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AGENDA
 
Collin County Commissioners Court
Jack Hatchell Administration Building
4th Floor, 2300 Bloomdale Road, McKinney
September 18, 2023, 1:30 P.M.
 
NOTICE OF A REGULAR MEETING
 
Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:
 

Call to order. The court will convene in open session for consideration of the following business matters:

 
Invocation – Commissioner Webb

Pledge of Allegiance – Commissioner Hale

Pledge of Allegiance to the Texas Flag – Commissioner Williams
 
 
             
  DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:
 
1. 54685   Personnel Appointments, Human Resources. 
 
Attachments:
Personnel Appointments
 
2. 54686   Personnel Changes, Human Resources. 
 
Attachments:
Personnel Changes
 
  FYI NOTIFICATION:
 
1. 54661   Intra-County account transfers transmitted August 31, 2023, Auditor. 
 
Attachments:
Memo
Inter-County Account Transfer 08/31/2023
 
2. 54662   Addendum No. 1, No. 2, No. 3, No. 4, and No. 5 to Standby Generators Preventative Maintenance Equipment Parts & Repairs (IFB No. 2023-192) to make various changes to the Invitation For Bid, Purchasing. 
 
Attachments:
Addendum 1
Addendum 2
Addendum 3
Addendum 4
Addendum 5
 
3.   Notification of budget adjustment(s)/amendment(s):
 
a. 54548   $36,456 to establish the match budget for the FY2024 Community Mental Health Program Grant, Auditor. 
 
Attachments:
MEMO
MUNIS PROOF
REVENUES
CASH MATCH
CONTRACT BUDGET
CONTRACT BUDGET
 
  COMMISSIONERS COURT BUSINESS:
 
  Public comments related to an item on the Agenda.

If a member of the public would like to address the Court, a properly completed Public Comment Form must be submitted prior to the start of the meeting.  Each speaker shall be limited to a maximum of three (3) minutes for public comments.
 
1.   Consent Agenda Items:
 
a. 54655   Disbursements for the period ending September 12, 2023, Auditor.
 
Attachments:
Court Order 2023-843-09-18
Disbursements
 
b. 54656   Indigent Defense Disbursements, Auditor.
 
Attachments:
Court Order 2023-844-09-18
Indigent Defense Disbursements
 
c. 54659   Tax refunds totaling $72,902.20, Tax Assessor-Collector. 
 
Attachments:
Court Order 2023-845-09-18
CC SUMMARY SHEET
 
d.   Award(s):
 
1. 54658   Standby Generator Preventive Maintenance and Equipment Parts & Repairs (Contract No. 2023-192) to various vendors, Facilities. 
 
Attachments:
Court Order 2023-846-09-18
MEMO
Contract Data
Bid Tabulation
Award Letter - Primary
Award Letter - Secondary
2252 Form - On-Site Power Systems, Inc.
2252 Form - Alturex, LLC
1295 Form - On-Site Power Systems, Inc.
1295 Form - Alturex, LLC
 
2. 54657   ESRI ArcGIS Software Maintenance (Quote No. 2023-366) to Environmental Systems Research Institute, Inc., Information Technology. 
 
Attachments:
Court Order 2023-847-09-18
Court Memo
Quote
2252
1295
 
e.   Agreement(s):
 
1. 54647   Interlocal Cooperation Contract between the Collin County Sheriff's Office and the Community Supervision and Corrections Department for the SCORE/VALOR programs, Adult Probation. 
 
Attachments:
Court Order 2023-848-09-18
Memo
Contract
 
f.   Amendment(s):
 
1. 54652   No. 4 to Interlocal Agreement for Fire Inspection and Fire Plan Review (Contract No. 2019-376) with the Town of New Hope to extend the contract for one (1) year through and including September 30, 2024, and further authorize the Purchasing Agent to finalize and execute same, Fire Marshal.
 
Attachments:
Court Order 2023-849-09-18
New Hope ILA Memo
Contract Mod New Hope
Original Agreement
Fees
 
2. 54648   No. 5 to Video Visitation System (Contract No. 2014-259) with Global Tel Link Corporation (GTL) d/b/a ViaPath Technologies to extend the contract for one (1) year through and including September 30, 2024, and further authorize the Purchasing Agent to finalize and execute same, Information Technology. 
 
Attachments:
Court Order 2023-850-09-18
Court Memo
S.O. Memo
Amendment No. 5
1295 Form - redacted
2252 Certification
 
3. 54625   No. 6 to Professional Services, Architectural, Adult Detention Center Expansion, Phase 2 & 3 (Contract No. 2021-353) with Brinkley Sargent Wiginton Architects, Inc. to add repackaging, rebidding and estimating the cost of the Adult Detention Center Phase 2 Medical and Mental Health Addition, and further authorize the Purchasing Agent to finalize and execute same, Construction & Projects. 
 
Attachments:
Court Order 2023-851-09-18
Memo
BSW Proposal
Amendment No. 6
2252 Certification
1295 Form - redacted
 
g.   Contract Renewal(s):
 
1. 54649   Software Maintenance for Tax Collection Software (Contract No. 2014-271) with SpindleMedia, Inc. to extend the contract for one (1) year through and including September 30, 2024, Information Technology. 
 
Attachments:
Court Order 2023-852-09-18
Court Memo
FY 24 Renewal Letter
Sole Source Court Order
2252 Certification
1295 Form - redacted
 
h.   Budget adjustment(s)/amendment(s):
 
1. 54640   $31,544 for supplemental salary for various positions within the District Attorney's office, District Attorney. 
 
