Agenda

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AGENDA

Collin County Commissioners Court Jack Hatchell Administration Building 4th Floor, 2300 Bloomdale Road, McKinney September 26, 2022, 1:30 P.M.

NOTICE OF A REGULAR MEETING

Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:

Call to order. The court will convene in open session for consideration of the following business matters:

Invocation – Judge Hill Pledge of Allegiance – Commissioner Webb Pledge of Allegiance to the Texas Flag – Commissioner Williams



					DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:

		1.		52828	Affidavits and other documents for supplemental salaries utilizing the DA Apportionment Fund for FY2023, and budget amendment for same, District Attorney.

					Attachments:
					Memo
					Benefits Calculator
					Employer Affidavit
					Employee Affidavit
					Journal Proof

					FYI NOTIFICATION:

		1.		52815	P-card disbursements, Auditor.

					Attachments:
					P-card Disbursements

		2.		52858	Change Order No. 7 to Construction, Collin County Adult Detention Facility, Phase 1 Addition (IFB No. 2021-239) with Ratcliff Constructors, L.P. to change the size of the fire line entrance to the building, Construction & Projects.

					Attachments:
					Memo
					PCO
					Change Order 7

		3.		52925	Addendum No. 1 and No. 2 to Third Party Claims Administration Insurance (RFP No. 2022-284) to make various changes to the Request for Proposal, Purchasing.

					Attachments:
					Addendum 1
					Addendum 2

		4.			Notification of budget adjustment(s)/amendment(s):

			a.	52883	$10,000 for additional Federal funding for the FY2022 U.S. Marshals Service Grant award, Auditor.

					Attachments:
					MEMO
					MUNIS PROOF
					REVENUES
					EXPENDITURES
					CONTRACT BUDGET
					Court Order

					COMMISSIONERS COURT BUSINESS:

					Public Comments related to an item on the Agenda. If a member of the public would like to address the Court, a properly completed Public Comment Form must be submitted prior to the start of the meeting. Each speaker shall be limited to a maximum of three (3) minutes for public comments.

1.					Consent Agenda Items:

	a.			52836	Disbursements for the period ending September 20, 2022, Auditor.

					Attachments:
					Court Order 2022-971-09-26
					Disbursements

	b.			52837	Indigent Defense Disbursements, Auditor.

					Attachments:
					Court Order 2022-972-09-26
					Indigent Defense Disbursements

	c.			52838	Tax refunds totaling $324,315.14, Tax Assessor-Collector.

					Attachments:
					Court Order 2022-973-09-26
					CC Summary Sheet

	d.				Advertisement(s):

		1.		52825	Security Gate Repair Services (IFB No. 2022-390), Facilities.

					Attachments:
					Court Order 2022-974-09-26
					MEMO
					Legal Notice
					Bid Packet

	e.				Award(s):

		1.		52884	Professional Services, Historic Structures Report for Myers Park (RFQ No. 2022-120) and further authorize the Purchasing Agent to finalize and execute Professional Services Agreement for same, Engineering.

					Attachments:
					Court Order 2022-975-09-26
					Memo
					Agreement

		2.		52886	Workers' Compensation Insurance Coverage (RFP No. 2022-289), Human Resources.

					Attachments:
					Court Order 2022-976-09-26

		3.		52887	Third Party Claims Administration Insurance (RFP No. 2022-284), Human Resources.

					Attachments:
					Court Order 2022-977-09-26

		4.		52798	Road Materials, Emulsified Asphalts (IFB No. 2022-316) to various vendors, Public Works.

					Attachments:
					Court Order 2022-978-09-26
					memo
					Contract data
					Bid tab
					Award letter - Ergon
					Award letter - P2
					Award letter - Wright
					1295 - Ergon
					1295 - P2
					1295 - Wright
					2252 - Ergon
					2252 - P2
					2252 - Wright

		5.		52889	Asphaltic Concrete (IFB No. 2022-283) to various vendors, Public Works.

