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AGENDA
 
Commissioners Court
Jack Hatchell Administration Building
4th Floor, 2300 Bloomdale Road, McKinney
November 5, 2018
1:30 P.M.
 
NOTICE OF A REGULAR MEETING
 
Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:
 
Invocation – Judge Self

Pledge of Allegiance – Commissioner Fletcher

Pledge of Allegiance to the Texas Flag – Commissioner Thomas
 

COMMISSIONERS COURT MEETING
 
             
  DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:
 
1. 45709   Agreement between the Collin County Juvenile Probation Department acting through the Collin County Juvenile Board and Rockwall County Juvenile Probation Department acting through the Rockwall County Juvenile Board for the Collin County Juvenile Probation Department to provide a Sex Offender Treatment Program at the County Pre-Adjudication Facility for the Rockwall County Juvenile Probation Department for the period September 1, 2018 through and including August 31, 2019, Juvenile Probation.
 
Attachments:
Memorandum
Residential Services Agreement
 
2. 45710   Agreement between the Collin County Juvenile Probation Department acting through the Collin County Juvenile Board and Rockwall County Juvenile Probation Department acting through the Rockwall County Juvenile Board for the Collin County Juvenile Probation Department to provide detention services at the County Pre-Adjudication Facility for the Rockwall County Juvenile Probation Department for the period September 1, 2018 through and including August 31, 2019, Juvenile Probation.
 
Attachments:
Memorandum
Detention Services Agreement
 
3. 45672   Amendment No. 10 to CSCD, Offender Specimen Collection and Drug Testing Services (RFP No. 2015-200) with Treatment Assessment Screening Center, Inc. to extend the agreement for one (1) additional month through and including November 30, 2018, Adult Probation.
 
Attachments:
Memo
Contract Amendment - 10
Contract
 
4. 45664   Grant award through the Texas Juvenile Justice Department (TJJD) for residential treatment services for a juvenile being diverted from TJJD (state) commitment for the period October 18, 2018 through and including August 31, 2019, Juvenile Probation.
 
Attachments:
Memorandum
Diversion Application - Redacted
Award Letter
Service Agreement for Rockdale Academy
Grant Review Form
Grant Summary Forms
 
5. 45727   Personnel Appointments, Human Resources.
 
Attachments:
Personnel Appointments
 
6. 45728   Personnel Changes, Human Resources.
 
Attachments:
Personnel Changes
 
  FYI NOTIFICATION
 
1. 34688   Outstanding Agenda Items, Commissioners Court.
 
Attachments:
Outstanding Agenda Items
 
2. 45711   Addendum No. 1 to Professional Services, Appraisal Services (RFP No. 2018-311) to add Exhibit C – Park Boulevard ROW Documents to the Request for Proposals, Purchasing.
 
Attachments:
Addendum No. 1
ROW Documents
 
3. 45718   Budget amendment in the amount of $25,000 utilizing the District Attorney's Federal Forfeiture Fund to provide office and investigative equipment for the newly formed Child Exploitation and Human Trafficking Unit, District Attorney.
 
4. 45628   P–Card Disbursements, Auditor.
 
Attachments:
P-Card Disbursements
 
5. 45563   County overtime for the pay period ended October 21, 2018, Human Resources.
 
Attachments:
Overtime Total
Open Positions
Budget vs Actual for Court 10.29.18
 
6. 45707   Turnover, Human Resources.
 
Attachments:
September Turnover
 
7. 45715   Voluntary Terminations, Human Resources.
 
Attachments:
Voluntary Terminations
 
1.   Call to order. The court will convene in open session for consideration of the following business matters:
 
2.   Public Comments.
 
3.   Presentation/Recognition.
 
4.   Consent agenda to approve:
 
a. 45636   Disbursements for the period ending October 30, 2018, Auditor.
 
Attachments:
Court Order
Disbursements
 
b. 45637   Indigent Defense Disbursements, Auditor.
 
Attachments:
Court Order
FY2019 Court Appointed Representation Disbursements for 11.5.18 Court
 
c. 45619   Tax refunds totaling $496,859.17, Tax Assessor/Collector.
 
Attachments:
Court Order
CC 11-5-18 Spreadsheet
 
d.   Advertisement(s):
 
1. 45680   Construction, Myers Park Roof Replacements (IFB No. 2019-015), Construction & Projects.
 
Attachments:
Court Order
Memo
Legal Notice
Bid Packet
 
2. 45681   Professional Services, Architectural, Adult Detention Center Assessment and Design Services (RFQ No. 2019-021), Construction & Projects.
 
