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AGENDA
 
Collin County Commissioners Court
Jack Hatchell Administration Building
4th Floor, 2300 Bloomdale Road, McKinney
October 17, 2022, 1:30 P.M.
 
NOTICE OF A REGULAR MEETING
 
Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:
 

Call to order. The court will convene in open session for consideration of the following business matters:

 
Invocation –Commissioner Fletcher

Pledge of Allegiance – Commissioner Williams

Pledge of Allegiance to the Texas Flag – Judge Hill
 
 
             
  DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:
 
1. 53058   Personnel Changes, Human Resources. 
 
Attachments:
Personnel Changes
 
  FYI NOTIFICATION:
 
1. 53033   Intra-County account transfers transmitted September 30, 2022, Auditor. 
 
Attachments:
Memo
Inter-County Account Transfers 09/30/2022
 
2. 53044   Addendum No. 1 to Services, Semi-Annual Multi-Surface Floor Cleaning (IFB No. 2022-260) to make various changes to the Invitation for Bid, Purchasing.
 
Attachments:
Addendum 1
 
3.   Notification of budget adjustment(s)/amendment(s):
 
a. 52901   $31,792 to supplement two (2) officer salaries assigned to the Federal Task Force utilizing Federal Forfeiture Funds, Sheriff. 
 
Attachments:
MEMO
HR SALARY BREAKDOWN
 
  COMMISSIONERS COURT BUSINESS:
 
  Public comments related to an item on the Agenda.

If a member of the public would like to address the Court, a properly completed Public Comment Form must be submitted prior to the start of the meeting.  Each speaker shall be limited to a maximum of three (3) minutes for public comments.
 
1.   Consent Agenda Items:
 
a. 53016   Disbursements for the period ending October 7, 2022, Auditor.
 
Attachments:
Court Order 2022-1120-10-17
Disbursements
 
b. 53017   Indigent Defense Disbursements, Auditor.
 
Attachments:
Court Order 2022-1121-10-17
Indigent Defense Disbursements
 
c.   Award(s):
 
1. 53012   FY2023 Maintenance for VMware Software (Coop Contract No. 2022-457) to Unique Digital Technology, LLC through DIR Cooperative Contract No. DIR-TSO-3763, Information Technology. 
 
Attachments:
Court Order 2022-1122-10-17
Memo
Bid Tabulation
Award Letter
Quote
2252
1295
 
2. 52930   Heavy Equipment, Gradall XL4100 (Contract No. 2023-011) to Kirby-Smith Machinery, Inc. through Tarrant County Cooperative Contract No. 2022-011, and budget amendment in the amount of $25,400 for same, Public Works. 
 
Attachments:
Court Order 2022-1123-10-17
memo
Tabulation
2252 Certification
Form 1295
Journal Proof with Notes
 
3. 53010   Road Materials, Flexbase (IFB No. 2022-324) to various vendors, Public Works. 
 
Attachments:
Court Order 2022-1124-10-17
memo
Bid tab
Contract data
Letter - Green Dream
Letter - Martin Marietta
Letter - Parnosa
Letter - Vulcan
1295 - Green Dream
1295 - Martin Marietta
1295 - Parnosa
1295 - Vulcan
2252 - Green Dream
2252 - Martin Marietta
2252 - Parnosa
2252 - Vulcan
 
4. 53011   Road Materials, Aggregate for Surface Treatment (IFB No. 2022-333) to various vendors, Public Works. 
 
Attachments:
Court Order 2022-1125-10-17
memo
Contract data
Bid tab
Letter - Martin Marietta
Letter - Nobles
Letter - Vulcan
1295 - Martin Marietta
1295 - Nobles
1295 -Vulcan
2252 - Martin Marietta
2252 - Nobles
2252 - Vulcan
 
5. 53066   Agreement, Cooperative: Uniform/Misc Rental and Laundry (Contract No. 2022-458) to Cintas Corporation, utilizing Omnia Partners Cooperative Contract No. R-BB-19002 and further authorize the Purchasing Agent to finalize and execute same, Purchasing.
 
Attachments:
Court Order 2022-1126-10-17
Memo
Agreement
Exhibit A
2252 Certification
 
d.   Agreement(s):
 
1. 53024   Interlocal Agreement with LifePath Systems (Agreement No. 2023-044) for an annual amount of $2,747,781 to be paid in quarterly installments commencing October 1, 2022 through and including September 30, 2023, Budget. 
 
