval to upgrade the internet from 100M to 1000M (1G), Information Technology.

					Attachments:
					Court Order
					Award of Annual Contract for Local Voice, Long Distance and Internet Services to AT&T Corp
					Pricing Sheet
					Upgrade Cost
					1295
					Chapter 2270 Verification
					Chapter 2252 Certification

		4.		44225	Software, Tableau (Contract No. 2018-023) to Carahsoft Technology Corporation and approval of a budget amendment in the amount of $50,462 for same, Information Technology.

					Attachments:
					Court Order
					Tableau
					Ccntract Data
					Evaluation Spreadsheet
					Award Letter
					1295
					Chapter 2270 Verification
					Chapter 2252 Verification

		5.		44198	Earth Moving and Heavy Machinery (Contract No. 2018-025) to Holt Cat, LTD., Public Works.

					Attachments:
					Court Order
					memo
					CAT Justification
					299D2 with Mulcher NIPA
					299D2 with Mulcher Buyboard
					299D2 with Mulcher NJPA
					299D2 with Cold Planer NIPA
					299D2 with Cold Planer Buyboard
					299D2 with Cold Planer NIPA
					CW34 Pneumatic Compactor NIPA
					CW34 Pneumatic Compactor Buyboard
					CW34 Pneumatic Compactor NJPA
					140M3 Motor Grader NIPA
					140M3 Motor Grader Buyboard
					140M3 Motor Grader NJPA
					Form 1295
					Chapter 2252 Certification
					Chapter 2270 Verification

		6.		44203	Inmate Telephone System (RFP No. 2017-121) and further authorize the Purchasing Agent to finalize and execute the Inmate Telephone Services Agreement, Sheriff.

					Attachments:
					Court Order

		7.		44229	Services, Prisoner Transport (IFB No. 2017-223) to US Corrections, LLC, Sheriff.

					Attachments:
					Court Order
					Department memo
					Bid Evaluation
					Contract Data
					Award Letter
					1295
					Chapter 2270 Verification
					Chapter 2252 Certification

		8.		44160	Supplies: Jail Kitchen Non-Food (IFB No. 2017-241) to various vendors, Sheriff.

					Attachments:
					Court Order
					Court Memo
					Award Tabulation
					Contract Data
					Empire Draft Award Letter
					Empire 1295
					Empire 2270
					Empire 2252
					Infinity Draft Award Letter
					Infinity 1295
					Infinity 2270
					Infinity 2252
					Mavich Draft Award Letter
					Mavich 1295
					Mavich 2270
					Mavich 2252

	f.				Agreement(s):

		1.		44211	Engagement Letter with Pattillo, Brown & Hill, L.L.P. to perform the annual audit for FY2017 for the CAFR (Comprehensive Annual Financial Report), Auditor.

					Attachments:
					Court Order
					memo for Engagement Letter for CAFR
					Engagement Letter from PB&H for the CAFR (FY2017 audit)

		2.		44180	Lease Agreement with RDNPLN, LLC (Frisco Printing & Graphics Center) for property located at 8585 John Wesley Drive, Suite 200, Frisco, Texas for a period of three (3) years beginning January 1, 2018 through and including December 31, 2020, Construction & Projects.

					Attachments:
					Court Order
					Memo
					Lease
					Form 1295
					Chapter 2270 Verification
					Chapter 2252 Certification

		3.		44231	Interlocal Jail Services Agreement with the Community ISD effective through and including September 30, 2018, Sheriff.

					Attachments:
					Court Order
					ILA Community ISD
					Agreement

		4.		44148	Interlocal Jail Services Agreement with the Baylor Scott & White Public Safety Office effective through and including September 30, 2018, Sheriff.

					Attachments:
					Court Order
					memo - ILA Baylor Scott & White
					Agreement

		5.			Interlocal Agreement(s) for Library Services to be paid in quarterly installments, Budget:

			a.	44215	City of Celina for the Celina Public Library.

					Attachments:
					Court Order
					Communication Letter
					Libraries Approved Budget Request
					GIS Library Map
					Funding Chart
					Agreement

			b.	44216	City of Melissa for the Melissa Public Library.

					Attachments:
					Court Order
					Communication Letter
					Libraries Approved Budget Request
					GIS Library Map
					Funding Chart
					Agreement

			c.	44217	City of Princeton for the Princeton Community Library.

					Attachments:
					Court Order
					Communication Letter
					Libraries Approved Budget Request
					GIS Library Map
					Funding Chart
					Agreement

			d.	44218	Town of Prosper for the Prosper Community Library.

					Attachments:
					Court Order
					Communication Letter
					Libraries Approved Budget Request
					GIS Library Map
					Funding Chart
					Agreement

			e.	44219	City of Wylie for the Rita & Truett Smith Public Library.

					Attachments:
					Court Order
					Communication Letter
					Libraries Approved Budget Request
					GIS Library Map
					Funding Chart
					Agreement

	g.				Amendment(s):

		1.		44150	No. 6 to Insurance, Long Term Care (RFP No. 07710-09) with Unum Life Insurance Company of America to extend the contract for one (1) year through and including December 31, 2018 and further authorize the Purchasing Agent to finalize and execute same, Human Resources.

