Agenda

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AGENDA

Commissioners Court Jack Hatchell Administration Building 4th Floor, 2300 Bloomdale Road, McKinney December 10, 2018 1:30 P.M.

NOTICE OF A REGULAR MEETING

Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:

Invocation – Judge Self Pledge of Allegiance – Commissioner Fletcher Pledge of Allegiance to the Texas Flag – Commissioner Williams

COMMISSIONERS COURT MEETING


					DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:

		1.		45872	Personnel Changes, Human Resources.

					Attachments:
					Personnel Changes

					FYI NOTIFICATION

		1.		34688	Outstanding Agenda Items, Commissioners Court.

					Attachments:
					Outstanding Agenda Items

		2.		45861	Addendum No. 1 to Construction, Myers Park Roadway Improvements (IFB No. 2018-336) to make various changes to the Invitation for Bid, Purchasing.

					Attachments:
					Addendum No. 1

		3.		45499	Amendment No. 2 to Access Control and Time Collection Solution (Contract No. 2016-044) with Securadyne Systems, LLC to make various changes to the contract, Information Technology.

					Attachments:
					Court Memo
					Contract Amendment No. 2

		4.			Notification of budget adjustment(s)/amendment(s), Auditor:

			a.	45807	$29,000 to establish the budget for the 2019 IRS Task Force Grant.

					Attachments:
					IRS Budget Memo
					IRS Revenue Budget
					IRS Expense Budget
					IRS MOU
					Budget Proof

			b.	45643	$85,064 to establish the budget for the FY 2018/2019 Community Mental Health Program Grant.

					Attachments:
					BA Memo
					Revenue Budget
					Expense Budget
					Court order
					Budget Proof

			c.	45752	$227,021 to establish the budget for the 2018 Urban Area Security Initiative Grant Program.

					Attachments:
					BA Memo
					Revenue Budget
					Expense Budget
					Budget Proof
					Grant Award

		5.		45748	County overtime for the pay period ended December 2, 2018, Human Resources.

					Attachments:
					Overtime Total
					Open Positions
					Budget vs Actual for Court 12.10.18

1.					Call to order. The court will convene in open session for consideration of the following business matters:

2.					Public Comments.

3.					Presentation/Recognition:

	a.			45818	Certificate of Achievement for Excellence in Financial Reporting from the Government Finance Officers Association presented to the Collin County Auditor's Office by Judge Benjamin Smith, Auditor.

					Attachments:
					memo for presentation of GFOA award for CAFR
					GFOA FY2017 Comprhensive Annual Financial Report Certificate

4.					Consent agenda to approve:

	a.			45822	Disbursements for the period ending December 4, 2018, Auditor.

					Attachments:
					Court Order
					Disbursements

	b.			45823	Indigent Defense Disbursements, Auditor.

					Attachments:
					Court Order
					FY2019 Court Appointed Representation Disbursements for 12.10.18 Court

	c.				Award(s):

		1.		45809	Construction, Myers Park Roadway Improvements (IFB No. 2018-336) to DDM Construction Corporation, budget amendment in the amount of $1,317,231 and further authorize the Purchasing Agent to finalize and execute the Construction Agreement, Special Projects.

					Attachments:
					Court Order
					Memo
					Contract Data
					Consultant's Bid Summary
					Budget Adjustment Proof
					Form 1295
					2270 Verification
					2252 Certification
					Letter for Award
					Agreement

	d.				Agreement(s):

		1.		45849	Engagement Letter with Pattillo, Brown & Hill, L.L.P. to perform the annual audit for FY 2018, Auditor.

					Attachments:
					Court Order
					memo for Engagement Letter for CAFR
					Engagement Letter from PB&H for FY2018 Audit

		2.		45854	Interlocal Agreement with LifePath Systems for an annual amount of $2,413,303 to be paid in quarterly installments effective through and including September 30, 2019, Budget.

					Attachments:
					Court Order
					Communication Letter
					Interlocal Agreement

		3.		45830	Collin County Fire and Arson Task Force Interlocal Agreement with the City of Richardson, Fire Marshal.

					Attachments:
					Court Order
					memo to court
					Interlocal Agreement

		4.		45845	Interlocal Jail Services Agreement with the City of Farmersville effective October 1, 2018 through and including September 30, 2019, Sheriff.

					Attachments:
					Court Order
					Memo
					Interlocal Agreement
					Fee Schedule

	e.				Change Order(s):

		1.		45826	No. 2 to Supplies: Jail and Personal Inmate (IFB No. 2014-122) with Tabb Textiles Co., Inc. to make various changes to the contract, extend the contract for one (1) year through and including September 30, 2019 and further authorize the Purchasing Agent to finalize and execute same, Sheriff.