Attachments:
Court Order 2022-1127-10-17
ILA
Communication Letter
 
2. 53042   Interlocal Cooperation Agreement for Road and Bridge Improvements (Agreement No. 2022-424) with the City of McKinney, Public Works. 
 
Attachments:
Court Order 2022-1128-10-17
memo
ILA
County road policy
 
3. 53043   GIS Multi-Function Copier/Printer Lease Agreement (Contract No. 2022-397) with Xerox Corporation, and further authorize the Purchasing Agent to finalize and execute same, Purchasing. 
 
Attachments:
Court Order 2022-1129-10-17
Original Court Order
2252 Certification
 
4. 53032   Dealer Deputy Agreement between the Collin County Tax Assessor-Collector and McDavid Plano - Acra, LLC d/b/a Park Place Acura to perform motor vehicle titling and registration services, Tax Assessor-Collector.
 
Attachments:
Court Order 2022-1130-10-17
Memo
Dealer Deputy Agreement
 
5. 53034   Tax Collection Services Agreement between the Collin County Tax Assessor-Collector and Uptown Municipal Utility District No. 1, Tax Assessor-Collector. 
 
Attachments:
Court Order 2022-1131-10-17
Memo
ILA
 
6. 53035   Tax Collection Services Agreement between the Collin County Tax Assessor-Collector and Collin County Municipal Utility District No. 4, Tax Assessor-Collector. 
 
Attachments:
Court Order 2022-1132-10-17
Memo
ILA
 
7. 53036   Assessment Collection Services Agreement between the Collin County Tax Assessor-Collector and the City of Celina for the Legacy Hills Public Improvement District, Tax Assessor-Collector. 
 
Attachments:
Court Order 2022-1133-10-17
Memo
ILA
 
8. 53037   Assessment Collection Services Agreement between the Collin County Tax Assessor-Collector and the City of Celina for the Hillside Village Public Improvement District, Tax Assessor-Collector. 
 
Attachments:
Court Order 2022-1134-10-17
Memo
ILA
 
9. 53038   Assessment Collection Services Agreement between the Collin County Tax Assessor-Collector and the City of Celina for the Celina Hills Public Improvement District, Tax Assessor-Collector. 
 
Attachments:
Court Order 2022-1135-10-17
Memo
ILA
 
e.   Amendment(s):
 
1. 52906   No. 2 to Insurance, Life and AD&D (Contract No. 2018-340) with Gary Insurance Services, Inc. to extend the contract for one (1) year through and including December 31, 2023, and further authorize the Purchasing Agent to finalize and execute same, Human Resources. 
 
Attachments:
Court Order 2022-1136-10-17
Memo
Amendment
Renewal Notice
2252
1295
 
2.   No. 3 to Interlocal Agreement for Fire Inspection and Fire Plan Review to extend the contract for one (1) year through and including September 30, 2023, and further authorize the Purchasing Agent to finalize and execute same, Fire Marshal: 
 
a. 53025   City of Blue Ridge (Contract No. 2019-375). 
 
Attachments:
Court Order 2022-1137-10-17
Memo City of Blue Ridge
Amendment
Original Agreement
 
b. 53026   City of Farmersville (Contract No. 2018-286). 
 
Attachments:
Court Order 2022-1138-10-17
Memo ILA Farmersville
Amendment
Original Agreement
 
c. 53028   City of Josephine (Contract No. 2019-374). 
 
Attachments:
Court Order 2022-1139-10-17
Memo Josephine ILA Contract Amendmend
Amendment
Original Agreement
 
d. 53027   City of Lavon (Contract No. 2019-151). 
 
Attachments:
Court Order 2022-1140-10-17
Memo Lavon ILA Contract Amendmend
Amendment
Original Agreement
 
e. 53029   Town of New Hope (Contract No. 2019-376). 
 
Attachments:
Court Order 2022-1141-10-17
Memo New Hope ILA Contract Amendmend
Amendment
Original Agreement
 
f. 53030   Town of St. Paul (Contract No. 2019-144). 
 
Attachments:
Court Order 2022-1142-10-17
Memo St. Paul ILA Contract Amendmend
Amendment
Original Agreement
 
f.   Contract Renewal(s):
 
1. 52848   Group Benefits Administration/Insurance for Short & Long Term Disability (Contract No. 2019-304) with Blue Cross Blue Shield of Texas/Dearborn Life Insurance Company to extend the contract for one (1) year through and including December 31, 2023, Human Resources. 
 
