Agenda

Print Agenda Return

AGENDA

Collin County Commissioners Court Jack Hatchell Administration Building 4th Floor, 2300 Bloomdale Road, McKinney May 23, 2022, 1:30 P.M.

NOTICE OF A REGULAR MEETING

Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:

Call to order. The court will convene in open session for consideration of the following business matters:

Invocation – Commissioner Fletcher Pledge of Allegiance – Commissioner Hale Pledge of Allegiance to the Texas Flag – Commissioner Williams



				DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:

		1.	52109	Purchase of a 2022 Ford Explorer utilizing TIPS USA Contract No. 210907 in the amount of $34,626.25, CSCD.

				Attachments:
				Department Memo
				Tabulation

		2.	52144	Personnel Appointments, Human Resources.

				Attachments:
				Appointments

				FYI NOTIFICATION:

		1.	52079	P-card disbursements, Auditor.

				Attachments:
				P-card Disbursements

		2.	52092	Amendment No. 1 to Omnia Partners City of Tamarac Contract No. 19-12R, utilized by Collin County, for Office Depot to assign all its right, title, and interest under the Agreement to ODP Business Solutions, LLC, and to amend the Agreement on the terms and conditions as provided, Purchasing.

				Attachments:
				Memo
				Amendment 1
				ODP Letter
				2252 Certification

		3.	52129	Change Order No. 3 to Construction, County Road 317 (Orr Rd) from Stacy Rd to South NTMWD Driveway (IFB No. 2021-084) to increase line 35, Flowable Fill, in the amount of $11,750, Public Works.

				Attachments:
				memo
				Backup
				Change Order 3

				COMMISSIONERS COURT BUSINESS:

				Public Comments. If a member of the public would like to address the Court, a properly completed Public Comment Form must be submitted prior to the start of the meeting. Each speaker shall be limited to a maximum of three (3) minutes for public comments.

1.				Consent Agenda Items:

	a.		52094	Disbursements for the period ending May 17, 2022, Auditor.

				Attachments:
				Court Order 2022-453-05-23
				Court Order 2022-454-05-23
				Disbursements

	b.		52095	Indigent Defense Disbursements, Auditor.

				Attachments:
				Court Order 2022-455-05-23
				Indigent Defense Disbursements

	c.		52105	Tax refunds totaling $2,923,690.52, Tax Assessor-Collector.

				Attachments:
				Court Order 2022-456-05-23
				CC SUMMARY SHEET

	d.			Advertisement(s):

		1.	52104	HVAC Replacement for Medical Examiner, Elections and Public Works Buildings (IFB No. 2022-177), Facilities.

				Attachments:
				Court Order 2022-457-05-23
				Memo
				Bid Packet
				Legal_Notice

	e.			Award(s):

		1.	52114	Software: Maintenance, Support - Imperva (Coop Quote No. 2022-274), Information Technology.

				Attachments:
				Court Order 2022-458-05-23

		2.	52117	Surface Preservation Treatment (Contract No. 2022-265) to Innovative Roadway Solutions, LLC utilizing City of Grand Prairie Cooperative Contract No. 21063, Public Works.

				Attachments:
				Court Order 2022-459-05-24
				memo
				Grand Prairie award
				Grand Prairie contract data
				Grand Prairie bid tab
				1295
				2252

		3.	52088	Declare Commercial Electronics Corp. as the sole source provider for HigherGround recording systems and suite of products in the State of Texas and grant an exemption from the competitive bid process per Local Government Code 262.024(7)(a); approval to award 911 Recording System (Contract No. 2022-248) to Commercial Electronics Corp., and budget adjustment in the amount of $40,025 for same, Sheriff.

				Attachments:
				Court Order 2022-460-05-23
				Memo
				Quote
				Sole Source Declaration
				Sole Source Letter
				2252 Certification
				1295 Form - Redacted
				JournalProof 3114

	f.			Agreement(s):

		1.	52080	Memorandum of Understanding Agreement with Corporation Service Company for Electronic Recording, and further authorize the Purchasing Agent to finalize and execute same, County Clerk.

				Attachments:
				Court Order 2022-461-05-23
				Memo
				2252 Certification
				1295 Redacted

		2.	52082	Electronic Recording Procedures Statement with Simplifile LC for Electronic Recording, and further authorize the Purchasing Agent to finalize and execute same, County Clerk.