Attachments:
Court Order 2023-853-09-18
Memo
Benefits Calculator - BH
DA Affidavit - BH
Employee Affidavit - BH
Benefits Calculator - Misdemeanor Prosecutors
DA Affidavit - MB
Employee Affidavit - MB
DA Affidavit - AM
Employee Affidavit - AM
DA Affidavit - CM
Employee Affidavit - CM
DA Affidavit - EG
Employee Affidavit - EG
Benefits Calculator - MS
Employee Affidavit - JJ
DA Affidavit - JJ
Employee Affidavit - MY
DA Affidavit - MY
BUDGET
Munis Proof
Budget Fund 1049
Munis Proof - 1049
 
i.   Receive and File, Auditor:
 
1. 54633   Monthly financial reports for July 2023. 
 
Attachments:
Court Order 2023-854-09-18
Memo for Monthly Financial Statements for July 2023
Jul 2023 Balance Sheet
Jul 2023 Revenues, Expenditures and Changes in Fund Balance
Jul 2023 Cash and Investments
Jul 2023 Year to Date Schedule of Transfers
Jul 2023 Schedule of Long Term Debt
Jul 2023 Commissioners Court Approved Expenditures Budgets
Jul 2023 Employee Insurance Fund
 
j.   Filing of the Minute(s), County Clerk:
 
1. 54650   August 21, 2023. 
 
Attachments:
Commissioners Court Meeting Minutes, August 21, 2023
 
2. 54674   August 28, 2023. 
 
Attachments:
Commissioners Court Meeting Minutes, August 28, 2023
 
k.   Miscellaneous:
 
1. 54671   Appoint Ashley McSwain as magistrate pursuant to Sec. 54.2201 of the Texas Government Code, Administrative Services.
 
Attachments:
Court Order 2023-857-09-18
 
2. 54672   Appoint Grant Brenna as magistrate pursuant to Sec. 54.2201 of the Texas Government Code, Administrative Services.
 
Attachments:
Court Order 2023-858-09-18
 
3. 54665   Acceptance of a PetSmart gift card in the amount of $1.42, Development Services. 
 
Attachments:
Court Order 2023-859-09-18
Memo-PetSmart gift card
 
4. 54641   Accept the roads within Cope Addition 2 for county maintenance, Engineering. 
 
Attachments:
Court Order 2023-860-09-18
memo
map
plat
 
5. 54632   Establish one (1) cash drawer in the amount of $200 for EnerGov in the Fire Marshal's Office, Auditor. 
 
Attachments:
Court Order 2023-861-09-18
Fire Marshal's EnerGov Cash Drawer memo
Cash Drawer Memo from Fire Marshal
 
6. 54583   Redesignation of the east-west part of County Road 9 as WJ Fred Smith Parkway with associated address updates, GIS/Rural Addressing. 
 
Attachments:
Court Order 2023-862-09-18
Request Memo
Celina Resolution
Map - 8.5 x 11
Parcels List - all
AddrChng Letters to Owners
 
7. 54681   Rescind Court Order No. 2014-739-10-06, and designate Environmental Systems Research Institute, Inc. as the sole source provider for software maintenance for ArcGIS, and grant an exemption from the competitive bid process per Texas Local Government Code 262.024(7)(a), Purchasing. 
 
Attachments:
Court Order 2023-863-09-18
Department Memo
ESRI Sole Source Letter
 
8. 54587   Acceptance of the FY2023 Justice Assistance Grant in the amount of $19,073, and Exhibit "A" Interlocal Agreement and Exhibit "B" Memorandum of Understanding with the City of Plano, City of McKinney, City of Frisco and the Sheriff's Office for disbursement of the grant award, Sheriff. 
 
Attachments:
Court Order 2023-864-09-18
MEMO
EXHIBIT A
EXHIBIT B
Grant Summary Forms
Grant Review Committee Form
 
9. 54687   Personnel Appointments, Human Resources.
 
Attachments:
Court Order 2023-865-09-18
Personnel Appointments
 
10. 54688   Personnel Changes, Human Resources.
 
Attachments:
Court Order 2023-866-09-18
Personnel Changes
 
2.   General Discussion Items:
 
  Presentation, discussion and any action regarding:
 
a. 54780   Texas Fusion Center grant funding, County Judge. 
 
Attachments:
Court Order 2023-867-09-18
 
b. 33858   Regional Transportation Council monthly update, Commissioner, Precinct 4.
 
Attachments:
Agenda
 
3.   Executive Session Items:
 
  Executive Session, in accordance with Chapter 551 of the Government Code.
 
  Any action resulting from the executive session.
 
  The Commissioners Court reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Chapter 551, Open Meetings, Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074, 551.0745, 551.075 and 551.076, or to seek the advice of its attorney and/or other attorneys representing Collin County on any matter in which the duty of the attorney to the Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with chapter 551 of the Texas Government Code or as otherwise may be permitted under chapter 551.
 
  Public Comments not related to an item on the Agenda.

If a member of the public would like to address the Court, a properly completed Public Comment Form must be submitted prior to the start of the meeting.  Each speaker shall be limited to a maximum of three (3) minutes for public comments.
 
Adjourn.
 
   
 
___________________________
Chris Hill
COUNTY JUDGE
COLLIN COUNTY, T E X A S
 
CERTIFICATION:
 
I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2023 at _______ o'clock _____.M.
 
   
 
___________________________
Stacey Kemp, County Clerk
Collin County, T E X A S
 
   
 
___________________________
Deputy
 
NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.
 

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