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AGENDA
 
Commissioners Court
Jack Hatchell Administration Building
4th Floor, 2300 Bloomdale Road, McKinney
October 9, 2017
1:30 P.M.
 
NOTICE OF A REGULAR MEETING
 

Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION.  Following is the agenda for said meeting:
 

Invocation – Commissioner Fletcher

Pledge of Allegiance – Commissioner Hill

Pledge of Allegiance to the Texas Flag – Commissioner Webb
 

COMMISSIONERS COURT MEETING
 
             
  DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:
 
1. 43865   Amendment No. 7 for CSCD, Offender Specimen Collection and Drug Testing Services (Contract No. 2015-200) with Treatment Assessment Screening Center, Inc to extend the contract for one (1) year through and including August 31, 2018, Adult Probation.
 
Attachments:
Memo
Contract Renewal - TASC
2270 Verification
2252 Certification TASC
 
2. 43912   Personnel Changes, Human Resources.
 
Attachments:
Personnel Changes
 
  FYI NOTIFICATION
 
1. 34688   Outstanding Agenda Items, Commissioners Court.
 
Attachments:
Outstanding Items
 
2. 43833   Budget amendment in the amount of $38,922 to establish the budget for Chapter 19 to be used for training, travel and temporary election employees, Auditor.
 
Attachments:
Budget Memo
BA Revenue
BA Expense
Funds Availability Summary
 
3. 43752   P–Card Disbursements, Auditor.
 
Attachments:
P-Card Disbursements
 
4. 43749   County overtime for the pay period ended September 24, 2017, Human Resources.
 
Attachments:
Overtime Total
Open Positions
SO Budget vs Actual 10.09.17. Court
 
1.   Call to order. The court will convene in open session for consideration of the following business matters:
 
2.   Public Comments.
 
3.   Presentation/Recognition:
 
a. 43884   Employer Support of The Guard and Reserve (ESGR) to present Sheriff Skinner with the Patriot Award, Sheriff.
 
Attachments:
Patriot Award Memo
 
4.   Consent agenda to approve:
 
a. 43847   Disbursements for the period ending October 3, 2017, Auditor.
 
Attachments:
Court Order
FY2017 Disbursements
FY2018 Disbursements
 
b. 43909   Indigent Defense Disbursements, Auditor.
 
Attachments:
Court Order
FY2017 Court Appointed Representation DIsbursements ending 09.26.2017 fo...
 
c. 43755   Tax refunds totaling $676,281.26, Tax Assessor/Collector.
 
Attachments:
Court Order
Summary sheet 10/9/17
 
d.   Advertisement(s):
 
1. 43837   Services, Onsite Grinding, Mulching and Removal of Debris (IFB No. 2017-347), Public Works.
 
Attachments:
Court Order
Memo
Bid Packet 9-25-17
 
e.   Award(s):
 
1. 43843   Professional Services, Mechanical, Electrical, and Plumbing (MEP) Engineering Services (RFQ No. 2017-246) and further authorize the Purchasing Agent to finalize and execute the Engineering Services Agreement, Construction Projects.
 
Attachments:
Court Order
 
2. 43877   Access Control and Time Collection Solution (RFP No. 2016-044), Information Technology.
 
Attachments:
Court Order
 
3. 43785   Office Supplies (Contract No. 2017-342) to Office Depot, Inc., Purchasing.
 
Attachments:
Court Order
Memo
Executive Summary
Evaluation Spreadsheet
Chapter 2252 Certification
Chapter 2270 Verification
1295 Form
 
4. 43836   Professional Services, Surveying (RFQ No. 2017-257) and further authorize the Purchasing Agent to finalize and execute the Professional Services Agreement, Special Projects.
 
Attachments:
Court Order
 
f.   Amendment(s):
 
1. 43866   No. 1 to the Interlocal Agreement with the City of Weston for Animal Control and Animal Shelter Services to set the rate for FY2018 for an annual amount of $5,000 to be effective October 1, 2017 through and including September 30, 2018 and further authorize the Purchasing Agent to finalize and execute same, Development Services.
 
Attachments:
Court Order
Memo
Amendment No. 1
Original Agreement
FY18 Shelter Rates
FY18 Control Rates
 
2. 43897   Grant an exemption to the bidding process per VTCA LGC Sec. 262.024 (2), Discretionary Exemptions for Amendment No. 7 to Services: Janitorial (Contract No. 2013-033) with James Janitorial Services, LLC to extend the contract from October 1, 2017 through and including December 1, 2017 and further authorize the Purchasing Agent to finalize and execute same, Facilities.
 