					Attachments:
					Court Order 2022-979-09-26
					memo
					Contract data
					Bid tab
					Award letter - Austin
					Award letter - Green Dream
					Award letter - Reynolds
					Award letter - RK Hall
					1295 - Austin
					1295 - Green Dream
					1295 - Reynolds
					1295 - RK Hall
					2252 - Austin
					2252 - Green Dream
					2252 - Reynolds
					2252 RK Hall

	f.				Agreement(s):

		1.		52818	Interlocal Cooperation Agreement for On-Site Sewage Facility Regulation (Agreement No. 2022-396) with the City of Lucas, Development Services.

					Attachments:
					Court Order 2022-980-09-26
					Memo
					ILA

		2.		52892	License Agreement with the U.S. Army Corp of Engineers for use of property adjacent to Sister Grove Park through and including September 25, 2027, administration fee in the amount of $400, and further authorize the County Clerk to finalize and execute Certificate of Authority for same, Engineering.

					Attachments:
					Court Order 2022-981-09-26
					Memo
					Signed Agreement.pdf
					Request Letter

	g.				Amendment(s):

		1.		52824	No. 1 to Interlocal Agreement for Dispatch Services Agreement (Contract No. 2021-381) with the Town of Fairview to extend the contract for one (1) year through and including September 30, 2023, update compensation clause, and further authorize the Purchasing Agent to finalize and execute same, Sheriff.

					Attachments:
					Court Order 2022-982-09-26
					Memo
					Amendment
					Dispatch Fees
					Original Agreement

		2.		52834	No. 1 to Interlocal Dispatch Services Agreement (Contract No. 2021-275) with Melissa Fire Department to extend the contract for one (1) year through and including September 30, 2023, and further authorize the Purchasing Agent to finalize and execute same, Sheriff.

					Attachments:
					Court Order 2022-983-09-26
					Memo
					Amendment
					Dispatch Fees
					Original Agreement

		3.		52843	No. 2 to Interlocal Agreement for Animal Control and Animal Shelter Services (Contract No. 2021-118) with Van Alstyne MUD No. 2 to extend the contract for one (1) year through and including September 30, 2023, set the rate for FY2023, and further authorize the Purchasing Agent to finalize and execute same, Development Services.

					Attachments:
					Court Order 2022-984-09-26
					Memo
					Amendment
					FY 2023 AC Billing
					FY 2023 AS Billing
					Original Agreement

		4.			No. 2 to Interlocal Jail Services Agreement to extend the contract for one (1) year through and including September 30, 2023, set the rate for FY2023, and further authorize the Purchasing Agent to finalize and execute same, Sheriff:

			a.	52866	City of Anna (Contract No. 2020-409).

					Attachments:
					Court Order 2022-985-09-26
					Memo
					Amendment
					FY 2023 Fees
					Original Agreement

			b.	52868	Anna ISD (Contract No. 2020-334).

					Attachments:
					Court Order 2022-986-09-26
					Memo
					Amendment
					FY 2023 Fees
					Original Agreement

			c.	52872	Baylor Scott White (Contract No. 2020-396).

					Attachments:
					Court Order 2022-987-09-26
					Memo
					Amendment
					FY 2023 Fees
					Original Agreement

			d.	52869	Community ISD (Contract No. 2020-365).

					Attachments:
					Court Order 2022-988-09-26
					Memo
					Amendment
					FY 2023 Fees
					Original Agreement

			e.	52871	Dallas Area Rapid Transit (Contract No. 2020-367).

					Attachments:
					Court Order 2022-989-09-26
					Memo
					Amendment
					FY 2023 Fees
					Original Agreement

			f.	52867	Town of Fairview (Contract No. 2020-420).

					Attachments:
					Court Order 2022-990-09-26
					Memo
					Amendment
					FY 2023 Fees
					Original Agreement

			g.	52863	City of Farmersville (Contract No. 2020-359).

					Attachments:
					Court Order 2022-991-09-26
					Memo
					Amendment
					FY 2023 Fees
					Original Agreement

			h.	52870	Farmersville ISD (Contract No. 2020-395).

