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AGENDA
 
Commissioners Court
Jack Hatchell Administration Building
4th Floor, 2300 Bloomdale Road, McKinney
June 5, 2017
6:00 P.M.
 
 
NOTICE OF A REGULAR MEETING
 

Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION.  Following is the agenda for said meeting:
 

Invocation – Commissioner Fletcher

Pledge of Allegiance – Commissioner Williams

Pledge of Allegiance to the Texas Flag – Commissioner Hill
 

COMMISSIONERS COURT MEETING
 
             
  DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:
 
1. 43228   Budget amendment in the amount of $300 utilizing the District Attorney State Forfeiture Fund to provide non-alcoholic refreshments for the "Worst Case Scenario: Impaired Driving Crashes from Crash to Courtroom" conference, District Attorney.
 
2. 43265   Personnel Changes, Human Resources.
 
Attachments:
Personnel Changes
 
  FYI NOTIFICATION
 
1. 34688   Outstanding Agenda Items, Commissioners Court.
 
Attachments:
Outstanding Agenda Items
 
2. 43199   Change Order No. 4 to Construction, Restoration of Remediation Areas, 900 E Park (IFB No. 2015-349) with SDB Contracting Services, Inc to make various changes to the contract (previously approved by the County Administrator per Court Order No. 2007-180-02-27), Construction & Projects.
 
Attachments:
Memo
Change Order 4
SDB Proposal
 
3.   Addenda:
 
a. 43209   No. 1 to Painting of Security Barriers at Justice Center (IFB No. 2017-184) to make various changes to the Invitation for Bid, Purchasing.
 
Attachments:
Addendum 1
Pre-Bid Sign-In Sheet
 
b. 43208   No. 1 and 2 to Concrete Joint and Crack Repairs at Various County Buildings (IFB No. 2017-173) to make various changes to the Invitation for Bid, Purchasing.
 
Attachments:
Addendum 1
Pre-Bid Sign-In Sheet
Addendum 2
Special Conditions and Specifications Revised
Bid Form Revised
 
c. 43210   No. 1 and 2 to Fuels (IFB No. 2017-128) to make various changes to the Information for Bid, Purchasing.
 
Attachments:
Addendum No. 1
Addendum No. 2
Specifications
 
4. 43192   P–Card Disbursements, Auditor.
 
Attachments:
P-Card Disbursements
 
5. 43226   Voluntary Terminations, Human Resources.
 
Attachments:
Voluntary Terms
April Turnover
 
1.   Call to order. The court will convene in open session for consideration of the following business matters:
 
2.   Public Comments.
 
3.   Presentation/Recognition.
 
4.   Consent agenda to approve:
 
a. 43195   Disbursements for the period ending May 30, 2017, Auditor.
 
Attachments:
Court Order
Disbursements
 
b. 43196   Indigent Defense Disbursements, Auditor.
 
Attachments:
Court Order
Disbursements
 
c. 43174   Tax refunds totaling $425,139.24, Tax Assessor/Collector.
 
Attachments:
Court Order
SUMMARY SHEET 6/5/17
 
d.   Advertisement(s):
 
1. 43191   Services: Coffee (IFB No. 2017-159), Purchasing.
 
Attachments:
Court Order
Memo
Court Packet
 
e.   Amendment(s):
 
1. 43176   No. 1 to Collin County Mobility Plan Additional Demographics and Travel Demand Modeling Services with Jacobs Engineering Group, Inc. (AGR No. 2015-188) to add additional services and travel demand model runs, budget amendment in the amount of $132,900 and further authorize the Purchasing Agent to finalize and execute same, Engineering.
 
Attachments:
Court Order
agenda memo
Jacobs Letter
Amendment No. 1
Form 1295
 
2. 43244   No. 5 to the Interlocal Agreement for Teen Court Services with the Town of Little Elm (Contract No. 2014-132) to extend the contract for one (1) year through and including September 30, 2018 and further authorize the Purchasing Agent to finalize and execute same, Administrative Services.
 
Attachments:
Court Order
Contract Amenedment No. 5
Original Agreement
 
f.   Change Order(s):
 
1. 43248   No. 1 to Supplies, Janitorial (IFB No. 2015-148) with Pollock Paper Distributors, Inc. to accept the price changes for various line items, extend the contract for one (1) year through and including September 30, 2018 and further authorize the Purchasing Agent to finalize and execute same, Facilities.
 