Attachments:
Court Order
contractextensionjanitorial2018
Amendment No. 7
email from James
Form 1295
2270 Verification
 
3. 43849   No. 10 to the Interlocal Agreement with the City of Anna for Animal Control Services to set the rate for FY2018 for an annual amount of $35,827 to be effective October 1, 2017 through and including September 30, 2018 and further authorize the Purchasing Agent to finalize and execute same, Development Services.
 
Attachments:
Court Order
Memo
Amendment No. 10
Original Agreement
FY18 Rates
 
4. 43871   No. 10 to the Interlocal Agreement with the City of Lucas for Animal Control Services to set the rate for FY2018 for an annual amount of $19,030 to be effective October 1, 2017 through and including September 30, 2018 and further authorize the Purchasing Agent to finalize and execute same, Development Services.
 
Attachments:
Court Order
Memo
Amendment No. 10
Original Agreement
FY18 Control Rates
 
5. 43872   No. 10 to the Interlocal Agreement with the City of Lucas for the Facility Construction and Use of an Animal Shelter to set the rate for FY2018 for an annual amount of $14,970 to be effective October 1, 2017 through and including September 30, 2018 and further authorize the Purchasing Agent to finalize and execute same, Development Services.
 
Attachments:
Court Order
Memo
Amendment No. 10
Original Agreement
FY18 Shelter Rates
 
6. 43857   No. 11 to the Interlocal Agreement with the City of Celina for Animal Control Services to set the rate for FY2018 for an annual amount of $22,582 to be effective October 1, 2017 through and including September 30, 2018 and further authorize the Purchasing Agent to finalize and execute same, Development Services.
 
Attachments:
Court Order
Memo
Amendment No. 11
Original Agreement
FY18 Control Rates
 
7. 43861   No.11 to the Interlocal Agreement with the City of Lavon for Animal Control and Animal Shelter Services to set the rate for FY2018 for an annual amount of $6,250 to be effective October 1, 2017 through and including September 30, 2018 and further authorize the Purchasing Agent to finalize and execute same, Development Services.
 
Attachments:
Court Order
Memo
Amendment No. 11
Original Agreement
FY18 Shelter Rates
FY18 Control Rates
 
8. 43862   No. 11 to the Interlocal Agreement with the City of Melissa for Animal Control Services to set the rate for FY2018 for an annual amount of $19,976 to be effective October 1, 2017 through and including September 30, 2018 and further authorize the Purchasing Agent to finalize and execute same, Development Services.
 
Attachments:
Court Order
Memo
Amendment No. 11
Original Agreement
FY18 Control Rates
 
9. 43860   No. 11 to the Interlocal Agreement with the City of Princeton for Animal Control Service to set the rate for FY2018 for an annual amount of $27,793 to be effective October 1, 2017 through and including September 30, 2018 and further authorize the Purchasing Agent to finalize and execute same, Development Services.
 
Attachments:
Court Order
Memo
Amendment No. 11
Original Agreement
FY18 Control Rates
 
10. 43850   No. 11 to the Interlocal Agreement with the City of Anna for the Facility Construction and Use of an Animal Shelter to set the rate for FY2018 for an annual amount of $21,686 to be effective October 1, 2017 through and including September 30, 2018 and further authorize the Purchasing Agent to finalize and execute same, Development Services.
 
Attachments:
Court Order
Memo
Amendment No. 11
Original Agreement
FY18 Shelter Rates
 
11. 43851   No. 11 to the Interlocal Agreement with the City of Celina for the Facility Construction and Use of an Animal Shelter to set the rate for FY2018 for an annual amount of $13,696 to be effective October 1, 2017 through and including September 30, 2018 and further authorize the Purchasing Agent to finalize and execute same, Development Services.
 
Attachments:
Court Order
Memo
Amendment No. 11
Original Agreement
FY18 Shelter Rates
 
12. 43858   No. 11 to the Interlocal Agreement with the City of Farmersville for the Facility Construction and Use of an Animal Shelter to set the rate for FY2018 for an annual amount of $8,780 to be effective October 1, 2017 through and including September 30, 2018 and further authorize the Purchasing Agent to finalize and execute same, Development Services.
 
Attachments:
Court Order
Memo
Amendment No. 11
Original Agreement
FY18 Shelter Rates
 
13. 43867   No. 11 to the Interlocal Agreement with the City of Frisco for the Facility Construction and Use of an Animal Shelter to set the rate for FY2018 for an annual amount of $281,210 to be effective October 1, 2017 through and including September 30, 2018 and further authorize the Purchasing Agent to finalize and execute same, Development Services.
 
Attachments:
Court Order
Memo
Amendment No. 11
Original Agreement
FY18 Shelter Rates
 
14. 43864   No. 11 to the Interlocal Agreement with the City of Melissa for the Facility Construction and Use of an Animal Shelter to set the rate for FY2018 for an annual amount of $12,116 to be effective October 1, 2017 through and including September 30, 2018 and further authorize the Purchasing Agent to finalize and execute same, Development Services.
 