Attachments:
Court Order
Memo
Legal Notice
RFQ Packet
 
3. 45625   Services: Body Repair And Painting For Light, Medium & Heavy Duty Vehicles (IFB No. 2018-263), Public Works.
 
Attachments:
Court Order
Memo
Legal Notice
Bid Packet
 
4. 45700   Signs, Sign Materials, & Barriers (IFB No. 2018-260), Public Works.
 
Attachments:
Court Order
Dept memo
Bid_Packet
Legal_Notice
 
e.   Award(s):
 
1. 45667   Construction, Myers Park Show Barn Electrical Upgrade (IFB No. 2018-326), Base Bid and Alternates 1, 2 and 3 to KE Industrial, LLC and further authorize the Purchasing Agent to finalize and execute the Construction Agreement, Construction & Projects.
 
Attachments:
Court Order
Memo
Proof Report
Contract Data
Bid Tabulation
Letter to Award
Form 1295
2270 Verification
2252 Certification
Construction Agreement
 
2. 45665   Earth Moving and Construction Equipment (Contract No. 2019-002) to Holt Texas, LTD., Public Works.
 
Attachments:
Court Order
memo
request
Tabulation
2270 Verification
2252 Certification
Form 1295
 
f.   Agreement(s):
 
1. 45634   Interlocal Cooperation Agreement with the City of Lucas for On-Site Sewage Facility (OSSF) Regulation beginning October 1, 2018 through and including September 30, 2022, Development Services.
 
Attachments:
Court Order
Memo
OSSF ILA Agreement - Lucas
 
2.   Interlocal Jail Services Agreement(s) effective October 1, 2018 through and including September 30, 2018, Sheriff:
 
a. 45687   Town of Prosper.
 
Attachments:
Court Order
Memo
Agreement - Prosper
Fee Schedule
 
b. 45662   Town of St. Paul.
 
Attachments:
Court Order
Memo
Agreement - St Paul
Fee Schedule
 
c. 45663   City of Wylie.
 
Attachments:
Court Order
Memo lnterlocal Agreement for Jail Services with the City of Wylie
Agreement - Wylie
Fee Schedule
 
g.   Amendment(s):
 
1. 45671   No. 1 to CSCD/SCORE (Contract No. 2019-016) with the Collin County Community Supervision and Corrections Department (CSCD) and the Collin County Sheriff’s Office (CCSO) to update Article 1 Section 1.2 A from $24,592.25 to $25,000.85 and Article 1 Section 1.2 C from $295,107.00 to $300,010.25, Adult Probation.
 
Attachments:
Court Order
Memo
Amendment No. 1
Agreement
 
h.   Contract Renewal(s):
 
1. 45685   Veterinary Services – General and Spay/Neuter (RFP No. 2017-276) with Meier Veterinary Services PLLC dba All Heart Veterinary Center to extend the contract for one (1) year through and including September 30, 2019, Development Services.
 
Attachments:
Court Order
Memo
Renewal
1295 Form
2270
2252
 
2. 45666   Services, Onsite Grinding, Mulching and Removal of Debris (IFB No. 2017-347) with Camo Farms, Inc. to extend the contract for one (1) year through and including September 30, 2019, Public Works.
 
Attachments:
Court Order
Memo
Renewal 1 - letter
Renewal 1 - 1295 form
Renewal 1 - 2252 form
Renewal 1 - 2270 form
 
3. 45679   Printing, General Office Forms (IFB No. 2016-125) with Safeguard Business Systems, Inc. to extend the contract for one (1) year through and including September 30, 2019, Purchasing.
 
Attachments:
Court Order
Memo
Contract Renewal
1295
2252
2270
 
4. 45704   Printing, General Office Forms (IFB No. 2016-125) with Summer River, LLC – Jim Ballew dba AlphaGraphics Addison US391 to extend the contract for one (1) year through and including September 30, 2019, Purchasing.
 
Attachments:
Court Order
Memo
Contract Renewal
1295
2252
2270
 
i.   Ratification of the County Judge's prior approval:
 
1. 45694   Collin College Public Safety Training Center Agreement with Collin County Community College District to utilize the firearms training range for continued training through October 21, 2018, Sheriff.
 
Attachments:
Court Order
Commissioners' Court Memo
Training Agreement
 
j.   Receive and File, Auditor:
 
1. 45699   Monthly Financial Reports for July 2018.
 
Attachments:
Court Order
Memo for Monthly Financial Reports for July 2018
July 2018 Balance Sheet
July 2018 Revenues, Expenditures and Changes in Fund Balance
July 2018 Cash and Investments
July 2018 Year to Date Schedule of Transfers
July 2018 Schedule of Long Term Debt
July 2018 Commissioners Court Approved Expenditures Budgets
 
2. 45703   Monthly Financial Reports for August 2018.
 
