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AGENDA
 
Commissioners Court
Jack Hatchell Administration Building
4th Floor, 2300 Bloomdale Road, McKinney
December 10, 2018
1:30 P.M.

 
NOTICE OF A REGULAR MEETING
 
Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:
 
Invocation – Judge Self

Pledge of Allegiance – Commissioner Fletcher

Pledge of Allegiance to the Texas Flag – Commissioner Williams
 

COMMISSIONERS COURT MEETING

 
             
  DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:
 
1. 45872   Personnel Changes, Human Resources.
 
Attachments:
Personnel Changes
 
  FYI NOTIFICATION
 
1. 34688   Outstanding Agenda Items, Commissioners Court.
 
Attachments:
Outstanding Agenda Items
 
2. 45861   Addendum No. 1 to Construction, Myers Park Roadway Improvements (IFB No. 2018-336) to make various changes to the Invitation for Bid, Purchasing.
 
Attachments:
Addendum No. 1
 
3. 45499   Amendment No. 2 to Access Control and Time Collection Solution (Contract No. 2016-044) with Securadyne Systems, LLC to make various changes to the contract, Information Technology.
 
Attachments:
Court Memo
Contract Amendment No. 2
 
4.   Notification of budget adjustment(s)/amendment(s), Auditor:
 
a. 45807   $29,000 to establish the budget for the 2019 IRS Task Force Grant.
 
Attachments:
IRS Budget Memo
IRS Revenue Budget
IRS Expense Budget
IRS MOU
Budget Proof
 
b. 45643   $85,064 to establish the budget for the FY 2018/2019 Community Mental Health Program Grant.
 
Attachments:
BA Memo
Revenue Budget
Expense Budget
Court order
Budget Proof
 
c. 45752   $227,021 to establish the budget for the 2018 Urban Area Security Initiative Grant Program.
 
Attachments:
BA Memo
Revenue Budget
Expense Budget
Budget Proof
Grant Award
 
5. 45748   County overtime for the pay period ended December 2, 2018, Human Resources.
 
Attachments:
Overtime Total
Open Positions
Budget vs Actual for Court 12.10.18
 
1.   Call to order. The court will convene in open session for consideration of the following business matters:
 
2.   Public Comments.
 
3.   Presentation/Recognition:
 
a. 45818   Certificate of Achievement for Excellence in Financial Reporting from the Government Finance Officers Association presented to the Collin County Auditor's Office by Judge Benjamin Smith, Auditor.
 
Attachments:
memo for presentation of GFOA award for CAFR
GFOA FY2017 Comprhensive Annual Financial Report Certificate
 
4.   Consent agenda to approve:
 
a. 45822   Disbursements for the period ending December 4, 2018, Auditor.
 
Attachments:
Court Order
Disbursements
 
b. 45823   Indigent Defense Disbursements, Auditor.
 
Attachments:
Court Order
FY2019 Court Appointed Representation Disbursements for 12.10.18 Court
 
c.   Award(s):
 
1. 45809   Construction, Myers Park Roadway Improvements (IFB No. 2018-336) to DDM Construction Corporation, budget amendment in the amount of $1,317,231 and further authorize the Purchasing Agent to finalize and execute the Construction Agreement, Special Projects.
 
Attachments:
Court Order
Memo
Contract Data
Consultant's Bid Summary
Budget Adjustment Proof
Form 1295
2270 Verification
2252 Certification
Letter for Award
Agreement
 
d.   Agreement(s):
 
1. 45849   Engagement Letter with Pattillo, Brown & Hill, L.L.P. to perform the annual audit for FY 2018, Auditor.
 
Attachments:
Court Order
memo for Engagement Letter for CAFR
Engagement Letter from PB&H for FY2018 Audit
 
2. 45854   Interlocal Agreement with LifePath Systems for an annual amount of $2,413,303 to be paid in quarterly installments effective through and including September 30, 2019, Budget.
 
Attachments:
Court Order
Communication Letter
Interlocal Agreement
 
3. 45830   Collin County Fire and Arson Task Force Interlocal Agreement with the City of Richardson, Fire Marshal.
 
Attachments:
Court Order
memo to court
Interlocal Agreement
 
4. 45845   Interlocal Jail Services Agreement with the City of Farmersville effective October 1, 2018 through and including September 30, 2019, Sheriff.
 
Attachments:
Court Order
Memo
Interlocal Agreement
Fee Schedule
 
e.   Change Order(s):
 
1. 45826   No. 2 to Supplies: Jail and Personal Inmate (IFB No. 2014-122) with Tabb Textiles Co., Inc. to make various changes to the contract, extend the contract for one (1) year through and including September 30, 2019 and further authorize the Purchasing Agent to finalize and execute same, Sheriff.
 