				Attachments:
				Court Order 2022-462-05-23
				Memo
				MOU__Simplifile
				2252 Certification

		3.	52087	Interlocal Agreement for Animal Control and Animal Shelter Services (Agreement No. 2022-264) with East Collin Municipal Utility District No. 1, Development Services.

				Attachments:
				Court Order 2022-463-05-23
				Memo
				Agreement

		4.	52123	Dealer Deputy Agreement between the Collin County Tax Assessor-Collector and EAN Holdings LLC d/b/a Enterprise Car Sales to perform motor vehicle titling and registration services, Tax Assessor-Collector.

				Attachments:
				Court Order 2022-464-05-23
				Memo
				Fully Executed Agreement.pdf

		5.	52124	Dealer Deputy Agreement between the Collin County Tax Assessor-Collector and Eldorado Motors, Inc. d/b/a Eldorado Mazda to perform motor vehicle titling and registration services, Tax Assessor-Collector.

				Attachments:
				Court Order 2022-465-05-23
				Memo
				Dealer Deputy Agreement

		6.	52125	Dealer Deputy Agreement between the Collin County Tax Assessor-Collector and Eldorado Motors, Inc d/b/a Eldorado Chevrolet to perform motor vehicle titling and registration services, Tax Assessor-Collector.

				Attachments:
				Court Order 2022-466-05-23
				Memo
				Dealer Deputy Agreement

		7.	52126	Tax Collection Services Agreement between the Collin County Tax Assessor-Collector and Elevon Municipal Utility District No. 1-A for property tax, Tax Assessor-Collector.

				Attachments:
				Court Order 2022-467-05-23
				Memo
				ILA

		8.	52127	Tax Collection Services Agreement between the Collin County Tax Assessor-Collector and Lakehaven Municipal Utility District for property tax, Tax Assessor-Collector.

				Attachments:
				Court Order 2022-468-05-23
				Memo
				ILA

	g.			Amendment(s):

		1.	52108	No. 2 to Interlocal Agreement: COVID-19 Emergency Rental Assistance Program (Contract No. 2021-393) with the City of Allen to increase total funding from $2,909,424.82 to $3,569,434.82, and further authorize the Purchasing Agent to finalize and execute same; budget adjustment upon receipt of funds, Administrative Services.

				Attachments:
				Court Order 2022-469-05-23
				Memo
				Amendment No.. 2
				Amendment No. 1
				Interlocal Agreement
				Court Order No. 2021-092-01-25

		2.	52147	No. 4 to County Depository (Contract No. 2014-206) with The American National Bank of Texas to extend the contract for three (3) months through and including August 31, 2022, and further authorize the Purchasing Agent to finalize and execute same, Auditor.

				Attachments:
				Court Order 2022-470-05-23
				ANB renewal memo 05.2022
				Amendment
				1295 (Redacted)
				2252

	h.			Contract Renewal(s):

		1.	52116	WEX Fleet Fuel Cards (IFB No. 2021-313) with WEX Bank, utilizing Sourcewell Cooperative Contract No. 080620, to extend the contract for one (1) year through and including July 11, 2023, Public Works.

				Attachments:
				Court Order 2022-471-05-23
				Memo
				signed renewal
				Addendum
				Sourcewell Cooperative Contract
				2252 Form

	i.			Receive and File, Auditor:

		1.	52132	Monthly Financial Reports for March 2022.

				Attachments:
				Court Order 2022-472-05-23
				Memo for Monthly Financial Statements for March 2022
				March 2022 Balance Sheet
				March 2022 Revenues, Expenditures and Changes in Fund Balance
				March 2022 Cash and Investments
				March 2022 Year To Date Schedule of Transfers
				March 2022 Schedule of Long Term Debt
				March 2022 Schedule of Long Term Debt
				March 2022 Commissioners Court Approved Expenditures Budgets
				March 2022 Employee Insurance Fund
				Employee Medical Claims Report

	j.			Budget adjustment(s)/amendment(s):

		1.	52097	$1,788,132 to move remaining funds out of Permanent Improvement Projects into Contingency, Budget.

				Attachments:
				Court Order 2022-473-05-23
				Memo
				Journal Proof Detail
				Journal Proof

		2.	52111	$10,559 to reallocate funds for the Spay/Neuter Program, Development Services.

				Attachments:
				Court Order 2022-474-05-23
				Memo
				Back-up
				MUNIS

		3.	52110	$1,556 to re-budget refunds received for overpayment of recording fees on fifteen (15) parcels, Engineering.