Attachments:
Court Order
Memo for Monthly Financial Reports for August 2018
August 2018 Balance Sheet
August 2018 Revenues, Expenditures and Changes in Fund Balance
August 2018 Cash and Investments
August 2018 Year to Date Schedule of Transfers
August 2018 Schedule of Long Term Debt
August 2018 Commissioners Court Approved Expenditures Budgets
 
k.   Filing of the Minute(s), County Clerk:
 
1. 45697   October 15, 2018.
 
Attachments:
Minutes
 
l.   Miscellaneous
 
1. 45682   Grant application for the 2019-2020 Veterans Treatment Court Grant through the Texas Veterans Commission Fund for Veterans' Assistance, 296th District Court.
 
Attachments:
Court Order
Memo
Grant Summary Form
2019-2020 TVC Veterans Treatment Court Application
2019-2020 Veterans Treatment Court Request for Applications
Grant review committee form
 
2. 45629   Grant application and Resolution/Internet Form for the FY 2019 Indigent Defense Formula Grant through the Texas Indigent Defense Commission, Office of the Governor, Auditor.
 
Attachments:
Court Order
Memo
RFA
Resolution
Indigent Defense Grant Application
Grant summary forms
Grant review committee form
 
3. 45706   Resolution supporting the Texas Department of Agriculture, Texans Feeding Texans: Home-Delivered Meal Grant Program, Budget.
 
Attachments:
Court Order
Resolution
 
4. 45716   Acceptance of the FY 2019 General Victim Assistance Grant through the Office of the Governor (OOG), Criminal Justice Division (CJD), District Attorney.
 
Attachments:
Court Order
Grant review committee form
 
5. 45713   Addition of a Deputy District Clerk 1 (Grade 532) position and budget amendment in the amount of $59,127 for same, District Clerk.
 
Attachments:
Court Order
Memo Requesting an Additional AG Clerk I
Requesting an Additional AG Clerk I
Journal Proof Report
Salary and Benefits
 
6. 45708   Notice of Sub-Recipient Grant Award and acceptance of the FY 2018 Emergency Management Performance Grant (EMPG) administered by the Texas Division of Emergency Management, Texas Department of Public Safety, Fire Marshal.
 
Attachments:
Court Order
memo to court
award terms & conditions
grant award letter
EMPG Grant Award
Grant Review Committee Form
 
7. 45677   Acceptance of the FY 2019 General Victim Assistance Grant through the Office of the Governor (OOG), Criminal Justice Division (CJD), Sheriff.
 
Attachments:
Court Order
FY2019 Victim Assistance Grant MEMO
Grant Summary Form
Statement of Grant Award
Award Letter
Grant review committee form
 
8. 45729   Personnel Appointments, Human Resources.
 
Attachments:
Court Order
Personnel Appointments
 
9. 45730   Personnel Changes, Human Resources.
 
Attachments:
Court Order
Personnel Changes
 
  GENERAL DISCUSSION
 
  Presentation, discussion and any action regarding:
 
5. 45503   TCDRS report on impact of different rate of returns, Administrative Services.
 
Attachments:
Presentation
 
6. 45686   Emergency/safety equipment for constable vehicles, Constable, Precinct 3.
 
Attachments:
Court Order
Memo
Presentation
 
7. 38983   North Central Texas Council of Governments (NCTCOG) Executive Board monthly update, County Judge.
 
8. 45660   86th Legislative Agenda for 2019, Commissioners Court.
 
Attachments:
memo
 
9.   Possible future agenda items by Commissioners Court without discussion.
 
  EXECUTIVE SESSION
(upon recess of GENERAL DISCUSSION)
 
  Executive Session, in accordance with Chapter 551 of the Government Code, to discuss the following subjects:
 
  Economic Development Negotiations (551.087)
 
45609   Amendment to the tax abatement with Texas Instruments and the City of Richardson, Budget.
 
  Any action resulting from the executive session.
 
  The court reserves the right to convene into executive session throughout this meeting.
 
  Adjourn.
 
   
 
  ___________________________
Keith Self
COUNTY JUDGE
COLLIN COUNTY, T E X A S
 
  CERTIFICATION:
 
  I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2018 at _______ o'clock _____.M.
 
   
 
  ___________________________
Stacey Kemp, County Clerk
Collin County, T E X A S
 
   
 
  ___________________________
Deputy
 
  NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.
 

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