					Attachments:
					Court Order 2022-992-09-26
					Memo
					Amendment
					FY 2023 Fees
					Original Agreement

			i.	52873	City of Lavon (Contract No. 2020-348).

					Attachments:
					Court Order 2022-993-09-26
					Memo
					Amendment
					FY 2023 Fees
					Original Agreement

			j.	52865	City of Lucas (Contract No. 2020-363).

					Attachments:
					Court Order 2022-994-09-26
					Memo
					Amendment
					FY 2023 Fees
					Original Agreement

			k.	52860	City of McKinney (Contract No. 2020-343).

					Attachments:
					Court Order 2022-995-09-26
					Memo
					Amendment
					FY 2023 Fees
					Original Agreement

			l.	52859	City of Melissa (Contract No. 2020-330).

					Attachments:
					Court Order 2022-996-09-26
					Memo
					Amendment
					FY 2023 Fees
					Original Agreement

			m.	52864	City of Princeton (Contract No. 2020-361).

					Attachments:
					Court Order 2022-997-09-26
					Memo
					Amendment
					FY 2023 Fees
					Original Agreement

			n.	52862	Town of Prosper (Contract No. 2020-347).

					Attachments:
					Court Order 2022-998-09-26
					Memo
					Amendment
					FY 2023 Fees
					Original Agreement

			o.	52885	Town of St. Paul (Contract No. 2020-371).

					Attachments:
					Court Order 2022-999-09-26
					Memo
					Amendment
					FY 2023 Fees
					Original Agreement

		5.		52874	No. 3 to Professional Services, FM 546 Alignment Study, Environmental Analysis and Preparation of Design Schematic (Contract No. 2019-210) with BGE, Inc. to add services to the contract and further authorize the Purchasing Agent to finalize and execute same; budget adjustment in the amount of $2,156,242 to move funds to appropriate expenditure account, Engineering.

					Attachments:
					Court Order 2022-1000-09-26
					Memo
					Amendment No.3
					Agreement
					Journal Proof
					2252 Certification
					Form 1295

		6.		52849	No. 4 to Interlocal Cooperation Agreement - Teen Court (Agreement No. 2019-063) with the Town of Little Elm to extend the contract for one (1) year through and including September 30, 2023, and further authorize the Purchasing Agent to finalize and execute same, Administrative Services.

					Attachments:
					Court Order 2022-1001-09-26
					Memo
					Amedment No. 4
					Agreement Teen Court Little Elm 2019-063

		7.		52857	No. 4 to Interlocal Jail Services Agreement (Contract No. 2019-085) with Wise County to extend the contract for one (1) year through and including September 30, 2023, and further authorize the Purchasing Agent to finalize and execute same, Sheriff.

					Attachments:
					Court Order 2022-1002-09-26
					Memo
					Amendment
					Wise Co Original Agreement
					Wise Co. Fee Email

		8.		52911	No. 4 to Video Visitation System (Contract No. 2014-259) with Global Tel Link Corporation (GTL) d/b/a ViaPath Technologies to extend the contract for one (1) year through and including September 30, 2023, and further authorize the Purchasing Agent to finalize and execute same, Information Technology.

					Attachments:
					Court Order 2022-1003-09-26
					IT Court Memo
					SO Court Memo
					Amendment No. 4
					1295 Form - Redacted
					2252 Certification

		9.		52893	No. 6 to Professional Services, Psychological Assessment (Contract No. 2015-227) with Kristi Compton, Ph.D., P.C. to extend the contract for one (1) year through and including September 30, 2023, and further authorize the Purchasing Agent to finalize and execute same, Purchasing.

					Attachments:
					Court Order 2022-1004-09-26
					Memo
					Amendment No. 6
					2252
					1295

		10.		52842	No. 6 to Interlocal Agreement for Animal Control and Animal Shelter Services (Contract No. 2017-208) with the City of Weston to extend the contract for one (1) year through and including September 30, 2023, set the rate for FY2023, and further authorize the Purchasing Agent to finalize and execute same, Development Services.