					Attachments:
					Court Order
					Memo
					Change Order No 2
					Price Comparison
					1295 Redacted
					2270
					2252

		2.		45827	No. 3 to Supplies: Jail and Personal Inmate (IFB No. 2014-122) with Bob Barker Company, Inc. to make various changes to the contract, extend the contract for one (1) year through and including September 30, 2019 and further authorize the Purchasing Agent to finalize and execute same, Sheriff.

					Attachments:
					Court Order
					Memo
					Change Order No 3
					Bob Barker Exhibit A
					Price Comparison
					1295 Redacted
					2270
					2252

		3.		45828	No. 3 to Supplies: Jail and Personal Inmate (IFB No. 2014-122) with Victory Supply LLC to make various changes to the contract, extend the contract for one (1) year through and including September 30, 2019 and further authorize the Purchasing Agent to finalize and execute same, Sheriff.

					Attachments:
					Court Order
					Memo
					Change Order No. 3
					Exhibit A
					Price Comparison
					1295 Redacted
					2270
					2252

		4.		45825	No. 5 to Supplies: Jail and Personal Inmate (IFB No. 2014-122) with ICS Jail Supplies, Inc. to make various changes to the contract, extend the contract for one (1) year through and including September 30, 2019 and further authorize the Purchasing Agent to finalize and execute same, Sheriff.

					Attachments:
					Court Order
					Memo
					Change Order No.5
					Exhibit A
					Price Comparison
					1295 Redacted
					2270
					2252 Cert

	f.				Budget adjustment(s)/amendment(s):

		1.		45644	$42,532 to establish the match budget for the FY 2018/2019 Community Mental Health Program Grant, Auditor.

					Attachments:
					Court Order
					BA cash match memo
					Revenue Budget
					Expense cash match budget
					Court order
					Budget Proof
					Financial Details

		2.		45856	$95,870 to pay the Texas Department of Transportation (TxDOT) the remaining balance of the County’s 10% Right of Way participation on FM455 from US75 to SH5, Engineering.

					Attachments:
					Court Order
					agenda memo
					2010 Agreement
					budget adjustment

	g.				Filing of the Minute(s), County Clerk:

		1.		45838	November 12, 2018.

					Attachments:
					Minutes

		2.		45847	November 19, 2018.

					Attachments:
					Minutes

	h.				Miscellaneous

		1.		45829	Adoption of the updated Computer and Internet Use Policy, Information Technology.

					Attachments:
					Court Order
					Memo
					Computer Systems and Internet Use Policy
					Policy Document - Redline Comparison

		2.		45858	Reject all bids received for TRMSS and CRS-2TR Application Services (IFB No. 2018-361), Purchasing.

					Attachments:
					Court Order
					Memo

		3.		45740	Adoption of the revised Myers Park & Event Center Facility Usage Agreement, Special Projects.

					Attachments:
					Court Order
					Agenda Memo
					Revised Facility Usage Agreement

		4.		45873	Personnel Appointments, Human Resources.

					Attachments:
					Court Order
					Personnel Appointment

		5.		45874	Personnel Changes, Human Resources.

					Attachments:
					Court Order
					Personnel Changes

					GENERAL DISCUSSION

					Presentation, discussion and any action regarding:

5.				45767	Public Hearing – Replat of Lots 11A and 11B of the Lakeridge Farms Subdivision, Engineering.

					Attachments:
					Court Order
					Memo
					replat
					Location Map
					Public Notice
					Certified Letter

6.				45808	Board/Committee Appointments, Commissioners Court:

					Attachments:
					Court Order

	a.				Historical Commission.

	b.				Parks Foundation Advisory Board.

	c.				Planning Board.

7.				45660	86th Legislative Agenda for 2019, Commissioners Court.

					Attachments:
					Collin County Commissioners Court leg agenda
					85th Policy Platform - 5-24-18 CURRENT
					Sample Magistrate Statutes
					Ad Litem Costs brochure one sheet 1218
					Ad Litem Costs brochure 1218
					2018-12-10 Legislative Agenda Update Final
					Indigent Defense Stats

8.					Possible future agenda items by Commissioners Court without discussion.

					EXECUTIVE SESSION (upon recess of GENERAL DISCUSSION)

					Executive Session, in accordance with Chapter 551 of the Government Code.

					Any action resulting from the executive session.

					The court reserves the right to convene into executive session throughout this meeting.

					Adjourn.



					___________________________ Keith Self COUNTY JUDGE COLLIN COUNTY, T E X A S

					CERTIFICATION:

					I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2018 at _______ o'clock _____.M.



					___________________________ Stacey Kemp, County Clerk Collin County, T E X A S



					___________________________ Deputy

					NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.