				Attachments:
				Court Order 2022-475-05-23
				Memo
				Receipt from Treasury
				Breakdown of Refund
				Journal Proof

	k.			Miscellaneous:

		1.	52106	Acknowledgement of the issuance of the New Hope Cultural Education Facilities Finance Corporation Retirement Facility Revenue Bonds (The Outlook at Windhaven Forefront Living Project) Series 2022, Administrative Services.

				Attachments:
				Court Order 2022-476-05-23
				The Outlook at Windhaven Forefront Living.pdf

		2.	52093	Acceptance of a monetary donation in the amount of $18.93 through the Live Here Give Here Program for CPS, Auditor.

				Attachments:
				Court Order 2022-477-05-23
				Donations memo - Live Here Give Here - 05.2022
				Live Here Give Here Donation - 04.2022

		3.	52103	Removal of a cash drawer from the Fire Marshal's Office in the amount of $100, Auditor.

				Attachments:
				Court Order 2022-478-05-23
				Fire Marshal cash box removal
				Cash Box - Fire Marshal
				FW_ eReceipt from Collin County, TX - Production - Fire Marshal

		4.	52122	Grant application for the 2022 ASPCA Subaru Grant program in the amount of $3,956.50, Development Services.

				Attachments:
				Court Order 2022-479-05-23
				Memo
				Grant Summary
				Budget
				Project Abstract
				GRC Form

		5.	52115	Redesignation of Private Road 5819 as Dixie Dr, Private Road 5820 as Keaton Way, Private Road 5821 as Avery Ave, and Private Road 5822 as Blakely Ln with associated address updates, GIS/Rural Addressing.

				Attachments:
				Court Order 2022-480-05-23
				Request Memo
				Address Map
				Petitions-signed
				Letter to Owner
				Mapgrid 11P3

		6.	52107	Redesignation of Private Road 5318 as Happy Camper Ln with associated address updates, GIS/Rural Addressing.

				Attachments:
				Court Order 2022-481-05-23
				PR5318-RequestMemo
				AddressMap
				Petition-signed
				Letter-to-owner
				Map-3K4

		7.	52112	Grant application for the Reducing Risk for Girls in the Juvenile Justice System grant through the Office of the Juvenile Justice and Delinquency Prevention in the amount of $525,000, Juvenile Probation.

				Attachments:
				Court Order 2022-482-05-23
				Funding Announcement
				Disclosure of Lobbying
				Project Abstract
				Memo
				Grant Summary Forms
				Budget
				Application
				Grant Review Form

		8.	52045	Grant application for the FY2022 TxDOT Operation Slow Down grant in the amount of $7,964.57 with an in-kind match in the amount of $2,162.37, Sheriff.

				Attachments:
				Court Order 2022-483-05-23
				MEMO
				PROPOSAL REQUEST
				TxDOT OPERATION SLOW DOWN
				GRANT SUMMARY FORM
				Grant Review Form

		9.	52121	Funding recommendations for the 2022 Historical Commission grant program recipients, Historical Commission.

				Attachments:
				Court Order 2022-484-05-23
				Memo

		10.	52156	Resolution of intent to establish a county property assessed clean energy (PACE) program, Commissioner, Precinct 3.

				Attachments:
				Court Order 2022-485-05-23

		11.	52145	Personnel Appointments, Human Resources.

				Attachments:
				Court Order 2022-486-05-23
				Appointments

		12.	52146	Personnel Changes, Human Resources.

				Attachments:
				Court Order 2022-487-05-23
				Personnel Changes

2.				Executive Session Items:

				Executive Session, in accordance with Chapter 551 of the Government Code.

				Any action resulting from the executive session.

				The Commissioners Court reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Chapter 551, Open Meetings, Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074, 551.0745, 551.075 and 551.076, or to seek the advice of its attorney and/or other attorneys representing Collin County on any matter in which the duty of the attorney to the Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with chapter 551 of the Texas Government Code or as otherwise may be permitted under chapter 551.

				Public Comments. If a member of the public would like to address the Court, a properly completed Public Comment Form must be submitted prior to the start of the meeting. Each speaker shall be limited to a maximum of three (3) minutes for public comments.

Adjourn.



___________________________ Chris Hill COUNTY JUDGE COLLIN COUNTY, T E X A S

CERTIFICATION:

I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2022 at _______ o'clock _____.M.



___________________________ Stacey Kemp, County Clerk Collin County, T E X A S



___________________________ Deputy

NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.