					Attachments:
					Court Order 2022-1005-09-26
					Memo
					Amendment
					FY 2023 AC Billing
					FY 2023 AS Billing
					Original Agreement

		11.		52829	No. 15 to Interlocal Agreement for Facility Construction and Use of an Animal Shelter in Collin County (Contract No. 10096-09) with the City of Lucas to extend the contract for one (1) year through and including September 30, 2023, set the rate for FY2023, and further authorize the Purchasing Agent to finalize and execute same, Development Services.

					Attachments:
					Court Order 2022-1006-09-26
					Memo
					Amendment
					FY 2023 AS billing
					Original ILA

		12.		52827	No. 16 to Interlocal Agreement for Animal Control Services (Contract No. 10095-09) with the City of Lucas to extend the contract for one (1) year through and including September 30, 2023, set the rate for FY2023, and further authorize the Purchasing Agent to finalize and execute same, Development Services.

					Attachments:
					Court Order 2022-1007-09-26
					Memo
					Amendment
					FY 2023 AC billing
					Original Agreement

		13.		52830	No. 16 to Interlocal Agreement for Animal Control Services (Contract No. 10111-09) with the City of Melissa to extend the contract for one (1) year through and including September 30, 2023, set the rate for FY2023, and further authorize the Purchasing Agent to finalize and execute same, Development Services.

					Attachments:
					Court Order 2022-1008-09-26
					Memo
					Amendment
					FY 2023 AC Billing
					Original Agreement

		14.		52832	No. 16 to Interlocal Agreement for Animal Control Services (Contract No. 10112-09) with the Town of Fairview to extend the contract for one (1) year through and including September 30, 2023, set the rate for FY2023, and further authorize the Purchasing Agent to finalize and execute same, Development Services.

					Attachments:
					Court Order 2022-1009-09-26
					Memo
					Amendment
					FY 2023 AC Billing
					Original Agreement

		15.		52839	No. 16 to Interlocal Agreement for Animal Control (Contract No. 11221-09) with the City of Princeton to extend the contract for one (1) year through and including September 30, 2023, set the rate for FY2023, and further authorize the Purchasing Agent to finalize and execute same, Development Services.

					Attachments:
					Court Order 2022-1010-09-26
					Memo
					Amendment
					FY 2023 AC Billing
					Original Agreement

		16.		52844	No. 16 to Interlocal Agreement for Animal Control and Animal Shelter Services (Contract No. 10107-09) with the City of Lavon to extend the contract for one (1) year through and including September 30, 2023, set the rate for FY2023, and further authorize the Purchasing Agent to finalize and execute same, Development Services.

					Attachments:
					Court Order 2022-1011-09-26
					Memo
					Amendment
					FY 2023 AC Billing
					FY 2023 AS Billing
					Original Agreement

		17.		52831	No. 16 to Interlocal Agreement for Facility Construction and Use of an Animal Shelter in Collin County (Contract No. 10101-09) with the City of Melissa to extend the contract for one (1) year through and including September 30, 2023, set the rate for FY2023, and further authorize the Purchasing Agent to finalize and execute same, Development Services.

					Attachments:
					Court Order 2022-1012-09-26
					Memo
					Amendment
					FY 2023 AS Billing
					Original Agreement

		18.		52833	No. 16 to Interlocal Agreement for Facility Construction and Use of an Animal Shelter (Contract No. 10102-09) with the Town of Fairview to extend the contract for one (1) year through and including September 30, 2023, set the rate for FY2023, and further authorize the Purchasing Agent to finalize and execute same, Development Services.

					Attachments:
					Court Order 2022-1013-09-26
					Memo
					Amendment
					FY 2023 AS Billing
					Original Agreement

		19.		52840	No. 16 to Interlocal Agreement for Facility Construction and Use of an Animal Shelter (Contract No. 11220-09) with the City of Princeton to extend the contract for one (1) year through and including September 30, 2023, set the rate for FY2023, and further authorize the Purchasing Agent to finalize and execute same, Development Services.