Attachments:
Court Order
amendment#1pollockpaper2018
Contract Change Order
Form 1295
 
2. 43254   No. 1 to Supplies: Fleet Repair Parts (IFB No. 2015-144) with Midway Auto Supply, Inc. to delete various items from the contract, extend the contract for one (1) year through and including September 30, 2018 and further authorize the Purchasing Agent to finalize and execute same, Public Works.
 
Attachments:
Court Order
memo
Change Order No. 1
Form 1295
 
3. 43253   No. 1 to Supplies: Fleet Repair Parts (IFB No. 2015-144) with Texas Kenworth Co. dba MHC Kenworth-Dallas to delete various items from the contract, extend the contract for one (1) year through and including September 30, 2018 and further authorize the Purchasing Agent to finalize and execute same, Public Works.
 
Attachments:
Court Order
memo
Change Order No. 1
Form 1295
 
g.   Contract Renewal(s):
 
1. 43231   Professional Services, General Civil Engineering for County Buildings and Property (SOQ No. 2016-080) with Civil Consulting Group, PLLC to extend the contract for one (1) year through and including September 30, 2018, Construction & Projects.
 
Attachments:
Court Order
Memo
CCG Renewal Agreement
Form 1295
 
2. 43190   Fire Alarm/Fire Sprinkler Inspections, Testing, Maintenance and Repairs (RFP No. 2015-052) with Convergint Technologies, LLC to extend the contract for one (1) year through and including September 30, 2018, Facilities.
 
Attachments:
Court Order
firealarmsprinklerconvergint2018
Contract Renewal
Form 1295
 
3. 43215   Parking Lot Striping (IFB No. 2016-330) with NTS Contractors, LLC to extend the contract for one (1) year through and including September 30, 2018, Facilities.
 
Attachments:
Court Order
parkinglotstripingcontractrenewal2018
Contract Renewal
Form 1295
 
4. 43212   Security Gate Repair Parts and Services (IFB No. 2016-295) with Orion Access Control, Inc. dba Royal Access Control to extend the contract for one (1) year through and including September 30, 2018, Facilities.
 
Attachments:
Court Order
securitygaterepaircontractrenewal2018
Contract Renewal
Form 1295
 
5. 43218   Services, Maintenance HVAC Contractor (IFB No. 2015-141) with 3D Mechanical Service Company, Inc. to extend the contract for one (1) year through and including September 30, 2018, Facilities.
 
Attachments:
Court Order
hvaccontractor3DMechanicalrenewal2018
Renewal
Form 1295
 
6. 43213   Services, Qualified Scheduling Entity (QSE) to Participate in ERCOT (RFP No. 2016-163) with CPower to extend the contract for one (1) year through and including September 30, 2018, Facilities.
 
Attachments:
Court Order
Memo
Renewal Letter
1295 Form
 
7. 43249   Services: Vending (IFB No. 2015-150) with Supreme Food Services Inc. dba Vendpro to extend the contract for one (1) year through and including September 30, 2018, Facilities.
 
Attachments:
Court Order
vendingcontractrenewal2018
Renewal
Form 1295
 
8. 43257   Supplies: Fleet Repair Parts (IFB No. 2015-144) with Wurth USA, Inc. to extend the contract for one (1) year through and including September 30, 2018, Public Works.
 
Attachments:
Court Order
memo
Contract Renewal
Form 1295
 
9. 43243   Professional Services, Psychological Assessment (Agreement No. 2015-227) with Dr. Kristi Compton Ph.D., P.C. to extend the contract for one (1) year through and including September 30, 2018, Purchasing.
 
Attachments:
Court Order
Renewal Letter
1295 Form
Agreement
 
h.   Ratification of the County Judge's prior approval:
 
1. 43134   County overtime for the pay period ended May 21, 2017, Human Resources.
 
Attachments:
Draft Court Order
Overtime Total
Open Positions
SO Budget vs Actual 6.5.17 Court
 
i.   Budget adjustment(s)/amendment(s):
 
1. 43224   $1,000 to reallocate funds to cover the expenses for supplemental training pay, Sheriff.
 
Attachments:
Court Order
Memo
Budget Information
 
2. 43214   $5,000 to reallocate funds to reimburse Inmate Transfer staff for mileage, Sheriff.
 