					Attachments:
					Court Order
					Memo
					Amendment
					Form 1295
					Form 2270
					Form 2252
					Back up Contract Data
					Back up Rate approval

	h.				Ratification of the County Judge's prior approval:

		1.		44260	Outdoor Burn Ban in the unincorporated areas of Collin County, Fire Marshal.

					Attachments:
					Court Order
					Burn Ban

	i.				Budget adjustment(s)/amendment(s):

		1.		44200	$332 for the purchase of two (2) Adobe Pro licenses and two (2) licenses for encryption software utilizing the Justice of the Peace Court Technology Fund, Justice of the Peace, Precinct 1.

					Attachments:
					Court Order
					Memo

	j.				Receive and File, Auditor:

		1.		44220	Monthly Financial Reports for September 2017.

					Attachments:
					Court Order
					Memo for Monthly Financial Reports for September
					September 2017 Balance Sheet
					September 2017 Revenues, Expenditures and Changes in Fund Balance
					September 2017 Cash and Investments
					September 2017 Year To Date Schedule of Transfers
					September 2017 Schedule of Long Term Debt
					September 2017 Commissioners Court Approved Expenditures Budgets
					September 2017 Employee Insurance Fund

		2.			Final Audit Result(s):

			a.	44224	Constable, Precinct 1 (1st and 2nd Quarter FY2016).

					Attachments:
					Court Order
					Final Audit - Constable Pct 1 - 1st & 2nd Qtrs FY16 - Williams

			b.	44226	Constable, Precinct 2 (3rd and 4th Quarter FY2016).

					Attachments:
					Court Order
					Final Audit - Constable Pct 2 - 3rd & 4th Qtrs FY16 - Edwards

			c.	44228	County Clerk (1st, 2nd, 3rd and 4th Quarter FY2016).

					Attachments:
					Court Order
					Final Audit - County Clerk - 1st - 4th Qtrs FY16 - Kemp

			d.	44222	Justice of the Peace, Precinct 3-1 (1st and 2nd Quarter FY2016).

					Attachments:
					Court Order
					Final Audit - JP 3-1 - 1st & 2nd Qtrs FY16 - Chuck Ruckel

			e.	44223	Justice of the Peace, Precinct 4 (1st and 2nd Quarter FY2016).

					Attachments:
					Court Order
					Final Audit - JP 4 - 1st & 2nd Qtrs FY16 - Yarbrough

	k.				Miscellaneous

		1.		44206	Acknowledgment of the issuance of the New Hope Cultural Education Facilities Finance Corporation, Education Revenue Bonds (Legacy Preparatory Charter Academy Series 2017A and Series 2017B Bonds), Administrative Services.

					Attachments:
					Court Order
					Letter
					Backup

		2.		44197	Amend the FY 2018 Fee Schedule to update fees collected by the County Clerk, County Clerk.

					Attachments:
					Court Order
					Memo
					Amendment

		3.		44139	Recognize the designation of the County Court at Law No. 7 as a Misdemeanor DWI/Drug Court as of January 1, 2018 and budget amendment in the amount of $31,137.50 to establish the budget for same, County Court at Law 7.

					Attachments:
					Court Order
					Memo

		4.		44238	Personnel Appointments, Human Resources.

					Attachments:
					Court Order
					Personnel Appointments

		5.		44239	Personnel Changes, Human Resources.

					Attachments:
					Court Order
					Personnel Changes

					GENERAL DISCUSSION

					Presentation, discussion and any action regarding:

5.				44227	Passport and Felony Collection Departments revenues collected for FY2017, District Clerk.

					Attachments:
					Department Memo

6.				44158	FY 2018 reclassifications and retitles, Human Resources.

					Attachments:
					Court Order
					2018 Reclassifications wtih Court Approval notes

7.				44241	Board/Committee Appointments, Commissioners Court:

					Attachments:
					Court Order

	a.				Historical Commission.

	b.				LifePath Systems Board.

	c.				Myers Park Advisory Board.

	d.				Planning Board.

8.				44257	McKinney National Airport Master Plan update, County Judge.

					Attachments:
					Backup

9.				33858	RTC monthly update, Commissioner, Precinct 4.

10.					Possible future agenda items by Commissioners Court without discussion.

					EXECUTIVE SESSION (upon recess of GENERAL DISCUSSION)

					Executive Session, in accordance with Chapter 551 of the Government Code.

					Any action resulting from the executive session.

					The court reserves the right to convene into executive session throughout this meeting.

					Adjourn.



					___________________________ Keith Self COUNTY JUDGE COLLIN COUNTY, T E X A S

					CERTIFICATION:

					I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2017 at _______ o'clock _____.M.



					___________________________ Stacey Kemp, County Clerk Collin County, T E X A S



					___________________________ Deputy

					NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.