					Attachments:
					Court Order 2022-1014-09-26
					Memo
					Amendment
					FY 2023 AS Billing
					Original Agreement

		20.		52841	No. 16 to Interlocal Agreement for Facility Construction and Use of an Animal Shelter (Contract No. 12291-08) with the City of McKinney to extend the contract for one (1) year through and including September 30, 2023, set the rate for FY2023, and further authorize the Purchasing Agent to finalize and execute same, Development Services.

					Attachments:
					Court Order 2022-1015-09-26
					Memo
					Amendment
					FY 2023 AS Billing
					Original Agreement

	h.				Contract Renewal(s):

		1.		52704	Odyssey Criminal Justice Information System (Contract No. 01318-09), Odyssey Softcode (Contract No. 2017-085) and Biometrics (Contract No. 2016-202) with Tyler Technologies, Inc. to extend the contract for one (1) year through and including September 30, 2023, Information Technology.

					Attachments:
					Court Order 2022-1016-09-26
					Memo
					Base Renewal
					Biometric
					Civil Serve (Softcode)
					Biometric (PCI Service)
					Tyler Software Maintenance Agreement
					Biometric Agreement
					Civil Serve (Softcode) Agreement
					Sole Source Court Order
					2252 Certification (01318-09)
					2252 Certification (2016-202)
					2252 Certification (2017-085)

		2.		52706	Public Safety Radio System Maintenance (Contract No. 2021-384) with Motorola Solutions, Inc. to extend the contract for one (1) year through and including September 30, 2023, and further authorize the Purchasing Agent to finalize and execute Service Agreement for same, Information Technology.

					Attachments:
					Court Order 2022-1017-09-26
					Memo
					Service Agreement
					Sole Source Court Order
					2252 Certification

		3.		52707	Software Maintenance for Tax Collection Software (Contract No. 2014-271) with SpindleMedia, Inc. to extend the contract for one (1) year through and including September 30, 2023, Information Technology.

					Attachments:
					Court Order 2022-1018-09-26
					Court Memo
					FY 23 Renewal Letter
					Sole Source Court Order
					2252 Certification
					1295 Form - redacted

	i.				Budget adjustment(s)/amendment(s):

		1.		52789	$979,000 to fund approved FY2023 permanent improvement projects with FY2022 project savings, Budget.

					Attachments:
					Court Order 2022-1019-09-26
					Budget Adjustment Detail
					Journal Proof

		2.		52784	$5,779 to reallocate funds to the Spay/Neuter Program, Development Services.

					Attachments:
					Court Order 2022-1020-09-26
					Memo Spay.Neuter July 2022
					Donations-July 2022
					Journal_Proof with Notes

		3.		52851	$200,000 to reallocate funds to cover Jail Operations M&O shortfall for FY2022, Sheriff.

					Attachments:
					Court Order 2022-1021-09-26
					Memo
					Journal Proof 1122

	j.				Receive and File, Auditor:

		1.		52876	Public Works (FY2019).

					Attachments:
					Court Order 2022-1022-09-26
					Comprehensive Audit - FY19 - PW - Kleinheksel

		2.		52877	Public Works (FY2020).

					Attachments:
					Court Order 2022-1023-09-26
					Comprehensive Audit - FY20 - PW - Kleinheksel

		3.		52878	Constable, Precinct 4 (FY2020).

					Attachments:
					Court Order 2022-1024-09-26
					Comprehensive Audit - FY20 - Const. 4 - Wright

		4.		52875	Juvenile Probation (FY2020).

					Attachments:
					Court Order 2022-1025-09-26
					Comprehensive Audit - FY20 - Juv. Prob. - Hadnot

		5.		52880	District Attorney (FY2021).