Attachments:
Court Order
Memo
Change Order No 2
Price Comparison
1295 Redacted
2270
2252
 
2. 45827   No. 3 to Supplies: Jail and Personal Inmate (IFB No. 2014-122) with Bob Barker Company, Inc. to make various changes to the contract, extend the contract for one (1) year through and including September 30, 2019 and further authorize the Purchasing Agent to finalize and execute same, Sheriff.
 
Attachments:
Court Order
Memo
Change Order No 3
Bob Barker Exhibit A
Price Comparison
1295 Redacted
2270
2252
 
3. 45828   No. 3 to Supplies: Jail and Personal Inmate (IFB No. 2014-122) with Victory Supply LLC to make various changes to the contract, extend the contract for one (1) year through and including September 30, 2019 and further authorize the Purchasing Agent to finalize and execute same, Sheriff.
 
Attachments:
Court Order
Memo
Change Order No. 3
Exhibit A
Price Comparison
1295 Redacted
2270
2252
 
4. 45825   No. 5 to Supplies: Jail and Personal Inmate (IFB No. 2014-122) with ICS Jail Supplies, Inc. to make various changes to the contract, extend the contract for one (1) year through and including September 30, 2019 and further authorize the Purchasing Agent to finalize and execute same, Sheriff.
 
Attachments:
Court Order
Memo
Change Order No.5
Exhibit A
Price Comparison
1295 Redacted
2270
2252 Cert
 
f.   Budget adjustment(s)/amendment(s):
 
1. 45644   $42,532 to establish the match budget for the FY 2018/2019 Community Mental Health Program Grant, Auditor.
 
Attachments:
Court Order
BA cash match memo
Revenue Budget
Expense cash match budget
Court order
Budget Proof
Financial Details
 
2. 45856   $95,870 to pay the Texas Department of Transportation (TxDOT) the remaining balance of the County’s 10% Right of Way participation on FM455 from US75 to SH5, Engineering.
 
Attachments:
Court Order
agenda memo
2010 Agreement
budget adjustment
 
g.   Filing of the Minute(s), County Clerk:
 
1. 45838   November 12, 2018.
 
Attachments:
Minutes
 
2. 45847   November 19, 2018.
 
Attachments:
Minutes
 
h.   Miscellaneous
 
1. 45829   Adoption of the updated Computer and Internet Use Policy, Information Technology.
 
Attachments:
Court Order
Memo
Computer Systems and Internet Use Policy
Policy Document - Redline Comparison
 
2. 45858   Reject all bids received for TRMSS and CRS-2TR Application Services (IFB No. 2018-361), Purchasing.
 
Attachments:
Court Order
Memo
 
3. 45740   Adoption of the revised Myers Park & Event Center Facility Usage Agreement, Special Projects.
 
Attachments:
Court Order
Agenda Memo
Revised Facility Usage Agreement
 
4. 45873   Personnel Appointments, Human Resources.
 
Attachments:
Court Order
Personnel Appointment
 
5. 45874   Personnel Changes, Human Resources.
 
Attachments:
Court Order
Personnel Changes
 
  GENERAL DISCUSSION
 
  Presentation, discussion and any action regarding:
 
5. 45767   Public Hearing – Replat of Lots 11A and 11B of the Lakeridge Farms Subdivision, Engineering.
 
Attachments:
Court Order
Memo
replat
Location Map
Public Notice
Certified Letter
 
6. 45808   Board/Committee Appointments, Commissioners Court:
 
Attachments:
Court Order
 
a.   Historical Commission.
 
b.   Parks Foundation Advisory Board.
 
c.   Planning Board.
 
7. 45660   86th Legislative Agenda for 2019, Commissioners Court.
 
Attachments:
Collin County Commissioners Court leg agenda
85th Policy Platform - 5-24-18 CURRENT
Sample Magistrate Statutes
Ad Litem Costs brochure one sheet 1218
Ad Litem Costs brochure 1218
2018-12-10 Legislative Agenda Update Final
Indigent Defense Stats
 
8.   Possible future agenda items by Commissioners Court without discussion.
 
  EXECUTIVE SESSION
(upon recess of GENERAL DISCUSSION)
 
  Executive Session, in accordance with Chapter 551 of the Government Code.
 
  Any action resulting from the executive session.
 
  The court reserves the right to convene into executive session throughout this meeting.
 
  Adjourn.
 
   
 
  ___________________________
Keith Self
COUNTY JUDGE
COLLIN COUNTY, T E X A S
 
  CERTIFICATION:
 
  I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2018 at _______ o'clock _____.M.
 
   
 
  ___________________________
Stacey Kemp, County Clerk
Collin County, T E X A S
 
   
 
  ___________________________
Deputy
 
  NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.
 

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