Attachments:
Court Order 2022-1143-10-17
Memo
Contract Renewal
1295
2252
 
g.   Receive and File, Auditor:
 
1. 53050   Monthly financial reports for August 2022.
 
Attachments:
Court Order 2022-1144-10-17
Memo for Monthly Financial Statements for August 2022
August 2022 Balance Sheet
August 2022 Revenues, Expenditures and Changes in Fund Balance
August 2022 Cash and Investments
August 2022 Year to Date Schedule of Transfers
August 2022 Schedule of Long Term Debt
August 2022 Commissioners Court Approved Expenditure Budgets
August 2022 Employee Insurance Fund
Employee Medical Claims Report
 
h.   Filing of the Minute(s), County Clerk:
 
1. 53003   September 19, 2022. 
 
Attachments:
Commissioners' Court Meeting Minutes September 19, 2022
 
i.   Miscellaneous:
 
1. 53039   Local Assistance and Tribal Consistency Fund up to $100,000 through the U.S. Department of Treasury, Auditor. 
 
Attachments:
Court Order 2022-1146-10-17
Court Memo LATCF Application
LATCF email
LATCF guidance July 2022
LATCF guidance Sept 2022
LATCF Allocations
LATCF Certification unsigned
LATCF Certification signed
 
2. 53041   Conference of Urban Counties membership and payment of annual dues in the amount of $37,957, Commissioner, Precinct 1.
 
Attachments:
Court Order 2022-1147-10-17
Memo & Invoice
 
3. 53040   Accept the roads within Hunter Lakes Phase II for county maintenance, Engineering. 
 
Attachments:
Court Order 2022-1148-10-17
Memo
Location Map
Plat
Previous Court Order
 
4. 52990   Deposit proceeds totaling $842,412.14 from the Collin County online auction held August 25, 2022 per Local Government Code 263.156, Purchasing. 
 
Attachments:
Court Order 2022-1149-10-17
Memo
Auction Letter
Auction proceeds
 
5. 53060   Authorize an exemption to the bid process for various utility services pursuant to Texas Local Government Code 262.024(a)(7), and rescind Court Order No. 2003-466-06-24, Purchasing. 
 
Attachments:
Court Order 2022-1150-10-17
Utility Exemption Memo
Prior Court Order
 
6. 53059   Personnel Appointments, Human Resources.
 
Attachments:
Court Order 2022-1151-10-17
Personnel Appointments
 
2.   General Discussion Items:
 
  Presentation, discussion and any action regarding:
 
a. 53045   Public Hearing - Proposed revision to the Collin County Thoroughfare and Transit Plan, Engineering. 
 
Attachments:
Court Order 2022-1152-10-17
Memo
Map
 
b. 53046   Public Hearing - Re-plat of Lots 10A, 10B and 18R of Evergreen Park, Engineering. 
 
Attachments:
Court Order 2022-1153-10-17
Memo
Location Map
Plat
Public Hearing Notice
Public Hearing Letter
 
c. 53049   Public Hearing - Re-plat of Lots 18A & 18B of Maina Estates, Engineering. 
 
Attachments:
Court Order 2022-1154-10-17
Memo
Location Map
Plat
Public Hearing Notice
Public Hearing Letter
 
d. 33858   Regional Transportation Council monthly update, Commissioner, Precinct 4.
 
Attachments:
Agenda
 
3.   Executive Session Items:
 
  Executive Session, in accordance with Chapter 551 of the Government Code.
 
  Any action resulting from the executive session.
 
  The Commissioners Court reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Chapter 551, Open Meetings, Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074, 551.0745, 551.075 and 551.076, or to seek the advice of its attorney and/or other attorneys representing Collin County on any matter in which the duty of the attorney to the Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with chapter 551 of the Texas Government Code or as otherwise may be permitted under chapter 551.
 
  Public Comments not related to an item on the Agenda.

If a member of the public would like to address the Court, a properly completed Public Comment Form must be submitted prior to the start of the meeting.  Each speaker shall be limited to a maximum of three (3) minutes for public comments.
 
Adjourn.
 
   
 
___________________________
Chris Hill
COUNTY JUDGE
COLLIN COUNTY, T E X A S
 
CERTIFICATION:
 
I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2022 at _______ o'clock _____.M.
 
   
 
___________________________
Stacey Kemp, County Clerk
Collin County, T E X A S
 
   
 
___________________________
Deputy
 
NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.
 

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