					Attachments:
					Court Order 2022-1026-09-26
					Comprehensive Audit - FY21 - DA - Willis

	k.				Filing of the Minute(s), County Clerk:

		1.		52854	August 15, 16 & 17, 2022, Budget Workshop.

					Attachments:
					FY2023 Budget Workshop Meeting Minutes, August 15, 16, and 17, 2022

		2.		52855	August 22, 2022, Budget Workshop.

					Attachments:
					FY2023 Budget Workshop Meeting Minutes, August 22, 2022

	l.				Miscellaneous:

		1.		52856	Acceptance of a monetary donation in the amount of $145.17 through the Live Here Give Here Program for CPS, Auditor.

					Attachments:
					Court Order 2022-1029-09-26
					Donations memo - Live Here Give Here - 09.12.2022
					Live Here Give Here Donation backup 09.2022

		2.		52787	Adoption of the FY 2023 Fee Schedule, Budget.

					Attachments:
					Court Order 2022-1030-09-26
					FY 2023 Proposed Fee Schedule
					FY 2023 Proposed Changes from FY 2022
					Compiled Department Fee Approvals

		3.		52852	Acceptance of the TIPS Purchasing Cooperative, TIPS Reward Dollars Program rebate check in the amount of $179.94 to be deposited in the Going the Extra Mile Employee Incentive Program line item, and budget amendment for same, Purchasing.

					Attachments:
					Court Order 2022-1031-09-26
					Memo
					Reward Letter
					Rewards Check - Redacted
					Journal Proof
					Journal Proof with Notes

		4.		52816	Payment of Digital Direct Communications Invoice No. 27435 and Invoice No. 27436 for a total amount of $953.90 utilizing Inmate Commissary Funds, Sheriff.

					Attachments:
					Court Order 2022-1032-09-26
					Memo
					Invoice
					Invoice

		5.		52850	Payment of Academy Computer Services Inc. Invoice No. CC08302022 in the amount of $1,663 utilizing Inmate Commissary Funds, Sheriff.

					Attachments:
					Court Order 2022-1033-09-26
					Memo
					Invoice

		6.		52845	FY 2023 Pay for Performance salary increases, Human Resources.

					Attachments:
					Court Order 2022-1034-09-26

		7.		52847	FY 2023 Non-Pay for Performance salary increases, Human Resources.

					Attachments:
					Court Order 2022-1035-09-26

		8.		52853	Split one (1) full-time Equipment Operator position into two (2) part-time Equipment Operator positions, Human Resources.

					Attachments:
					Court Order 2022-1036-09-26
					Memo
					Department Memo
					Position Change

		9.		52891	Reject all proposals received for General Liability Insurance Coverage (RFP No. 2022-257) and budget amendment to transfer funds to County Insurance Fund, Human Resources.

					Attachments:
					Court Order 2022-1037-09-26

		10.		52907	Personnel Appointments, Human Resources.

					Attachments:
					Court Order 2022-1038-09-26
					Personnel Appointments

		11.		52908	Personnel Changes, Human Resources.

					Attachments:
					Court Order 2022-1039-09-26
					Personnel Changes

2.					Executive Session Items:

					Executive Session, in accordance with Chapter 551 of the Government Code.

					Any action resulting from the executive session.

					The Commissioners Court reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Chapter 551, Open Meetings, Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074, 551.0745, 551.075 and 551.076, or to seek the advice of its attorney and/or other attorneys representing Collin County on any matter in which the duty of the attorney to the Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with chapter 551 of the Texas Government Code or as otherwise may be permitted under chapter 551.

					Public Comments not related to an item on the Agenda. If a member of the public would like to address the Court, a properly completed Public Comment Form must be submitted prior to the start of the meeting. Each speaker shall be limited to a maximum of three (3) minutes for public comments.

Adjourn.



___________________________ Chris Hill COUNTY JUDGE COLLIN COUNTY, T E X A S

CERTIFICATION:

I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2022 at _______ o'clock _____.M.



___________________________ Stacey Kemp, County Clerk Collin County, T E X A S



___________________________ Deputy

NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.