Attachments:
Court Order
Memo
Amendment No. 11
Original Agreement
FY18 Shelter Rates
 
15. 43859   No. 11 to the Interlocal Agreement with the City of Princeton for the Facility Construction and Use of an Animal shelter to set the rate for FY2018 for an annual amount of $16,769 to be effective October 1, 2017 through and including September 30, 2018 and further authorize the Purchasing Agent to finalize and execute same, Development Services.
 
Attachments:
Court Order
Memo
Amendment No. 11
Original Agreement
FY18 Shelter Rates
 
g.   Contract Renewal(s):
 
1. 43868   Supplies: Veterinary and Animal Care (Contract No. 2017-074) with MWI Veterinary Supply dba MWI Animal Health to extend the contract for one (1) year through and including September 30, 2018, Development Services.
 
Attachments:
Court Order
Memo - MWI
Contract
1295
Chapter 2270 Verification
Chapter 2252
 
h.   Budget adjustment(s)/amendment(s):
 
1. 43870   $9,541 to reallocate funds for the Spay/Neuter Program, Development Services.
 
Attachments:
Court Order
Memo
Back-up
 
i.   Receive and File, Auditor:
 
1. 43892   Monthly Financial Reports for August 2017.
 
Attachments:
Court Order
Memo for Monthly Financial Reports for August 2017
August 2017 Balance Sheet
August 2017 Revenues, Expenditures and Changes in Fund Balance
August 2017 Cash and Investments
August 2017 Year to Date Schedule of Transfers
August 2017 Schedule of Long Term Debt
August 2017 Commissioners Court Approved Expenditure Budgets
August 2017 Employee Insurance Fund
Employee Medical Claims
 
j.   Filing of the Minute(s), County Clerk:
 
1. 43855   September 18, 2017.
 
Attachments:
Minutes
 
k.   Miscellaneous
 
1. 43873   Acknowledgment of the issuance of the Arlington Higher Education Finance Corporation Education Revenue Notes (The Shelton Landmark Foundation), Administrative Services.
 
Attachments:
Court Order
Letter
Resolution
Certificate of Public Hearing
 
2. 43885   Exemption from the requirements of the Health Insurance Portability and Accountability Act of 1996 (HIPAA) and further authorize the Human Resource Director to submit proper notice to authorities, Human Resources.
 
Attachments:
Court Order
Memo
Notice
 
3. 43913   Personnel Appointments, Human Resources.
 
Attachments:
Court Order
Personnel Appointments
 
4. 43914   Personnel Changes, Human Resources.
 
Attachments:
Court Order
Personnel Changes
 
  GENERAL DISCUSSION
 
  Presentation, discussion and any action regarding:
 
5. 43856   Public Hearing - Consideration and any action for the issuance of a Mass Gathering permit for the Vintage Market Days event on November 17-19, 2017 at Myers Park & Event Center in accordance to Health and Safety Code Chapter 751, Special Projects.
 
Attachments:
Court Order
Memo
Mass Gathering Application
Facility Usage Agreement
Performer Contract
Sample Vendor Contract
Sample Sponsorship Agreement
Vendor Booth Plan
Parking Map
Developmental Services
Fire Mashal
Sheriff's Office
 
6. 43910   Request to allow payroll participation in the S.H.E.R.I.F.F (Sheriff's Homefront Emergency Relief Initiative For Family) Fund, Sheriff.
 
Attachments:
Letter
Message from Our President
Sheriff Fund Brochure
SHERIFF FUND PAYROLL_DEDUCTION
 
7. 43907   Board/Committee Appointments, Commissioners Court:
 
Attachments:
Court Order
 
a.   Myers Park Advisory Board.
 
8.   Possible future agenda items by Commissioners Court without discussion.
 
  EXECUTIVE SESSION
(upon recess of GENERAL DISCUSSION)
 
  Executive Session, in accordance with Chapter 551 of the Government Code, to discuss the following subjects:
 
  Legal (551.071)
 
43916   Legal representation of former board member for Case No. 416-00382-2016 First Transit, Inc. V. Texoma Area Paratransit System, Inc., and matters related thereto.
 
Attachments:
Court Order
 
  Any action resulting from the executive session.
 
  The court reserves the right to convene into executive session throughout this meeting.
 
  Adjourn.
 
   
 
  ___________________________
Keith Self
COUNTY JUDGE
COLLIN COUNTY, T E X A S
 
  CERTIFICATION:
 
 
I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2017 at _______ o'clock _____.M.
 
   
 
  ___________________________
Stacey Kemp, County Clerk
Collin County, T E X A S
 
   
 
  ___________________________
Deputy
 
 
NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.
 

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