Attachments:
Court Order
Budget Amendment Request - Inmate Transfer Mileage Reimbursement
 
j.   Receive and File, Auditor:
 
1. 43239   Monthly Financial Reports for February 2017.
 
Attachments:
Court Order
Memo for Monthly Financial Reports for February 2017
February 2017 Balance Sheet
February Revenues, Expenditures and Changes in Fund Balance
February 2017 Cash and Investments
February 2017 Year to Date Schedule of Transfers
February 2017 Schedule of Long Term Debt
February 2017 Commissioners Court Approved Expenditures Budgets
February 2017 Employee Insurance Fund
Employee Insurance thru April 2017
 
k.   Filing of the Minute(s), County Clerk:
 
1. 43204   May 8, 2017.
 
Attachments:
Minutes
 
2. 43245   May 15, 2017.
 
Attachments:
Minutes
 
l.   Miscellaneous
 
1. 43225   Establish a cash drawer in the amount of $100 for the Sheriff’s Office front desk, Auditor.
 
Attachments:
Court Order
Sheriff's office cash drawer
 
2. 43260   Final Plat for Preston Park Estates Phase lll, Engineering.
 
Attachments:
Court Order
Memo
Location Map
Final Plat
 
3. 43194   Acceptance of 1,789 cubic yards of asphalt road millings from the Texas Department of Transportation under the TxDOT County Assistance Program (CAP), Public Works.
 
Attachments:
Court Order
Memo
 
4. 43258   Reimbursement for fencing materials in the amount of $8,060.50 to Mr. Tuan Tran (AJD Group LLC) for property along CR 451, Public Works.
 
Attachments:
Court Order
memo
Request
Quote
Waiver
 
5. 43207   Acceptance of the Dining Alliance rebate check in the amount of $580.86 to be deposited in the Going the Extra Mile Employee Incentive Program line item and budget amendment for same, Purchasing.
 
Attachments:
Court Order
Memo Rebate Dining Alliance
Back up Rebate Dining Alliance
 
6. 43198   Donation of six (6) surplus MDCs to the Anna Fire Department per VTCA LGC 263.152, Sheriff.
 
Attachments:
Court Order
Department Memo
Anna FD letter
Supporting emails
 
7. 43266   Personnel Appointments, Human Resources.
 
Attachments:
Court Order
Personnel Appointments
 
8. 43267   Personnel Changes, Human Resources.
 
Attachments:
Court Order
Personnel Changes
 
  GENERAL DISCUSSION
 
  Presentation, discussion and any action regarding:
 
5. 43117   Accept the donation of portraits of Collin County heroes, Commissioners Court.
 
Attachments:
Court Order
Fallen Warriors 0617
 
6. 43252   Planning Board recommendations for a Transportation Bond Program, Engineering.
 
Attachments:
Agenda memo
Bond Committee Report
LARs responses from the Cities
2017_Bond_City_responses_Combined
eye charts
 
7.   Board/Committee Appointments, Commissioners Court:
 
a. 43230   North Texas Groundwater Conservation District.
 
Attachments:
Court Order
Memo
 
8. 38983   North Central Texas Council of Governments (NCTCOG) Executive Board monthly update, County Judge.
 
9. 42580   85th Legislative Agenda for 2017, Commissioners Court.
 
Attachments:
Dates of Interest-85th Legislature
County Judges and Commissioners Association of Texas 2016 Resolutions
 
10.   Possible future agenda items by Commissioners Court without discussion.
 
  EXECUTIVE SESSION
(upon recess of GENERAL DISCUSSION)
 
  Executive Session, in accordance with Chapter 551 of the Government Code, to discuss the following subjects:
 
  Legal (551.071)
 
43272   Judge Gallagher's second order on payment of attorney's fees to attorneys pro tem (Case No. 416-81913-2015), Commissioners Court.
 
  Any action resulting from the executive session.
 
  The court reserves the right to convene into executive session throughout this meeting.
 
  Adjourn.
 
   
 
  ___________________________
Keith Self
COUNTY JUDGE
COLLIN COUNTY, T E X A S
 
  CERTIFICATION:
 
 
I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2017 at _______ o'clock _____.M.
 
   
 
  ___________________________
Stacey Kemp, County Clerk
Collin County, T E X A S
 
   
 
  ___________________________
Deputy
 
 
NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.
 

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